found in earlier versions of Word.

Each ribbon
contains groups of command buttons with
common purpose. Each ribbon contains 7 tabs.

6. Tab Selector Button - You can easily set tab

stops by clicking on the desired position on the
ruler. This button allows you to determine which
type of tab will be set left aligned, right aligned,
center aligned or decimal tab. Clicking on this
button will allow you to change the tab style.

7. Document - This is what you are typing/what will

print out.

8. Status Bar - This row can be customized by

rightclicking and selecting desired options.
Desired options may include page
number/number of total page, word count,
insert/overtype mode, caps lock, and zoom slide.

9. Task Bar - Shows open programs.

10. View Shortcuts - These four buttons allow you to

change the way you view your document on the
screen. From left to right they are: print layout, full
screen reading, web layout and draft. These can
be added/removed by right clicking anywhere on
the status bar and checking/unchecking View
shortcuts.

11. Zoom Slide - Allows you to increase/decrease the

amount of the document you see on the screen.
12. Screen Split Button - At the top of the vertical
scroll bar is a new button. Just below the double
arrow is a tiny button that looks like a minus sign
LESSON 1 that lets you split your screen it two when
MS Word Window – a word processing that lets you make doubleclicked. Double clicking it a second time will
letters, resumes, and many other types of documents. unsplit your screen.
13. Scroll Bars - Allows you to view entire workbook
1. Office Button - Click the Office Button to find a
by moving it up, down (vertical scroll bar), left or
drop down menu containing options, such as:
right (horizontal scroll bar)
open, save, and print. Also shows previously
opened files, which you may choose to “pin” them
14. Rulers - Gives you an idea of where you are on
to make them “permanent” choices.
the page.
2. Tab - The ribbon is broken down into 7 tabs. Each
15. View Ruler Button - Allows you to view/hide the
tab has a common purpose and consists of
rulers.
several groups. To select a tab, simply click on it
and the appropriate groups will be displayed.
16. Right Indent - Slide this triangle to the left of the
margin to limit the right side of a paragraph to that
3. Quick Access Toolbar - This customizable
point. Move the triangle to the right of the margin
toolbar allows you to add frequently used
to allow the right side of the paragraph to extend
commands. Click on the down arrow at the end of
beyond the margin. The triangle at the margin will
the toolbar to add/remove command buttons - or -
keep the right side of the paragraph with the
right-click on any command button and choose
margin.
Add to Quick Access
Toolbar. 17. Group - Command buttons with a common
purpose are clustered together. Each ribbon
4. Title Bar - Shows name of program and open contains several groups. Some groups, but not all,
document. Also contains minimize, maximize and contain a quick launch bar (dialogue box
close buttons. launcher) in the bottom right hand corner.

5. Ribbon - The Ribbon is the strip of buttons and 18. Quick Launch Bar/Dialogue Box Launcher - It
icons located above the work area in Word 2007. is the arrow in the bottom right hand corner of
The Ribbon replaces the menus and toolbars some groups. When clicked, it will bring up a
 dialog box where additional options/changes can 3. FORMATTING
be entered. - You can format your text by modifying the font, size,
bold, italic and underline, etc. of the text. There are many
19. First Line Indent - This triangle controls where settings that you can change to format your texts. - Microsoft
the first line of a paragraph begins. Moved to the word has many settings for format text, such as paragraph
left of the margin, will allow the first paragraph to settings, Line spacing, indentation, etc. You can find all
be in the left margin. Can be moved to the right of these options in the Home tab on the very left side of the
the margin to indent your paragraph. screen. - We can use CTRl + B to Bold, CTRl + I to
Italic, and CTRl + U to underline the text. We can also use
20. Hanging Indent - The opposite of a first line
the Font toolbar in the Home menu to format text.
indent. It is often moved to the right of the first line
indent, which allows the remaining lines of a
paragraph to be indented according to placement
of the triangle. 4. THESAURUS
- Unlike the thesaurus in the dictionary, there are various
features in Word that can help you find a word with a similar
meaning to the one you entered. Shift+ F7 is the shortcut
key for this. This is a great feature of Microsoft word.
LESSON 2
5. SMARTART
MICROSOFT WORD - Microsoft word has a presentation feature that can help you
- a word-processing program created by Microsoft. It is create a professional-looking presentation. You can quickly
used to create and edit documents, from letters to insert a diagram, graphic, or chart to make your work more
reports and books. Word also has many features that attractive. The keys for this are ALT+N+M.
help people create tables, footnotes, and indexes. - It
also helps people publish their work in books, 6. QUICK PARTS
newspapers, and magazines. The purpose of the - Quick Parts are prefabricated parts of the text that you can
advanced features of MS Word is to make it a powerful insert, copy and use in another document. Quick Parts are
and easy-to-use tool. useful for creating documents, letters, and other official
documents based on previous work. - Microsoft Word has
MS WORD many Quick Parts. To use Quick Parts, you can press the
- is a document-based word processor developed by ALT key + F3. Before using quick parts, first, select the text.
Microsoft. It is the standard, common application used for
both home and office personal computers, and we have 7. Day-To-Day Functionality
installed it on over one billion machines in total. - Word has many functionalities that help you create your
documents. There are even voice-command features that
- As a word processor, MS Word allows users to can help you quickly find the function related to a specific
create, edit and format documents, ranging from command by simply listening to the sound.
basic text to complex scientific reports. It can
accept and create macro commands in the 8. AutoCorrect
Microsoft Office suite (which comprises several - By default, ‘AutoCorrect’ is turned on in Microsoft
applications) as events or actions trigger them. word. You can use this feature to automatically correct
common spelling mistakes as you type your text.
BEST FEATURES OF MS WORD - You can also use the F7 key for spell check. You
can also ALT+F7 for Autocorrect. This feature can also
1. COPY & PASTE check the auto-correction and send it to the administrator.
- During the editing process, a feature called copy and paste
allows a user to copy part of a document and then paste this 9. Track Changes
copied information into another place. - Copy and paste are
- Track Changes is a feature that enables you to see
one of the most used features in MS word. You can use Ctrl
what parts of a particular document something has changed,
+ C for copy and Ctrl + V for paste. You can also use the
by whom and when. We used this feature in official
leftside toolbar in the Home menu.
documents.
- This feature can help someone understand what
2. FIND we have changed and with whom it was done. The option is
- MS Word has a search option. Using this option, workable in View Tab Menu.
one can search for a word or phrase in the whole
document and also in a specific section. One can also 10. Word Count
search for similar words in previous work related to the - The word count is a feature of MS Word that shows
current work. - The Short Cut key to finding a word is you the user has entered how many words are in a particular
Ctrl + F or you can search it in the Home Tab at the very document. It can save you time because it calculates the
right side of the Microsoft word windows. number of characters and words.
- You can use the dialogue box of Word Counter on
the very left-hand side in Review Tab Manu, or you can use
the shortcut key CTRL+SHIFT+G for counting words in MS Lesson 3: Components of the Word
word.
Window

FUNCTIONALITY OR PURPOSE OF THE COMPONENT

Some Other Features Of MS Word:
• Font and size settings:
1. Menu Bar - contains File, Edit, View, Insert,
Format, Tools, Table, Window and Help menus.

• Paragraph settings: 2. Standard Toolbar – contains icons for shortcuts

to menu commands.

• Links: 3. Formatting Tool Bar – Contains pop-up menus

for style, font, and font size; icons for boldface,
italic, and underline; alignment icons; number and
• Changing the fonts, point size, and color: bullet list icons; indention icons, the border icon,
highlight, and font color icons.

• Inserting Charts and diagrams 4. Ruler – on which you can set tabs, paragraph
alignment, and other formats.

• Record and review changes: 5. Insertion Point – Blinking vertical bar that
indicates where text you type will be inserted.
Don’t confuse the insertion point with the mouse I-
• Back up your data: beam. To move the insertion point, just click the
mouse where you want the point moved.

• Adding bookmarks and adding hyperlinks: 6. End-of-File Marker – Non-printing symbol that
marks the end of the file. You cannot insert text after this
mark.
• Changing the orientation of a document:
7. Selection Bar (Gutter) – Invisible narrow strip
along the left edge of the window. Your mouse
pointer changes to a right-pointing arrow when it is
• Setting margins and orientation of a
in this area. It is used to select a line, a paragraph,
document
or the entire document.

8. Split Handle – Double-click to split the window in

• Setting automatic text wrapping
two (to view different portions of the same file).
Double-click to return to one window.
9. Status Bar – Displays page number, section
• Storyboarding:
number, and total number of pages, pointer
position on page and time of day.

• Tools: 10. Task Pane – Displays and groups commonly used

features for convenience.

• Creating tables: 11. Office Assistant – An animated character that

can provide help and suggestions. There are
multiple characters to choose from, and it is
possible to turn the Office Assistant off.
• Saving and retrieving files:
A BLANK DOCUMENT, READY TO TYPE IN.

• Printing documents: Callout 1 The first document you open is called Document1
in the title bar at the top of the window.

• Emailing your document to other people Callout 2 The menu bar. The File menu is the first one on the
left.
Callout 3 The Standard and Formatting toolbars.

Callout 4 The insertion point.

 1. When you start Word, a new file opens. do that by pressing the TAB key on your keyboard
That file is called a document. Above the document to move the insertion point one-half inch to the
you’ll see the menu bar and the toolbars displayed right.
across the top of the window, as shown in the
illustration. 7. Go ahead and type. When you get to the
end of the first line, you don’t have to press
2. If you’ve already started Word, you create ENTER, as you would if you were using a
a new document by clicking New on the File menu. typewriter; Word takes care of that for you. Just
In the New Document task pane that opens, click continue to type. Whatever you are typing will
Blank document. continue on to the next line.

3. In the upper-left corner of the document, 8. You do press ENTER to start another
or page, is the insertion point, a blinking vertical paragraph.
line. The first thing you type will appear there. You
can start further down the page if you want to by
pressing ENTER until the insertion point is where
you want the first line to begin. As you type, the Lesson 4: Microsoft Word Functions
insertion point moves to the right.
Microsoft Office Word or more commonly referred to as
4. If you’re typing a letter, you might start by Microsoft Word is one of the programs from Microsoft
typing the date. After that, press ENTER to move developers that has the main function as a word
the insertion point down the page one line. processing application. Microsoft Word is software that was
first published in 1983 with the initial name Multi Tool Word.
5. If there’s an address, you might add a few This software was the first version of Microsoft Word and
empty lines before you type. Press ENTER several many versions of Microsoft Word songs still exist. The
times, until the insertion point is where you want it. latest version of Microsoft Word is Microsoft Word 2019
Then type the first line of the address, press which is included with Microsoft Office 2019.
ENTER, type the next line, press ENTER, and so
on. Then type the greeting. Microsoft Word brings many ideas and concepts from
Bravos in its early days. The first graphic text editor
6. When you type the body of the letter, if you
want to indent the first line of a paragraph, you can
developed by the Xerox Palo Alto Research Center. Microsoft
Word itself has the concept of “what you see is what you get”.
The great features of Microsoft Word itself are AutoCorrect,
mail merge, automatic page indexing, automatic formatting,
HTML editor, booklet layout, and much more, especially for
newer versions. Microsoft Word remains the leader among the
most widely used word processing programs on computers
and laptops. The business community, education and the
private sector. Microsoft Word was chosen because of its easy-
to-learn interface. Microsoft Word functions not only to process
words, but also to perform other tasks such as counting or
correcting incorrect words.

Microsoft Word Features and Benefits:

1. Creating Documents -- Microsoft Word is software

used to create documents. This program allows you to create
official, semi-formal or informal documents. To print, simply
connect your computer or laptop to another device, such as a
printer.
2. Making Newspaper Columns -- the next function of
Microsoft Word is that you can create documents in the form of
newspaper pages that you usually read. Using the Columns tool
on the PAGE LAYOUT menu you can change a paragraph into
several columns. For the position and the amount you can
adjust to your liking or according to your needs.
3. Creating Mass Letters - The next function of
Microsoft Word is to write mass letters. To write a letter, you
must first write it on paper or type it on a typewriter. However,
after the advent of Microsoft Word, writing articles or
correspondence will become easier. Mass letters are letters that
are produced in large quantities. You do not need to create one
by one letter that you will send to several recipients. You can
add recipient data to the letter that you created into the database contained in the Mailings menu and the data you created will be
saved automatically and your document is connected to Ms. Software. Access. So you only need to create 1 letter format that will
be sent to several recipients that have been created in the database.

4. Creating Documents with Various Variations - In the past, typewriters could be used or simply written on a typewriter to
create documents, so any variation or form of a document was normal. With Microsoft Word, you can create more interesting
documents. For example, changing the font or making text bolder, smaller, or larger. There are so many tools you can create with
Microsoft Word. This will make your document more interesting and diverse.

5. Creating Tables - The next function of Microsoft Word is that users can create tables in it. You no longer need to draw
with a ruler when creating tables in your document. One of the tools or tools in Microsoft Word is inserting a table that can be
changed in shape and volume. Isn’t that very useful?

6. Adding Images to Documents - Features in

Microsoft Word can make it easy to insert pictures into your documents. Previously, images could only be pasted using glue directly
onto your paper, but using Ms. Your Word image can be inserted directly into the document without pasting it.
You can also adjust the image to fit the image you want.