DEPARTMENT OF COMPUTER & SOFTWARE ENGINEERING

COLLEGE OF E&ME, NUST, RAWALPINDI

EC- xxx Application of ICT

LAB MANUAL – 02

Course Instructor:

Lab Engineer: Kashaf Raheem

Student Name: _______________________________________________

Degree/ Syndicate: ____________________________________________

 LAB # 2: MICROSOFT OFFICE (WORD, POWER POINT)

Lab Objective:
● Content here

Hardware/Software required:
Hardware: Desktop/ Notebook Computer
Software Tool: MS Office

Lab Description:

Microsoft Office is a software suite that bundles Microsoft Excel, PowerPoint, Word, and more.

Microsoft Word is a word processing application. Its function is writing and editing text. In this
course, Microsoft Word will be used to write lab reports.

Microsoft PowerPoint is a presentation application. Its function is to create slides for

presentations. In this course, your final project presentation will be created using power point.

Microsoft Excel is a spreadsheet program. Its function is collecting, processing, and analyzing
data. Microsoft Excel has many features that streamline data analysis. It can be used to generate
tables and graphs. It is useful for showing the relationships between data sets and identifying
trends. Graphs will be required for lab reports and presentations.

Microsoft Word
MS Word is the most popular word processing software used today. A word processor is
essentially a computerized version of the standard typewriter. However, the computer adds
features typewriters never dreamed of having like spell check, the ability to save and store
documents, copy and paste functions, the ability to add images and shapes to documents, and
many more. When attached to an email, electronic documents, created by MS Word can be
delivered in seconds. Another benefit is that it helps the user to type faster and more accurately
This software is used to create, edit, and format written documents in the workplace, at school,
and at home. Examples include personal and formal business letters, resumes, coversheets, and
homework. Intermediate and advanced level knowledge of this software could lead to job
opportunities since MS Word is used a lot in the workplace.

To completely have command on Microsoft Word one need to learn all the tools sets in
Microsoft Word in which some of them will be taught in this experiments.
Each of the following tool will be taught and used in this lab one by one. But before using the
tool one must know how to open, edit, save and print a document.

Creating a document in Word:

To create a document we just have to go to start menu and select MS Word icon to open MS
Word. A window with blank workspace will open where you can enter/edit your contents. One
document has been created next step is to save the document.
Saving a document in Word:
To save a document we go to File button at the top left corner of the window where we can see
save and save as options. The difference between these two options is that save as option will
create a new copy of the document if already created and you will be asked a new location where
you want to save the document. The save option just overwrites the already saved work with the
same file name on the same location. After the document is successfully saved, we can print it by
going to the file button and selecting the print option. By simply clicking the print button, the
document will be printed with the default page setup.

Tool Bar
There is a panel on the upper side of the document which contains different tools which are listed
as below. These tools allow you to format and edit text and other elements in your document.
• Font
a. Changing Font Style
b. Changing Font Size
c. Changing Font Color
d. Make your fonts Bold, Italic, or underlined
e. Changing Case of your Fonts
f. Highlighting text
g. Bringing special effects into text

• Paragraph
a. Alignment
i. Align Left ii. Align Right iii. Justified
b. Bullet Points
c. Numbering
d. Sub numbering
e. Indent Text
i. Increase Indent ii. Decrease Indent
f. Line Spacing
g. Bordering
h. Shading

• Styles
a. Giving Title to Document
b. Giving Subtitle to Document
c. Giving Proper Headings to Paragraphs

• Insert -> Pages

a. Cover Page
b. Blank Page
c. Page Break

• Illustration
a. Adding Pictures
b. Adding Shapes
• Tables
a. Adding Tables

• Table of contents
a. Adding Table of Contents

We will learn about some other advanced tools of MS Word. We will go through them one by
one. Home
a. Clipboard
i. Paste Options ii. Format Painter

b. Editing i. Find ii. Replace iii. Select

Insert
a. Comments
b. Symbols
c. Text
d. Illustration i. Charts

Design
a. Document Formatting
b. Page Background
i. Watermark ii. Page Color iii. Page Borders

Layout
a. Page Setup
i. Margins ii. Orientation iii. Size

References
a. Footnotes

Figure 2. 1
Microsoft PowerPoint

PowerPoint is an application used for the creation of presentations. These presentations are laid
out in a "storyboard" type fashion, where individual slides are created and formatted with text
and images. PowerPoint presentations are widely used in classrooms as note outlines for teachers
and for project presentations by students. The point of the slides in PowerPoint presentations is
NOT to fit as much detailed information as you can onto a single slide. Rather, each slide should
contain elements that briefly sum up the major idea(s) of what you will be presenting for the
duration of the slide. The style in which you create slides is completely up to you. PowerPoint
allows you to choose from a wide variety of formats that include sections such as titles, lists,
images, or charts. Any of these can be incorporated into your presentation. The main thing to
keep in mind, however, is that an audience will be viewing this material; it must be large enough
to read, yet not so large that it takes up far too much of the screen to include relevant
information.
Creating a new presentation
Open MS power point in your computer. You can either choose a blank presentation in which
you can make your own presentation design, or you can choose a templated presentation design.

Figure 2. 2

Working with slides

The home page of Power Point contains a toolbar same as we have already seen in MS Word.
These tools allow you to format and edit text and other elements in your slide. We’ll get into
more detail about this toolbar later on in the tutorial. On the left side of the screen, there’s a
panel which allows you to view all of your slides. The ribbon on the bottom has more tools such
as slide show mode.
Adding slides: To add slides in your ppt navigate to home tab  slides.

Figure 2. 3

By clicking on the new slide option, a slide will be added to the presentation with the same
layout as of the previous slide. Another way to add the slide is to right-click on the existing slide
and choose new slide.
To change the layout of the slide, right-click on it and select layout.
 Figure 2. 4

You can also reuse any of your slide from an already made presentation by using the reuse slide
option
Tool Bar
Across the top of the screen, you’ll notice a toolbar that looks similar to ones used in word
processing program. These tools allow you to format and edit text and other elements in your
slide.
Text:
To add text to the title of a slide, click in the box that reads Click to add title. Next, type the text
you want to be used as a title. Do not press ENTER at the end of the line unless you wish to
place another line of text in the title.
Text Attributes:
PowerPoint lets you change the style and characteristics of your text.
To change the text format, choose the Home menu > Font to display the font dialog box. From
this dialog box you can choose the font, point size, font style, and text color for the selected text.
PowerPoint also lets you define formatting characteristics for paragraphs of text. The Home >
Paragraph menu command lets you select the alignment of the text within the paragraph. The
Paragraph menu also contains bullets, numbering, and list.
Slide Design:
PowerPoint provides slide designs as a quick and easy way to create a background and design
style for your fonts and bullets. There are various different slide designs that you can choose by
going to the Design pane in the Task Pane.
In the Design Pane:
1. The thumbnail images of each slide design will appear.
2. If you click on one of them, your slide will automatically apply that slide design.
Through format background you can change the background color.

Figure 2. 5

Find and Replace:

PowerPoint lets you find and replace text relatively quickly. To find a word or line of text, select
the Home > Edit > Find. In the dialog box, enter the desired text to find and select the
appropriate options. When you are done, click on the Find Next button. If PowerPoint finds the
text, it will be highlighted in the active slide. Continue to click on the Find Next button to find
each occurrence of the word or phrase.
To replace a word or line of text, select the Edit > Replace. In the dialog box, enter the word or
line of text you wish to replace the old text with and select the appropriate options. When done,
select Find Next to find the next occurrence without replacing it, select Replace to replace the
next occurrence, or Replace All to replace all occurrences of the word or line of text.
 Figure 2. 6

Pictures:
Pictures can also be added to your slides to clarify a point.
To insert a picture, it must be saved in a graphical format PowerPoint understands. Such
formats include GIF and JPEG. To insert a picture, choose the Insert menu and select Picture >
from File.
Movies and Sound Clips:
To insert a movie:
1. Select the Insert > Media > video.
To insert a sound clip:
1. Select the Insert menu > Media > audio.
2. The sound dialog box will appear. Navigate to the folder containing your sound file.
3. Select the sound file and click Open.
4. The sound clip icon will appear in the middle of the slide.
 Figure 2. 7

Tables:
Just as you are used to doing in Microsoft Word, you can now create and insert tables within
PowerPoint. Go to the Insert menu and select Table and specify the dimensions of your table.

Figure 2. 8

You can add shapes, icons and charts in your presentation. To add a chart navigate to Insert >
Illustrations > insert chart
 Figure 2. 9

Equations:
PowerPoint provides a program called the Equation Editor, which lets you create mathematical
equations to place on your slide.
1. To insert an equation, go to the Insert menu and select Symbols > Equation.
2. This will load the Equation Editor in which you can create your equations.
3. To edit an equation, double-click the equation and use the Equation Editor tools and
menus to update your equation.
 Figure 2. 10

Lab Tasks:

Q1: Design a CV using MS Word

Q2: Create a 3-slide presentation introducing yourself, your hobbies, and your goals. Make
the presentation attractive my using all the tools you mentioned in the manual.