MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED

SKO2139837
SWITCHGEAR

MATERIAL REQUIISTION FOR HV (132kV) GAS INSULATED

SWITCHGEAR

TITLE DOCUMENT CODE

MATERIAL REQUISITION FOR HV (132kV) GAS
INSULATED SWITCHGEAR SKO2139837
APPROVED Electronically Stored
SECURITY CODE
CHECKED Electronically Stored N
VENDOR SUPPLIED DOCUMENT
SCALE REPLACES/DERIVED FROM 1st ISSUE ORIGINAL JOB SIZE LANGUAGE
N/A N/A 0506087 4 A
This document is filed under Nuovo Pignone Tecnologie S.r.l. Supplier drawing number. This document will be revised in its entirety only by originator. SHEET
Nuovo Pignone Tecnologie S.r.l. Supplier revision number may differ from original title block. 1 of 30
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 2 of 30

Contract Number: 0506087

Project Title: EPC For Nasriya & Gharraf Flare Gas Treatment Plant
Contractor: Baker Hughes
Subcontractor’s Name: ALBILAL GROUP For General Contracts Co. Ltd.
Subcontractor’s Reference Number and 0506087-AB04-A00-EL-MR-0006
Rev. 3
Revision: (SKO2139837)
MATERIAL REQUIISTION FOR HV (132kV) GAS INSULATED
Document Description:
SWITCHGEAR
Equipment / Tag Number(s): 005-GIS-001

Review Code and Status

☐ Code 1 Approved
☐ Code 2 Accepted For Information Only
☐ Code 3 Accepted With Comments (Work May Proceed)
☐ Code 4 Return With Comments (Work Not Proceeding)
☐ Code C Rejected (Revise & Resubmit, Work May Not Proceed)
☐ Code S Superseded
Date: Sign:

BH Approval does not relief ABG’s responsibility in complying fully with the project specification, contract,
and Iraqi law.
Any deviation must be highlighted via formal deviation request; subject to BH approval.

3 I Re-Issued For Procurement 15-May-24 SP MS AK

2 I Re-Issued For Procurement 2-Jan-24 SP MS AK
1 I Re-Issued For Procurement 6-Dec-22 VK RS MH
0 I Issued For Procurement 4-Oct-22 MR RS MH
Rev. Doc. Class Reason For Issue Date Author Checker Approver

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MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
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HOLD LIST
HOLD NO. PARA. DESCRIPTION OF HOLD

Revision History
REV NO. PARA. DESCRIPTION OF REVISION

Note:
1. Changes shall be marked in Blue.<#>

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MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
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Table of Contents
1. INTRODUCTION ........................................................................................................................................ 6
1.1. Document Objective .................................................................................................................... 6
1.2. Project Background ...................................................................................................................... 6
2. DEFINITIONS ............................................................................................................................................. 6
2.1. Entities Definition ........................................................................................................................ 6
2.2. Acronyms And Abbreviations ...................................................................................................... 7
3. ORDER OF PRECEDENCE .......................................................................................................................... 8
4. SCOPE AND SERVICES .............................................................................................................................. 8
4.1. Scope of Supply ............................................................................................................................ 8
4.2. Exclusions ................................................................................................................................... 14
5. PRESERVATION PROCEDURES ............................................................................................................... 14
6. APPLICABLE DOCUMENTS AND DRAWINGS ......................................................................................... 15
6.1. Project Documentations ............................................................................................................ 15
6.2. International Standards ............................................................................................................. 16
7. ADDITIONAL SPECIAL REQUIREMENTS ................................................................................................. 19
8. VENDOR DOCUMENT INSTRUCTIONS ................................................................................................... 20
8.1. Vendor Document Requirement List (VDRL) ............................................................................ 20
8.2. VDRL – General Instructions ...................................................................................................... 22
8.3. Documents to be submitted with Bid ....................................................................................... 22
9. RAM (RELIABILITY AVAILABILITY MAINTAINABILITY ANALYSIS) .......................................................... 23
10. ASSET REGISTRY ..................................................................................................................................... 23
11. GENERAL WARRANTY INFORMATION .................................................................................................. 23
12. RCM AND RBI INFORMATION................................................................................................................ 24
13. GUARANTEES ......................................................................................................................................... 24
14. DEVIATION FORMS ................................................................................................................................ 24
15. INFORMATION TO BE SUBMITTED WITH BID ....................................................................................... 24
16. CERTIFICATION ....................................................................................................................................... 25
17. GUARANTEE AND WARRANTY .............................................................................................................. 25
18. QUALITY ASSURANCE / CONTROL REQUIREMENTS ............................................................................. 25
18.1. Quality Control Requirements................................................................................................... 25
18.2. Inspection / Release Requirements .......................................................................................... 25
18.2.1 Reports of Vendor Surveillance ........................................................................................... 25
18.2.2 Certifying Authority / Independent Third Party / Authorized Inspector ........................... 25
18.2.3 Traceability ........................................................................................................................... 26
18.2.4 Inspection Release Certificate (IRC) .................................................................................... 26
18.2.5 Certification to accompany Goods ...................................................................................... 26
18.3. Non-Conformities and Concessions .......................................................................................... 27
18.4. Codes and Regulations............................................................................................................... 27
18.5. Material Identification ............................................................................................................... 27
18.6. Manufacturing Record Book (MRB) .......................................................................................... 27
18.7. Certificate of Conformity ........................................................................................................... 28
18.8. Quality Assurance ...................................................................................................................... 29
19. HEALTH, SAFETY AND ENVIRONMENT (HSE) ........................................................................................ 29
20. MEETINGS .............................................................................................................................................. 29
20.1. Kick-Off Meetings ...................................................................................................................... 29
20.2. Technical Bid Clarifications Meetings ....................................................................................... 30
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20.3. Pre-Inspection Meetings............................................................................................................ 30

20.4. Attendance to Project Coordination and Engineering Meetings ............................................. 30
21. LIST OF ATTACHMENTS .......................................................................................................................... 30
ATTACHMENT – 1 PROJECT APPLICABLE DOCUMENTS ..................................................................................
ATTACHMENT – 2 EPC INSPECTION MANAGEMENT CO-ORDINATION PROCEDURE ....................................
ATTACHMENT – 3 DEVIATION LIST FORM .......................................................................................................
ATTACHMENT – 4 SPARE PART AND INTERCHANGEABILITY RECORD (SPIR).................................................

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1. INTRODUCTION
1.1. Document Objective

Objective of this Material Requisition is to define the minimum requirements for Design, Engineering,
Manufacture, Assembly, Inspection, testing at manufacturer works, Documentation, supply and delivery
with sea worthy packing of HV (132kV) Gas Insulated Switchgear for the EPC of Nasiriya & Gharraf Flare
Gas Treatment Plant.

The bid shall be considered to be in total compliance with this material requisition and referenced project
specifications, codes and standards unless specific deviations are clearly identified by the VENDOR.

This Material Requisition shall in no way release the VENDOR from final guarantee for materials,
apparatus, workmanship and performance of the Equipment to meet the specified operating conditions
and duties.

English language shall be used for all design and technical documentation and correspondence.

1.2. Project Background

The Flare Recovery Plant will be used to process the gases currently flared in Nasriya and Gharraf
degassing stations recovering LPG and condensates and injecting the natural gas into an existing gas
pipeline. The Plant will treat 200 MMSFCD (80 MMSCFD from Nasriya and 120 MMSCFD from Gharraf)
of de-flared gas. The gas is collected from Gharraf and Nasriya Degassing Stations and supplied via two
independent pipelines to the site. Pig receivers are installed on both natural gas pipelines. The liquid is
removed from the two gas streams by means of dedicated slug catchers and then the gases are merged.
The merged gas is boosted to approximately 43 barg in an electric motor driven centrifugal compressor
to feed the dehydration system. The natural gas will be processed by gas liquefaction system, with
propane based refrigeration system, designed to separate the LPG and Condensate from the gas. The
condensate and LPG are injected into separate pipelines. Pig launchers are installed for the product gas,
LPG and condensate pipelines. Two LPG truck loading bays are provided together with a daily Condensate
and LPG storage tanks bands. The remaining gas is compressed to 71 barg for injection into an existing
the pipeline. The recovered dry gas, LPG, and condensate will meet the specifications required by the
Customer.

2. DEFINITIONS
In this document the following definitions have the indicated meaning:

2.1. Entities Definition

COMPANY/CUSTOMER/END-USER : South Gas Company

(End User and Owner of the Project)
CONTRACTOR/PURCHASER : Baker Hughes
SUBCONTRACTOR/EPC : AlBilal Group For General Contracts Co. Ltd
PROJECT : Nasriya and Gharraf Flare Gas Treatment Plant
ENGINEERING SUBCONTRACTOR / EPC : China Petroleum Engineering (CPE)
VENDOR : Package Supplier to Design and Supply the
Package Equipment.

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2.2. Acronyms And Abbreviations

Term Definition
AC Alternating Current
BOD Basis Of Design
BPCS Basic Process Control System
BS British Standard
CRP Control and Relay Panel
DC Direct Current
EPC Engineering, Procurement & Construction
FAT Factory Acceptance Test
FEA Finite Element Analysis
F&G Fire and Gas
GIS Gas Insulated Switchgear
HSE Health, Safety and Environment
HVAC Heating Ventilation Air Conditioning
ICSS Integrated Control and Safety System
IEC International Electrotechnical Commission
IEEE Institute of Electrical and Electronics Engineers
IFAT Integrated Factory Acceptance Test
IP Ingress Protection
I/O Input / Output
IPR Integrated Protection Relay
IRP Interposing Relay Panel
ISO International Organization for Standardization
ITP Inspection and Test Plan
LCC Local Control Cubicle
LV Low Voltage
MCB Miniature Circuit Breaker
MCC Motor Control Center
MCCB Moulded Case Circuit Breaker
MR Material Requisition
MRB Manufacturing Record Book
MTO Material Take Off
MV Medium Voltage
NER Neutral Earthing Resistor
OLTC On-Load Tap Changer
ONAN Oil Natural Air Natural
ONAF Oil Natural Air Forced
PLC Programmable Logic Controller
PMS Power Monitoring System
PO Purchase Order
PVC Poly Vinyl Chloride
QA Quality Assurance
QC Quality Control
RFQ Request for Quotation
RTCC Remote Tap Changer Control
SAT Site Acceptance Test
SCADA Supervisory Control and Data Acquisition
SPIR Spare Parts Interchangeability Record
SOW Scope of Work
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Term Definition
TCP/IP Transmission Control Protocol / Internet Protocol
TPIA Third Party Inspection Agency
UPS Uninterrupted Power Supply
VSD Variable Speed Drive
XLPE Cross-Linked Polyethylene

3. ORDER OF PRECEDENCE

All conflicts between the requirements of this MR and related contractual documents, local laws,
regulations, international codes, standards, engineering practices etc. shall be brought to CONTRACTOR
for clarification. Should any conflict occur during application of these documents, the order of
precedence shall be as below:

1. Iraqi laws and regulations;

2. Purchase Order
3. Material requisition and data sheets;
4. Project specifications and standards;
5. BH general specifications & standards
6. International codes and standards.

In the event of any conflict of data or requirements in any of the above documents, it is Vendor’s
responsibility to resolve the conflict and obtain written approval from CONTRACTOR before proceeding
with any related work. In any case, the most stringent requirement shall prevail. However,
CONTRACTOR’s interpretation shall be final.

4. SCOPE AND SERVICES

4.1. Scope of Supply

VENDOR’s scope of supply shall include, but is not limited to, design, engineering, material procurement,
manufacture, bought out components, assembly at shop, shop inspection & testing at manufacturers
works, surface preparation & painting, preservation, packing and transportation, documentation, supply,
providing total performance guarantee and warrantee and training of COMPANY personnel for 132kV
Gas Insulated Switcgear as per Data sheets, Specifications, Standards, all applicable 132 kV AIS/GIS
Substation Specification & Addendum to MOE Iraq High Tension Project 132kV GIS Substations -Volume
1- Technical Specification Substation Plant and all applicable Codes & Standards.
This scope shall also include for any additional supplies and services required for safe and satisfactory
operation of the offered equipment.

VENDOR shall be responsible to meet the requirements of this material requisition with its attachments,
and the documents referred to within, in order to ensure safe and trouble free operation for the 132kV
Gas Insulated Switchgear.

It is VENDOR's responsibility to be familiar with all technical specifications and highlight in his offer any
contradiction or inconsistency between Specifications and Datasheets.

Any Item Not Applicable/ Not quoted, is found applicable and is required due to damages, theft,
replacement etc. or any other reason as envisaged in clause of as defined in 132kV AIS/GIS Substation
Specification & Addendum to MOE IRAQ High Tension Project 132kV GIS Substations -Volume 1-
Technical Specification Substation Plant (Doc. No. 0506087-AB04-A00-EL-SP-0001 / YOK000030050). ,
the required quantity shall be supplied free of cost till end of contract i.e. till end of guarantee period.

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ANY OTHER EQUIPMENT/MATERIAL required to complete the specified GIS scope of work are inclusive
of bidder’s scope of supply.

The breakdown details of the scope of supply for these items shall include but not be limited to the
following:

Sr.
Tag No. Description Quantity
No.

A: 132kV Gas Insulated Switchgear

132kV, 2000A, 50Hz, 40kA, 1Sec, 3phase SF6 Gas Insulated

switchgear, having
Incomers-2Nos, with required disconnection + earthing
Switch and protection and metering requirement complete
with Gas monitoring devices, barriers, pressure switches,
support structures etc. as required.
Bus-coupler-1 Nos. with required disconnection + earthing
Switch and protection and metering requirement and Bus
bar differential protection requirement complete with Gas
monitoring devices, barriers, pressure switches, support
structures etc. as required.
Outgoing Transformer feeders-2Nos. with required
disconnection + earthing Switch, Surge Arrestor with Surge
1 005-GIS-001 1 No.
counter and protection and metering requirement complete
with Gas monitoring devices, barriers, pressure switches,
support structures etc. as required.
including local control cubicles, relay and control panel and
switchgear supporting structure, complete with all
necessary accessories as per the attached Metering &
Protection Single Line Diagram for HV 132kV GIS Switchgear
(0506087-AB04-A00-EL-SL-0003 /SOK7350381), Data sheet
for HV (132kV) Gas Insulated Switchgear (0506087-AB04-
A00-EL-DS-0002/ SOK0914065) and 132kV AIS/GIS
Substation Specification & Addendum to MOE IRAQ High
Tension Project 132kV GIS Substations -Volume 1- Technical
Specification Substation Plant (Doc. No. 0506087-AB04-A00-
EL-SP-0001 / YOK000030050)
Inspection and Testing shall be conducted as per Data sheet
for HV (132kV) Gas Insulated Switchgear (0506087-AB04-
A00-EL-DS-0002/ SOK0914065) and 132kV AIS/GIS
Substation Specification & Addendum to MOE IRAQ High
-- Tension Project 132kV GIS Substations -Volume 1-
2 1 Lot
Technical Specification Substation Plant for 132/11kV
Stepdown transformers (Doc. No. 0506087-AB04-A00-EL-
SP-0001 / YOK000030050)

Following tests shall be carried out for the offered

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MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
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Sr.
Tag No. Description Quantity
No.
transformer:

• Routine test for 132kV Gas Insulated Switchgear

• Type tests shall be conducted only if no test reports
(from authorized test laboratory) available of
Identical design and rating of 132kV GIS Type tests
earlier
Type tests should have either been conducted in
accredited laboratory (accredited based on ISO / IEC
Guide 25 / 17025 or EN 45001 by the national
accreditation body of the country where laboratory
is located)
Each test performed shall include Witnessed tests by EPC
CONTRACTOR / COMPANY / TPIA at respective VENDORs
works as per Project specifications, datasheets and
Standards attached with this MR.

B: Miscellaneous Scope

All cables within GIS, GIS To LCC, LCC to LCC shall be in

bidder’s scope of supply. Bidder to provide detailed “bill of
quantity” during detailed engineering stage. Cabling &
termination schedule for the same shall be provided by
--
1. successful bidder along with as built drawing during contract 1 Lot
stage. The cables between LCC to CRP/ Bus bar panel shall
be supplied and laid by EPC contractor under the supervision
and input of the bidder.

Structural steel required for complete installation of GIS

equipment are in the scope of bidder, as listed below (not
limited to):

a) All-necessary supports, ladders, walkways etc. for

operation & maintenance work.

b) Base plate / channel / metallic / structural member for

-- seating of GIS system LCC shall be placed near the respective
2. 1 Lot
GIS Bay.

c) Lattice / Pipe structure required for installation of GIS, GIB,

SF66 to air bushing complete in all respect.

d) Foundation bolt / anchor fastening bolts for GIS system.

e) Equipment fixing hardware.

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Sr.
Tag No. Description Quantity
No.
Bidder to inform the material required for GIS floor earth
mat as per their approved earthing philosophy with MOE.
Supply of all other earthing material and supervision of
erection for all earthing connection for GIS-to-GIS system
-- and GIS to earth mesh on floor shall be in bidder’s scope.
3. 1 Lot
The quantity shall be estimated by the bidder, based on
technical specification, design philosophy, IEC requirement
as applicable. Bidder to submit detailed calculations and
layout drawings for earthing system during contract stage.

Bidder shall conduct insulation coordination study for

1 Lot
-- establishing Surge Arrester’s rating for entire GIS system.
4. (Optional
The study report shall be submitted for Approval. Quote)

Tariff metering / Energy meter as per requirement of 132kV

AIS/GIS substation specification & Addendum to MOE Iraq 2 Nos. (One
--
5. high tension project 132kV GIS substations - Volume 1 – for each
Technical specification substation plant (YOK000030050) OHL).

C: COMMON REQUIREMENTS (APPLICABLE FOR HV (132kV) GAS INSULATED SWITCHGEAR)

Start-up, Installation, Pre-commissioning and

Commissioning Spares for 132kV Gas Insulated Switchgear
1 -- 1 Lot
as recommended by manufacturer, included in VENDOR
scope of work. (Furnish the list with unit price)
VENDOR shall include a separate quotation for
recommended Insurance Spare Parts, 1 Year’s Operation
Spare Parts and 2 Year’s Operation Spare Parts on the
COMPANY SPIR form. Spare parts shall comply with all the
requirements for the main equipment requisitioned.
VENDOR shall include recommended spare parts for all
2 -- auxiliary equipment and accessories. VENDOR shall include 1 Lot
the equipment identification for which the part is intended,
reference number and the relevant drawing of equipment
for 132kV Gas Insulated Switchgear.

VENDOR to submit list in the prescribed SPIR format.

(Furnish the list with unit price)

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MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
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Sr.
Tag No. Description Quantity
No.

Complete set of Special Tools & Tackles required for

operation and maintenance & installation and
commissioning of 132kV Gas Insulated Switchgear.
3 -- VENDOR to specify tools list along with unit rate of each item 1 Lot
Manuals & drawings for the tools & tackles shall be supplied
in English.
(Furnish the list with unit price)

SUPERVISION OF ERECTION, EXECUTION OF “SAT TESTING

& COMMISSIONING AS PER MOE”:
VENDOR shall submit quote for Site testing and
commissioning by Manufacturer’s Field Engineers and
Commissioning specialist for Installation, Startup &
-- Per diem
4 Commissioning of 132kV Outdoor Equipment and PLCC
rate
System at site, on per diem rate basis. VENDOR to
recommend the total duration for installation, start-up and
commissioning of 132kV Gas Insulated Switchgear.
Minimum experience of 10 years is required for site
supervision on similar jobs.
Warranty/ Guarantee
132kV Gas Insulated Switchgear shall be guaranteed/
-- warranted against defects, ensuring the performance
5 1 Lot
requirements. Associated costs, if any, shall be included in
the base price.
For detail refer Section 14 of the MR
Training Services:
VENDOR shall submit a detailed Manufacturer’s
standard Training Program on the 132kV Outdoor
Equipment and PLCC System. The Training Program shall be
provided for COMPANY’s Operators at both VENDOR works
and at Site. The program shall include elaborate details on
the level of training, areas of training, duration, location etc.
All necessary training manuals, software and hardware shall Per diem
-- be provided by the Manufacturer as part of the Training rate
6
Program. (Optional
Quote)
VENDOR shall provide per diem rate for training of
COMPANY personnel for
a) Engineer / per day
b) Electrical Operator / Technician / per day

Training for total 20nos. Company Personal as two session,

10 personals in each session at site.
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Sr.
Tag No. Description Quantity
No.
PACKING & PRESERVATION
132kV Gas Insulated Switchgear
a. Export packing/Preservation/Boxing for all items in
Vendor’s scope, suitable for seaworthy and road transport.
b. Packing of goods comply with Company Standard
ITN54750.00, suitable for transportation, multiple handlings
and for minimum outdoor storage period of 12 months at
-- site.
7 1 Lot
c. Packing, Preservation as necessary for valves, piping,
instruments and Preparation for shipment including,
temporary bracings (as applicable) and suitable for outdoor
storage for more than 12 months for each Package, as per
specifications.
All package items shipped loose shall be packed, preserved
and shipped as per sub-Vendor recommendation and
project specifications.

TECHNICAL SERVICES
132kV Gas Insulated Switchgear
a. One Kick-Off Meeting (2 Days), Pre-Inspection Meetings
and One Progress Review Meetings participation at
-- SUBCONTRACTOR’s Office.
8 1 Lot
b. SAFOP review meeting participation at SUB-
CONTRACTOR’s office conducting by Purchaser &
implementing the recommendations of the same
Any modifications / changes required within vendor scope of
supply as a result of SAFOP recommendations.

DOCUMENTATION
132kV Gas Insulated Switchgear
a. Provision of all documents / drawings as specified in this
Material Requisition and all referenced Specifications,
Standards, and Equipment Data Sheets, for each
-- Equipment / component / item. This shall include all the
9 1 Lot
required data for CONTRACTOR design of equipment
foundations.
b. All documentation as per attached “Vendor Document
Requirement List”. All documentation shall be in
English. IOM & MRB in 1 CDs and 2 Hard Copies.
All documentation shall be in English.

-- SF6 gas, gas wastage for successful commissioning and

10. 1 Lot
testing, structure, Earthing and any other item required for

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Sr.
Tag No. Description Quantity
No.
completeness of bay/ module shall be deemed included in
the Bay and module.
Prices for all applicable accessories of GIS shall be included
in the equipment prices. All items required for
-- completeness of bay/ module such as SF6 gas, sensors,
11. 1 Lot
structure, earthing etc. shall be the part of respective bay/
module price. However, Bidder to submit the price break-
up for those items.
Instruments/ Test kit and Special Tools and tackles for
-- successful Testing and Commissioning of GIS is in bidder
12. 1 Lot
scope. This shall be brought on returnable basis. However,
List shall be provided by bidder.
Bidder shall also provide list of returnable tools and tackles,
-- to complete the assembly and erection at site of the GIS,
13. 1 Lot
required for installation, gas filling, maintenance, site
testing of the GIS.
SF6 Gas handling equipment required during erection,
testing & commissioning is in in bidder' scope of supply. It
-- is the responsibility of the Bidder to supply all necessary
14. 1 Lot
commissioning spares as required unless/ until the
equipment/ systems are handed over to the Purchaser.

4.2. Exclusions

VENDOR’s scope of supply shall specifically exclude the following items and shall be part of EPC
CONTRACTOR Design: -
• Foundation design and supply.
• Site erection and Installation.

5. PRESERVATION PROCEDURES

Packing, preservation and preparation for shipment as per Company Standard ITN54750.00, Preservation
and Export Packing Requirement.

VENDOR shall submit a preservation procedure for EPC CONTRACTOR’s review. VENDOR shall provide
adequate rust prevention suitable for transportation to construction and storage Site to ensure that the
Equipment will ultimately satisfy the guarantee.

The VENDOR shall ensure that all the deliverables are designed and packed for transit to site and that
packing is suitable for export, seaworthy, transportation. The spare parts and consumable materials shall
be segregated in separate packing and tagged with the relevant equipment tag number.

Reinforcement for transportation, erection and loading/unloading during shipping if necessary.

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6. APPLICABLE DOCUMENTS AND DRAWINGS

The documents listed below and any other relevant specifications and standards mentioned elsewhere
in these documents are applicable in their entirety unless agreed exceptions / deviations are listed as
per Attachment - 3.
NOTE: - Revision status of documents listed below is captured at the issue date of this document.
Recipient shall work to revision status of documents received if at subsequent revision status to that
specified below.

6.1. Project Documentations

Sr. Document Rev Attached

Document Title
No. Number (Yes/No)
1 SOK9954113 2 EPC Subcontract Technical Spec Package Yes
2 1 Subcontractor Project Documentation Exchange Yes
SOK0971520
Procedure
3 SOK2313475 4 Electrical Design Specification Yes
4 SOK9954396 1 Tagging Procedure Yes
5 SOK0857055 0 Overall Project Design Basis Yes
6 SOK7350380 1 Key Single Line Diagram Yes
7 SOK7350381 2 Metering & Protection Single Line Diagram for HV Yes
132kV GIS Switchgear (005-GIS-001)
8 SOK7350382 A Metering & Protection Single Line Diagram for MV Yes
11kV Switchgear (005-MV-001)
9 YOK000030050 0 132kV AIS/GIS substation specification & Addendum Yes
to MOE Iraq high tension project
132kV GIS substations - Volume 1 - Technical
specification substation plant
10 SOK0914065 1 Datasheet for HV (132kV) Gas Insulated Switchgear Yes
11 SOK2309656 B Electrical Load List Yes
12 SOK0914066 0 Data Sheet for 132/11.5kV Power Transformer Yes
13 SOK0914075 1 Data Sheet for Electrical Power, Control & Earthing Yes
Cables
14 SOK0914137 0 Datasheet for 132 kV Cables Yes
15 YOK000030063 0 Specification for Electrical Power, Control & Yes
Earthing Cables
16 SOK0857077 0 Electrical Power & Control Cable Schedule Yes
17 SOK0857101 1 Electrical Installation Drawings - Power Yes
18 SOK0857099 1 Electrical Installation Drawings - Earthing & Yes
Lightning Protection
19 SOK0857100 0 Electrical Installation Drawings - Lighting & Small Yes
Power
20 SOK0911515 A Electrical Equipment Layout for Electrical 132kV Yes
Substation Building
21 SOK0911518 Electrical Cable Routing Layout for Electrical 132kV No
Substation Building
22 SOK0911507 0 Earthing & Lightning Protection Layout for Electrical Yes
132kV Substation Building
23 SOK0902346 0 Earthing and Lightning Protection System Design Yes
Calculations
24 SOK0911516 A Area Electrical Cable Routing Layout for Plant Yes
25 YOK000030064 1 Specification for Electrical Bulk Material Yes
pg. 15
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 16 of 30

26 YOK000030057 0 Specification for PMS & SCADA System Yes

27 SOK6785519 PMS/SCADA - I/O List No
28 SOK0903144 1 Architecture for PMS & SCADA System Yes
29 SOK0902344 1 Cable sizing calculations Yes
30 SOK0914064 1 Datasheet for HV (132kV) Outdoor Equipment Yes
31 SOS5014175 5 Project painting specification Yes

6.2. International Standards

The main reference Codes, but not be limited to, as applicable, are the following:
Codes Description
IEC 60038 Standard Voltages
IEC 60050 International Electrotechnical Vocabulary
IEC 60059 Standard Current Ratings
IEC 60358 Coupling capacitors
IEC 60099 lightning (surge) arresters
IEC 60137 Porcelain insulators
IEC 60137 Insulated bushings for alternating voltages above 1000 V
IEC 62271-1 High voltage switchgear and controlgear-Part 1: Common
specification
IEC 62271-100 High voltage switchgear and controlgear- Part 100: AC circuit
breakers
IEC 61869-1 General Requirements for Instrument Transformers
IEC 61869-2 Additional Requirements for Current Transformers
IEC 61869-3 Additional Requirements for Inductive Voltage Transformers
IEC 60664 Insulation Coordination for Equipment within Low Voltage
Systems
IEC 60044 Instrument transformers
IEC 60168 Post insulators
IEC 60383 Insulators for overhead lines
IEC 61000 Electromagnetic Compatibility (EMC)
IEC 60071 Insulation coordination
IEC 60529 Degrees of protection provided by enclosures
IEC 61639 Direct connection between power transformers and gas-insulated metal-
enclosed switchgear for rated voltages 72.5 kV and above
IEC TS 60859 Cable connections for gas-insulated metal-enclosed switchgear for rated
voltages 72.5 kV and above:
NEMA TR1 Transformers, regulators and reactors [for audible sound levels]
IEEE 32 Standard Requirements, Terminology, and Test Procedures for Neutral
Grounding Devices
IEEE 42 Recommended Practice for Grounding of Industrial and Commercial
Power System
Any other codes recognised in the country of origin of equipment might be considered only upon
CONTRACTOR’s approval, provided that they comply with the above codes or ensure equivalent
quality. Edition in force at the purchase order date shall be considered.

pg. 16
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 17 of 30

Notes:
1) 132kV HV GIS switchgear (005-GIS-001) of 132kV Substation shall be part of Supplier package. The
Supplier shall hold single point responsibility for these packages and shall issue a letter addressed to
COMPANY / EPC CONTRACTOR starting the same.

Supplier shall have below requirements;

i. Supplier shall be mainly an equipment manufacturer and shall be able to supply the equipment
listed above.
ii. Supplier shall control, co-ordinate, expedite and resolve all concerns/issues with any
SUBSUPPLIER in order to meet the requirements specified in Material requisitions and design
documents.
iii. Supplier shall guarantee and be responsible for the design and performance of all sub-supplied
items.
iv. Supplier shall obtain and transmit all SUB-SUPPLIER’s warranties to the EPC CONTRACTOR, in
addition to the system warranty.
v. Supplier shall be responsible for all the design and reliability of the equipment and materials.
vi. The requirements specified are the minimum required by the EPC CONTRACTOR but Supplier
shall be deemed to be expert in this type of equipment and materials and shall be ultimately
responsible for equipment operation and all aspects of the equipment supplied.
vii. The equipment and materials shall be designed in such a way that safe operation under all
normal situations is guaranteed, and that routine maintenance is possible during normal plant
operation.
viii. Any corrections, alterations or additions requested to conform to this specification and relevant
attachments shall be at Supplier's expense.
ix. Technical responsibilities of Supplier (but not limited to):

• Interfaces between 132kV Outdoor Equipment and 132kV Gas inslated Switchgear
• Interfaces between 132/11.5kV Stepdown Transformer
• CT/ VT sizing calculations and implementing recommendation in Design of 132kV Gas Insulated
Switchgear
• Differential relays - protection schemes and its incorporation in the design
• Interfaces between SCADA and 132kV Gas Insulated Switchgear
• Interfaces between BPCS and 132kV Gas Insulated Switchgear
• Cable engineering for above-mentioned interfaces
• Evaluation of Protection relay settings for all Unit protections (Bus Differential, Motor
differential, Transformer Differential etc.) & commissioning of the relays/ relay settings

2) It is assumed that being a regular VENDOR to COMPANY, VENDOR is familiar with and in possession
of MOE of Iraq Specifications, Standards & drawings listed above and / or cross referenced in the
specifications or any other documents.
3) VENDOR shall be familiar with and in possession of other International Codes and Standards cross
referenced in the specifications or any other documents. It is VENDOR’s responsibility to supply
materials in full compliance with the requirements of these Codes and Standards.
4) All the parts and equipment’s be offered as brand new in its original packing and free of any defects.
5) Export packing for all items in VENDOR scope shall be suitable for seaworthy transport and storage
at site in ambient temperatures of -5ºC to 58ºC.
6) Inspection shall be carried out by COMPANY/ EPC CONTRACTOR/NOMINATED
REPRESENTATIVE/THIRD PARTY INSPECTOR at VENDOR’s/Sub-VENDOR’s premises. The inspection
and test plan requirements shall be in accordance with Attachment-2. The VENDOR is responsible
for informing EPC CONTRACTOR of the availability of goods for inspection and testing. Cost towards
arranging the inspection visits by EPC CONTRACTOR/NOMINATED REPRESENTATIVE will be borne by
EPC CONTRACTOR. All other arrangements for inspection and testing at VENDOR’s works shall be
borne by the VENDOR.

pg. 17
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 18 of 30

7) VENDOR shall design 132kV GIS taking into account design ambient of 50°C & relative humidity of
60%.
8) CTs (51G & 64R) in the neutral circuit of transformers shall be supplied by 132kV GIS Switchgear
vendor and mounted by 132/11.5kV Step down transformer VENDOR (as per CT sizing calculation of
HV Switchgear VENDOR); and secondary terminals of the CTs shall be wired to the marshalling box.
9) The characteristics of neutral CT for the restricted earth fault protection at transformer shall match
with the CT’s at 132kV GIS.
10) VENDOR to note that cable sizes will be informed at a later stage.
11) All transformer alarm & trip, measurement signals, listed in Datasheet for 132kV Step-down
transformer shall be made available at the marshalling box by VENDOR. Oil, Winding temperature
measurement signals, Liquid level alarm signal, Air ambient and Tank pressure signal from digitally
enabled instruments with remote communication facility shall be made available as 4-20mA signal
for interface with RTCC. Same shall be wired to 132kV Gas Insulated Switchgear.
12) Painting & Protective Coating for all equipment & supplies as per project painting specification Doc.
No. “SOS5014175”. Paint shade for 132kV Gas Insulated Switchgear shall be RAL 7035.
13) VENDOR shall submit GA drawing for supplied 132kV GIS rating.
14) VENDOR shall provide sub-supplier list for 132kV Gas Insulated Switchgear components like Busbar,
CT, PT, relays etc. VENDOR proposed list of sub-vendors are subject to approval.
15) Auxiliary power requirement for 132kV Gas Insulated Switchgear shall be submitted during Bid.
16) Type test, Routine test and Special test shall be carried out as per 132 kV AIS/GIS Substation
Specification & Addendum to MOE Iraq High Tension Project 132kV GIS Substations - Volume 1-
Technical Specification Substation Plant Doc.No.: YOK000030050 and IEC 62271. Type test
certificates shall be submitted along with offer for review. Type test certificates shall be for the
similar rating and type of equipment and shall be from the same location of equipment
manufactured. Different country of origin shall not be acceptable.
17) Any Technical Deviation, clarification, Notes, exclusion, comment not mentioned in the VENDOR
clarification / deviation form (Attachment - 3) shall not be considered by EPC CONTRACTOR /
COMPANY.
18) 132kV GIS VENDOR shall consider all required co-ordination work with 132kV AIS Outdoor
Equipment, 132/11.5kV Stepdown Transformer & SCADA VENDOR for all related interface details
indicated in the Project documents.
19) Performance figures shall be stated at the nominal system voltage and frequency. 132kV Gas
Insulated Switchgear shall be designed for continuous operation at the specified rating, at the
ambient temperature, and site environmental conditions specified in in 132kV AIS/GIS Substation
Specification & Addendum to MOE Iraq High Tension Project 132kV GIS Substations - Volume 1 -
Technical Specification Substation Plant (YOK000030050).
20) All hardware and software required, but not limited, to conduct factory acceptance test and to
interface with VENDORS of other equipment suppliers shall be included in scope.
21) 132kV Gas Insulated Switchgear shall be shipped with a horizontal and vertical impact recorder.
22) 87T Differential protection, 64R and 51G (for Transformer) requirements shall be finalized based on
132kV Gas Insulated Switchgear Vendor inputs. The set of CTs suitable for differential protection
shall be provided in 132 kV (Primary side) terminal box of power transformer in line with Metering
& Protection Single Line Diagram for HV 132kV GIS Switchgear Doc.No. SOK7350381 by manufacturer
of Power Transformers in coordination with 11kV Switchgear Metering & Protection Single Line
Diagram for MV 11kV Switchgear (SOK7350382).
23) GIS to cable termination
This scope covers the supply, erection, commissioning of connection assembly of fluid-filled or
extruded cables to Gas-insulated metal enclosed switchgear (GIS) as per IEC 62271-209.
The XLPE cables shall be connected to GIS by the interfacing of XLPE cable sealing end to GIS Cable
termination enclosure.
The GIS to XLPE cable termination shall conform to IEC-62271-209.
The rating of XLPE cables for different voltages are specified in the Section project.
The limits of supply of gas-insulated metal-enclosed switchgear and the cable termination shall be
in accordance with IEC 62271-209.
pg. 18
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 19 of 30

Cable termination and cable connection enclosure shall be suitable for the requirements for which it
is designed. This interface section shall be designed in a manner which will allow ease of operation
and maintenance.
24) The design of the switchgear shall be such that it is possible to extend each end of the existing
busbars without having to take more than one busbar out of service. other circuits shall remain
available for continuous uninterrupted service.

7. ADDITIONAL SPECIAL REQUIREMENTS

Vendor shall comply with the following additional technical requirements.

VENDOR shall supply the 132kV Gas Insulated Switchgear with all equipment necessary to meet the
conditions and requirements as defined in this Requisition and all referenced Standards, Data Sheets,
Specifications, Forms, Drawings and Codes listed in section 6.2 of the requisition.

VENDOR shall also be responsible for providing / coordinating detail design of all equipment and
components within the scope of supply, providing expediting services, progress reports, organizing
VENDOR and SUB-VENDOR co-ordination / kick-off / design review meetings and solving engineering
questions related to equipment within the scope of supply and interfaces. Complete engineering and
design, including development of all documents, drawings, procedures, manuals, etc, as required in
present requisition.

VENDOR shall ensure that 132kV Gas Insulated Switchgear design life shall be for a minimum of thirty
(30) years. 132kV Gas Insulated Switchgear shall be suitable for continuous operation at full load for at
least 3 Years without maintenance requiring the 132kV Gas Insulated Switchgear to be de-energized.

132kV Gas Insulated Switchgear will be located inside the 132kV Substation.

132kV Gas Insulated Switchgear shall facilitate operation, inspection, cleaning, repair and maintenance
and shall incorporate necessary interlocking and facilities to ensure safety under all normal operating
and maintenance condition.

Vendor shall conduct all necessary tests and/or inspections in accordance with the minimum
requirements established in the Contract documents and Project Specifications. Material Test Certificate
Report (MTCR), Test and Inspections to be carried out during the course of manufacturing shall be
included in the Inspection and Test Plan (ITP) that should be submitted for approval according to the
Vendor Document Requirements List (VDRL).
• The VENDOR shall propose Inspection and Test Plan (ITP) shall be based on applicable data sheets,
specifications and standards.
• As minimum, Manufacturer shall consider in the scope of supply the requirements established in
COMPANY specification YOK000030050 “Minimum shop inspection and certification requirements”.
• All costs derived from the required inspections and tests shall be also at Supplier’s cost.

Inspections and drawings approved by Purchaser will not exclude Supplier of his own obligation and
responsibilities.

All installation, commissioning and operating instructions for electrical equipment shall be included and
indexed by VENDOR in the combined Installation, Commissioning, and the Operating Manuals for the
equipment described in this Requisition. All these documentations shall be in English language.
Nameplates and labels on equipment shall be in English language.

VENDOR shall supply certificate of compliance ensuring that 132kV Gas Insulated Switchgear have been
built according to applicable standards and shall comply with the applicable type testing.

pg. 19
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 20 of 30

132kV Gas Insulated Switchgear shall be capable of operating continuously and without adverse effects
of overheating, under all specified conditions of operation including variations in system voltage and
frequency as specifiedin 132kV AIS/GIS Substation Specification & Addendum to MOE Iraq High Tension
Project 132kV GIS Substations - Volume 1 - Technical Specification Substation Plant (YOK000030050).

The Vendor shall submit the standard paint specification with the Tender for EPC Contractor / Company
approval.

8. VENDOR DOCUMENT INSTRUCTIONS

The VENDOR shall include the supply of all Documentation to define the Equipment supplied for the
purposes of:

• Integration into the Plant Design

• Design Code Compliance
• Regulatory Authority Approval
• All VENDOR documents shall be issued for COMPANY review / information through Aconex.
• All VENDOR documents shall follow Company approved templates for drawing and document.
• Latest software shall be used by VENDOR for calculation, document, drawing preparation.
The following table defines the scope, due dates and quantities required for each document type. The
table also includes requirements for the inclusion of documents in the Manufacturing Record Book.

8.1. Vendor Document Requirement List (VDRL)

Sr.
No. Description
List of Vendor Documents and Drawings for 132kV Gas Insulated Switchgear, Control Relay
1
Panel, Bus Bar protection Panel, Tarrif Metering Panel
2 Sub-Vendors and main suppliers list for 132kV Gas Insulated Switchgear
3 Quality Manual for 132kV Gas Insulated Switchgear
4 Data Sheet for 132kV Gas Insulated Switchgear
5 Single Line Diagram for 132kV Gas Insulated Switchgear
6 Schematic Diagram for 132kV Gas Insulated Switchgear
7 132kV Gas Insulated Switchgear layout (Plan and Section) including 3D drawing
8 132kV Gas Insulated Switchgear Component Drawings
9 Interface modules drawing for 132kV Gas Insulated Switchgear extension
10 Rating and Name Plate Drawing
Schematics Drawing (GIS/LCC, Control Relay Panel, Bus Bar protection Panel, Tarrif Metering
11
Panel)
Foundation loading plan and detail (GIS/LCC, Control Relay Panel, Bus Bar protection Panel,
12
Tarrif Metering Panel)
13 GIS Bus Duct Support Structure Drawing
14 GIS grounding plan and details along with design calculation for GIS grounding
Civil Work Drawings "with cut-out details" for (GIS/LCC, Control Relay Panel, Bus Bar
15
protection Panel, Tarrif Metering Panel)
GIS key Diagram enlisting and marking each and every GIS Module clearly and separately
identifiable (indoor and outdoor). This separately identified module shall be complete along
16
with its enclosure, gasket and all active parts such as conductor, conductor joints, corona
shield etc.
Method Statement along with sequential instruction for dismantling and assembling of all
17
major components of GIS exhibiting service continuity requirement

pg. 20
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 21 of 30

Type Test Reports (GIS/LCC, Control Relay Panel, Bus Bar protection Panel, Tarif Metering
18
Panel)
19 Seismic Analysis Report
The general arrangement drawing of interconnecting bus-duct from GIS bay module to XLPE
20
cable termination end
The general arrangement drawing of Terminal connection arrangement to connect GIS duct to
21
SF6/Oil bushing and duct mounting arrangement details
22 Gas handling procedure
The design & construction proposal of the building along with necessary information, data,
23
and drawings according to the complete requirements
24 Input data for Capacity calculation of EOT crane for GIS
25 Method statement/ procedure of ON-SITE high voltage testing and Switching Impulse test
The calculations and documents in support of the average intensity of electromagnetic field
26
on the surface of the enclosure.
Calculations to show that there is no Ferro resonance due to capacitance of GIS for the
27
voltage transformers.
Calculations in support of touch & step voltages in all enclosures and earthing of complete GIS
28
installation.
29 Measures to mitigate transient enclosure voltage by high frequency currents.
The acceptance criteria and limits of impact (of impact recorder) in all three directions which
30
can be withstood by the equipment during transportation and handling.
For finalizing the dimensions of GIS building the requirement of Turning radius to rotate the
31
largest removable component for assembly/disassembly shall be taken in to consideration.
32 CT & VT burden calculation for 132kV GIS Switchgear
33 Bulletins & Catalogues for main components of 132kV GIS Switchgear
34 Power Consumption (AC+DC - Load) for 132kV GIS Switchgear
35 Insulation co-ordination study report
36 Inspection test plan (ITP) for 132kV GIS Switchgear
FAT (Factory Acceptance Test) procedure for (GIS/LCC, Control Relay Panel, Bus Bar protection
37
Panel, Tarrif Metering Panel)
FAT (Factory Acceptance Test) report for (GIS/LCC, Control Relay Panel, Bus Bar protection
38
Panel, Tarrif Metering Panel)
Installation, Operation, Maintenance, Handling and Storage Manual for (GIS/LCC, Control
39
Relay Panel, Bus Bar protection Panel, Tarrif Metering Panel)
40 Surge Arrestor Selection for 132kV GIS Switchgear
41 Product catalog for Plug-In Termination kits for 132kV GIS Switchgear
SAT (Site Acceptance Test) procedure for (GIS/LCC, Control Relay Panel, Bus Bar protection
42
Panel, Tarrif Metering Panel)
Manufacturing Record Book Index for (GIS/LCC, Control Relay Panel, Bus Bar protection Panel,
43
Tarrif Metering Panel)
44 2 Year (Recommended) Operations Spare
Packing, Shipping, Handling and Preservation procedure for (GIS/LCC, Control Relay Panel, Bus
45
Bar protection Panel, Tarrif Metering Panel)
Heat dissipation data for (GIS/LCC, Control Relay Panel, Bus Bar protection Panel, Tarrif
46
Metering Panel)
I/O Signal List for (GIS/LCC, Control Relay Panel, Bus Bar protection Panel, Tarrif Metering
47
Panel)
Painting and Surface Preparation procedure for (GIS/LCC, Control Relay Panel, Bus Bar
48
protection Panel, Tarrif Metering Panel)
Accessories list and bill of material for loose items for (GIS/LCC, Control Relay Panel, Bus Bar
49
protection Panel, Tarrif Metering Panel)
pg. 21
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 22 of 30

8.2. VDRL – General Instructions

It is a condition of any Purchase Order that all data and drawings (hereinafter called documents) shall be
submitted to the EPC CONTRACTOR in the manner and time period stated. The Purchase Order will not
be considered complete until all documentation has been submitted and accepted.
VENDOR shall follow the facing sheet & second sheet on revision control agreed in the project. VENDOR
shall follow the comment resolution sheet finalized in the project.
All documents (drawings, data sheets, manuals, etc., both hard copies and electronic files) shall be
prepared and supplied according to COMPANY documents listed under section 4.1. All Vendor
documentation for review shall be with “Readable PDF format” and final documentation shall be
submitted in Hard copies with Natives files mandatory (2 Nos. soft files) (word, excel OR other software
format) as per COMPANY requirements and will follow site record room document hand over procedure.
Documentation shall be submitted as per the requirements indicated in VENDOR Drawings and Data
Requirement List (VDRL). VENDOR must comply with the VDRL’s with the specified submission time
schedule to issue the applicable documents.
English language shall be used for all documents, drawings and correspondences.
All Documents and drawings shall state Project Name, Project No, EPC CONTRACTOR Request No,
Employer Name, Item No and Description of the equipment and/or material.
Final VENDOR drawings shall include all data relevant to the “as built” status of the work and shall be
submitted in hard copy and digital/electronic format as detailed in COMPANY Engineering Procedure.
• P Documents shall be included in the Manufacturing Record Book.
• M Documents shall be included in the Installation/Operation/Maintenance Manual
• V Documents shall be included in the Vendor Data Book.
Reviewed documents to be inserted in the Data Books must be Certified Final versions.

8.3. Documents to be submitted with Bid

The following documents/information shall be provided by VENDOR along with his offer (as a minimum
in order to expedite the technical evaluation):
• Compliance to this material requisition (To be filled as per project format of compliance Form)
• Preliminary GAS SLD for all three GIS.
• Preliminary Layout/ section for all three GIS.
• Tentative building size including Column placement and GIB exit requirement.
• GIS grounding plan and details along with design calculation for GIS grounding.
• Calculations in support of touch & step voltages in all enclosures and earthing of complete GIS
Installation.
• I/O Signal List for (GIS/LCC, Control Relay Panel, Bus Bar protection Panel, Terriff Metering Panel)
• GIS bus duct Sizing Calculation
• Input for EOT Crane Details/ sizing.
• Heat Load calculation for all the three type GIS (Indoor part) for AHU load calculation.
• AC-DC Load cycle, Continuous and Momentary load.
• Deviations/Exception to this material requisition and attachments (if any), (To be filled-up as per
format of Deviation Form Attachment-3).
• Type test and Special test certificate as per YOK000030050 for similar rating and type of 132kV
Gas Insulated Switchgear
• General Arrangement Drawing for 132kV Gas Insulated Switchgear
• Filled in Data Sheet for 132kV Gas Insulated Switchgear
• Reference list for the proposed equipment model and VENDOR’s past 5 years experience list
specific to Nasiriya Project
• Weight, Overall Dimensions for 132kV Gas Insulated Switchgear
• Manufacturing Procedure Specification (MPS).
• Scope of supply list, item description and estimated tonnage.
• Proposed manufacturing/delivery schedule.
pg. 22
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 23 of 30

• Proposed Quality Assurance/Safety Plan.

• Sample material certification.
• The copy of manufacturer’s ISO 9001 accreditation certificates confirming validity period.
• Accreditation (If Applicable).
• Quality Manual.
• Organization Chart (Key Quality Staff)
a. Corporate
b. QA/QC.
c. Resume
• Sample Inspection and Test Plan.

9. RAM (RELIABILITY AVAILABILITY MAINTAINABILITY ANALYSIS)

Vendor will gather Reliability Availability Maintainability information from SUB VENDORs. This
information shall include the following:

• Maintenance data requirements:

• Description of maintenance activity
• Recommended frequency of the maintenance activity
• Typical duration of the maintenance activity
• Consumables, special tools and equipment required for the maintenance activity
• Reliability data required, critical failure data:
• Failure mode description
• Failure effect and characteristic
• Cause of the failure
• Prevention action
• MTTR (Mean time to repair)
• MTBF (Mean time between failures)
• Average time to repair

10. ASSET REGISTRY

Each maintainable asset/equipment item will be assigned a unique tag reference number. This tag
number will be the central identifier searchable across all fields throughout the electronic database
(Asset Register), and will be labelled and list following a hierarchical structure including next information:
• Five levels of relations will be realized (L1 L2 L3 L4 L5):
• Level 1: Item;
• Level 2: Sub Item;
• Level 3: Sub Sub Item;
• Level 4: Sub Sub Sub Item;
• Level 5: Sub Sub Sub Sub Item
• Long description
• Short description
• Drawing reference
• Maintainable item (Y/N)
• Line or Tag number

11. GENERAL WARRANTY INFORMATION

This document shall include the following information:

• Original equipment manufacturers warranty information
• In-hours / out-of-hours contact information (person and location) for the nearest support office
(Reference to main VENDORs only)
• PO number
• Equipment tag number
pg. 23
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 24 of 30

• Equipment tag description

• Equipment serial number and model
• Warranty begins
• Warranty deadline
• Manufacturer name and location

12. RCM AND RBI INFORMATION

This document shall include the maintenance frequencies for rotating and static equipment.

13. GUARANTEES

Vendor guarantee shall include:

The duration of the Warranty period shall be Twelve (12) Months from the performance test or 8760
Hours of operation.

14. DEVIATION FORMS

Any conflicts between the documents referred in section 4 of this MR and deviations to this document
shall be brought to the attention of EPC CONTRACTOR/COMPANY for resolution in the specified Technical
Deviation Request Form attached as Attachment - 3 of this Requisition. Any deviations or exceptions
stated elsewhere except the “Technical Deviation Request Form” shall not be considered. EPC
CONTRACTOR/COMPANY will give his resolution in writing and this decision shall be binding on VENDOR
without any time/cost impact to EPC CONTRACTOR/COMPANY. In general, more stringent of the
requirements in various attachments, specifications and appendices shall be applicable. All deviation
shall be supported with proper reasoning for the COMPANY’s review /approval.

In case of no deviations on the RFQ, the VENDOR shall write “No Deviation / exceptions” on the deviation
form and shall duly stamp and sign and shall be submitted along with Bid. In absence of such a statement
with Bid, the total compliance will be assumed.

Without the submission of properly completed “Technical Deviation Request Form” along with the offer
the VENDOR ‘s offer may be considered as incomplete and may be subjected to rejection at the sole
discretion of the COMPANY.

Deviations listed elsewhere in the proposal (i.e. other than Attachment – 3 form) shall be considered as
invalid and deemed withdrawn by the VENDOR.

No deviations to the specified requirements shall be considered after order placement. If, after award,
the VENDOR still considers a deviation imperative, they shall propose the deviation only with a Standard
“Deviation list” as in Attachment along with all supporting documents, justifying the advantages to the
COMPANY and impact on the cost and time schedule. The VENDOR shall obtain COMPANY’s written
approval prior to implementing these deviations. Deviations implemented prior to COMPANY’s written
approval shall be subject to rejection without any additional cost and schedule impact to the COMPANY.

Compliance to RFQ shall not relieve the VENDOR of his responsibility of furnishing the equipment and
accessories of proper and proven design, materials and workmanship, to meet the specified and intended
service and operating condition requirements.

15. INFORMATION TO BE SUBMITTED WITH BID

The VENDOR, as a minimum, shall submit the documents as specified in the VDRL attached in Section 9
of this MR. Any missing or incomplete documents may cause the VENDOR’s offer to be rejected.

pg. 24
 NASRIYA & GHARRAF FLARE GAS TREATMENT PLANT Rev : 3
MATERIAL REQUISITION FOR HV (132kV) GAS INSULATED Date : 15-May-24
SWITCHGEAR Sheet : 25 of 30

16. CERTIFICATION

VENDOR shall provide all certificates issued by Certifying Authority as per specification requirements. It
shall be the VENDOR responsibility to obtain and issue with his or his subcontractors’ materials, full
documentation as requested by the Certifying Authority, to enable approval to be obtained and the
subsequent issue of the fitness for operation certification. The VENDOR(s) shall transmit any
documentation required, for review, to the Certifying Authority, with a copy of the Transmittal to the
COMPANY/ EPC CONTRACTOR and the Company. All costs associated with this process shall be borne by
the VENDOR(s).

17. GUARANTEE AND WARRANTY

The VENDOR shall guarantee that all equipment and internals within his scope of supply shall meet the
performance requirements as stated in the data sheets, specification and other applicable documents in
the MR when operating under the specified design and operating conditions.

All the component parts shall be guaranteed by the VENDOR against defective material, design and
workmanship as per specifications.

As long as the transformer is correctly handled in accordance with the VENDOR's markings and shipping
instructions, then it shall remain the responsibility of the VENDOR that the equipment remains in the
same condition as when accepted by or on behalf of the COMPANY/ EPC CONTRACTOR, ex-works.

If any defects occur during the guarantee and warranty period, the VENDOR shall make all the necessary
alterations, repairs and replacements free of charge.

18. QUALITY ASSURANCE / CONTROL REQUIREMENTS

18.1. Quality Control Requirements

Applicable minimum Quality Control Requirements are covered in Attachment – 2 of this Material
Requisition. VENDOR shall comply with all of the VENDOR QA/QC requirements that form part of the
requisition. The VENDOR shall ensure that workmanship, materials and quality control are to the highest
standards for all delivered equipment and that only proven techniques and design are utilized.
However, following shall also be considered:
• 15 days inspection notification outside Iraq
• 7 days inspection notification inside Iraq
• Material certification requirement shall be as per this MR and COMPANY/project specifications.

18.2. Inspection / Release Requirements

18.2.1 Reports of Vendor Surveillance

VENDOR shall make available to the CONTRACTOR, on request;

• Inspection Reports covering: receipt inspection, in-process inspection, sub-VENDOR inspection,
and final inspection.
• QA Audit Reports covering internal VENDOR audits and VENDOR audits of sub-VENDOR's.
• Design Review Reports (or other evidence) covering the VENDOR review of VENDOR and sub-
• VENDOR design.

18.2.2 Certifying Authority / Independent Third Party / Authorized Inspector

Where required, written design approval for the material/equipment will be obtained by the VENDOR
from the Certifying Authority/Independent Third Party/Authorized Inspector before manufacture
commences. The VENDOR shall submit under cover of a transmittal to the Certifying
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Authority/Independent Third Party/Authorized Inspector, two copies of all main design drawings,
calculations, weld procedures and any other requested information.

Where required, the VENDOR shall arrange for the Certifying Authority/Independent Third
Party/Authorized Inspector’s survey of the material/equipment, giving due notice of all inspection points
and allowing full access to his works. The VENDOR shall submit to them a manufacturing schedule
together with a list of sub-VENDOR’s/locations/works/sites at which material/equipment is to be
manufactured, one month before manufacture commences.

The VENDOR shall issue to the CONTRACTOR a copy of all transmittals and correspondence sent to the
Certifying Authority/Independent Third Party/Authorized Inspector. Upon satisfactory completion of
manufacture, the Certifying Authority/Independent Third Party/Authorized Inspector will issue a release
note, which the VENDOR shall include in the Manufacturing Record Book.

18.2.3 Traceability

Material traceability is required to ensure that the principal components of equipment and all significant
bulk material can be identified against material certificates issued by the original VENDORs. It shall be
the responsibility of the VENDOR to obtain the above certificates, suitably verified if appropriate as
required by the VDRL. All co-ordination and expediting of the sub-VENDORs to comply with these
requirements shall be the responsibility of the VENDOR.

The VENDOR shall be responsible for ensuring his material control system is operating in such a manner
that all principal component materials are traceable to their relevant original material certificates.

18.2.4 Inspection Release Certificate (IRC)

Upon release of the material, or any part of the order, the CONTRACTOR’s inspector shall issue an IRC
defining the release and recording any conditions relating to it.

Where the CONTRACTOR’s inspector inspects major sub-components at the sub-VENDOR’s works, he
may issue an interim IRC covering their release. These interim IRC’s shall have all the validity and the
requirements of final release certificates.

The IRC shall be marked with or have attached a list of references of its supporting material certificates.
Where the list is separate, it shall also be wet stamped by the CONTRACTOR’s inspector.

Materials shall not be dispatched until an INSPECTION RELEASE NOTE is issued duly signed by
CONTRACTOR/ COMPANY, as applicable. Issuance of IRC shall be a HOLD Point for
CONTRACTOR/COMPANY in the ITP, as applicable.

18.2.5 Certification to accompany Goods

• VENDOR’s certificate of compliance/final inspection clearance.

• Certifying authority inspection release notes (where applicable).
• CONTRACTOR’s inspection release certificate (IRC) or waiver.
• Test results (as applicable).
• QC punch list detailing any uncompleted work (approved by the CONTRACTOR PQM).
The VENDOR shall ensure that unless identified otherwise in the purchase order, as a minimum, one
authenticated copy (i.e. stamped by the VENDOR as a true copy) of the above documentation
accompanies goods shipped to the CONTRACTOR’s sites.
Note: All other inspection activities shall be as per project Specification and Datasheet.

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18.3. Non-Conformities and Concessions

VENDOR shall at his own expense correct any non-conformity to the Purchase Order or any feature which
may affect operation, integrity or interchangeability. However, if correction of a non-conformity would
prevent VENDOR meeting his schedule obligations, VENDOR shall propose appropriate action to the
CONTRACTOR via a Concession Request form. COMPANY’s and CONTRACTOR’s formal written
agreement on a Concession Request is required before proceeding with corrective action. VENDOR to
follow Concession Request form & Technical Query Form of COMPANY.

Unless otherwise instructed in writing by CONTRACTOR, Purchase Order requirements shall be adhered
to any outstanding Punch List Items shall be completed by the VENDOR and shall be inspected by
CONTRACTOR before shipment unless otherwise agreed.

Any non-standard material shall not be used or shall be approved by CONTRACTOR / COMPANY before
such usage.

18.4. Codes and Regulations

VENDOR shall ensure that all equipment and materials conform to all applicable codes and regulations,
and shall obtain approval of local or national authorities or any specific approvals required by the
Purchase Order. Version / revision of the International codes & Standards shall be the latest available at
the time of Contract award.

18.5. Material Identification

All material shall be identified, tagged, marked, or colour coded as stated within this document and its
referenced specifications, standards and data sheets. If the method of material identification is not
stated, a weather resistant metal tag shall be permanently affixed (not wired to a bolt hole) indicating
the CONTRACTOR Requisition number and the item number.

18.6. Manufacturing Record Book (MRB)

The Manufacturing Record Book (MRB) is a compilation of Production record documents, as identified in
section 9.1 of the Vendor Document Requirements List (VDRL).

All Data Books must have a Table of Contents detailing all sections and total number of pages. MRB Shall
be submitted within time stipulated in PO. The number of copies shall be communicated to vendor.
VENDOR shall submit MRB index for review & approval. MRB index shall be approved by EPC
CONTRACTOR / COMPANY.

The table of contents of the Manufacturing Record Book and of the O&M Manual shall be submitted sixty
(60) days before the shipping date of the supply.

The First issue of the Manufacturing Record Book and of the O&M Manual shall be available thirty (30)
days before the shipping date of the supply. When two or more shipping dates apply, the above
mentioned documentation shall be available thirty (30) days before the first shipping date.

Within twenty (20) days from the shipping date, the required number of final copies of the VENDOR Data
Book and O&M Manual shall be submitted (as-supplied revision, which will be used during installation,
pre-commissioning, and commissioning).

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VENDOR shall include as-built revision (i.e.: including as-built drawings and other documents. Refer to
Vendor Data Drawing and Data Requirement List for the timing), for use during operation and
maintenance.

The manufacturing Record Book shall include all documentation relating to the manufacturing /
production process involved in the supply of the equipment or material, such as analysis of raw materials,
production inspection and testing reports, expediting and shipping and correspondence related to the
above. On manufacturing record Book containing original or certified as original document is required.

The MRB shall contain at least and not limited to the following items
• Purchase Requisition including data sheets
• Purchase Order "PO" (un-priced)
• As built drawings and shall be provided with review, appraisal, validate and approval provisions
• Engineering and design calculations provided with review, appraisal, validate and approval provisions.
• Inspection and Test Plans
• Manufacturing Procedure Specifications (MPS)
• Welding Procedure Specifications (WPS's) and Procedure Qualifications Reports(PQR's)
• Non-Destructive Test Procedures
• NDT scope of work and NDT log/register
• Painting/coating records and test certificate Material Test Certificates Testing Procedures
• Functional test certificates FAT/SAT procedures
• Sub-Orders Index and Orders
• Inspection Release Notes
• Master log/register of NCR's and Analysis of NCR’s
• Technical Deviation(s)
• Packing & handling procedure
• Final product certificates such as "Certificate of Conformity"
• Close out report including all Quality concerns and all lessons Learned covering both positive and
negative aspects
• Material Test Certificates summary and traceability log/register

All pages within the Manufacturing Record Books must be clearly marked on both front and spine with:
• Project Title & Purchase Order Number
• Equipment/Material Description
• Item or Tag Number
• Page Number (where practicable)
• Volume Number (if applicable)

Manufacturing Record Book & Index shall be prepared in accordance with project
Procedure/Specification and as per MRB; guideline attached with MR.
All prior approved documents must show the signed acceptance stamp of the EPC CONTRACTOR.

The Manufacturing Record Book shall be complete for final inspection and submitted to the Inspector
prior to material dispatch.

18.7. Certificate of Conformity

The VENDOR shall certify that the goods are manufactured in accordance with the Purchase Order. The
Certificates of Conformity shall be available to the EPC CONTRACTOR’s inspector during final inspection.

The Final package certificate shall include the following:

• Packager /Manufacturer name & logo.
• Project name and no.
• PO no.
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• Package identification tag no.

• Package description.
• Reference international standards, & Project Specs.
• Specific final tests performed on the package after assembly.

18.8. Quality Assurance

Quality Management Systems shall comply with EN ISO 9001:2015 - Quality Management Systems.

The EPC CONTRACTOR shall ensure that the Vendor / Supplier shall have in effect at all times, a QA
program, which clearly establishes the authority and responsibilities of those responsible for the quality
system. Persons performing quality functions shall have sufficient and well-defined authority to enforce
quality requirements that they initiate or identify and to recommend and provide solutions for quality
problems and thereafter verify the effectiveness of the corrective action.

The VENDOR shall implement COMPANY Projects Quality System Requirements SOK0853134 in all stages
of related procurement & manufacture activities for the Project.

Quality System and Quality Control requirements shall be identified and included in the EPC
CONTRACTORs Purchase documentation. Based on these requirements the VENDOR / Supplier will
develop a QA / QC program which shall be submitted to the EPC CONTRACTOR for review and
concurrence. The Vendors / Suppliers QA / QC program shall extend to SUBCONTRACTORs and / or
SUBSUPPLIERs.
COMPANY / EPC CONTRACTOR reserves the right to inspect materials and workmanship standards at all
stages of manufacture and to witness any or all tests. The Vendor / Supplier, 30 days after award but
prior to the pre-inspection meeting, shall provide the EPC CONTRACTOR with a copy of its Manufacturing
and Inspection Plan for review and inclusion of any mandatory COMPANY / EPC CONTRACTOR witness
or hold points along with other key procedure for EPC CONTRACTOR / COMPANY review and approval

The VENDOR shall assign sufficient full time personnel to the PROJECT to ensure the Quality
Assurance/Quality Control System, documented in a Quality Assurance/Control Manual, which is
maintained and kept up-to-date throughout the duration of any purchase order. The VENDOR’s Quality
Assurance / Control System shall become an integral part of any purchase order. VENDOR shall organize
a prefabrication / inspection meeting with COMPANY and EPC CONTRACTOR.

VENDOR shall provide all facilities including internet to Resident Inspector from EPC
CONTRACTOR/COMPANY. EPC CONTRACTOR/COMPANY, or appointed representative, reserves the right
to carry out Quality Audits at the VENDOR's/sub-vendor's office and works, to verify that the Quality
System requirements are being met.

19. HEALTH, SAFETY AND ENVIRONMENT (HSE)

VENDOR shall indicate any specific/ potential Health, Safety and Environmental aspects related to the
Equipment installation/ operation/ maintenance activities. VENDOR shall ensure that during the above
activities, the Equipment is in full compliance with all compliant to Company standards & Iraq HSE
regulations.

20. MEETINGS

20.1. Kick-Off Meetings

This meeting shall be held at the CONTRACTOR’s office approximately within 2 weeks after the purchase
commitment. The VENDOR shall be required to have as many qualified personnel available as is necessary
to hold a successful meeting. The purpose of meeting is to ensure that VENDOR fully understands and
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complies with the purchase order documents. The agenda will be prepared by both parties,
CONTRACTOR & VENDOR together.

20.2. Technical Bid Clarifications Meetings

Meetings for Technical Bid Clarifications are required to be held in case of VENDOR have
unresolved/open query/clarifications. This meeting to be held with “preferred / selected VENDOR” only,
and can be held at CONTRACTOR office, as applicable. All clarifications and deviations shall have
conclusion before PO placement.

20.3. Pre-Inspection Meetings

Pre-Inspection Meeting (PIM) is conducted with VENDOR to address critical control activities and related
areas of concern. The meeting shall address all Quality related requirements of the purchase order.

During the PIM, the detailed inspection and test plan (ITP), which include inspection hold, witness, and
review points, shall be discussed and finalized in case of still open/pending issues from previous
document review stage. During the PIM, previous lessons learned related to the VENDOR and / or any
similar materials being supplied, shall be discussed. COMPANY shall review and approve all related
documents issued by VENDOR before any job commencement. PIM will be conducted as per the agreed
PIM Agenda. PIM package shall be submitted for final review and approval before production start by at
least 2 working weeks. Pre-Inspection Meeting at VENDOR production facility with and in presence of all
concerned parties shall be conducted before any work commencement. COMPANY shall be notified for
attending PIM at least by 3 working weeks before the meeting. Pre-inspection meetings are mandatory
for components and sub-components falling into CR1.

PIM Package contents and minimum requirements are as follows:

• Pre-Inspection Meeting Agenda.
• Final approved purchase order (Un-priced), including approved material requisition and specifications
• PQP and applicable Quality procedures if any
• Manufacturing/Production schedule (engineering, procurement, material availability, fabrication,
testing, painting, packing)
• Suborder / Sub-VENDORs list; unpriced copy of suborders already issued with relevant acceptance by
Sub-VENDORs
• Approved for Construction general arrangement and detail fabrication drawings / data sheets /
calculations (*).
• Approved applicable manufacturing procedures (including heat treatment, painting, etc.)
• Approved inspection and test plans (ITP)
• Applicable NDT procedures
• Applicable Inspection and testing procedures (PMI, ferrite check, HIC/SSCC, hydro test, etc., as
requested)
• Manufacturer/VENDOR approved CV’ (For Key personnel) with a list of position of each/organization
chart

20.4. Attendance to Project Coordination and Engineering Meetings

All the necessary Project coordination and engineering meetings, have to be considered included in
VENDOR’s scope.

21. LIST OF ATTACHMENTS

Attachment - 01 Project applicable documents
Attachment - 02 EPC-Inspection Management Coordination Procedure
Attachment - 03 Format for Clarification / Deviation List
Attachment - 04 SPIR form
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