TYPE OF EVENT

Social Event (e.g. Basic School Sports)

HOW IT IS PLANNED AND ORGANIZED

Organizing a basic school sports competition takes four stages: Planning, Preparation,
Execution and Post event. Arguably, planning is probably the most important stage. If your
school management gets it right and follow their plan through, the sports competition will
come out excellently well. If you are planning to stage an Sports Competition in your School,
the first thing is to constitute a Local Organzing Committee (LOC). The LOC will be
saddled with the organization and administration of the Inter school Sports. Elect or select a
self-motivating person to be the chairman of the LOC – give the committee your term of
reference – Let them divide themselves into sub-Committees.

Sub Committee A
Creation of Competition
RESEARCH

 Create houses, house names and colour

 Divide teachers to take charge of each house (House masters)

 Divide students to belong to a house

 Determine how many medals, certificates and trophies required

2. Event/Administration
DESIGN

 Determine events the houses will compete e.g 100m, long jump, high jump...

 Determine age grade and medical fitness of students going to participate in junior and
senior category of the competition.

 Determine event officials (you can contact Sports council close to your school if you
like

 Determine First Aid and employment of a medical team from a Local health center
close to you.
Sub Committee B
Facilities and Equipment
PLANNING

 Determine sports facilities (field, courts, swimming pool, tennis table, tennis lawn...)

 Determine equipment required for each event (batons, balls, rackets, bats, whistles...)

 Source for facilities and equipment where the school doesn't have them.

 Determine date for the Inter school sports and secure venue.

 Get permission and good counsel from School Sports Council

 Employ or set up Security system to curb hooliganism and probably outbreak of

violence.

Sub Committee C
Finance and Budgeting
COORDINATION

 Determine budget and how to raise the funds

 Work with marketing subcommittee to organize fund raising/ Sponsorship proposal...

 Accounting for income and disbursement of expenditure, controlling cash flow

 Reporting actual fund received as compared to estimated budget and set off
alternative actions

Sub Committee D
Branding, Publicity and Marketing
1. Branding
Branding the Inter school sports
EVALUATION

 Get and approve designs/ logos/flags/sports wears for each house

 Source for sport swears, flags, sideboards

 Design school Inter school sports brochure

 Determine designer (tailor/artist, printers) to handle the job.

2. Publicity:

 Determine goal and objectives of Inter school sports

 Determine audience to reach for invitation

 Determine Promotion and advertising media required to reach expected audience

3. Marketing

 Determine who to sell the Inter school to

 Get students, teachers and parents to buy in and be excited about the upcoming Inter
school sports

 Determine who will fund the Inter school sports...parents, friends of school, Corporate
sponsors or all of the above

 Plan how to communicate to these different strata of people to ensure positive

response from them.

Recommendation

It is recommended that;

 You start off preparation on time. Start training your school athletes to be in their best
shape for the competition.
You start off execution of plan on time, especially selling the event to parents,
students and the teachers...
You reach proposed sponsors on time with your proposal and set up follow up
strategies to ensure the sponsorship money and donations arr received on time.
You start upgrading sporting facilities and purchasing equipment as well as sports
wears on time.
 PROPOSAL FOR BASIC SCHOOLS SPORTS COMPETITION

Inter-house Competition Proposal

Aim:

 To increase the number of pupils participating in after-school sports activities

 To improve performances in the districts School Sports League
 To enthuse and encourage pupils to take pride and ownership in the inter-school
competition and representing their schools at sports competitions

The proposal:

 One day per week (day to be decided) pupils are invited to take part in an inter-school
sports competition.
 Competition would take place during school lunch times (13:10-13:50).
 Selected members of Active Schools Leadership Group responsible for promoting the
competitions to pupils during registration and selecting team(s) for their schools.
They will also be responsible for encouraging pupils from their schools to attend after
school clubs to practice for competitions.
 Active Schools Leadership Group would be asked to support the competition by
promoting, registering pupils and officiating competitions.
 Teaching staff asked to oversee/supervise competitions.
 Updated league table and photos to be displayed in pupil advertiser, noticeboards and
TV screens around the school.
 Suggestion box can be placed in PE Dept/outside Active Schools office for pupils to
feedback on activities offered.
Resources required:

 Use of the sports facilities and equipment for the day per week.
 Staff to help supervise activities
Scoring:

To link with the full-school inter house competition, scores will be as follows; 1st = 60
points, 2nd = 30 points, 3rd = 10 points, No show = 0 points
 NTER-SCHOOL COMPETITION TIMETABLE
DATE SPORT YEAR GROUP
Tuesday 9 December Basketball S1
(Large Games Hall)
Tuesday 16 December Basketball S2
(Large Games Hall)
Tuesday 20 January Basketball S3
(Large Games Hall)
Tuesday 27 January Basketball S4
(Large Games Hall)
Tuesday 3 February Basketball S5/6
(Large Games Hall)
Tuesday 10 February Badminton Table Tennis S1
(Large Games Hall) (Small Games Hall)
Tuesday 24 February Badminton Table Tennis S2
(Large Games Hall) (Small Games Hall)
Tuesday 3 March Badminton Table Tennis S3
(Large Games Hall) (Small Games Hall)
Tuesday 10 March Badminton Table Tennis S4
(Large Games Hall) (Small Games Hall)
Tuesday 17 March Badminton Table Tennis S5/6
 (Large Games Hall) (Small Games Hall)
INTER-SCHOOL COMPETITON ROLES
Name Role
Posters/Noticeboard
Design and place posters on the noticeboard and throughout the school to advertise inter-house
sports competition and upcoming sports to pupils.
Pupil Advertiser
Work with Posters/Noticeboard group to promote the events in the pupil advertiser each week.
Upcoming competitions and results should be placed in the advertiser.
Team Captains
Responsible for getting teams together for competitions each week. Can use sign up sheets on
noticeboard and visit registration classes to encourage pupils to compete.
Officials
Produce fixtures prior to each competition. Referee games on the day of the competition.
Results recording
Take a note of results from each game during the competition. Allocate appropriate points to house
teams and share this information with the rest of the group (i.e. for Pupil advertiser and noticeboard)
Recommendations

It is recommended that;

1. Pupils from each school should train prior to the games

2. School administrators, sports teachers and entire teaching staff should only involve physically fit individuals to partake in the sporting
activities to avoid incidence of sicknesses or petty accidents.
GRAPHICAL IMAGES