Introduction to Logistics

NUP Rhodora R Damasing

C, RMS-REMD/NUP Supervisor
 Sequence of Presentation
 Birth of Logistics
 Meaning of Logistics
 Military
 Business
 Logistics as a Concept
 Popular Logistics Concept
 Organizational Structure (Approved, Interim & Proposed)
 PNP’s Definition of Logistics
 DL’s Vision, Mission and Core Values
 DL Divisions and Functions
 Functions of a Logistics Officer & Supply Accountable Officer
Framework of PNP Logistics Operation
 PNP Logistics Cycle, Explained
 Terminologies
The birth of Logistics can
be traced back to ancient
war times of Greek and
Roman empires when
military officers titled as
“Logistikas” were
assigned the duties of
providing services related
to supply & distribution of
resources
HISTORICAL HIGHLIGHTS

to the BIRTH of the

LOGISTICS IN THE PNP

• August 8, 1901 – the
PHILIPPINE
CONSTABULARY
(PC) was inaugurated
as an insular police
force under the
American Regime.

• This was enacted on

July 18, 1901 through
Organic Act No 175.
Brigadier General
Rafael T Crame
was the 1st Filipino
Chief of the
Philippine
Constabulary
when he assumed
command on
December 17,
1917
In August 8, 1975 the Philippine Constabulary/
Integrated National Police (PC/INP) was
established as the country’s national police
force under the leadership of the then President
Ferdinand E Marcos.
Presidential Decree No.
765 established and
constituted the INP with
the PC as the nucleus
and the INP as the local
police force component.
 What is Logistics?

Logistics The term originated in a military context, referring to

how personnel acquire, transport, and store supplies and
equipment. In business commonly refers to how
resources are acquired, transported and stored along the
Supply Chain.
It is the overall management of the way resources are
obtained, stored and moved to the locations where they
are required. Logistics management entails identifying
potential supplies and distributors, evaluating how
accessible and effective they are and establishing
relationships and signing contracts with the companies
who offer best combination of price and service.
 Popular Logistics Concept

Supply Chain Management

Velocity Management
3rd Party Logistics
December 13, 1990 – Republic Act No.
6975 was signed establishing the
Philippine National Police under the
Reorganized DILG, and for other
purposes

January 29, 1991 – the merging of the

members of the former Philippine
Constabulary/ Integrated National
Police and selected members of the
Philippine Air Force Security Command,
Philippine Coast Guard and Philippine
Army.
 TDL
2007 PROPOSED
ORGANIZATIONAL DDL
CHART
Ex-O
ADMIN

LOGISTICS LOGISTICS
SUPPLY INFRASTRUCTURE REAL ESTATE NHQ BAC
PLANS & RESOURCE
MANAGEMENT & FACILITIES MANAGEMENT SECRETARIAT
PROGRAMS DIV MANAGEMENT
DIV MANAGEMENT DIV DIV DIV
DIV

Plans & Firearms & Architecture & Records

Programs Sec Ammunition Sec Budget Sec Engineering Sec Admin Sec
Management Sec

Policies & Mobility, Aviation Project Land

Research Sec & Maritime Sec Fiscal Sec Management Sec Operations Sec
Management Sec

Statistics & Facilities &

General Support Management Legal & Research
Special Projects Inventory Mgt
Sec Sec Sec
Sec Sec
Info. Tech & Petroleum, Oil
Research Mgt & Lubricant
Sec Sec

Modernization
Sec
PROs/
NSUs
Note: This is being implemented
Logistics Support Engineering Headquarters
from 2007-to-date even without the Service Service Support Service
approval of the higher authorities
 PNP’s Definition of Logistics

PNP Logistics is the process of requirement

determination (Planning), procurement,
storage, distribution, maintenance, disposal
and replacement of police equipment and
facilities designed to effectively provide the
material support to police operations.
 VISION
A DYNAMIC DIRECTORATE THAT SERVES THE
LOGISTICAL REQUIREMENT OF A MODERNIZING
PNP

MISSION
TO ASSIST THE C, PNP IN THE ADMINISTRATION
AND MANAGEMENT OF LOGISTICS AND ITS
FUNCTIONAL AREAS IN SUPPORT FOR THE
SUCCESSFUL ACCOMPLISHMENT OF THE PNP
MISSION.
 CORE VALUES

GOD-CENTERED
RESPONSIVE
INNOVATIVE
SERVICE-ORIENTED
 TDL
2007 PROPOSED
ORGANIZATIONAL DDL
CHART
Ex-O
ADMIN

LOGISTICS LOGISTICS
SUPPLY INFRASTRUCTURE REAL ESTATE NHQ BAC
PLANS & RESOURCE
MANAGEMENT & FACILITIES MANAGEMENT SECRETARIAT
PROGRAMS DIV MANAGEMENT
DIV MANAGEMENT DIV DIV DIV
DIV

Plans & Firearms & Architecture & Records

Programs Sec Ammunition Sec Budget Sec Engineering Sec Admin Sec
Management Sec

Policies & Mobility, Aviation Project Land

Research Sec & Maritime Sec Fiscal Sec Management Sec Operations Sec
Management Sec

Statistics & Facilities &

General Support Management Legal & Research
Special Projects Inventory Mgt
Sec Sec Sec
Sec Sec
Info. Tech & Petroleum, Oil
Research Mgt & Lubricant
Sec Sec

Modernization
Sec
PROs/
NSUs
Note: This is being implemented
Logistics Support Engineering Headquarters
from 2007-to-date even without the Service Service Support Service
approval of the higher authorities
 Logistics Plans & Programs Div
Functional Relationship
The Chief, Logistics Plans and Program Division is the principal staff of the
Director for Logistics responsible in formulating plans and policies, conducting of
Plans & programs and special projects and interpreting and submitting statistics to
Programs Sec concerned agencies.

Policies & The Assistant Chief, LPPD assists the Chief, LPPD in the implementation of its
Research Sec duties and functions and acts as the Officer-In-Charge in his absence.

Statistics & Duties and Functions:

Special Projects
Sec 1. In coordination with the other Division Chiefs prepares the annual
preliminary and final plans and programs, accomplishment reports
program review and analysis and other similar updates/reports for the
Directorate;
2. Prepares the logistics portion of the PNP Five-Year Development Plan
and other strategic logistics plan;
3. Formulates logistics policies and procedures and their transcript into
logistics directives and circulars.
4. Develops plans for logistics training and education in coordination with
DHRDD and Training Service; and
5. Coordinates and provides information/data which may be required by
other divisions of the directorate and other PNP units/offices.
 Supply Management Div
Functional Relationship
Firearms &
Ammunition Sec The Chief, SMD is the principal assistant of the Director for Logistics in the
planning, supervising, programming and distribution of logistical supplies.

Mobility, Aviation The Assistant Chief, SMD assists the Chief, SMD in the execution of its
& Maritime Sec duties and functions and acts as Officer-In-Charge in his absence.

General Support Duties and Functions

Sec 1. Prepares plans and programs for the allocation/distribution of supplies and
equipment to PNP units;
Fuel, Oil 2. Monitors/supervises the implementation of logistics policies pertaining to the
& Lubricant flow of supply, distribution and disposal of PNP equipment;
Sec 3. Supervises the management of logistical resources, warehousing activities,
Info. Tech & maintenance of supply and equipment in stock, disposal of obsolete and
Research Mgt Beyond Economic Repair (BER) equipment;
Sec 4. Monitors the operational status of all PNP equipment and maintains inventory
records of said equipment.
5. Prepares plans for the movement of supplies and equipment to PNP regional
offices;
6. Monitors and participates in the procurement of PNP equipment; and
7. Provides information/data which may be required by other divisions of the
directorate.
(Including those detailed from ITMS currently assigned in
ITRMS which is CURRENTLY under the supervision of SMD)
 Logistics Resource Mgmt Div
Functional Relationship
The Chief, LRMD assists the Director for Logistics on the administration and
Budget Sec management of the logistical resources of the PNP.
The Assistant Chief, LRMD assists the Chief, LRMD in the execution of its duties
and functions and acts as the Officer-In-Charge during his absence.

Fiscal Sec Duties and Functions

Budget Section
1.Coordinates the financial services for pay allowances of organic personnel; and
2.Processes and settles claims for pay allowances/salaries, travel expenses and
Management commutation of leave of PNP personnel.
Sec Fiscal Section
1. Prepares the Programs of Expenditures based on the approved General
Appropriations Act (GAA); and
2. In coordination with GSS, SMD, plans, coordinates and consolidates the Annual
Procurement Plan (APP) for Common Use Office Supplies.
Management Section
1. Counter-checks and updates all allotment advices issued to PNP units/offices;
2. Submits to LPPD the necessary requirements for the preparation of the logistics
quarterly, semi-annual and annual accomplishment reports; program review and
analysis (PRA) and other updates/reports;
3. Prepares the PNP logistics budget and operating programs estimates;
4. Receives all office equipment and supplies and maintains its inventory;
5. Monitors the serviceability of all office equipment (specifically on vehicles, Office
Equipment and I.T Equipment )
Infrastructure & Facilities Mgmt Div

Functional Relationship
Architecture &
Engineering Sec The Chief, Infrastructure and Facilities Management Division is the principal
assistant of the Director for Logistics in coordinating and supervising plans and programs
relative to infrastructure and facilities management.

Project The Assistant Chief, IFMD assists the Chief, IFMD in the execution of its duties and
Management Sec functions and acts as the Officer-In-Charge in his absence.

Duties and Functions

Facilities &
1. Prepares plans and programs for construction, Repair and Utilities Projects,
Inventory Mgt
public works activities, special housing, welfare housing and quartering projects;
Sec
2. Formulates policies and procedures, which are inherent or endemic to
infrastructure and facilities management;
3. Monitors, inspects and supervises project implementation and ensure
completion of all projects;
4. Prepares and provides standard designs, plans and specifications for PNP
buildings at all levels of the command;
5. Prepares plans and programs for the maintenance and acquisition of
engineering equipment; and
6. Coordinates and provides information/data which may be required by other
Divisions and other PNP units/offices.
 Real Estate Management Div
Functional Relationship
The Chief, Real Estate and Management Division is the principal staff of the Director for
Logistics in the preservation, administration and disposition of all PNP owned, occupied,
administered, managed or controlled real estate properties and reservation areas.
Records
Management Sec The Assistant Chief, REMD assists the Chief, REMD in the execution of its duties and
functions and acts as the Officer-In-Charge in his absence.
Duties and Functions
Land 1. Conducts inventory of all occupied, administered, managed or controlled and
Management Sec owned PNP real estate properties.
2. Supervises, monitors and assists PNP offices/units in the titling and registration of
land in the name of the PNP of all PNP owned, occupied, administered, managed
Legal or controlled real estate properties and reservation areas as well as those
Sec properties to be transferred by the AFP to the PNP;
3. Undertakes measures to protect and preserve the integrity of all occupied,
administered, managed or controlled and owned PNP real estate properties;
4. Develops programs for the acquisition and disposal of real estate in accordance
with the PNP strategic plans;
5. Formulates guidelines and directions in the proper and full utilization of all
occupied, administered, managed or controlled and owned PNP real estate
properties;
6. Determines and provides real estate property requirements of PNP offices/units
nationwide;
7. Coordinates with the Legal Branch of the directorate regarding the disputed land;
and
8. Facilitates lateral coordination with other government agencies relative to the
acquisition of real properties as well as documentation of PNP real estate &
properties in the name of the PNP.
 NHQ BAC Secretariat Div

Admin Sec
Functional Relationship

Proc Planning The Chief, Bids and Awards Committee Secretariat Division is the principal staff of the
& Mgmt Sec Director for Logistics in managing the procurement process of the NHQ PNP

Supplier Registry & The Assistant Chief, BACSD assists the Chief, BACSD in the execution of its duties and
functions and acts as the Officer-In-Charge in his absence.
Records Mgmt
Sec
Duties and Functions:
Contract
1. Manages all the procurement activities of the NHQ, PNP;
Administration 2. Consolidates and integrates submitted PNP Procurement Management
Sec Plan (PPMP) and develops the Annual Procurement Plan (APP);
3. Coordinates with Directorate for Comptrollership (DC) on
matters pertaining to the payment of contracts;
4. Oversees procurement activities of the lower Bids and Awards
Committee (BAC) and provides technical support when necessary;
5. Provides price monitoring list and registry of suppliers, contractors and
consultants;
6. Coordinates with Government Procurement Policy Board (GPPB)
regarding procurement activities;
7. Prepares supply contracts and resolutions; and
8. Answers complaints and inquiries on all procurement activities
and provides sanctions if necessary.
Logistics Officers:

They provide logistics support in the areas of inventory, surveying, and projecting;
ordering and pre-staging equipment for deployment.
They are also responsible for procurement planning, transportation, and storage, as
well as overseeing the organization, planning, and maintenance of the fleet.

PRIMARY FUNCTIONS:
•Carry out packing, crating, and warehousing, and storage duties in preparation for
site-specific program and shipment
•Oversee customer based queues and plan and allocate tasks to meet configuration
requirements
•Responsible for tracking, receiving, and stocking all items ordered
•Ensure materials are appropriately stored
•Program the final inventory of materials prior to shipment
•Provide a list of all equipment moved from the consolidation areas into sponsor
shipping channels to project coordinators
•Manage and maintain inventory to operating levels to avoid supply
•Manage the repair of equipment
•Responsible for supervising and accounting for an inventory
•Carry out annual property inventory and provide other report in his area of
responsibility.
SUPPLY ACCOUNTABLE OFFICER

CORE RESPONSIBILITIES:

 Assists in the supervision, coordination and management of logistics plans and

programs relative to the procurement, distribution inventory, maintenance and
disposal of general support supplies, materials and equipment, transportation
and other logistics services.

 Assists in the preparation and formulation of policies and procedures on

procurement and distribution of supplies, materials and equipment.

 Prepares annual and quarterly procurement programs for supplies, materials

and equipment requirement PNP Wide and programs for equipment repair and
maintenance. Prepares procurement for approved funded programs, process
purchase orders/contracts and monitor status.

 Monitors the PNP Wide implementation of approved programs, compliance

to existing SOP, Directive, Circular or Regulations and prepare accomplishment
 Recommends and prepares directives for the issuance/distribution to PNP
units of supplies, materials and equipment.

 Conduct of regular and periodic inspection, checking and reconciliation of

records of receipts, issuance and inventories in stock at warehouse.

 Reviews/evaluates inventory and status reports of supplies, materials and

provides information/data that may be required by superiors.

 Reviews and analyzes requisitions and reports and recommends priorities and
disposition.

 Coordinates with concerned offices in the formulation of standard

specification of supplies, materials and equipment.
 Framework of
PNP Logistics Operation
PLANNING/
BUDGETING

DISPOSAL PROCUREMENT

PNP
LOGISTICS CYCLE
LIMS

STORAGE/
MAINTENANCE
RECORDING

DISTRIBUTION
 The process of setting goals, developing
strategies, and outlining tasks and schedule
to accomplish the goals
Collection of Items
Market Survey
Price Determination
Preparation of PPMP (Project Procurement Management Plan)
Documentation
This is a process of determining which items are to
be stocked, replenished and placed orders for
resupply even before the items have actually been
requested
 The acquisition of goods, services
or works from an outside external
source.

Consolidation of PPMP
Preparation of APP (Annual Procurement Plan)
Pre-Procurement
Advertisement
Pre-Bid Conference
Opening of Bids
Post Qualification
Notice of Award
Contract Signing
Notice to Proceed
INSPECTION & ACCEPTANCE
Quality and Quantity
Test and Evaluation
Delivery and Acceptance
Preparations of Documents
Preparation of Disbursement Voucher
Payment of Supplier
 Warehousing – is the process of
depositing all inventories in a
warehouse
The need for a warehousing occurs
from the time interval between the
production and utilization of goods.
Storage or warehousing can be looked
as holding and preserving goods till the
time on their being dispatched to the
consumers.
Warehousing assists create time utility
by bridging the space between production
and consumption
 These are complete list of merchandise or
stock on hand, work in progress, raw materials,
finished goods on hand, etc., made each year
by a business concern.

Why we have Inventories???

Reduce time element in providing
supplies to units
Reduce cost of production
Allows independent operations from
manufacturers
 PNP PROPERTY CODE
(Basis/Authority: NGAS)

Code Title Code Title

Supplies Equipment
10404010 Office Supplies Inventory 10605110 Medical Equipment
Animal/Zoological Supplies Military Police & Security
10404040 10605100
Inventory Equipment
Medical, Dental & Laboratory
10404070 10603050 Power Supply System
Supplies Inventory
Textbook & Instructional
10402070 10605020 Office Equipment
Materials Inventory
Military & Police Supplies
10404110 10607010 Furniture & Fixtures
Inventory
10404990 Other Supplies Inventory 10605130 Sports Equipment
 PNP PROPERTY CODE
(Basis/Authority: NGAS)

Code Title Code Title

Equipment
Technical & Scientific
10605140 10605060 Airport Equipment
Equipment
Disaster Response & Rescue
10605030 I.C.T. Equipment 10605090
Equipment
Other Machinery & Other transportation
10605990 10606990
Equipment Equipment
Other Property Plant &
10607020 Library Books 10699990
Equipment
10606040 Watercrafts 10603040 Water Supply System
19999990 Other Assets 10699010 Work/Other Animals
 PNP PROPERTY CODE
(Basis/Authority: NGAS)

Code Title

Equipment
10606010 Motor Vehicles
10605010 Machinery
10605070 Communication Equipment
Aircraft & Aircraft Ground
10606030
Equipment
Construction & Heavy
10605090
Equipment
 The movement of goods and services
from the source through a distribution
channel, right up the final customer,
consumer or end-user.
 Is sustaining materials in an operational
status, restoring it to a serviceable condition
or updating and upgrading its functional
utility through modification and product
improvement
 DISPOSAL
- the action or process of throwing away or
getting rid of something. Or it can also be
defined as the sale of shares, property, or
other assets.

Objectives:
Ensure maximum utilization of equipment
Donate surplus property
Obtain optimum monetary return of property sold
Minimize need for destruction
 Terminologies

Supply All items necessary for the maintenance and operation

of PNP including food, clothing, arms, ammunition, fuel,
materials and machinery.

It is the quantity of a commodity that is in the market

and available for purchase for a purchase at a particular
price.

Materiel All the apparatus, equipment, parts and supplies (as

distinguished from the personnel) required in an
operation, organization or undertaking.
 Terminologies

Just-in-Time Is an inventory strategy that is employed to increase

efficiency and decrease waste by receiving goods only as
(JIT) they are needed in the production process, thereby
reducing inventory costs. This method requires that
produces are able to accurately forecast demand.

A good example would be a car manufacturer that

operates with a very low inventory levels, relying on their
supply chain deliver the parts they need to build cars. The
parts needed to manufacture the cars do not arrive before
nor after they are needed, rather they arrive just as they
are needed.
 Terminologies

An older inventory strategy where producers carried large

Just-in-Case inventories in case higher demand had to be met.

Are network created among different companies

Supply Chain producing, handling, and/or distributing a specific product.
Specifically, supply chain encompasses the steps it takes to a
good or service from the supplier to the customers. Supply
Chain Management is crucial process for many companies
and many companies store to have the most optimized supply
chain because it usually translate to lower costs for the
company.
Logistics, in general, refers to distribution process within
the company whereas, the Supply Chain includes multiple
companies such as suppliers, manufacturers and the retailers.
 Terminologies

Quartermaster An officer whose duty is to provide quarters, provisions,

storage, clothing, fuel, stationery, and transportation for a
regiment or other body of troops and superintend the
supplies.

Ordnance A military supplies including weapons, ammunition,

combat vehicles and maintenance tools and equipment.
 Terminologies

Crew-served A weapon which is too heavy for one man to carry and
is as such served by usually 2-4 men.
Weapon
Any weapon system that requires a crew of more than
one individual to function to optimum efficiency due to its
operational complexity, such as requiring one person to
load while another fires.

Munition These are military supplies such as weapons and

ammunitions used in war.
 Terminologies

Plant, Property Are assets of the PNP that are acquired in the coursed
of operations, are considered long-term in nature and
& Equipment possess physical substance.(i.e. bldg., motor vehicle,
firearms, ammunition, office equipment, etc.)

Republic Properties PPE or supplies purchased from appropriated funds or

reimbursable funds of the PNP.

Non-Republic PPE or supplies purchased from funds other than

Properties appropriated or reimbursable funds of the PNP.
 Terminologies

Supplies Include both expendable and non-expendable

commodities except real estate, necessary to equip
maintain and operate the PNP.

Expendable Those which are consumable or perishable in nature

which lose their identities when placed in or attached to a
Supplies major item or property and when used or consumed by
personnel.

Non-Expendable Those which are durable in nature and when used ,do
not suffer any material or substantial change or alteration
Supplies in size and form. Generally equipment falls this category..
 Air assets such as the airplane, the land transportation such as trucks
and ten wheeler trucks and sea carriers such as barges or ships regularly seen
in private companies
 In private companies, this is what their warehouse looks
like. But in the PNP, we have a different set up of
warehouses depending on the area and materials which are
stored there.
 Shown on the screen are samples of inventory stock in private
companies
The warehouses and inventory stock levels of big private firms. In the
PNP, we do not have big warehouses but we have the biggest
warehouse in Camp Bagong Diwa, Bicutan, Taguig City which usually
stores undelivered items.
 Part of PNP logistics are ordnance items, such as firearms. In the
PNP, our standard firearm is Pistol 9MM.
 “The line between
disorder and order lies
in logistics…”

– Sun Tzu