MONTHLY PROGRESS REVIEW MEETING

REPORT - FEBRUARY
DATE OF
REPROT NO.
SUBMISSION 1-May-18
01 A PROJECT DATA
Constuction of Imaging Investigation Complex and Ward Complex for Cancer
PROJECT NAME
Unit at Tellipalai, Jaffna - Stage 1
Contac
t
CLIENT Ministry of Health Person
T.P
Contac
Director General of Buildings Department of Buildings, t Mr.Thirukumar
CONSULTANT Chief Engineer's Office, (Zone 2), Department of Person
Buildings T.P
Name PROJECT Name
PROJECT DIRECTOR
T.P COORDINATOR T.P
Name PROJECT Name Mr.K.Aingaran
PROJECT MANAGER
T.P ENGINEER T.P 077-3144971
Name Mr.K.Kajendran Name Mrss.Neeruya
PROJECT QS - Site PROJECT QS - HO
T.P 077-0613347 T.P 076-9128899

Scope of Project

01 B CONTRACT DATA

DESCRIPTION INISIAL REVISED APPROVED EXPECTED REMARKS

Contract Sum 67,757,201.73 67,757,201.73

Variation 4,492,952.30 4,492,952.30
Price Escalation -
Total 72,250,154.03 72,250,154.03
01 C PROJECT DURATION
As REQUESTED As APPROVED
DESCRIPTION ORIGINAL As REVISED As EXPECTED
EOT EOT

Commencement Date 21.07.2017

Completion Date 21.01.2018

Total 182 Days 60 Days Not yet - -

Remaining Dates 0

01 D. FINANCIAL DATA
BUDGET As AT EXPECTED at END
DESCRIPTION ACTUAL
PLAN REVISED PLAN REVISED

Cash Received 66,175,778.65 - - - -

Project Cost 57,293,731.43 - - - -

Surplus / Over Run 8,882,047.22 - - - -

% 13.42% 0.00%
Reasons/Requirements

Next Month Target

Next Month Target Work Do -
Invoice Value
Note :-
Balance to be Recovered -
Received Advance Payment
13,539,640.35 Advance Payment. 2,145,182.67
(Exc. VAT)
(Exc.VAT)
Balance Retention
Cumulative Retention Amount 3,387,860.09 (0.00)
Amount
Expiry date of Performance Expiry date of Advance
31/5/2018 12/4/2018
Bond Bond
Expiry date of Insurance CAR Expiry date of Insurance
Policy WCA Policy
MONTHLY PROGRESS REVIEW MEETING REPORT - April Page - 02
02). SUMMARY OF INTERIM PAYMENT
Mobilization Advance 13,539,640.35 Reetention Money 3,387,860.09
Receved (Excl. Val) 11,394,457.68 Up to Last IPA (Excl. Val) 3,387,860.09
Balance to be received (Excl.
Val) 2,145,182.67 Balance up to Max. (Excl. Val) (0.00)

Submitted Date of IPC Date of Received Balance to be Received

IPA No Certified Amount Due date Remarks
Amount Submision No Certificate Amount Received Date
Adv 13,539,640.35 15,570,586.40 15,570,586.40 Paid 100% of Certified Value
12,000,000.00 12,000,000.00
IPA 01 4,878,132.07 15/09/2017 1 3,227,265.67 2/10/2017 3,227,265.67 Paid 100% of Certified Value
IPA 02 9,407,619.00 17/10/2017 2 5,591,831.22 2/11/2017 5,591,831.22 Paid 100% of Certified Value
IPA 03 9,399,836.50 17/11/2017 3 6,689,959.43 6/12/2017 6,689,959.43 Paid part of Certified Value
IPA 04 16,421,775.56 15/12/2017 4 11,854,807.69 3/1/2018 11,854,807.69 - Paid 100% of Certified Value
IPA 05 15,324,932.98 2/2/2018 5 4,329,258.49 29/3/2018 4,329,258.49 - Paid 100% of Certified Value
IPA 06 7,858,325.63 12/3/2018 6 912,069.75 912,069.75 Paid 100% of Certified Value
Final Bill 17,421,752.76 7 6,000,000.00 Part payment

Total 60,175,778.65 66,175,778.65 -

Amount to be certified by the Engineer

IPA 06 Work Done up to 6/3/2018 Amount 7,858,325.63 Submitted date 12/3/2018

Next Moth Target Invoice

Final Bill Work Done up to 0 Amount Submitted date

Variation to be Approved By the Engineer Amount 4,297,871.25

MONTHLY PROGRESS REVIEW MEETING REPORT - April Page - 03
03). STOCK BALANCE - Material

Received Qty. Used Qty.

Item Cumulative Cumulative Cumulative Cumulative Balance Qty.

Description Unit Qty. Up to This Qty. Qty. Up to This Qty. Remarks
No. At site
end of last month (Up to end of end of last month (Up to end of
month This Month) month This Month)

0.00
1 Cement bags 2746 2746.00 2707 30 2737.00 9.00
2 Plaster Sand Cube 0 0.00 0 0.00 0.00 Not Required
3 River Sand Cube 92.9 92.90 89.76 89.76 3.14
4 Sea sand Cube 0 0.00 0 0.00 0.00 Not Required
5 3/4" Metal Cube 61.5 61.50 61.3 61.30 0.20
6 1" Metal Cube 0 0.00 0 0.00 0.00 Not Required
7 1 1/2" Metal Cube 0 0.00 0 0.00 0.00 Not Required
8 Chip Metal Cube 0 0.00 0 0.00 0.00 Not Required
9 6" x 9" Rubble Cube 78.75 3 81.75 78 3 81.00 0.75
10 Gravel Cube 0 0.00 0 0.00 0.00
11 Quarry Dust Cube 6 6.00 5.5 5.50 0.50 Not Required
12 Bricks Nos 0 0.00 0 0.00 0.00 Not Required
13 100mm thk Solid Blocks Nos 0 0.00 0 0.00 0.00 Not Required
14 100mm thk Hollow Blocks Nos 0 0.00 0 0.00 0.00 Not Required
15 150mm thk Solid Blocks Nos 0 0.00 0 0.00 0.00 Not Required
16 150mm thk Hollow Blocks Nos 0 0.00 0 0.00 0.00 Not Required
17 200mm thk Solid Blocks Nos 0 0.00 0 0.00 0.00 Not Required
18 200mm thk Hollow Blocks Nos 0 0.00 0 0.00 0.00 Not Required
T 8 - Bars - 6m Bars 422.30 422.30 422.30 422.30 0.00
19 T 10 - Bars - 6m Bars 270.27 270.27 270.27 270.27 0.00
20 T 12 - Bars - 6m Bars 563.06 563.06 563.06 563.06 0.00
21 T 16 - Bars - 6m Bars 844.59 844.59 844.59 844.59 0.00
22 T 20 - Bars - 6m Bars 202.70 202.70 130.70 130.70 72.00
23 T 25 - Bars - 6m Bars 172.97 172.97 172.97 172.97 0.00
24 T 32 - Bars - 6m Bars 0.00 0.00 0.00 0.00 0.00 Not Required
T 8 - Bars - 12m Bars 211.15 211.15 110.00 101.15 211.15 0.00
25 T 10 - Bars - 12m Bars 6789.12 135.00 6924.12 5256.83 1467.72 6724.55 199.57
26 T 12 - Bars - 12m Bars 2395.36 2395.36 2203.21 152.53 2355.74 39.62
27 T 16 - Bars - 12m Bars 1265.91 1265.91 862.97 150.92 1013.89 252.02
28 T 20 - Bars - 12m Bars 236.42 236.42 221.82 29.12 250.94 -14.52
29 T 25 - Bars - 12m Bars 1438.94 21.60 1460.54 1219.02 207.31 1426.33 34.21
30 T 32 - Bars - 12m Bars 0 0.00 0 0.00 0.00 Not Required
31 R 06 bars Kg 778.39 778.39 496.56 120.35 616.91 161.48
32 Binding Wire Kg 870 870.00 645.00 225 870.00 0.00
33 12mm Plywood sheet Nos 0 0.00 0.00 0.00 0.00 Not Required
34 15mm Plywood sheet Nos 1010 1010.00 1007.00 3 1010.00 0.00
35 18mm Plywood sheet Nos 0 0.00 0.00 0.00 0.00 Not Required
36 5mm Plywood sheet Nos 30 30.00 0.00 0.00 30.00
37 2"x2" Timber Ft 28852 28852.00 28452.00 400 28852.00 0.00
38 2"x4" Timber Ft 18500 18500.00 16100.00 2400 18500.00 0.00
39 4"x4" Timber Ft 0 0.00 0.00 0.00 0.00 Not Required
40 Ready Mix Concrete - Gr 15 m3 18.5 18.50 18.5 18.50 0.00
41 Ready Mix Concrete - Gr 20 m3 0 0.00 0 0.00 0.00
42 Ready Mix Concrete - Gr 25 m3 773 286 1059.00 773 286 1059.00 0.00
43 Ready Mix Concrete - Gr 30 m3 0 0.00 0 0.00 0.00

Note.
If There is any other material which is use for permanent construction please include it.
MONTHLY PROGRESS REVIEW MEETING REPORT - April Page - 04
04). EQUIPMENT / MACHINERY REQUIREMENT

Item AVAILABLE REQUIRED

Description Unit Remarks
No. Company Hired Total Company Hired Total
- -
1 120 Excavator Nos 1 1.00 -
2 200 Excavator Nos 1 1.00 -
3 JCB Nos 1 1.00 -
4 Tractor Nos 1 1.00 -
5 1 bag Concrete mixture Nos 1 1.00 -
6 Pocker Vibrator Nos 2 2.00 -
7 Loader Nos - -
8 3 Cube Lorry Nos - -
9 Bob Cat Nos - -
10 Power Saw Nos 2 2.00 -
11 Bar Cutter Nos 1 1.00 -
12 Bar Bender Nos 1 1.00 -
13 Chop Saw Nos 1 1.00 -
14 Grinder Dril Nos - -
15 Braker Nos 1 1.00 -
16 Blower Nos 1 1.00 -
17 Hand Pocker Nos 1
18 Electric Pocker Nos 1
19 Angle Grinder Nos 2
20 Levelling set Nos 1

Note.
If There is any other equipment / Machinery please include it.
MONTHLY PROGRESS REVIEW MEETING REPORT - April Page - 05
05). FINANCIAL PROGRESS

Planed Income Planed Expenses Actual Income Actual Expenses

Item Plan Surplus/ Actual
Month Remarks
No. Over Run Surplus/Over Run
Current Cumulative Current Cumulative Current Cumulative Current Cumulative

12,000,000.00 12,000,000.00
1 30-Jul-17 13,539,640.35 13,539,640.35 250,000.00 250,000.00 13,289,640.35 15,570,586.40 27,570,586.40 27,570,586.40
2 31-Jul-17 71,969.04 13,611,609.39 64,772.14 314,772.14 13,296,837.25 27,570,586.40 1,074,362.61 1,074,362.61 26,496,223.79
3 31-Aug-17 4,194,352.55 17,805,961.94 3,565,199.67 3,879,971.81 13,925,990.13 27,570,586.40 5,114,897.88 6,189,260.49 21,381,325.91
4 30-Sep-17 5,618,192.75 23,424,154.69 4,775,463.84 8,655,435.65 14,768,719.05 3,227,265.67 30,797,852.07 3,119,457.61 9,308,718.10 21,489,133.97
5 31-Oct-17 9,241,126.14 32,665,280.83 7,854,957.22 16,510,392.86 16,154,887.97 5,591,831.22 36,389,683.29 3,998,789.12 13,307,507.22 23,082,176.07
6 30-Nov-17 19,184,342.52 51,849,623.35 16,306,691.14 32,817,084.00 19,032,539.34 6,689,959.43 43,079,642.72 5,891,456.12 19,198,963.34 23,880,679.38
7 31-Dec-17 12,730,949.40 64,580,572.75 12,094,401.93 44,911,485.94 19,669,086.81 11,854,807.69 54,934,450.41 7,314,644.91 26,513,608.25 28,420,842.16
8 31-Jan-18 6,229,636.05 70,810,208.80 5,606,672.45 50,518,158.38 20,292,050.42 54,934,450.41 5,075,467.54 31,589,075.79 23,345,374.62
9 28-Feb-18 1,863,426.55 72,673,635.35 1,677,083.89 52,195,242.28 20,478,393.07 54,934,450.41 10,100,149.88 41,689,225.67 13,245,224.75
10 31-Mar-18 1,863,426.55 74,537,061.90 1,677,083.89 53,872,326.17 20,664,735.73 4,329,258.49 59,263,708.90 7,269,287.82 48,958,513.48 10,305,195.42
30-Apr-18 6,912,069.75 66,175,778.65 8,335,217.95 57,293,731.43 8,882,047.22

With out VAT 57,544,155.35 57,293,731.43 250,423.92

FINANCIAL PROGRESS

80,000,000.00

70,000,000.00

60,000,000.00

50,000,000.00

Planed Income
40,000,000.00 Planed Expenses
Actual Income
Actual Expenses

30,000,000.00

20,000,000.00

10,000,000.00

-
1 2 3 4 5 6 7 8 9 10
MONTHLY PROGRESS REVIEW MEETING REPORT - April Page - 06

06). PHYSICAL PROGRSS

Plan Work done Actual Work done

Item
Month Deference Remarks
No.
Current Cumulative Current Cumulative

Mar-18 12,000,000.00 12,000,000.00

30-Jul-17 13,539,640.35 13,539,640.35 13,539,640.35 25,539,640.35
1 31-Jul-17 71,969.04 13,611,609.39 25,539,640.35 (11,928,030.96)
2 31-Aug-17 4,194,352.55 17,805,961.94 25,539,640.35 (7,733,678.41)
3 30-Sep-17 5,618,192.75 23,424,154.69 3,227,265.67 28,766,906.02 (5,342,751.32)
4 31-Oct-17 9,241,126.14 32,665,280.83 5,591,831.22 34,358,737.24 (1,693,456.41)
5 30-Nov-17 19,184,342.52 51,849,623.35 6,689,959.43 41,048,696.67 10,800,926.68
6 31-Dec-17 12,730,949.40 64,580,572.75 9,309,912.75 50,358,609.42 14,221,963.34
7 31-Jan-18 6,229,636.05 70,810,208.80 50,358,609.42 20,451,599.39
8 28-Feb-18 1,863,426.55 72,673,635.35 50,358,609.42 22,315,025.94
9 31-Mar-18 1,863,426.55 74,537,061.90 4,329,258.49 54,687,867.91 19,849,193.99
30-Apr-18 6,912,069.75 61,599,937.66

PHYSICAL PROGRESS

80,000,000.00

70,000,000.00

60,000,000.00

50,000,000.00

40,000,000.00 Plan Work done

Actual Work done

30,000,000.00

20,000,000.00

10,000,000.00

-
1 2 3 4 5 6 7 8 9 10 11 12 13 14
MONTHLY PROGRESS REVIEW MEETING REPORT - April - 2018

07. MATERIAL RECONCILATION REPORT

Material Qty. as per BOQ or Norms approved by Head Office (based on workstudy)

Total
Item Total Qty Total Total Ready Ready Cement Sand 3/4 Metal
1 1/2''
Reinforcem 6x9 Rubble Bricks in Tiles in Nos
Description Unit from IPC for Qty for Mix Gr 25 Mix Gr 15 Metal
No. (Bags) (Cube) (Cube) ent in MT (Cube) Nos (Size)
the reporting Temp. (m3) (Cube)
(m3)
month work
1 Ready Mix Gr 25 (m3) m3 1122.7 1068.34
2 Ready Mix Gr 15 (m3) m3 64.6 17.39
3 Site Mix Gr 25 (m3) m3 54.36 441.80 8.07 15.75
4 Site Mix Gr 15 (m3) m3 47.21 216.87 8.84 15.01
5 Reinforcement MT 180.08 180.08
6 RR Masonry m3 218.35 385.78 23.15 100.30
7 Brick work 225 mm
8 Brick work 110 mm
9 Ct Rendering
10 Plastering
11 Tiling
12
13
14

Total Material Qty. as standard or Logical 1,068.34 17.39 1,044.44 40.06 30.76 180.08 100.30 - -

Total Delivered Qty to the Site 1,059.00 18.50 2,746.00 92.90 61.50 196.49 81.75
Material At Site 0.00 0.00 9.00 3.14 0.20 8.90 0.75
Transfer to other site 489.00 10.59
Material used for work (cell 22 - cell 23) 1059.00 18.50 2248.00 89.76 61.30 177.00 81.00
Qty. Used excess (cell 24-cell 21) (9.34) 1.11 1203.56 49.70 30.54 (3.08) (19.30)
Qty. Used excess in % (cell 25/cell 21) -0.9% 6.4% 115.2% 124.1% 99.3% -1.7% -19.2%
Column D - Cumulative figure of the IPC for the reporting month
Raw No: 21, Total Material Qty. as standard or Logical means As per the BSR or based on other norms, material requirement for the work cumulatively
MONTHLY PROGRESS REVIEW MEETING REPORT - DECEMBER
08. VARIATION

Date of
Item No. Description of work Amount Claimed up to last IPC Date of Completion Payment
Commencement

V-01 Demolition of existing building 60,053.90 116,812.00 07.08.2017 Finished Received

Excavation for removal of existing
V-02 pipes and excavation for laying new 287,264.00 287,264.00 08.08.2017 finished Received
pipeline
V-03 Rock Excavation 3,513,300.00 3,872,451.25 08.08.2017 Not finished 80% received
V-04 Trees Cutting and Removal works 3,540.32 21,344.00 07.08.2017 finished Received
Three number of Manhole
constrution, Excavation & pipe
V-05 laying for new pipeline and 195,081.05
connect to the permonent
connection