Cost of Tender Form: Rs.1000/- ( Non Refundable) S.No.:……………..
EMD: Rs.25,000/-
MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE,
GWALIOR - 474005
TENDER DOCUMENT
FOR
Construction of Synthetic Basket ball court with Fiber Glass
Board, Poles and Allied Accessories at MITS Gwalior.
2018-2019
Tender document contain pages……………….from…………..to……………..
MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE,GWALIOR.
TENDER NOTICE
Sealed Tenders are invited from appropriate class of
contractor/suppliers/manufacturers, who are having PAN/TIN/GST registration for
the Construction of Synthetic Basket ball court with Fiber Glass Board, Poles
and Allied Accessories at MITS Gwalior. The cost of tender document is
Rs.1,000/- (Non-refundable). Probable amount of cost of work is Rs.12,50,000/- &
the earnest money of Rs.25,000/-, shall be deposited in terms of D.D. in favour of
the Director, MITS, Gwalior. Last date for obtaining of tender document is
27.06.2018 upto 2.00 PM. Complete tender document shall be deposit on or before
27.06.2018 upto 03.00PM. Tenders shall be opened on 27.06.2018 at 04.00PM.
Details tender can be downloaded from the Institute Website
www.mitsgwl.ac.in/www.mitsgwalior.in. if tender document is downloaded from
the Institute website, the cost of the tender in terms of D.D.shall also be submitted.
MADHAV INSTITUTE OF TECHNOLOGY & SCIENCE,GWALIOR.
GENERAL AND TECHNICAL TERMS AND CONDITIONS
1. Tender documents can be downloaded and tender cost shall be submitted against DD of
Rs.1,000/- (Non refundable) in favour of Director MITS, Gwalior payable at Gwalior up to
27.06.2018 till 2.00 PM from the Institute.
2. The EMD amount is Rs.25,000/- shall be submitted in terms of DD in favour of Director
MITS, Gwalior payable at Gwalior.
3. The all construction works period shall be Two months (including Rainy Season) from the issue of
the work order.
4. The tender documents directly downloaded from the website, must be attached with a draft
of the tender cost in favour of Director MITS, Gwalior payable at Gwalior. (web site:
www.mitsgwl.ac.in and www.mitsgwalior.in)
5. Earnest money deposit (EMD), is to be submitted along with the completed tender form duly
sealed in 1st cover. The EMD shall be in the form of Demand Draft/Pay order in favour of the
Director, MITS Gwalior, payable at Gwalior.
6. Eligibility Criteria for applying for the tender:
(i) Valid GST /PAN/TIN registration for the similar work on the date of application.
(ii) Proof of the Latest Income tax clearance certificate.
(iii) Contractor should have experience of execution of satisfactory work in the Govt./Semi
Govt. or similar department.
These certificates and DD (Rs.1000/- and Rs.25,000/- are to be put inside the 1st envelope.
The tenders shall be submitted in two sealed envelopes marked as 1st and 2nd envelope. The first
envelope should contain the E.M.D. and copies of all relevant documents pertaining to eligibility
criteria as specified in clause 6; and second envelope should contain the tender form of the price
bid. In case, the 1st envelope is not annexed for eligibility criteria in the proper form as mentioned
above in clause 6, and/or is without EMD, the envelope marked 2nd will not be opened at all and the
same will be rejected and no representation shall be entertained in the regard. These two envelops are to
be put inside the third separate envelop.
7. All sealed cover envelops must be super scribed “Tender for Construction of Synthetic
Basket ball court with Fiber Glass Board, Poles and Allied Accessories at MITS
Gwalior
8. The last date and time of submission of tender is ( on or before) 27.06.2018 up to 03.00PM
9. Tenders will be opened on 27.06.2018 at 04.00PM. The second envelope of only the eligible
tenderers will be opened on the same day.
10. Contractors/Firms may visit the site before tendering.
11. Telegraphic/Fax and conditional tenders shall not be accepted.
12. Director, MITS, Gwalior, reserves the rights to accept or reject any or all tenders without assigning
any reason thereof.
13. The rates should be F.O.R. at site (Institute Premises) & no extra charges on this account (for
Octroi, VAT/GST and surcharge etc.) shall be payable to the suppliers.
14. Our Institute is exempted to pay excise duty.
15. The rates should include all materials, labour charges, profit & relevant taxes, if any.
16. The tenders, whose tender is accepted, shall have to sign an agreement on Non-Judiciary stamp
worth of Rs.100/-
17. Any amount due or becoming due for the tenders shall be covered from their bills.
18. The competent authority, reserves the rights to accept or reject any or all tenders without assigning
any reason thereof.
19. The competent authority reserves the right to increase or decrease the quantity of any item during
the execution of the work. The tenderers will be bound to comply with the order of the completent
authority without any claim and compensation.
20. The competent authority to dispose of the tenders, will have the right of rejecting all or any part of
the tender without assigning any reason; even the lowest tender does not necessarily qualify for
the order.
21. The rates should be competitive and workable.
22. Any controversy will be subjected to disposal in Gwalior jurisdiction only.
23. The whole supply and work should be satisfactorily executed within stipulated time of sixty days
from the date of issue of order.
24. No harm will be done to the environment of the Campus and trees of the Campus etc., should be
maintained by the Contractor and their labourers.
25. Tenderer should arrange the temporary accommodation/toilets/food facilities etc., living
requirements of the labourer provided for the work only. Identified space for the tent etc., will be
provided by the Institute.
26. Tenderer has to give guarantee for their labourer about that they will not damage the campus
environment, property of the Institute/Jungle/Trees etc.
27. Before making any supply of any materials to the Institute, the tenderer shall get it approved by the
competent authority or his representative; otherwise the supply shall not be approved. To check the
rest of supply, he should submit the approved sample in our office, if items do not belong to
reputed or registered make.
28. The tenderer should satisfy himself regarding the magnitude of the supply & no claim on this
account shall be entertained.
29. Warranty period should be clearly specified as per the latest term and condition of the original
manufacturers and the parts and labour costs are to be included for the full warranty period.
30. The warranty period will be considered from the date of supply of the items.
31. All the necessary and parallel arrangements will be done by the contractor to execute the items of
work given in the tender.
32. A duly constituted committee of the Institute may inspect the supply made by the tenderer at other
place. The committee may also inspect infrastructure of those applicants who qualify the eligibility
criteria in clause-6, for satisfaction.
33. Committee will have the right to check the samples before supply and work.
34. Payment will be made after the successful and satisfactory supply and execution of work.
35. A duly constituted committee of the Institute may inspect the completed work done by the tenderer
in the last four financial years if required and recommendations may be given by the committee.
36. Defect liability period shall be applicable for one year after completion of work.
37. 5% Security amount shall be deducted from the running bills.
38. 1% electricity/water charges shall be deducted from the running bill.
39. 1% Labour welfare Tax will be deducted.
40. Penalty to be imposed and to be part of contractor for poor quality or delay in execution of the
work. That penalty shall be imposed of Rs.5,000/- per days as arrised and recommended by the
building committee.
41. If any miss happening takes place during construction work, responsibility of compensation will be
binding to the contractor only.
42. All safety measure shall be followed by the tenderers during construction work. If any type of miss
happening is occurred, the responsibility shall be goes to tenderers.
43. Contractor have to submit a progress report of development works with the Bar charts showing
progress & delays with reasons at the end of every month to the committee.
44. Validity of the rates will be upto 31.03.2019
Registrar
MITS , Gwalior
I have studies the above general terms & conditions of contract and shall abide by them.
(Signature of the Tenderer with the Seal of the firm)
Name:……………………………………
Date: ……………………………………
Schedule of Prices
Bill of Quantities for the Construction of Synthetic Basketball Court with Fiber Glass Boards,
Poles and BOQ of allied Accessories at MITS, Gwalior.
S. Items Qty. Rate quoted Amount
No. (in Nos) in figure In words (Rs.)
(Rs.) (Rs.)
(a) Civil Work (Base Preparation & Laying of 608 Sqm
Asphalt Base Including Labour Charges)
Playing Area 28m X 15m With Total Area
Including Safe Play 32m X 19m = 608 m Sqm
(a) Preparation of earth including
excavation spreading leveling.
Watering Rolling to required
specification.
(b) The court to be sloped 4” from end to
end towards the width basic.
(c) Spraying of weed control chemical for
avoiding the growth of weed in the top
surfaces.
(d) Laying WBM (Hard stone) soling
course 6.0” thick & rolling
(e) Laying of asphalt BM in 80/100 grade
bitumen for 40mm compacted thickness
in 19mm stone.
(f) Laying of asphalt BM in 80/100 grade
bitumen for 25mm thickness in 6-8mm
stone aggregate.
(g) Providing rain water drains & toe wall
storm water drains.
(b) Layering of Synthetic All Weather Surface 608 Sqm
for Basketball Court
(a) 1 layer of fiber/ re surface
(b) 1 layer of heavy cushion
(c) 1 layer of fine cushion
(d) 2 layers of colors
(e) Court line of marking
(c) Accessories One Set
Providing & installation of basketball poles
8”with transparent fiber glass boards 25mm,
dunking rings & net.
Grand Total
Signature of Firm/Contractor/Agency Date:……………….
Name:……………………………………
Address : ………………………………...
Seal:………………………………………
