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Excel_for_Beginners_Quick_Reference

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5 views

Excel_for_Beginners_Quick_Reference

Uploaded by

Muhammad Asim
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel for Beginners

Quick Reference Guide

Microsoft Office Button The Ribbon

Quick Access Toolbar Tabs

Formula Bar Expand Formula Bar


Cell
Column (letters)
Range Name Vertical Scroll Bar
Borders

Insert Function
Row (numbers) Horizontal Scroll Bar

Worksheet Navigation Tabs Normal View


Zoom
Insert Worksheet Button

Page Layout View

Page Break Preview


Entering Text/Labels (items not to be used in calculations):
Click in cell > Type text > Press Enter
Entering Values (numerical pieces of information that will be used in calculations):
Click in cell > Type a value > Press Enter
Format value: Click value > On the Number section of the Home Ribbon, select desired
format of value from dropdown menu
Creating Formulas:
Click in cell > Press the “=” key > Type the formula > Press Enter
Basic Excel Functions/Formulas (range of cells entered as CR:CR):
Function Defined
=SUM(range of cells) Returns the sum of the selected cells
=AVERAGE(range of cells) Returns the average of the selected cells
=MAX(range of cells) Returns the highest value of the selected cells
=MIN(range of cells) Returns the lowest value of the selected cells
=COUNT(range of cells) Returns the number of values of the selected cells
Autosum Function:
Click the cell where you would like the Total to be located > Press the Autosum button
on the Home Ribbon > Once the selected values are accurate, press Enter
Saving a Worksheet:
Select the Microsoft Office Button > Select Save > Type a file name > Click Save
Editing Cells:
Position yourself in a cell you would like to edit > Press the F2 key on the keyboard >
Use the backspace or delete keys to edit the cell > Press Enter when you have finished
editing the cell
Undo a command/action:
Press (Ctrl + Z) or In the Quick Access Toolbar, Click Undo (blue arrow that curves
backwards)
Formatting Labels/Values:
Highlight cell(s) > Select a font from the Font Section of the Home Ribbon > Select a
Point Size from the Font Section of the Home Ribbon
Centering Text Across Columns:
Highlight cell(s) that you would like Text to appear within > Click the Merge and Center
button on the Alignment Section of the Home Ribbon
Creating a Basic Chart:
Highlight the data to be charted > Select the Insert Ribbon > Select a Chart Type > Select
a Chart Style
To Enter a Title on your Chart: Make sure you have selected a chart layout that includes a
Title Area > Double click where you see the Test Chart Title > Enter a Title > Press Enter
To Size the Chart: Position your mouse on one of the corners of the chart > Click and
drag your mouse to either increase or decrease the size of the chart
Printing a Worksheet:
Open the file you would like to print > Click the Microsoft Office button on the Ribbon >
Select the arrow to the right of Print > Choose Print Preview (this shows how the
worksheet will print)
Page Setup:
Click the Page Setup button in the Print Preview window > Select desired tab (Page,
Margins, Header/Footer, Sheet) and edit as necessary
Quick Access Toolbar – to add functions to the toolbar:
Click the Microsoft Office button > Click Excel Option button at bottom of Dialog Box >
Select Customize > Select All Commands from the Choose Commend window > Scroll
down and select the command you would like to add to the toolbar > Click the Add
button > Repeat as desired > Click OK

For more detailed instructions, please visit the


Montclair State University Office of Information Technology’s website at:
http://oit.montclair.edu > Documentation >
Microsoft Office 2003 and 2007 > Introduction Excel 2007

The direct link is:


http://oit.montclair.edu/documentation/ms_office/office2007/excel/Excel_Intro_to_2007.pdf

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