ICTPMG613 Student Assessment Tasks V2.0
ICTPMG613 Student Assessment Tasks V2.0
assessment
tasks
ICTPMG61
3 Manage
Manage ICT project
planning
CONTENTS
Introduction 4
Assessment Task 1: Knowledge Questions 5
Assessment Task 1: Checklist 7
Assessment Task 2: Project Portfolio 8
Assessment Task 2: Checklist 11
Final Results Record 13
BSBWRT301 Write simple documents Trainer Guide
Introduction
The assessment tasks for ICTPMG613 Manage ICT project planning are outlined in the
assessment plan below. These tasks have been designed to help you demonstrate the skills and
knowledge that you have learnt during your course.
Please ensure that you read the instructions provided with these tasks carefully. You should also
follow the advice provided in the IT Works Student User Guide. The Student User Guide provides
important information for you relating to completing assessment successfully.
i Assessment information
Information about how you should complete this assessment can be found in Appendix
A of the IT Works Student User Guide. Refer to the appendix for information on:
where this task should be completed
the maximum time allowed for completing this assessment task
whether or not this task is open-book.
Note: You must complete and submit an assessment cover sheet with your work. A
template is provided in Appendix C of the Student User Guide. However, if your RTO
has provided you with an assessment cover sheet, please ensure that you use that.
Questions
Provide answers to all of the questions below:
1. Identify three cost estimation techniques/methods and explain how they are used.
analogous Estimating: This method is using historical data from similar projects to estimate
cost. The project manager reviews the past projects and identify the similar scope and size
and then adjust the cost based on difference in current project.
parametric estimating: this method uses formulas to estimate the cost based on specific
variables such as cost per unit of work. You can adjust on how much unit you need to build by
knowing how much it cost. Its more accurate than analogous estimating but requires hectic
reliable data.
Bottom up estimating: This method is breaking large projects into smaller components so
this way it may estimate the cost of each individual task or work. Once all the task is estimated
it will report the cost and form the overall project cost.
Purpose of Gantt Chart is a Tool used in project management to Visualizes the timeline
of a project. It helps to plan, schedule, communicate and track project task and
milestones. And it’s one of the widely used project management tools for illustrating
project works and schedules.
3. Explain the work breakdown structure. In your answer, include reference to how work
packages can help project scheduling.
(WBS) is a tool that helps project managers organize and plan projects by breaking
them down into smaller and more manageable task. Breaking down work into smaller
segments known as packages it lets you assign multiple work to team members or
individuals and it helps you finish the smaller task that is set by deadline, it gets the
team not bombarded by huge tasks.
4. Identify three project methodologies used in ICT projects. Briefly describe each one and its
benefits and disadvantages.
1.Waterfall Methodology
Clear Goals provides clear sense of goals, task and timeline and also predictable makes it
easier to plan and manage projects schedule. You can have comprehensive documentation
which can be useful for future references on each phase that you are to be doing and
beneficial for well-defined projects like projects with fixed requirements and clear end goal
and the Downside of the Waterfall Methodology is not suitable for complex projects since it
doesn’t test every complex models at every stage and it doesn’t test errors until the last testing
stage also its inflexible because of its structure it can limit the adaptability and responsiveness
to change.
2.Agile methodology
Focuses on Flexibility collaboration and iterative progress, some of its key benefits are
Flexibility allows for faster changes throughout the project lifecycle with faster delivery of
features the agile method makes it more favourable than the others and focuses on quality
and promotes continuous testing and integration to ensure the product to be built with quality
from beginning to the end.
The bad sides of it are it needs strong discipline because it needs to maintain its structure
throughout the process commitment is needed without it projects can spiral out of control and
agile method is not ideal for all projects because agile works best in projects that are uncertain
or evolving somewhat like software development its not suitable for projects that have fixed
requirements.
Scrum Methodology
it allows iterative development, meaning the group members can easily adapt to changes in
requirements or technology throughout the project lifecycle. This is especially useful in the
fast-evolving field of ICT
Scrum provides a transparent process with regular reviews of progress and roadblocks,
allowing stakeholders to track progress and make informed decisions. By involving
stakeholders in reviews and keeping the product backlog updated, Scrum ensures that the
final product meets customer needs, which is crucial in the fast-paced ICT industry.
but some if its downsides are complexity in scaling while its very compatible for medium size
teams but for larger or complex ICT projects with multiple teams can be challenging.
A systematic process used by software development teams to plan, create and deploy
software applications. It has different approach on each section of software
development ensuring the project is efficiently meets the required standards and
satisfies the needs of every user
6. Identify the common stages of the SDLC. In your answer, explain what happens when the final
stage is achieved.
1. Planning: this is the initial phase its where you plan the project and scope the objectives,
resources, timeline and budget it is also assessed the technical, operational and financial
capabilities.
2. Feasibility Study: on this chapter it can be very detailed for it to determine the viability of
the said project, it includes monitoring the technicalities ensuring the project is worth pursuing.
3. System Design: making high level design it establishes the system including hardware and
software.
and on the other hand performing a detailed design focuses on defining the components and
their interfaces in detail.
4. Development: The code for the system is being made during this phase and follows the
design documents and coding standard towards the building of the application.
5. Testing: After the coding the software engineers tests it to identify bugs and verify that the
software is working fine or needs improvement.|
6.Deployment and implantation once the software passed the testing phase it is now being
deployed to the production environment, the system is available for end users to interact with.
7.Maintenance: Once deployed you now enter the maintenance phase that involves fixing any
issues that arise and making updates so that you may improve the software and gather
feedbacks for future references.
7. Explain how a business’s needs can affect project management activities. In your answer,
consider the implications for project control and expected returns on business investment.
It really affects the project management activities in such way that it diverts in a certain market
for example if the project management is used to making X example of software’s but the market
need is Software Y so the Business must convert so that it can cover the clients needs and in
return it can benefit the Business my making profit so in conclusion the business must have Open
minded people so that the business may find lots of opportunities
A business's needs have a direct impact on project management activities, guiding decisions
regarding scope, resources, timelines, risk management, and stakeholder involvement. Project
managers must consistently evaluate these needs and adapt their approaches to ensure the
project achieves its intended outcomes while staying aligned with the organization’s overall
objectives.
The great implications for project control and expected returns are Huge, consider the team is
versatile in any project that is going to be thrown at them in this way the business can earn
tremendous amount of profit because it can accept any Project from Various clients.
Student’s name:
Student ID :
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Assessor signature:
Assessor name:
Date:
Assessment information
i
Information about how you should complete this assessment can be found in Appendix
A of the IT Works Student User Guide. Refer to the appendix for information on:
where this task should be completed
how your assessment should be submitted.
Note: You must complete and submit an assessment cover sheet with your work. A
template is provided in Appendix B of the Student User Guide. However, if your RTO
has provided you with an assessment cover sheet, please ensure that you use that.
Activities
Complete the following activities:
This assessment task requires you to develop and manage project management
plans for two ICT projects. For each project you will need to select an appropriate
project methodology, develop the project management plan, a project schedule and
develop a project budget, as well as ensure there are budgetary controls in place.
You can do this for two real ICT projects at your workplace or you can use the
Simulation Pack provided. If you use your own business or workplace, make sure
you can access information about the business problem or opportunity or unfilled
legislative need as relevant to the projects. Speak to your assessor to get approval
if you want to base this on your own business.
You will be collecting evidence for this unit in a Project Portfolio. The steps you
need to take are outlined below.
2. Planning
Make sure you are familiar with the business you are basing this assessment on
and have read through the necessary background information and policies and
procedures. For the case study business, this is all of the documents included in
the ICTPMG613 Simulation Pack. If it’s your own business or a business where you
are working or are familiar with, it’s important at this step that you have your
business or case study approved by your assessor.
Complete Page 4 of your Project Portfolio for this unit.
Read through the requirements of Section 1, 2 and 3 of your Project Portfolio which
include detailed guidance relevant to all the assessment activities.
You are now to complete Section 1 of your Project Portfolio by developing both of
the project management plans. This involves:
Assessing project management and systems development models to be used
and selecting a suitable approach, including tailoring methodologies to suit
requirements.
Developing an overall project management plan including:
o Project overview
o Project methodology
o Scope
o Deliverables
You are now to complete Section 2 of your Project Portfolio by developing a project
schedule and budget for each project. This involves:
Developing a work breakdown structure (WBS).
Estimating project effort and duration to develop a project schedule, including
project schedule controls.
You are now to complete Section 3 of your Project Portfolio by developing a project
schedule and budget for each project. This involves:
Identifying project costs and cash flow requirements to develop a project
budget.
Establishing budgetary controls.
PORTFOLIO
Student
Version
ICTPMG613
Manage ICT project planning
Assessor:
Date:
Project descriptions:
Project management models I Believe that Scrum methodology is much for better in this
Discuss the most suitable project. Scrum helps teams deliver products faster and with
project management higher quality, making better use of time and resources. It
model/systems development encourages clear communication, allows for adaptability
approach for this project. when changes happen, and boosts employee morale. It also
leads to higher user satisfaction and is especially useful for
Consider the following in complex or creative projects. Additionally, Scrum works well
your response: for smaller teams, particularly those with changing
Why is this deliverables or regular client interaction.
methodology suitable
rather than others? * When adapting Scrum to a specific project, the goal is to
make adjustments that fit the project's size, complexity,
What tailoring is
timeline, and team setup, while keeping Scrum's core
appropriate in regards
principles intact. This might mean changing the length of
to the project
sprints, adjusting the team size, managing the product
methodology you have
backlog differently, or altering how often you engage with
chosen?
stakeholders. You might also decide to tweak the frequency
of Scrum ceremonies or the amount of documentation
required, depending on the project's nature. For larger or
more complex projects, The key is to adapt Scrum in a way
that works best for the project’s unique needs.
Attach:
Project Management Plan ☐
Project overview
Boutique build Australia is a small building company based in Sydney, it specialized high-quality
designer homes. Established in 2010, the company aims to expand into Queensland and set up a
permanent model home in the span of 3 years.it follows a project management policy and
procedures for managing client projects. You have been tasked as the project manager for their
new client, Build Australia, and must follow to these policies and procedures.
Project methodology
I would likely to use Scrum methodology Since they are starting to expand in another City, it aims
to lessen the major projects and divide them into smaller projects easy for the team to micro
manage every single task that has been given to them. Align with their strategic goals and
marketing strategies it can tremendously help when making lots of task during the time period.
Objectives
The project tends to achieve high quality homes in Australia that suited the needs of every people.
To build trust and demonstrate their commitment to deeper customer engagement. To build
camaraderie in each customer and to be the best quality home builder in Australia.
Scope
Project Scope Document
Project Title: IT infrastructure and Website Development for Boutique Build Australia
Prepared by: Senior It Project Manage, IT Biz Solutions
Executive Summary
Boutique Build Australia, a growing building company, has contracted IT Biz Solutions to address
their IT infrastructure issues and develop a new website for the company’s outdated IT Systems
which led to inefficient and data loss towards the years. To manage their expansion, it plans and
improve customer service and their brand, they need a comprehensive Overhaul of their IT System
and a new Web Design. In which IT Biz Comes in to help setup a new hardware and software fixes
and develop a modern and user-friendly website and improve the wellbeing of the company.
Conclusion
This will make the Company great once more, it will enhance their potential to attract more
customers
with their online presence through modern website. Successful completion will improve operational
efficiency, Customer service and brand image and supporting the company’s growth both Sydney
and Queensland markets.
Deliverables
o Provide Apple iPads (32GB, Wi-Fi, and cellular) for remote work.
2. So ftware Installation:
ICTPMG613 Manage ICT project planning V1.0
| 18
o Install accounting software (Xero) and Office 365 for business
productivity.
3. Cloud Solutions:
o Configure and set up individual user accounts for all staff to access
new systems.
o Backup the current data and migrate it to the new systems to avoid
data loss or corruption.
6. System Testing:
o Test the new hardware and software to make sure everything works
properly.
o Fully deploy the new hardware and software across the company.
1. Website Design:
2. Website Features:
3. Call to Action:
4. Website Testing:
5. Website Launch:
o Launch the completed website, ensuring it’s live and accessible for
customers.
These deliverables will help Boutique Build Australia upgrade its IT infrastructure
for remote work and create a modern website to attract more customers,
ultimately supporting their growth and brand image.
Attach:
Project Management Plan ☐
Complete this section for each project. If you are completing this for the case study organisation,
use the Simulation Pack information. If you are completing this for your own workplace projects,
you will need to include the information based on this.
Schedule control
Document here how you will
ensure that the schedule
you have developed is kept
to i.e. schedule controls.
Gantt Chart ☐
Schedule control
Document here how you will
ensure that the schedule
you have developed is kept
to i.e. schedule controls.
Gantt Chart ☐
Complete this section for each project. If you are completing this for the case study organisation,
use the Simulation Pack information. If you are completing this for your own workplace projects,
you will need to include the information based on this.
Budget control
Document here how you will
ensure that the budget you
have developed is kept to
i.e. budget controls.
List at least three actions
that you will take to ensure
budget control.
Student’s name:
Student ID :
Completed
successfully? Comments
Assessor signature:
Assessor name:
Date:
Student name:
Student ID :
Assessor name:
Date
Result
Feedback
I hereby certify that this student has been assessed by me and that the assessment has been
carried out according to the required assessment procedures.