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Checklist-for-Conference-Scientific-Research-and-Study-for-VFS

Checklist-for-Conference-Scientific-Research-and-Study-for-VFS

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25 views3 pages

Checklist-for-Conference-Scientific-Research-and-Study-for-VFS

Checklist-for-Conference-Scientific-Research-and-Study-for-VFS

Uploaded by

canadacode23
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CHECKLIST FOR CONFERENCE/SCIENTIFIC RESEARCH, STUDY AND

PROFESSIONAL TRAINING

Name: Contact No.:

Passport Number: E-mail Address:

Supporting documents should be translated in English, Finnish or Swedish and shall be presented in following order.
Originals should be presented at the Visa Application Centre, but you only need to submit photocopies of the
documents. If certification of photocopies is needed, it is advised on the checklist. The Embassy does not return
documents, except for passports, to applicants.
Remarks (if document is
Origi
Required Documents Copy missing or if the condition does
nal
not meet requirements)

Schengen visa application form duly completed, dated and signed


by the applicant.
Recent colour passport photograph, which fulfills ICAO standards
(taken within the past six months, white or light background,
neutral face expression).
Passport or other travel document. The travel document must be
valid for at least three months after the completion of the journey.
The travel document must contain two blank pages.
A copy of the personal details page of the passport.
Flight reservation(s) on the applicant's name.
If the applicant is employed, he/she should attach a recent letter
from the employer. The letter must state the employee's name,
their position, their length of service and nature of service
(permanent/contractual work). The letter must include the
purpose of and duration of this specific work-related trip visa that
is being applied for, as well as the reason for the need for a
multiple entry Schengen visa for future travel, if applicable.
The letter must be written on a company letter head and must
have date of issue, address, telephone number and position of
signatory.
If the applicant is financially fully supported by his/her employer,
this must be clearly mentioned in the letter of employment.

Self-employed should present a registration document of the


business with the relevant South African authority. 1) CIPC,
Health Professions Council of South Africa or other applicable
authority. 2) Registration with the South African Revenue Service
(SARS). 3) If applicable, a SAICA accredited chartered
accountant's letter stating the current financial standing of the
business.
Invitation letter from the university or institution in Finland and/
or entry ticket or registration for a fair or conference.
If the trip includes visits to several countries within the Schengen
Member State territory, an invitation or proof of a conference or
alike must be provided for all countries to be visited. If the visa
applicant will be giving a verbal presentation or a poster
presentation in a conference, the name of the presentation
should be attached to the visa application.
Proof of studies letter for students. Students must present a
recent, official and signed letter from the school, college or
university, stating the date of issue, the name of the applicant and
the type of studies or the name of the courses the student is
enrolled in according to the university's/school's records.
Proof of accommodation reservation(s).

Proof of funds: last three months bank statements of a South


African bank account. Statements should be drawn from a
cheque account/ current account that reflect the salary the
applicant is getting. NB: A private person may not be sponsored
by another private person. The applicant's financial statements
are required in full. If the applicant is a minor, three months'
current bank statements from a sponsoring parent/legal
guardian are required, together with a proof of employment
letter for the sponsoring parent. If the legal guardian/parent is
self-employed, please see above for the required documents.

Travel medical insurance must be valid for the duration of travel.


The minimum amount of the insurance coverage is 30,000 (thirty
thousand) Euros and it must be valid in the whole territory of the
Schengen Member States or worldwide.
If applicant is not South African by nationality: They must have
a valid long-term South African residence permit/visa for non-
South African nationals residing in South Africa. The original
document must be shown at the Visa Application Centre and a
certified copy must be provided with the application set.
Certification must be done at the South African Police Service or
at a Commissioner of Oaths. If the permit is in an expired/old
passport, the old passport must be shown at the Visa Application
Centre and a certified copy provided.

The South African residence permit/visa will have to be valid for


at least for another three months after the intended return date
from the territory of the Schengen Member States.

Please note that a 30 day visitor's visa will not entitle a non-
South African to lodge a visa application in South Africa. Citizens
of Lesotho and Botswana are also allowed to apply without a
long-term SA permit/visa if they reside in the country of their
nationality and not in South Africa.
If applicant is under 18 years of age (minor):

A full birth certificate disclosing the names of (both) parents


must always be presented. The applicant's guardian must bring
the original birth certificate to the VAC and attach a certified
copy to the application set. Certification must be done at the
South African Police Service or at a Commissioner of Oaths. A
certified copy of the parents' ID (legal guardians' ID) is required.
If the minor only has one legal guardian, a certified court
document in English - or a certified translation into English -
must be provided, proving sole custody of the legal guardian. If
one or more legal guardian(s) are deceased, a certified copy of
the death certificate is required.

If one or more of the minor's legal guardians are not


accompanying the minor, a sworn affidavit authorizing the
minor's travel must be done by each legal guardian who is not
travelling with the minor. Sworn affidavits can be done at the
South African Police Service or at a Commissioner of Oaths. A
certified copy of the said legal guardians' IDs must be attached
together with the sworn affidavits (if the legal guardians' details
are not in the unabridged birth certificate).

Applicant to choose as appropriate:

☐I have understood that I have to submit the above-mentioned missing documents to the Finnish Embassy by
________________. I accept that by signing this form that the matter will be decided without the requested
documents and that the decision may be to my disadvantage, if I do not submit the documents by the above
date. (Visa code 810/2009 article 23)
☐ I do not intend to bring the above-mentioned documents to the Finnish Embassy/Consulate.
Note: The Embassy / Consulate reserves the right to request additional information/documentation and, if
deemed necessary, to interview the applicant

VISA Fee

Service Fee

Courier Fee (If any)

Other Fees

___________________________ _______________________

Name and signature of Submission officer Signature of applicant

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