EXCEL -Chapter 3

Practice Questions
I. Fill in the blanks:

a) Formulas in Excel start with__equal sign

‘=’______.

b) The intersection of a row and column is

called ____cell_____.

c) An Excel workbook can have number of _—-

255 worksheets

d) The function __AVERAGE() __is used for

calculating average

e) A selected cell in Excel is called___Active

cell__.
f) A_____cell range ____ is a group of cells.

g) In_____Absolute ____referencing, the cell

reference does not change while copying
formulas and ……’$’ sign………is used to
prevent change

h) A spreadsheet is also called __worksheet

_______.

II. Answer in brief:

1.what is an excel sheet ?

An Excel sheet, or worksheet, is a single page

in an Excel workbook where you can enter
and manage data. Each sheet is made up of a
grid of cells organized in rows (numbered)
and columns (lettered), allowing you to enter,
calculate, and analyze data.
2.what is workbook in excel ?

An Excel workbook is a file that contains one or more

worksheets that can be used to organize related
information. Each new workbook comes with three
worksheets, like pages in a document.Each workbook
can contain upto 255 worksheets. Data is entered into
the worksheets. Each worksheet has a name on its
sheet tab at the bottom left of the workbook window:
Sheet1,Sheet2, and Sheet3 .

1) What is the method of copying formula?

Ctrl +C

3) What do you understand by AutoFormat

feature?

Auto format stands for Automatic formatting .it

can make entering certain kinds of text faster
and easier. The specific options that are
available depend on the program that you are
using.

To use and modify automatic formatting options

:

1.Select Office buttonExcel Options, Excel

Options Window opens.
2.Click the Proofing button at left bar.
3.In AutoCorrect Options section, click
AutoCorrect Options button
4.select AutoFormat as you type option.
Check this in excel page and study
8.What do you understand by Auto correct
features ?

AutoCorrect feature is used to correct typos and

misspelled words, as well as to insert symbols
and other pieces of text.

Steps to follow

1.Select Office button Excel Options, Excel

Options Window opens.
2.Click the Proofing button at the left bar.
3.In AutoCorrect Options section, click
AutoCorrect options Button.
6) What is the function of Autofill feature?

Autofill is used to fill automatically ie., fill a

series of numbers, numbers and text
combinations, dates or time periods, based on
the pattern established. Select cells and drag the
fill handle.

7.What is the function of Autofit Feature ?

For formatting columns and rows the AutoFit

Selection feature can be used. It adjusts a
column width or a row height according to the
widest entry of a column or tallest height of a
row.

1.Select Home tabCells group,

2.Click FormatAutoFit Row Height or

AutoFit Column Width. It adjusts the width of
the column according to the widest entry in
that column and increases the height of the
row(s) to accommodate the tallest character in
a row

7)What is the function of AutoSum feature ?

Autosum automatically adds the values.

For ex :The AutoSum function to add the

contents of 5 cells.

1. Select the cell range J5:J8.

2. Select the cell that the sum will appear i.e
outside the cluster of cells whose values will
be added, Cell J9.
3. Click the Formula tabFunction Library
groupAutoSum.
4. The sum will be displayed in cell J9.
9.What is Format Painter ?
This tool gives the ability to make a format
somewhere in the document and then apply it
somewhere else.

To Format a cell using the Format Painter.

1.Select any cell.
2.On the Ribbon, select the Home tab > in the
Clipboard group > click Format Painter.
Select cell.
3.The formatting of the cell has changed and the
Format Paint will be inactive until it is selected

again
10.What are the Basic Properties of a
Formula?

1. A formula may consist of operators, cell

references, range names, values and functions.
2. A formula always start with an equal to (=)
sign.
3. When a formula is entered in the cell, and
then the ENTER key is pressed, only the
calculated result is displayed in the cell and
not the formula.
4. When a cell with a formula is selected
(making it the active cell), it shows the
calculated result of the formula in the cell
itself, but in the formula bar at the top, you’ll
see the actual formula used to calculate that
result.
7) Differentiate between relative, absolute
referencing and mixed referencing ?

Relative Referencing: Calling cells by just

their column and row labels (such as “A1”) is
called Relative Referencing. When a formula
has Relative Referencing and it is copied from
one cell to another, exact copy of the formula is
not created. It will change cell addresses relative
to the row and column to which they are moved
to.

Absolute Referencing: To prevent the cell

addresses to change, a dollar sign “$” is
placed before column and row location in the
formula. The references become absolute and
they will not change when copied.

Mixed referencing : It is a combination of

relative and absolute referencing

8) What are the uses of operators in Excel?

Operator is a special symbol that tells a programme what

action to take on a series of numbers. There are two kinds
of operators:

(a) Mathematical operators and (b) Comparison or logical

operators.
(a) Mathematical Operators: These operators are used
to add, subtract, multiply, and divide numbers. The
following are the 5 mathematical operators.

(b) Comparison Operators: These operators are used to

compare one value to the other. These operators are also
called logical operators because the result in the cell is
always either True or False.The following are the
comparison operators.
6.what are functions ? and list some functions used in
EXcel

The built-in formulas are called functions. The users have

to provide the cell references .These are called arguments
of the functions that are given between a pace of
parentheses ( ). The functions perform the operations on
the given values and return the result that is displayed in
the same cell where the function was entered. They
perform mathematical operations more efficiently than
formulas.

For example, to add the values of cells D1 through D10,

A shorter way would be
to use the SUM function and simply type
“=SUM(D1:D10)”.

10) What is the difference between sum() and Average ()

functions ?

(a) SUM() function - Adds all the numbers in a range of

cells.
The Syntax is
=SUM(number1,number2,……)

Ex. =SUM (A1:A4) finds the sum of cells A1 through A4

(b) AVERAGE() function - Returns the average of the

arguments

The Syntax is
=AVERAGE(number1,number2,……)

Ex. =AVERAGE(A1:A10) finds the average of cells A1

through A10

11)What is the difference between MAx() and Min()

functions ?
(c) MAX() function - Returns the largest value in a set of
values.

The Syntax is
=MAX(number1,number2,…..)

Ex. =MAX(A1:A10) returns the highest number from

cells A1 through A10

(d) MIN() function - Returns the smallest number in a set

of values.

The Syntax is
=MIN(number1,number2,…….)

Ex. =MIN(A1:A10) returns the lowest number from cells

A1 through A10

12)What is a Count () function ?

(e) COUNT() function – Returns the number of cells that

contain numbers.

The Syntax is
=COUNT(value1,value2,…….)

Ex. =COUNT(A1:A10)

15) Differentiate between the SUMIF() and

COUNTIF() functions.

(1) SUMIF() Function – It is used to add the

numbers in the range that meet the given
criteria.
The Syntax is
=SUMIF(Range, Criteria)

For example, Find the total marks of students

who have scored more than 80 with the formula:
=SUMIF (A1:A10, “>80”)

2)(f) COUNTIF() Function – It is used to count

the number of cells within a range that meet the
given criteria.

The Syntax is
=COUNTIF (range, criteria)
Where range is the location of all the values
from which the COUNTIF will choose and
criteria are the expressions, text, or values that
define which cells will be counted.

For example, Find the number of students who

have scored more than 80 with the formula:
=COUNTIF (A1:A10, “>80”) in quotes using
comparison operator

14.What is spell checking ?

Spell Checking means Checking for possible spelling mistakes and
then confirming each correction. To spell check all of the sheets in a
workbook: Select the Review tabProofing group and then Click
Spelling option.

13.What is the function of Hide feature?

It Hides the selected column(s) or row(s), though the data is still there. Hiding column(s)
or row(s)will help to prevent unwanted changes. To hide a column:
1. Select the column to hide by clicking on the column header.
2. Select Home tabCells group, click FormatVisibilityHide & Unhide option. Select any
of the three options Hide Rows, Hide Columns and Hide Sheet.

14.What are the functions of Freeze panes?

Freeze panes are used to lock specific rows or columns

On the worksheet, perform one of the following
1.To lock both rows and columns, click the cell below and to the right of where the
split
has to appear.
2.To lock rows, select the row below where the split is to be appeared.
3.To lock columns, select the column to the right of where the split is to be
app

14) What are the different types of Charts?

1.column charts
2.bar charts
3.pie charts
4.area charts
5.line charts

16)Why do we need charts ?

Charts allows to present data entered in the worksheet in a visual
format using a variety of graph types. Before making a chart, first
enter data into a worksheet.

17)What are the components of chart ?

1.Chart Title : A title given to the whole chart.

2.X-Axis Title : A title given to the X-axis data range.
3.Y-Axis Title : A title given to the Y-axis data range.
4.X-Axis Category : This is the category of the data which have
been plotted. These are taken from the first column or first row of
your data range.
5.Y-Axis Value : This is the data range marked to plot the data
series.
6.Data Labels : The values of the data series plotted.
7.Legends : Specifies the colour, symbol or pattern used to mark
data series.
8.Tick Marks : These marks are used to show the scaling of X-axis
and Y-axis.
12.What are legends and tick marks in a chart ?
Legends : Specifies the color, symbol or pattern used to mark data
series.
Tick Marks : These marks are used to show the scaling of X-axis
and Y-axis.

18)Write the steps to create a chart in excel ?

1.Enter Your Data: Start by entering your data in a worksheet,

organizing it into rows and columns. Make sure to label each
column if possible.

2.Select the Data Range: Click and drag to select the data you want
to include in the chart, including any labels or headers.

3.Go to Insert Tab: At the top of Excel, click on the Insert tab.
4.Choose a Chart Type: In the Charts group, you’ll see different
chart types like Column, Line, Pie, etc. Click on the type of chart
you want, and then choose a specific style from the options.

5.Insert the Chart: Once you select a chart type, Excel will
automatically insert it into your worksheet.

5.Customize the Chart (Optional): Click on the chart to access

additional options under

6.Chart Design and Format tabs, where you can customize colors,
add titles, adjust data labels, and more.

7.Move or Resize the Chart (Optional): Click and drag the chart to
move it, or use the handles around the edges to resize it.

8.7. Change the Chart Type - Any change can be made to a chart
that is embedded in a worksheet, one can also make to a chart sheet.
For example, Chart type can be changed from a column chart to a
bar chart.

8. Save and close the file

2) How do you add data to the chart?

1.Click the Chart: Select the chart you want to
update.
2.Go to Chart Design Tab: At the top, click on
Chart Design.
3.Select Data: Choose Select Data from the
toolbar.
4.Add Data: Click Add to include a new data
series.
5.Select Cells: Choose the cells with the data
you want to add.
5.Click OK: Confirm to update the chart.