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Validation and Substitution
show you error message thatinthe
SAP combination is not allowed. If this type of validation error occured then you have to chang
you need change validation rule in SAP.. T CODE GGB0
Callup point:Before
Prerequsite: Determine when the step
the validation validation is run. The
is executed, callup pointsmust
the prerequisite are available are dependant
be met. Prerequisite areupon the application
Boolean area.
Logic to verify tha
must be put in single quotation marks
check: If the prerequisite is met, the check is carried out. The check also uses Boolean logic to check whether a particular syste
Message: A message is displayed if the prerequisite is met and check is not fulfilled. A message can be defined as an error(E), w
center for a cost element in substitution rule and you entered a transaction in FI witth some other transaction cost center for
replace the entered cost center with the cost center that is present in substitution rul... T CODE OBBH

WHAT IS BASE LINE DATE IN PAYMENT TERMS?

It is the date from which the terms of payment apply. The base line date for payment is the basis for the parmitted cash disco

TRANSACTIONS AND GENERAL LEDGER ACCOUNTS

acc modifire:
AUF - Goods Receipt for order - COGS
BSA - Initial Entry for stock balances - Initial uploading of stock
VAX/VAY - goods issue for sales order - COGS
VBR - Internal goods issue - Consumption

IS
NOITitPOSSIBLE TO UPDATE
is not possible COST
to update CENTER
cost centerIN
inMATERIAL MASTER?
material master directly. In OKB9 you can assign profit center to a cost center. So
center (from material master), by setting in OKB9 it will find the relevant cost center.

USAGE
DocumentOF DOCUMENT TYPE at
types are defined ANDtheITclient
CONTRLOLLS?
level so document types are apply for all company codes. Document type key is used
distinguish between business transactions to be posted.
Define Number ranges for documents
It controls Account types allowed for postings e.g. Assets, vendor, Customer, Normal Gl Account
Document type that to be used for reversal postings.
SAP

HOW TO CHECK VENDOR/CUSTOMER OPEN ITEMS BY TABLES?

For Vendor; BSIK
For Customer: BSID

WHAT IS THE IMPORTANCE OF GR/IR CLEARING ACCOUNT?

GR/IR clearing is the process of matching debits and credits in the GRIR liability account. All GR/IR accounts wou
But in certain cases unmatched balances in GR/IR clearing account needs to be cleared manually.

MONTH END ACTIVITIES

1. Update Exchange Rates
2. Open and Close Posting Periods
3. Foreign Currency Revaluation
4. Analyze GR/ IR Clearing Accounts
WHAT KIND OF ERRORS YOU MAY FACE WHILE DOING APP AND MIGO?
1) No valid payment method found
Maintain payment method in vendor master or in the invoice. Payment method has to be maintained at either in ven
Please check if you have any open items for the vendors or not for the dates you are running proposal. Check with F
2)
ThisCompany
is tellingcodes XXXX
you that F110 docould
not appear
not findinany
proposal XX.XX.2011
records XXXX(
that meet those Run date
criteria. As it&isIdentification)
a generic message and the e
or combination of multiple reasons.
3) Required
If you select details are not Box
the Street/PO maintained in Vendor
Postal Code, BankMaster.
Account number as mandatory in the FBZP Configuration and tho
vendor master system throws an error
Common Errors MIGO:
1. Different field selection for movement type 501/account 400020 differs from Profit Center 042
2. Account XXXXXX requires an assignment to a CO object.
The gl has to maintain cost element and in OKB9 we need to assign company code to cost center.

HOW COME
As a result ofTHE BANKER
F110, outputWILL COME
payment fileTO KNOW
gets WHETHER
created THEat
and stored PAYMENT HASlocation
a particular BEEN MADE TO VENDOR?
in company’s server. This file is then se
batch job program. Once bank receives the payment file, bank does payment to vendor as per data provided in payment file.

Planning depreciation: Every month end, planned depreciation is posted.

WHAT
Planned ISdepreciation
PLANNED AND UNPLANNED
cannot DEPRECIATION?
be executed for specific asset. Plannedordepreciation run is always
Unplanned depreciation:In case of occurrence of some unforeseen unplanned event with ancarried out for all the
asset, unplanned asset of t
depreciation
error then planned depreciation will fail leading and no asset will get depreciated.
asset. To handle such situations, sap has the functionality to post unplanned depreciation to specific asset.
Unplanned depreciation is posted to specific asset using T code: ABAA

WHY TO RUN DEPRECIATION ON ASSET?

To estimate the life of an asset and for the execution of tax reports every month or year we run the depreciation by u

IMPORTANCE
An asset classOF ASSET
is the CLASS
main IN ASSET
criterion forACCOUNTING?
classifying fixed assets according to legal and management requirements. The
default values for asset masters. Each asset master record must be assigned to one asset class
Assets which have common characteristics like same useful life, same method of depreciation and uses same GL account for p
belong to same asset class. Hence asset class is grouping of assets which have same common characteristics.

Asset of similar nature are created under same class. Asset inputs below properties from asset class under which
Useful life:
Useful life is maintained in asset class. When asset is created, useful life of asset is inherited from ass
can be changed manually in individual asset master.

Depreciation key:
Asset inherits depreciation key from asset class. Depreciation key can be changed in individual asset
When you try to create an asset, you will come across various fields in asset master which can be man
Screen
This filedlayout:
status setting is captured in screen layout. Screen layout is assigned to asset class. Hence w
layout is picked from asset class under which the asset is being created.

Accountdetermination
Account determinationkeykey:
is basically used for telling the software which GL account to use for postin
asset transaction. Account key is assigned to asset class. Asset created under asset class inherit acco

Number range:
Asset class is assigned a number range. When asset is created under the asset class, asset is created
asset class in sequential order.
HOW
We canTOstop
STOPtheINVOICE PAYMENT
payment TOinVENDOR
from F110 proposalIN
byAPP?
blocking the invoice or if the payment already released, we can send a req
particular invoice to vendor

WHAT IS THE JOURNAL ENTRY IF GOODS RECEIPT AND INVOICE RECEIPT ON SAME DAY?
Inventory a/c……..Dr
To Vendor a/c

WHAT IS THE CUTOVER

SAP is configured as per DATE (INrequirement
the client PROJECT) and client wants to migrate from legacy system to the new system.. The migra
know as CUT OF DATE.

WHAT IS CUT done

Is the activity OVERinSTRATEGY (IN PROJECT)
ASAP methodology, we trasfer the data from old system to new system, At this point of time all the billin
orders, contracts, pricing data will be transferred as per the cut over plan which is provided by the implementation patner.

WHAT IS CUT OVER PLAN (IN PROJECT)

All documentation relating to planning, preparation and executing cutover, describe how to lock down the system from techn

Enterprise structure in SAP is an organizational diagram that shows how the whole group is mapped in SAP. It consists of some
WHAT IS created
modules THE ENTERPRISE STRUCTER?
for a speci􀃒c business-related reasons and are grouped together. Determining enterprise structure design in
implementation project. The design is mainly determined by the business scenarios performed in an industry.
The enterprise components are….
1 . Company code
2. Controlling area
3. Chart of accounts
4. Company
5. chart of depreciation

WHAT IS THE EBRS FORMAT IN BRS?

we use MT940 format it structer like..

:20:20180424 ------------------------- posting date

:25:sbikavi --------------------------bank key
:28C:0001 --------------------------statement no

:60F:C180424INR198000 --------------------------Opening balance ( c for cr balance)

:61:180424c200000fcd33onref// ---------------------------cheque issue

:86:999/7003 ----------------------------doc no

:61:180424D100000nci33onref// ----------------------------cheque deposit

:86:999/4002 ----------------------------doc no

:62F:C180424INR298000 ------------------------------closing balance

HOW WILL YOU RESOLVE TICKETS, WHAT ARE THE STEPS TO SOLVE ONE TICKET IN SUPPORTING PROJECT?
If any configuration or customization is required to solve an issue, then the consultant have to work on DEV server f
request transport for DEV client to BASIS. You do the changes and request one more transport to BASIS for QUALITY
approve it. Finally you request transport to move changes to PRODUCTION. Once the change is deployed in producti
what
Whenisthe
NEXT PAYMENT
system processRUN
the DATE in APP/
payment to vendor/customer, the system checks what is the next payment date and before tha
there to vendor/customers, system collect all these document to processing as on RUN date. The next payment run date has
date….
AFTER CONFIGURE NEW GL, WHAT KIND OF ERRORS MAY ARISE WHILE PROCESSING?
1. If number ranges are not maintained
2. After activation of splitting Clearing account not assigned. The balance of the account assignment of the object is zero - after Document sp
3.not assigning default profit centers.

HOW CAN YOU CHANGE THE MATERIAL PRICE, WHEN YOU WANTED TO RE-CALUCULATE?
You can change the MOVING AVG price by using T CODE: mr21, you can also change the STD price through T CO

WHAT IS THE PROCEDURE WHEN YOU WANT RUN FOREIGN CURRENCY REVALUATION AGAIN?
While doing FCV by the T CODE; FAGL_FC_VAL, there is a check button option that is RESET/ REVALUATION. W

CAN WE ASSIGN ONE PROFIT CENTER TO MULTIPLE COMPANY CODES? IF YES, WHERE WE CAN ASSIGN?
Yes, we can assign one profit center to multiple company codes by the T CODE KE52 in company code tab.

HOW
we canTOassign
PROVIDE CONNECTION
GL account TO MULTPLE
to multiple CHART
COA, while OF ACCOUNTS
your creating CHART (OF
3 COA), WHEN
ACCOUNT ( TYOU HAVE
CODE CREATED
OB13), there isGL A/C.? list "assig
a check
that and in OB62 assign your company code to OP COA & COUNTRY COA.

DIFFERENCE
FISCAL YEAR B/W FYV V3,FYV
VARIANT: K4, contains
V6 AND V9?
the number of posting periods in a fiscal year and the number of special periods. You ca
need to specify the fiscal year variant for each company code, when you create a controlling are, you also need to specify the
V3: contains 12 months number of posting periods in a fiscal year and 4 months number of special periods, starting
K4: contains 12 months number of posting periods in a fiscal year and 4 months number of special periods, starting
V6: contains 12 months number of posting periods in a fiscal year and 4 months number of special periods, starting
V9: contains 12 months number of posting periods in a fiscal year and 4 months number of special periods, starting

WHAT IS YEAR DEPENDANT FISCAL YEAR VARIANT

Year dependent means, as per legal requirements, you can create the Financial year from from any month to any month in ne

DIFFERENCE B/W DEPENDANT FY AND INDEPENDENT FY?

Dependent year is used when the fiscal year/posting periods vary from year to year, this is uncommon in practice.
Independent year, the accounting periods of a company remain the same each year so there is no change in the number of m

LSMW is a tool that supports the transfer of data from non-SAP systems ("Legacy Systems") to SAP R/3 systems. This can be a
What is SAP also
one.LSMW LSMW?supports conversion of data of the legacy system in a numerous way. The data can then be imported into the
input, BAPIs or IDocs
Furthermore, the LSM Workbench provides a recording function that allows generating a "data migration object" to e

The main functions of the LSM Workbench are:

1. Import data (legacy data in spreadsheet tables and/or sequential files)
2. Convert data (from source format to target format)
3. Import data (into the database of the R/3 application)
.
FUNCTIONAL SPECIFICATIONS: Functional consultant coordinates with client and prepares a document which clearly specifies
WHAT IS "FUNCTIONAL
requirement SPECIFICATIONS
in SAP terminology. AND TECHNIQUAL
The document SPECIFICATIONS"
specifies what DOCUMENTS?
functionality is required And RICEF?
by business and
hence this document is called functional specification document.
TECHNIQUAL SPECIFICATIONS: Standard sap functionality may not be able to fulfill business requirement hence solution deve
development. Technical consultants (ABAP consultants) need to write codes. In order to understand the requirement, technic
specification document
On the basis of prepared
functional by functional
specification, consultant.
technical consultant (ABAP consultant) prepares document which answers the how pa
document specifies technical details about how the solution is to be designed and hence is called technical specification docum

RICEF: the document prepared by functional consultant (functional spec) and technical consultant (technical spec) is collective

R - Report: All categories of reports like Classical, Interactive, ALV , Query reports , report painter ,module pool etc., comes un

I - Interface: Interfaces includes development objects that are used for communication between SAP and non-SAP systems by
application server. The technical concepts ALE/IDOCS

C Conversion: Conversions
E --Enhancement: Enhancementsare nothing
include but themodifications
all the techniques used to transfer
to SAP standarddata from legacy(non-SAP)
delivered systems to SAP
objects User Exits,Customer syste
exits,BTE
sections,Implicit and explicit
F - Form: Forms refer to the display of structured data in a layout as required by the Business. Scripts, Smart forms , Adobe fo
A company might have several company codes. Each company code prepares its own financial report
WHAT IS THE NEED
consolidated FOR GROUP
reports of theCHART
entireOFgroup.
ACCOUNTS? HOW GROUP
To generate CHART
reports atOF ACCOUNTS
group level,HELPS
dataIN CONSOLIDATION
from OF FI
various compa
together for consolidation. This consolidation of financial data is achieved by using group chart of acco
omatic GR/IR clearing program on the basis of certain key fields as purchase order number, amount etc.
uld be zero for that material.

equired transaction.
TABLES DESCRIPTION TABLES DESCRIPTION
DELIVERY MARA Material master
LIKP Delivery header BNKA Bank master record
LIPS Delivery item BKPF Accounting documents
BILLING DOCUMENT BSEG item level
VBRK Header data REGUH Settlement data from payment program
VBRP item data REGUP Processed items from payment program
SALES ORDER controlling
VBAK Header data TKA01 Controlling areas
VBAP item data KEKO Product-costing header
VENDOR KEPH Cost components for cost of goods manuf.
LFB1 Vendor per company code KANZ Sales order items - costing objects
LFA1 Vendor master General data COST CENTER
LFB5 Vendor dunning data CSKS Cost Center Master Data
CUSTER MASTER DATA CSKT Cost center texts
KNB1 Customer company CSSL Cost center/Activity Type
KNVV Customer sales data CSSK Cost center/Cost Element
BASIC COEP CO object Line items
T001 Company code data STKO BOM - header
T003 Ducument Types Stop BOM - item
T004 Chart of accounts AUFK Production order headers
T009 Fiscal Year Variant CO-PA
T012 House Banks CE1xxxx actual line items
T010O posting Period Variant CE2xxxx Planned line items
T880 Global company code data CE3xxxx segment level
T156 Movement Type CE4xxxx segment table
PURCHASE ORDER
EKKO Purchasing document header T030H FCV
EKPO Purchasing document item LFC1 vendor master transactional figures
EBAN Purchase Requisition LFM1 vendor purchase data
ASSET ACCOUNTING
ANLA Asset master record segment BSiD Customers open items
ANEK Doc header asset posting BSAD Customers CLEAR items
ANEP Asset line items BSIK vendor open items
ANLH main asset number BSIS Secondary Index for G/L Accounts
SKA1 Accounts COA BSAS Secondary Index for G/L Accounts CEAR ITEMS
SKB1 Accounts company code SKA1 Accounts chart of accounts
BNKA Bank master records SKB1 Accounts company code
 72 OB57 Assignment of users to Tolerance groups
73 OB58 Create FSV
74 OB59 Create valuation methods
75 OB61 Create Dunning area
76 OB62 Assignment of company code to chart of accounts
77 OB78 Assignment of programs for correspondance types
78 OB81 Create Time Dependent Terms
79 OB83 Enter Interest Rates
80 OBA0 Create tolerance Groups for GL accounts
81 OBA1 Prepare automatic postings
82 OBA3 Maintain Customer/Vendor Tolerance Groups
83 OBA4 Create Tolerance groups for Employees
84 OBA7 Create Document Types
85 OBA7 Specify Default Exchange Rate type in Document Type
86 OBA7 Create Document Types for cash journal Document
87 OBAC Create Reference Interest Rates
88 OBAR Assignment of Number Ranges to Customer Account Groups
89 OBAS Assignment of Number Ranges to Vendor Account Groups
90 OBB8 Create Terms of Payments
91 OBBG Assignment of Country to Calculation Procedure
92 OBBH Activate Substitution
93 OBBO Create posting period Variant
94 OBBP Assignment of company code to posting Period variant
95 OBBS Create Translation Ratios for Currency Translation
96 OBC4 Create field Status Variant
97 OBC5 Assignment of company code to Field status Variant
98 OBCL Assignment of Tax codes for Non-Taxable Transactions
99 OBD2 Create Customer account groups
100 OBD3 Create Vendor account groups
101 OBD4 Create Account groups
102 OBH1 Copy Number Ranges from one company code to another
103 OBH2 Copy Number Ranges from one fiscal year to another
104 OBQ3 Create Tax Procedure
105 OBR1 Delete Transaction Data in a company code
106 OBR2 Deleting Master Data ( Customers, Vendors, and GL Accounts)
107 OBV2 Assignments of accounts for automatic postings
108 OBXI Assignment of GL accounts for automatic posting of discount given
109 OBXR Create Alternative Reconciliation account for customer down payment
110 OBXU Assignment of GL accounts for automatic posting of discount received
111 OBY2 Copy GL accounts from one company code to another
112 OBY6 Enter Global Parameters
113 OBY7 Copy chart of accounts and account determination
114 OBY8 Delete chart of accounts
115 OBY9 Transport chart of accounts
116 OBYA Create clearing accounts for Intercompany Transactions
117 OBYB Create adjustment accounts for reconciliation posting
118 OBYC Configure Automatic postings
119 OBYk Create bank sub accounts
120 OBYN Create alternative reconciliation account for bills of exchange received
121 OBYR Create alternative reconciliation account for vendor down payments
122 OIAS Create Location
123 OK13 Maintain Number Ranges for reconciliation ledger documents
124 OKB9 Maintain Automatic account assignment of revenue elements