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Database_Theory_Answer_Key

Uploaded by

a.gawd.deus
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Page 37

Database is an organised collection of data. Data is usually


stored in a software as tables.
Example: Student table, books table etc.

Database program is a software which stores and retrieves


data in a structured way. All databases store data using a system of
files (tables), records and fields.
flat-file table

relational
record
field field name
Field names
Records
Fields
Primary key

Numeric

Text

Boolean
Relational database reduces storing duplicate data so that
the amount of storage space required is reduced.

It also saves time to enter the data as the duplicate data is


reduced
Sometimes numeric data is stored as text when the data is not
used to perform any calculation.

e.g. Telephone number.


Date
Integer
Currency

Real or decimal numbers


Date and time

Foreign key
Page 39

Visual verification

Manually compare data from original document to that entered into


the database.

Double data entry

Data is entered twice and computer compares both sets of data.


The system will notify if there is any difference in the data.
A form allows a user to enter/edit data in a database.
A form can include instructions on how to add the data.
A form can display the details about a field rather than
shortened field names.
A form can hide the other records stored in a table
Closed questions
Navigation buttons allow the user to move to the

first record, previous record, next record and last record


Form title

Command buttons to
add/save records

Drop down/Combo
boxes wherever
possible

Appropriate spacing between fields


A form should be simple with clear questions using closed

questions where possible.

The form should have an appropriate title.

There should be enough blank space between each data entry box.

Combo boxes/radio buttons used wherever possible.


Navigation buttons to navigate through records.
Instruction on how to fill the form.
* (asterisk)

<=5000

Profit: [Sales_Price] – [Purchase_Price]


Report footer

Page header

Report footer
To add as a table in a word processed document

To create a graph or chart using spreadsheet software


=avg([Profit])

Label
a This data is not sorted into any order.
b This data is sorted into ascending order of First name.
C This data is sorted into descending order of Tutor group
D This data is sorted into ascending order of Surname.
Not sorted

• not sorted into any order


Ascending order

Descending order Ascending order

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