GRANT OF LTC, FLP, e-TICKETING

AND CONDITIONS ATTACHED TO

IT, CALCULATION OF TEN DAYS
LEAVE ENCASHMENT WITH LTC
 • Leave Travel Concession
• Eligibility :-

• 1. Any Employee with one year of continuous service on the date of

journey performed by him / his family is eligible.

• Example :- An official appointed on 31-12-2018 will be eligible for the two-

years block 2020-21, but those appointed on or after 1-1-2021 will not be
eligible for that block.

• 2. Period of unauthorized absence , declared so under FR 17-A, will

be treated as break in service for calculating the continuous period of
service, unless the break is condoned by the Competent Authority.
• Scope .- LTC will cover the Government servant and his family.

• ‘Family’ Means :-

(i) The Government servant’s wife or husband and two surviving unmarried
children or stepchildren wholly dependent on the Government servant ,
irrespective of whether they are residing with the Government servant or
not.

(ii) Married daughters divorced, abandoned or separated from their husbands

and widowed daughters and are residing with the Government servant
and wholly dependent on the Government servant.
• (iii) Parents and / or stepparents ( stepfather and stepmother)
wholly dependent on the Government servant, whether residing
with the Government servant or not.

• (iv) Unmarried minor brothers as well as unmarried, divorced,

abandoned, separated from their husbands or widowed sisters
residing with and wholly dependent on the Government
servant, provided their parents are either not alive or are
themselves wholly dependent on the Government servant.
• EXPLANATIONS:-
• 1. The restriction of the concession to only two surviving children
or stepchildren shall not be applicable in respect of (i) those
employees who already have more than two children prior to 20-10-
1998 (ii) where the number of children exceeds two as a result of
second child birth resulting in multiple births.

• 2. Only one wife is included in the term “Family” for LTC Rules.
However if a Government servant has two legally wedded wives and
the second marriage is with the specific permission of the
Government, the second wife shall also be included in the
definition of “Family”.
• 3. It is not necessary for family to reside with the Government
servant so as to be eligible for the concession. Full reimbursement
as per entitlement shall be allowed for journeys on LTC by family
members from any place in India to Headquarters and back. When
journey is performed from Home town, the LTC will be counted
against ‘Home town LTC’ otherwise against ‘All India LTC’.

• 4. Children of sisters who are divorced, abandoned, separated

from their husbands or widowed are not included in the term
“Family”.
• 5. A member of the family whose income from all sources, does not
exceed the amount of minimum family pension prescribed in
Central Government (i.e. Rs. 9,000 p.m.) and Dearness Relief thereon
is deemed to be wholly dependent on the Government Servant.

• 6. Condition of dependency not applicable on the husband and

wife - Husband and wife is one unit for purpose of LTC and hence
the condition of dependency is not applicable.
• Salient Points
• (a) Home Town-
• 1. A Government servant may declare a home town which may be
accepted by Controlling Officer. The declaration made by the
Government servant may be accepted and a detailed check may be
applied only when he seeks a change. In exceptional circumstances,
the Head of the Department may authorize a change in such
declaration , only once during entire service.
• 2. When both the husband and wife are Central Government
servants-
• (a) They can declared separate Home towns independently;

• (b) They can claim LTC for their respective families , viz, while the
husband can claim for his parents/ minor brothers/ sisters, the wife
can avail for her parents/ minor brothers/sisters;

• (c) either of the parents can claim the concession for the children
in a particular block.
• (d) The husband/wife who avails LTC as a member of the family
of the spouse, cannot claim independently of self.

• (b) Declaration of place of visit :- When it is proposed to avail All

India LTC, the Government servant shall declare the place of visit to
his controlling officer. The declared place can be changed before
commencement of the journey with the approval of the controlling
officer but after commencement of the journey except under
exceptional circumstances beyond the control of the Government
servant . This relaxation may be made by the Administrative Ministry
/ Department or the Head of the Department.
• (c ) LTC can be availed during any period of leave, including casual
leave and special casual leave but not during weekend holidays
without availing any leave.

• (d) Class of journey:- The class to which a Government servant and

his family will be entitled to is the class to which he belongs at the
time the journeys
• ( e) Special cases:-
(i) Reimbursement of outward journey only:- A dependent son / daughter
getting employment or getting married after going to home town. Family
performing journey to home town without any intention to return,
provided the Government servant foregoes in writing the concession for
the return journey , if performed at a later date.

(ii) Reimbursement of return journey only :- A newly married wife coming

from home town to headquarters, a dependent son/ daughter returning
with parents from home town where he / she was prosecuting studies or
living with grandparents, etc, a child previously below 5 /12 years of age
but completes 5 /12 years at the time of return journey , a child legally
adopted by Government servant while at home town.
• (f) LTC can be combined with transfer/ tour.

• (g) LTC during study leave.-

• (i) For self.- Government servant can avail LTC from place of study
to home town / any place in India but reimbursement will be
restricted to fare admissible between headquarters and home
town / place of visit or actual expenditure, whichever is less.

• (ii) For family members.- When family members are residing with
the Government servant at the place of his study leave – Same
as per self.

When not residing at the place of study leave- reimbursement

will be as under normal rules.
• (h) LTC during suspension .- If an official is under suspension, he
cannot availed LTC but his family can avail LTC.

• (i) LTC during LPR.- LTC to home town and any place in India will
be allowed , provided the return journey is completed before
the expiry of leave preparatory to retirement.
 TYPES OF LTC (RULE 8)
• 1. LTC TO HOME TOWN :-
• (a) Admissible to all employees irrespective of distance between
headquarters and his home town.
• (b) Admissible once in a block of two calendar years. Present
blocks are 2020-2021, 2022-2023 and so on.
• (c ) An employee whose family lives away from his headquarters
can avail this concession for himself every year in lieu of all
concessions.
• (d) Government employees whose headquarters and home town
are same are not eligible for home town LTC.
• 2. LTC TO ANY PLACE IN INDIA:-

• (a) This concession is admissible in lieu of one of the two

concessions to home town in a block of four years.

• (b) The present block is 2018-2021.

• (c ) Officials availing LTC to home town for self alone every year are
not entitled to LTC to any place in India.
• 3. ENTITLEMENTS OF A FRESH RECRUIT.-
• Fresh recruits are allowed to travel to their home town along
with their families on three occasions in a block of four years and to
any place in India on the fourth occasion. This facility is available for
the first two blocks of four years after joining the Government for the
first time.

• (i) The first two blocks of four years will apply with reference to
the initial date of joining. The first two blocks of four years will
be personal to them. On completion of eight years they will be
treated at par with other regular employees.

• (ii) No carry-over of LTC is allowed for a fresh recruit. A fresh recruit

whose home town and headquarters are same cannot avail
LTC to home town.
 BLOCK YEARS AND CARRY FORWARD OF LTC (RULE 9)
• A Government servant and his family may avail LTC in different
groups at different times during a block year of two or four years.
The concession will be counted against the block of two or four
years within which the outward journey commenced.

• A Government servant who is unable to avail LTC within a

particular block of two or four years can avail the same within the
first year of the next block of two or four years.
• In respect of officials entitled to Home town LTC, the
concession can be carried forward to the first year of the next block
only if the official is entitled to a carried forward LTC to Home town
for that year.

• Example .- Suppose an official is entitled to two concession during

the two blocks of 2018-19 and 2020-21.
• 1. In respect of 2018-19, he can avail the concession to Home
town before the grace period, i.e. by 31-12-2020. Then he is
entitled to carry forward his LTC to anywhere in India to be
availed before the grace period i.e. By 31-12-2022.
• 2. In the above case , suppose the official avails of LTC to Home
town after 31-12-2020, this will be debited against the block
2020-21 and hence he will not be entitled to “anywhere in India
LTC” . In this case, he will lose his entitlement for 2018-19 by not
availing it before the grace period.

• The Government servant and his family can visit either the same
place or different places.
 Entitlement
• (a) Journey by Air / Rail / Steamer.- Same as on Tour / Transfer but
the facility of Air Travel for LTC is admissible only from level-9.

• (b) Travel by Premium trains.- From 01-07-2017, travel by

premium trains/ Premium tatkal trains / suvidha trains is
permissible and the tatkal or premium charges shall also be
reimbursable.

• (c ) Journey by Road .- Entitlements will be the same as in case of

journey undertaken on transfer.
SPECIAL RELAXATION TO VISIT NER,A&N AND J&K
• A scheme allowing Government servants to travel by air to
North-East Region (NER), Jammu and Kashmir (J&K) and Andaman
and Nicobar Islands ( A&N) is extended for a further period of two
years, with effect from 26th September, 2018 till 25th September, 2020
as under :-
• 1. LTC for visiting NER , J&K and A&N in lieu of a Home Town
LTC.
• 2. Facility of air journey to non-entitled Government servants for
visiting NER, J&K and A&N.
• 3. Permission to undertake journey to J&K, NER and A&N by
private airlines.
• TERMS AND CONDITIONS :
• 1. All eligible Government servant may avail LTC to visit any place
in NER/ A&N /J&K against the conversion of their one Home
Town LTC in a four year block.
• 2. Government servant whose Home Town and Head quarters/
place of posting is the same, are not allowed the conversion.
• 3. Fresh Recruits are allowed conversion of one of the three Home
Town LTCs in a block of four years, applicable to them.
• 4. Government servant entitled to travel by air may avail this
concession from their Headquarters in their entitled class of air
by any airlines subject to the maximum fare limit of LTC-80.
• 5. Government servant not entitled to travel by air are allowed to
travel by air in Economy class by any airlines subject to the
maximum fare limit of LTC-80 in the following sectors.
(a) Between Kolkata/Guwahati and any place in NER
(b) Between Kolkata/ Chennai/Visakhapatnam and Port Blair.
(c) Between Delhi/ Amritsar and any place in J&K.

6. Air travel by Government employees to NER, J&K and A&N as

mentioned in paras 4 and 5 above is allowed whether they avail the
concession against anywhere in India LTC or in lieu of the Home town LTC
as permitted.
 ADVANCE
• 1. Up to 90% of the fare can be taken . Advance admissible for
both outward and return journey if the leave taken by the official or
the anticipated absence of members of family does not exceed 90
days. otherwise, advance may be drawn for the outward journey
only.
• The time-limit for drawal of LTC advance is 125 days ( i.e. 4
months and 5 days) in case of journey by train.
• Cases where LTC journey is proposed to be undertaken by other
modes viz. air / sea/ road, the time-limit for drawing LTC advance
shall remain 65 days only.
• 2. The official should furnish Railway ticket numbers, PNR No., etc
to the Competent Authority within ten days of drawal of
the advance.
• 3. Advance can be drawn separately for self and family.

• Claim :-
• 1. When advance is taken, the claim should be submitted within
one month from the date of return journey.
• 2. When no advance is taken , claim should be submitted within
three months from the completion of return journey. Otherwise
the claim will be forefited.
Encashment of EL during LTC
1. Limited to 10 days of earned leave on one occasion- without
linkage to the number of days and nature of leave availed and 60 days
in the entire career.
2. Will not be deducted while computing the maximum admissible
for encashment at the time of quitting service.

3. The balance at credit should be not less than 30 days after

deducting the total of leave, if any availed plus leave for which
encashment was availed. - Rule 38-A.
4 Where both husband and wife are Government servants, encashment
of leave will continue to be available to both, subject to maximum limit of 60
days to each of them.
5 Government servants may encash earned leave up to 10 days at the
time of availing both types of LTCs i.e., 'Home town' and 'anywhere in India'.
- GID (2-8), Rule 38-A.
6 Within the same block, when one type of LTC, i.e., 'Home town' or
'anywhere in India' is being availed of by the Government servant and his
family members separately, encashment of leave would be restricted to one
occasion only. - GID (8-A), Rule 15.
Within the same block, when one and the same LTC is being availed
of by the Government servant and his family members separately,
encashment of leave would be restricted to one occasion only.
FORMULA :-
 FORMULA ON LEAVE ENCASHMENT ON LTC
The cash equivalent for encashment of leave under sub-rule(1)
shall be calculated as follows, namely:-
Pay admissible on the date
of availing of the Leave
Travel Concession plus
Dearness Allowance
admissible on that date.
_______________________
Cash equivalent = X Number of days of
30 earned leave being
encashed subject to the
maximum of ten days at one
time.
Special concessions for those working in N-E Region:-
• Government servants who are deputed to N-E. Region,
Lakshadweep, Sikkim and A & N Islands and who leave their family
behind at the old duty station or another selected place of residence
and who have not availed transfer TA for the family will have the
following options :-
• (a) Avail LTC to home town once in two years; or
• (b) Avail LTC for himself once a year from his headquarters to
home town or the place where his family resides and in addition
the family ( Limited to spouse and two dependent children) may
avail LTC to visit the Government servant at the station of his
posting once a year from the place where they reside.
• (c ) In addition, they can avail LTCs on two additional occasions in
emergencies in their entire career. Under this “Emergency
Passage Concession”, the Government servant and /or his
family can travel either to home town or the station of
posting in an emergency as per his entitlement under normal
LTC Rule.
 Free Leave Pass / e-ticketing
• Instructions regarding issue of Railway Warrant / LTC, Addl. LTC to CRPF
personnel were issued vide various letters/ instructions have been revised /
summarized through Standing Order 08/2002 and on implementation of
recommendation of 7th CPC to provide guidelines on the subject for all
concerned :-

• i) One free leave travel pass to home town may be allowed for self, once a
year, to all ranks including Ministerial and Hospital

• ii) One Addl. Free Railway warrant / Addl. LTC to home town to the personnel
of CAPFs, AR and NSG serving in field / High altitude / counter-insurgency
operations (CI Ops.) areas.
• Field postings will be treated as under:-
a) All duty Bns. (Including RAF / Mahila / Cobra / Signal Bns.) deployed
in any where in the country / Abord.
b) All static institutions stationed in NE reason, J&K reason and LWE
affected areas.
• ii) Free leave pass to home town for self:-

• a) Up to the rank of Inspector not posted in difficult area specified in

sub para (i) above and.

• B) Personnel up to the rank of Inspector in static and non-operational

units of CRPF.

• 2. The above free leave pass will be admissible as under :-

• aa) When personnel of the entitled rank of CRPF living away from their
families , one free leave pass to their home town will be allowed
every year subject to the condition that they will not avail of the
normal LTC for their families in a block period of two years, as in
the case of other Central Government employees who are covered
by the LTC Rules.
• bb) In case they are living with their families and propose to avail of LTC for their families
also, they will be entitled to free leave travel pass to home town for self only once in
two year.

• cc) Free leave travel pass can be availed of during any kind of leave including Casual
Leave.

• dd) CRPF personnel who have completed one year continuous service will only be eligible to
avail FLP, Addl LTC. However, those who are posted in difficult area can avail this
facility even before completing one year service.
• iii) Personnel above the rank of Inspector in CRPF not posted in
the difficult areas specified in sub para (i) above will be
governed by the normal LTC Rules as applicable to other Central
Government employees.
• iv) Free leave pass on medical leave up to rank of Inspector when
proceeding on medical leave for the duration of not less than
one month provided it is certified that the illness or injury which
necessitated medical leave was not brought about any fault or
negligence on the part of the member of the force.

• 3. In case of personnel who are eligible for free leave pass in

terms of para 1(i) above, actual road fare subject to the maximum of road
mileage admissible according to the grade of different persons would be
given in addition from the place of posting to the nearest rail head and
also from the rail head nearest to home town or village to such home town
or village in the onward journey and vice versa for the return journey.
• 4. Free leave pass / LTC facilities to CRPF personnel for visiting
Group Centre where their families are residing in lieu of home town from
place of duty is also extended subject to the condition that the
Government’s liability would be limited to the expenditure incurred from
place of duty to Group Centre or to home town, whichever is less.

• 5. In addition to above, CRPF personnel are also eligible for

grant of one additional leave travel concession once in a calendar year in
the event of death, serious illness or marriage of a member of the family
subject to the condition that 50% of the rail fare will be borne by the
individual concerned. In case where the personnel are required to travel
beyond 50 Kms of the rail head at either end of the journey, they would
be re-imbursed full fare of such journeys by road limited to the bus fare.
For this purpose, family would mean wife, children, father, mother,
brothers or sisters of the member of the force.
6. During issue of Additional Leave Travel Concession, one
way Railway Warrant facility can be allowed at the choice of Force
personnel either for outward or return journey during any kind of
leave.
 WHAT IS e-TICKETING
An e-ticketing system is a system that allows for the purchase and distribution of
tickets electronically.
[e-ticketing system has replaced railway warrants (CRPF FORM 4) as railway warrants has been discontinued.]

DEFINITION :- An e-ticket, or electronic ticket, is a paperless document that can be used for ticketing
purposes, such as for air fare, railway tickets etc.

HOW IT WORKS :- e-tickets are stored in a data base and can be accessed digitally via e-mail or through a
ticket providers website. They can also be printed on at home or at the venue.

BENEFITS :- e-tickets offer several advantage over paper tickets, including :

CONVENIENCE : e-tickets can be accessed digitally, so there is no need to print them.
SECURITY : e-tickets are less likely to be lost or stolen.
TIME SAVING : e-tickets can save time at the airport/ railway station etc. as you do not need to present a
paper ticket at checking counter.
HOW THEY ARE USED :- e-tickets are becoming increasingly common, with 97% of tickets worldwide
issued as e-tickets.
HOW THEY ARE PRESENTED :- e-tickets are often delivered as PDFs or other downloadable format. They may
also have a barcode that can be scanned on entry into the venue.
 WHAT IS e-TICKETING

PAPERLESS PROCESS :- Paperless process for tracking, documenting

and archiving materials tickets, accessible in real-time via mobile
devices.
THANK YOU