Computing Term 1 Week 3 Learning Guide – Word

Editing and Formatting a Document | Infographics

Contents
Learning objectives .......................................................................................... 2

Overview ........................................................................................................... 3

Microsoft Word (Office 365) ................................................................................. 3

Word Interface - Windows ................................................................................. 4

More Word Interface Elements - Windows ........................................................... 5

Word Interface – Mac ....................................................................................... 6

More Word Interface Elements - Mac .................................................................. 7

Useful Microsoft Word Shortcut Keys for Windows PCs .......................................... 8

Activity 1: Edit and Format a Document ................................................................ 9

Review - Paragraph Alignment ..........................................................................12

Activity 2: Create an Infographic .........................................................................14

After Class Activity – for submission .....................................................................15

After Tutorial .....................................................................................................16

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Learning objectives
• Format long documents in accordance with academic conventions using word
processing software and an online referencing application1 (CLO 3)

At the end of this tutorial you will be able to:

• Format long documents in accordance with academic conventions

• Create an Infographic

Before this tutorial, you should have

• Created a folder named Word on your device, inside your Computing folder
• Downloaded the files from Moodle and placed them in your Word folder
• Renamed the Word files with your ZID in front of the filename
• Searched the Internet for examples of infographics
• Viewed any available instructional videos in this topic

Files for this tutorial

• Cars.docx
• Sydney weather.docx
• Cloud.docx (After tutorial activity)

After this tutorial

• Review and complete all this week's tutorial tasks

• Read the section Review Paragraph Alignment
• Complete and submit the homework: After Class Activity at the end of this
Learning Guide
• Complete the Term 1 Week 3 Word Quiz in Moodle
• Post any questions in the Question and Answer Forum - Computing in Moodle
• Attend Consultation if you need extra assistance.

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Referencing will be taught in a later tutorial.

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Overview

Microsoft Word (Office 365)

Microsoft Word is a word processing application that allows you to create, edit and format
a variety of text documents.

At the end of this course you should be able to

• Create an academic document suitable for assignment submission.

• Create a survey
• Create a clear and interesting visual representation of information.

Resources used in this course

Learning materials will be provided in a variety of formats – learning guides, tutorials,
videos and challenge activities.

This icon indicates a link to a video or extra explanations to help you.

This icon indicates a link to an online video. You will need to be online
to view it.

This icon indicates a link to a video that you can view offline.

IMPORTANT

Screen shots used in this guide may vary depending on which version
of Microsoft Office you are using.

Screen shots and instructions relate to Windows desktop computers.

If you are using a Mac computer, a laptop computer, or other portable

device, some features / keyboard shortcuts may differ from those
shown in this guide; however, differences relating to Mac computers are
noted and, in places, extra screen shots are provided.

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Word Interface - Windows

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More Word Interface Elements - Windows

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Word Interface – Mac

The Word interface for Mac has an

application menu bar at the top of
the screen, but is otherwise similar to
the Word interface for Windows.

See next page.

Mac tip: Show the names of tool

groups in the ribbon by clicking
Word menu > Preferences >
View, then click the Show group
titles checkbox.

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More Word Interface Elements - Mac

Access extra tools, ie, open a

dialogue box, by clicking on
the application menu at the
top of the screen, or by right
clicking on an element

Context tabs only appear when you click on certain

document elements, eg, pictures, tables, headers and
footers. Some elements have two context tabs

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Useful Microsoft Word Shortcut Keys
On a Mac, use Cmd instead of Ctrl, and Option instead of Alt. Other systems or devices
may have different key combinations. On a Mac, the Enter key is labelled ‘Return’

KEY COMBINATION FUNCTION

Ctrl + a Select whole document

Ctrl + b Apply / remove bold formatting (toggle)2

Ctrl + i Apply / remove italic formatting (toggle)

Ctrl + u Apply / remove underlining (toggle)

Ctrl + Home Move cursor to the top of the document

Ctrl + End Move cursor to the end of the document

Ctrl + n Create a new document

Ctrl + 1 Apply single line spacing

Ctrl + 2 Apply double line spacing

Ctrl + 5 Apply 1.5 line spacing

Shift + F3 Change case of selected text

Enter Insert paragraph break

Ctrl + Enter Insert a page break

Shift + Enter Insert line break without breaking paragraph

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‘Toggle’ means to switch between being on or off

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Activity 1: Edit and Format a Document

Open Cars.docx and make sure it is saved with your ZID at the front of the filename, ie
Z#######Cars.docx.

1 Set up the page with Custom Margins:

a 2.5cm margins on the top, left and right side of the page

b 2cm margin at the bottom.

Tip: On the Ribbon, click the Layout Tab, then click Margins.
Insert Margins
Choose Custom Margins.

2 Type the heading Driverless Cars Raise Questions at the beginning of the article.

3 Format it to Bold, Verdana, 14pt, Centred, and Italics.

4 Select the line containing the article’s author and format it to:

a 10pt, Bold and Italics

b Right aligned

5 Format the subheadings Negligence and Duty of Care to Verdana, Bold.

6 Place a shadowed border around the first page only.

Tip: Click the Design Tab, then in the Page Background group, choose the Page Borders option.
Specify which pages the border will apply to.
Note: There is also an option for using Border Art around the page.

Page Borders

7 Format the first paragraph:

a Indent on the left and the right by 1.5cm each

b Apply 24pt spacing before and after
c Justify the text
d Apply Bold formatting
e Change the text colour to green.

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 Tip: For indenting options, click the Home tab, then click the
arrow to the right of the Paragraph group, or right click
on the paragraph, then click Paragraph.

Apply settings as shown.

To change text colour, Click the Home tab,

and in the Font group, choose the colour
green.

8 Move the third paragraph (starting The current law…) to the end of the document,
before the reference line.

Tip: Select the paragraph, and on the Home ribbon in the Clipboard group choose Cut.
Now click your mouse at the point you wish to insert the text, and choose Paste.
You can also use keyboard shortcuts Ctrl+X and Ctrl+V – To copy use Ctrl+C.

Line Spacing

9 Select the entire document and apply line spacing of 1.5.

Tip: To select the entire document, hold down the Ctrl key (Mac: Cmd) and press the A key at the same
time.

To apply line spacing, click the Home tab, then click the arrow at the right of the Paragraph group,
or right click and choose Paragraph. Click the Indents and Spacing tab. Choose the required line
spacing setting.
You can also use keyboard shortcuts – Ctrl + 5 (Mac: Cmd + 5) will apply line spacing of 1.5

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10 Header/Footer:

a In the Header add the file name in the left aligned position

Tip: Windows: In the Header & Footer tools, Insert Group, click Quick Parts, Header/Footer
then Field. In the Field Names box, choose FileName
Mac: Click the Insert Menu, Autotext, then Filename

b In the Footer add page number and number of pages in the left aligned
position

Tip: Windows: In the Header & Footer tools, Header & Footer Group, click Page Number, then
Current Position. Choose a style from the drop-down list
Mac: Click the Insert Menu, Autotext, then Page X of Y

c In the Footer add name, class and ZID in the right aligned position.

d Format the header/footer text to Arial, 9pt, grey colour.

Tip: Click the Insert tab. in the Header and Footer group, click Footer, Edit text. (Mac: Edit Footer)
Use the tab key to move between left, centre and right positions in the footer.

11 Insert a page break before the paragraph beginning ‘But following an accident…’

Tip: Click the Insert tab, and in the Pages group, click Page
Break.
You can also use the key combination Ctrl + Enter.
Page Breaks

12 Print preview your document to view the layout, then Save.

13 Create a PDF copy of your Word file, and save it.

Tip: Windows: Click the File tab, choose Export, then choose
Create PDF/XPS Document from the Export options.

Mac: Click the File menu at the top of the screen, choose
Save as, then choose PDF from the File Format box.

Note: You will now have 2 versions

of the same file

Tip: Click the File tab, and choose Print to see print preview.

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Review - Paragraph Alignment
Paragraph alignment allows you to set how you
want text to appear. To change the alignment:
1 Select the paragraph(s), or select all the text
(Ctrl+A)
2 Click the Home tab, and from the Paragraph
group, choose the appropriate button for
alignment.
▪ Align Left: the selected text is aligned with your left margin
▪ Centre: the selected text is centred within your margins
▪ Align Right: Aligns text with the right margin
▪ Justify: Extends text to both the left and right margins.

Indented Paragraphs

Indenting paragraphs is the distance of the paragraph from either the left or the right
side of the page. There are several options for indenting:

First Line Indent: Controls the left indent for the first line of a paragraph

1 Click at the beginning of the line

that you want to indent.
2 From either the Layout or the
Home tab, click the Paragraph
Settings Dialogue box, then click
the Indents and Spacing tab.
3 In the Special list under
Indentation, click First line, and
then in the By box, enter the
amount of space by which you
want the first line to be indented
(click the up/down arrows or type
in the amount).

Note The first line of the paragraph and all following paragraphs that you type will
be indented.

Hanging Indent: Indents every line

of the paragraph except the first one

In the Special list under

Indentation, click Hanging, and then
in the By box, enter the amount of
space by which you want the first line
to be indented (click the up/down
arrows or type in the amount.

Indent Paragraphs

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Indent Paragraphs: you can
indent a paragraph on both
the left and the right.

Left: Controls the left

margin for every line
in a paragraph
Right: Controls the right
margin for every line
in a paragraph

• Select the paragraph to be

indented.
• On the Home tab, click the Paragraph Settings Dialogue box, and then type the
amount/s or click up/down arrows for left and/or right indents, OR on the Layout
tab, Paragraph group, type the amount/s or click the up/down arrows, for left and
right indents.

Note: Indentation options may be

labelled Before text / After text

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Activity 2: Create an Infographic
Open Sydney Weather.docx and make sure it is saved with your ZID in front of the
filename.

1 Using this document, create the infographic shown below, as accurately as you can.
Text sizes should be no smaller than Calibri 11pt.

Tip: select the whole document and change line spacing to single,
with 0 pt before and after spacing. This ensures your text
aligns evenly inside the shapes and table.

2 Set the margins to 3cm – left and right, 2cm – top and bottom.
Insert a Table
3 Insert the table and format to match the sample.

Tip: To rotate text, on the Layout Tab in the

Alignment group, click Text Direction.

4 On the Insert Tab use Shapes to create the title and information boxes.

5 Add a document footer:

a Name, class, and ZID in the left aligned position.

b Format the footer text to 9pt, Italics

6 Save and close your file.

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After Class Activity – for submission
Open Cloud.docx and make sure it is saved with your ZID in front of the
filename, eg Z########Cloud.docx.

1 Using this document, create the report shown below, as accurately as you can. Text
sizes should be no smaller than Calibri 11pt.

2 Set the margins to 2cm – left and right, 2cm – top and bottom.

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3 Insert a table to create the report title and heading as shown below.

Tip: Create a table by clicking the Insert tab, Table, Insert

Table.

4 Apply tight Text Wrap to the graphic and ensure that the text wraps around it

5 Convert the tabbed list at the bottom of the page to a table, and format it to match
the sample.

Tip: To rotate text, on the Layout Tab in the

Alignment group, click on Text Direction.

6 On the Design tab, click Shading and shade the cells.

7 Add a document footer:

a File name and path in the left aligned position

b Name, class, and ZID in the right aligned position.

c Format the footer text to 9pt, Italics

After Tutorial
Complete all of the activities in this Learning Guide, and submit the After Class Activity –
Z####### Cloud.docx – in Moodle no later than the due time and date shown on
Moodle.

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