Computer (Hy-Tek)

Operator Training for Potomac Valley Swimming

 Online Training for Computer (Hy-Tek)
Operators

• Training prepared by Potomac Valley Swimming Officials’ Committee –

Spring 2018, updated Jan 2024
• Questions – email [email protected]
• Requirements for online training: Internet
 Instructions
• You may do this training in one session, but I strongly suggest that
you break it up into several sessions so that you can better absorb the
information
• Read each slide carefully and thoughtfully
• Watch each video from beginning to end - You may pause videos,
rerun videos, etc.
• After apprentice sessions, you may always return to the
training/videos and review information – this is highly recommended
 Additional Instructions
This training includes many links for videos that are posted to
YouTube/PVS Website. When you click on a link, your computer takes
you to YouTube and you will lose your place in the training. There are
several work-arounds that you can do.
1. If you are using Chrome or Firefox as your browser, you should be
able to right-click on the links to open the videos in a new tab or
window.
2. If you are using Internet Explorer, that trick won’t work. You will
need to download the training to your computer and then right-
click on the links to watch videos.
 Apologies
I apologize for the quality and variability in some of the videos. I was
learning to use the software and the microphone. I realize that not all
the videos are perfect. But from the feedback received so far, they
convey the necessary information.
Thanks. Barb Ship
 Resources Useful for Training
The following resources are useful for this training. I encourage you to
print them out prior to beginning the training.

PVS Meet Flow – Hy-Tek Operator - this document is used to guide the entire
training – It is necessary for you to print this out prior to the training

PVS Meet Manager 6 Training Manual – this document is a 51 page document

that includes virtually everything in this training. I recommend that you print it
out in color, if possible.
 Additional Resources Useful for Training
ActiveHy-Tek allows you to download a demonstration version of the
software to your computer – PC only (not MAC). Go to:
https://hytek.active.com/downloads.html Scroll down to Meet
Manager 8 (version 6, 7 and 8 are very similar) and download the
demo. (Note – the demo version does NOT have full functionality – but
you also have access to e-lessons, located under the Help tab)

You can access databases for practice from the PVS meet results
webpage http://www.pvswim.org/results.html. Just download the MM
backup and restore (instructions in training on how to do this).
 Additional Information
• Note that the owner of the Meet Manager Program purchases a license to
use the software. Not all licenses include all features in the following
training program. Networking capabilities, award labels, relay cards, and
interface with the timing console may not be included in a particular Meet
Manager license.
• The videos in this training program are made with Meet Manager 6. The
most current version is Meet Manager 8. For more information on new
features available in Meet Manager 7 and 8, please reference the
following:
https://hytek.active.com/swim/mm/SWMM7_NewFeatures_Files/SWMM7
-FeaturesList.pdf
https://hytek.active.com/swim/mm/SWMM8_NewFeatures_Files/SWMM8
-FeaturesList.pdf
 Swim Meet Officials
The Computer (Hy-Tek) Operator is a member of the team of officials
conducting the swim meet. This team includes:
Referees Starters
Chief Judges Stroke and Turn Judges
Administrative Official/Referee Head Timer
Timing System Operator Timers
Hy-Tek Computer Operator
Computer Operator and Administrative Official
• The Computer Operator works under the direction of the Administrative
Official/Referee.
• The Administrative Official/Referee supervises the entire dry side of the
meet (including the Computer Operator and Timing System Operator).
He/she is responsible for the following: making sure entries and scratches
are accurate; seeding any events that have not been pre-seeded by the
Meet Director; determining the official time for each swimmer (using all
information available, including electronic times, stop watch times, and
order of finish); recording any DQs; determining and posting the official
results; and producing much of the paperwork used to run the meet,
including meet programs and lane timer sheets.
• The Administrative Official is the “brain;” the Computer Operator is the
“brawn.”
 Timing Information Flow at a Meet
• Lane Timer Sheets – completed by the lane timers and given to the
Administrative Official/Administrative Referee (AO/AR)
• Electronic Timing Results generated from touch pads and buttons –
captured by Colorado Timing System console which generates a printout of
results – reviewed by the AO/AR
• AO/AR determines the official time using electronic timing information,
lane timer sheets, and additional information as needed
• Hy-Tek Computer Operator – pulls results from the ETS into Meet Manager
• AO/AR provides direction to the Hy-Tek Computer operator who records
the official time in the Hy-Tek Meet Manager program
 What are the 3 different timing systems?
102.23.2 Timing Systems — Every race in a swimming competition shall be
timed with one or more of the following systems, listed in their preferred
order of use:
A. Automatic — A timing system activated by a starting device and stopped
at the finish by the swimmer touching the touchpad.
B. Semi-Automatic — A timing system activated by a starting device and
stopped by buttons pushed by timers at the finish touch of the swimmer.
C. Manual — A timing system consisting of individual lane timers, each
operating a manual watch that is both started and stopped by the timer as
described in 102.16.3. Only hand-held, battery-powered, digital read-out
type watches designed for timing purposes shall be used.
From 2024 USA Swimming Rulebook
 Our Guide for the Computer Operator
(Hy-Tek) Training
The flow chart on the next page (which you should have printed out)
will be our guide for this training. Green ovals indicate points in time.
Blue diamonds indicate decision points or questions. Action items are
orange rectangles. The training will include slides corresponding to
these “action items.” Each action item will include one to several videos
demonstrating how the action is carried out.
 Introduction – An Overview
Videos

1. Introduction to Main Screen (4 ½ minutes)

https://youtu.be/G7MlnVUNxfM
2. Opening Meet in Meet Manager (5 minutes)
https://youtu.be/BUeOnoyKUuA
3. Overview of the Run Screen (12 ½ minutes)
https://youtu.be/vDowEm2N43U
 A – Setting up Printer
Video

Setting up Printer and Checking Meet Set-up (5 minutes)

https://youtu.be/YgiiJ_jkatg
 B – Timing System/Downloading Events
Video

Connecting to Timing System and Downloading Events (6 ¾ minutes)

https://youtu.be/2T_Itnfycp8
 C – Adding Swimmer to Meet and Events
Videos

1. Introduction to deck entries (1 ¾ minutes)

https://youtu.be/-Be-aNEcrfo
2. Deck Entries – Swimmer already in meet (6 minutes)
https://youtu.be/ObiGzeP-Xss
3. Deck Entries – Swimmer not already in meet (6 minutes)
https://youtu.be/gzgwt3mtA-I
4. Deck Entries – Placing swimmer in event/heat/lane (4 ¼ minutes)
https://youtu.be/k9_am3coS3g
D – Positive Check-in, Printing Meet Programs
and Lane Timer Sheets
Videos

1. Positive Check-in and Seeding (8 minutes)

https://youtu.be/riYLH2m_OaY
2. Making Meet Program (6 ¼ minutes)
https://youtu.be/IZJyjMPw3pk
3. Making Lane Timer Sheets (4 minutes)
https://youtu.be/A9p557OxYAk
 E – Heat Adjustments, Reseeds
Videos

1. Reseeding or Moving a Swimmer (4 ¾ minutes)

https://youtu.be/Ok0ns_BAsqM
2. Gender Blending (5 ½ minutes)
https://youtu.be/nodHhv8rtkk
 F – Timing Adjustments
Videos
1. Pulling Times from Timing System (4 minutes)
https://youtu.be/pgnKSv1sUoc
2. Download Alert (1 minute)
https://youtu.be/q3UNBhgC2w0
3. Timing Adjustments – Lane Malfunction (10 minutes)
https://youtu.be/zoGeSDGm_2w
4. Timing Adjustments – Heat Malfunction (4 ½ minutes)
https://youtu.be/X4OaAjWAUP4
5. Entering Splits and Entering Times Manually (4 minutes)
https://youtu.be/ckdRL3Rha8c
6. Results by Lane (2 ½ minutes)
https://youtu.be/uCPcCDYX9EI
G – Disqualifications/No Shows/Reconciliation
Videos

1. Entering Disqualifications (2 ¾ minutes)

https://youtu.be/5Zd7wIIppNs
2. Reconciling No Shows and DQs (4 minutes)
https://youtu.be/3zDIt4PDYF0
 H - Printing Results and Assembling
Paperwork
Video

Printing Results (5 minutes)

https://youtu.be/J39faw0p9gU
 I – Backing up Database/Export Results
Video

Backing up Database and Exporting Results (5 minutes)

https://youtu.be/61kMvYjQ9-4
 Additional Topics
Videos

1. Printing Timeline (Session Report) (2 ½ minutes) https://youtu.be/U_-nFJ4mkh0

1. Printing Award Labels (5 ½ minutes) https://youtu.be/ZeLadAKFvB8

1. Printing Positive Check-in Sheets (1 ½ minutes) https://youtu.be/JO6gK2O-ESU

1. Adding Relay Names and Relay Teams (12 minutes) https://youtu.be/ZEWrtCI_uMI

1. Scoreboard Start List (1 ¾ minutes) https://youtu.be/dZVItGwoBeE

1. Using Meet Mobile (2 ¼ minutes) https://youtu.be/oLy2dS4MwZE

 Registration Requirements to Become
PVS Official
Registration Requirements:
http://www.pvswim.org/official/certification.html
• Register as non-athlete with USA Swimming
• Create an account on the USA Swimming website and link your ID to it (It may
take several days for you to get your ID from the PVS registrar)
• Initiate your Background Check.
• Complete Athlete Protection Training
• Complete Concussion Training

All information necessary to complete the above requirements can be found on

the link above.
 Recommendations to Become a
PVS Computer (Hy-Tek) Operator
• Register with USA Swimming and complete all requirements (see previous slide) before beginning
on-deck mentoring sessions
• Age 18
• Complete Online Clinic
• Complete apprentice sessions: minimum of 5 and have your Apprentice Record and Evaluation
Form signed by the mentor after each session http://www.pvswim.org/official/Hy-
TekEvaluationForm.pdf (Note - the training form and the evaluation form are the same document)
• No test is required
• Recommended timeframe to complete training: one year after clinic
• Complete your final evaluation/mentoring session (must be at meet with Touchpads as the
primary timing system)
• Evaluators: http://www.pvswim.org/official/ev.html
• Evaluation form: http://www.pvswim.org/official/Hy-TekEvaluationForm.pdf (as above)
• Record the completion of your training by completing the following form:
https://forms.gle/JJmtvWsnsiecdWhn7
 What To Do Now?
• Review upcoming meets for possible apprentice sessions:
http://www.pvswim.org/schedule.html - email the officials’ coordinator for
the meet at least a week or two before the meet and ask if you can do a
mentoring session
• Print out a Hy-Tek Apprentice Training Record and Evaluation Form:
http://www.pvswim.org/official/Hy-TekEvaluationForm.pdf
• Review training information
• Start training! Uniform for officials – white polo shirt, blue shorts/pants,
white shoes.
• Use your reference material – ask lots of questions!!! Use the Training
Record and Evaluation Form as a guide for necessary skills. Ask your
mentor to review any/all skills with you.
 Questions????

Email [email protected]