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Employee Management System Synopsis

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13 views

Employee Management System Synopsis

Uploaded by

ashuprince0204
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Employee Management System

Chapter 1: Introduction

Background, Objective, Purpose & Scope, Limitation

Introduction:

The Employee Management System (EMS) is designed to streamline the process of storing,

managing,

and retrieving employee-related information within an organization. Built using Python and JSON for

data storage, this system provides functionalities for adding, viewing, updating, and deleting

employee records.

Objective:

The primary objective of this project is to create a lightweight, user-friendly system that enables

organizations

to maintain accurate employee records, reduce paperwork, and improve data accessibility.

Purpose & Scope:

- Purpose: To simplify employee data management by providing a structured system for recording,

updating,

and viewing employee details.

- Scope: The system is ideal for small organizations that require a local solution for maintaining

records

without incurring costs for third-party software.


Employee Management System

Limitations:

- Does not support advanced database integration.

- Limited to local storage; no cloud-based access or synchronization.

- No real-time multi-user functionality.


Employee Management System

Chapter 2: Feasibility Study

Economic Feasibility:

The EMS project leverages Python, an open-source programming language, and JSON for

lightweight data

storage. This ensures low development and deployment costs.

Technical Feasibility:

- Programming Language: Python is chosen for its simplicity and extensive library support.

- Data Storage: JSON files provide a lightweight and portable solution.

- Ease of Implementation: The project uses basic Python functions.

Operational Feasibility:

- User Interface: The system uses a console-based interface that is straightforward and easy to use.

- Error Handling: Built-in validations prevent duplicate entries and handle invalid inputs effectively.

Social and Cultural Feasibility:

- Accessibility: Designed for universal usage.

- Sustainability: Can be adapted for different industries.


Employee Management System

Chapter 3: Requirements & Analysis

Problem Definition:

Organizations often struggle to maintain structured records of employee information, leading to

inefficiencies

and data loss. This project aims to solve these issues by providing a simple digital alternative.

Requirements:

Functional Requirements:

- Add new employee records.

- View all employees.

- Update employee details.

- Delete employee records.

Non-Functional Requirements:

- The system must be lightweight and run efficiently on standard desktop systems.

- Data must be stored locally in a secure format.


Employee Management System

Chapter 4: Survey of Technology

The project utilizes Python and JSON, chosen for their efficiency and simplicity. Python's extensive

libraries

and JSON's lightweight structure make them ideal for a small-scale data management application.
Employee Management System

Chapter 5: Preliminary Module Description

1. Add Employee: Captures user input to add new employee details (ID, name, department, and

salary).

2. View Employees: Displays a list of all stored employees, including their details.

3. Update Employee: Allows users to modify existing employee details.

4. Delete Employee: Facilitates the removal of employee records.


Employee Management System

Chapter 6: System Design

Data Flow Diagram (DFD):

- 0-Level DFD: High-level overview showing the interaction between the user and the system.

- 1-Level DFD: Details processes like data addition, retrieval, and deletion.

Data Structure:

Data is stored as key-value pairs in JSON format, with employee IDs as unique keys.
Employee Management System

Chapter 7: Testing Techniques

1. Unit Testing: Test individual functions like add_employee() and delete_employee().

2. Integration Testing: Verify interactions between modules, such as adding and viewing employees.

3. System Testing: Conduct end-to-end testing to ensure the system meets user requirements.
Employee Management System

Chapter 8: Implementation & Maintenance

Implementation:

- Python scripts manage core functionality, and JSON handles data storage.

Maintenance:

- Updates for bug fixes and future features like advanced search and analytics.
Employee Management System

Chapter 9: Future Scope & Enhancements

1. Add advanced search and filtering options.

2. Integrate a GUI for better user experience.

3. Enable multi-user functionality with database integration.

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