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AUTOMATIC PAYMENT PROGRAM RUN

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20 views7 pages

AUTOMATIC PAYMENT PROGRAM RUN

Uploaded by

Ramesh Babu
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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UTOMATIC PAYMENT PROGRAM RUN

(APP) IN SAP S/4 HANA


Updated: Dec 9
Automatic Payment Program (APP) is functionality of posting accounts
payable like payment to a vendor based on vendor invoices automatically.
APP is used to find out due/overdue invoices and to process a list of
customer and vendor invoices to make payments in one go.
The Transaction code F110 is for managing automatic payments.
Automatic Payment Program is divided into 4 steps (4 P's) :
1. Parameter
2. Proposal
3. Payment
4. Print

Steps to Run APP:


Enter Run Date & Identification code
 Run Date: Enter the date for transaction to run
 Identification: Enter a Five-character alphanumeric code that will
be used to identify the payment program

STEP 1 - PARAMETER
 What is to be paid – Docs. Entered Up to
 What payment methods will be used – Payment Methods
 When will the payments be made – Posting Date
 Which company codes will be considered – Company Codes
 How are they going to be paid – Payment Method Sequence decides
the Priority of the Payment Method
Save Parameters
STEP 2 : PROPOSAL
 In this step, the system performs a proposal run to identify the
invoices that meet the selection criteria defined by the user. The
criteria may include parameters such as due dates, company codes,
vendor groups, or other factors.
 During the proposal run, the system proposes a list of payments
that can be made based on the specified criteria. Users can review
this proposal before proceeding to the next step.
After the Parameters are Entered we execute the Program by clicking the
proposal button in Application Toolbar
The APP performs a proposal run to identify the invoices that meet the
specified selection criteria. During this run, the system proposes a list of
payments that can be made based on the defined parameters.
After the proposal run, users can review and adjust the payment proposal.
They can exclude certain invoices, change payment amounts, or make
other adjustments before proceeding to the actual payment run.
Edit Proposal
 After the proposal run, users have the opportunity to review and
edit the payment proposal. In this step, they can make adjustments
to the proposed payments, exclude certain invoices, change
payment amounts, or add additional invoices.
 The goal is to ensure that the payment proposal accurately reflects
the organization's payment requirements before the actual payment
run.
The system will show two types of list:
1. Exception List (*)
2. Payment List (*)

Select exception list supplier 100101

Add Bank Details Payment Method (R) House Bank (ICICI) Account ID
(ICICI) and continue
Exception list "100101" is turned to PAYMENT list

STEP 3 : PAYMENT RUN


 Once the payment proposal has been reviewed and finalized, the
system executes the payment run. During this step, payment
documents are generated, accounting entries are posted, and the
payment file is prepared for transmission to the bank.
 The payment run involves the creation of payment media (checks,
electronic fund transfers, etc.) and the posting of accounting entries
to reflect the outgoing payments in the financial system.
Once the payment proposal is confirmed, the system executes the
payment run. This involves generating payment documents, creating
accounting entries, and preparing the payment file for transmission to the
bank.

STEP 4: PRINT
INFORMATION TO VENDOR & CUSTOMER
 After the payment run is completed, the next step involves printing
the payment media or transmitting electronic payment files to the
bank. The method of transmission depends on the chosen payment
method (e.g., checks, electronic funds transfer).
 Users can use the Payment Medium Workbench (PMW) in SAP to
review and manage payment media. This step ensures that the
necessary documents are sent to vendors or that electronic
payments are transmitted to the bank.

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