Chapter 7

Word Processing using

Microsoft Word 2016
I. Tick (√) the correct option.
1. Which among the following software is not used for Word Processing?
a. OpenOffice Writer b. Microsoft Word
c. Adobe PageMaker d. Microsoft Excel
Ans. d. Microsoft Excel
2. Which group of the Home Tab allows you to change the font colour?
a. Clipboard b. Font
c. Paragraph d. Styles
Ans. b. Font
3. Which among the following buttons allows you to change Line and Paragraph Spacing?
a. b.
c. d.
Ans. c.
4. Which of the following is not a Font Style?
a. Bold b. Italics
c. Underline d. Capital
Ans. d. Capital
5. Which among the following group of the Home Tab allows you to make a text bold?
a. Clipboard b. Font
c. Paragraph d. Styles
Ans. b. Font
6. Which among the following button is used to change the font colour of a text?
a. b.
c. d.
Ans. a.
7. Which among the following button is used to change the background colour of a text?
a. b.
c. d.
Ans. b

45 Computer Applications – IX (CBSE Course) Answers

 8. The _________________ alignment aligns selected text to both right and left margin.
a. Left Alignment b. Right Alignment
c. Centered Alignment d. Justified Alignment
Ans. d. Justified Alignment
9. Which among the following Tab is used to add a Header and/or Footer?
a. Home b. Insert
c. Design d. Layout
Ans. b. Insert
10. What is the default font in Word?
a. Calibri b. Times New Roman
c. Bookman d. None of these
Ans. a. Calibri

II. Fill in the blanks with the given words.

1. Document1 is the default name for a Word document.
2. The Save As of the File menu allows you to make a copy of the current document.
3. To type in a series of capital letters the Caps Lock on the keyboard should be pressed.
4. Font Face is a set of characters, including letters, numbers, symbols and punctuators.
5. To Save and Open a Word document the File Tab is used.
6. The Backspace key on the keyboard is used to remove a character on the left of the cursor and
Delete key is used to remove a character on the right of the cursor.
7. Calibri is the default font in Word 2016.
8. Left alignment is the default alignment in Word.
9. The default line spacing in Word is 1.15.

III. State whether the following statements are True (T) or False (F).
1. You can press the Enter key on the keyboard to mark the end of a paragraph. T
2. The default file extension of a Word file is .docx. T
3. It is possible to change the amount of space to leave between the lines of text. T
4. The Multiple Line Spacing option allows you to choose how many points of spacing
you want between the lines. T
5. Headers are text and/or graphics that are repeated on the top of every page. T
6. Page Number cannot be added as header in a page. F
7. The New, Open and Save option is present in the Home Tab. F
8. Font is a specific form of typeface and is a typeface of one size and style. T

Computer Applications – IX (CBSE Course) Answers 46

 9. Word 2016 do not have a Title bar. F
10. You cannot have Justify alignment of a paragragh.  F
IV. Short Answer Type Questions (SA-I)
1. What is a font?
Ans. A font is a graphical representation of text that may include a different typeface, point size,
weight, color, or design.
2. What are the different types of alignments in Word?
Ans. Align Left, Justify, Align Right and Center.
3. What is a footer work space?
Ans. The amount of space allocated for the footer section of a page is called footer work space.
4. What is the file extension of Word document?
Ans. The default extension is docx.
5. What is paragraph spacing?
Ans. The spacing that can be adjusted before and after paragraphs is called paragraph spacing.

V. Short Answer Type Questions (SA-II)

1. State the difference between a header and a footer.
Ans. A header is text that appears within the top margin on each page of a document or section. A
footer appears in the bottom margin of each page
2. How do you highlight a text in Word?
Ans. To highlight a text in word the following steps are involved:
1. Select the txt.
2. Click on the ‘Highlight’ drop-down list of the ‘Font’ group of the ‘Home’ Tab.
3. Name any two options of ‘Paragraph Spacing’.
Ans. The two options of the ‘Paragraph Spacing’ are:
• Exactly: When you choose this option, the line spacing is measured in points, just like font size.
For example, if you’re using 12-point text, you could use 15-point spacing.
• At least: Like the Exactly option, this lets you choose how many points of spacing you want.
However, if you have different sizes of text on the same line, the spacing will expand to fit the
larger text.
4. What does multiple line spacing mean in Word?
Ans. The ‘Multiple’ line spacing allows you to type the number of lines of spacing you want. For
example, choosing Multiple and changing the spacing to 1.2 will make the text slightly more
spread out than single-spaced text. If you want the lines to be closer together, you can choose
a smaller value, like 0.9.

47 Computer Applications – IX (CBSE Course) Answers

 5. What is alignment? Name the four forms of alignment in Word.
Ans. Alignment refers to the position of lines in a paragraph in relation to the documents left and
right margins. The four forms of Alignment are Align Left, Justify, Align Right and Center.

VI. Long Answer Type Questions (LA)

1. Explain the process of inserting a header and a footer in Word.
Ans. To insert a header or footer:
1. Select the Insert tab.
2. Click either the Header or Footer command.
3. From the drop-down menu, select Blank to insert a blank header or footer, or choose one of
the built-in options.
4. T he Design tab will appear on the Ribbon, and the header or footer will appear in the
document.
2. Explain the any three line spacing in a paragraph.
Ans. Some of the options that you can change are:
• Exactly: When you choose this option, the line spacing is measured in points, just like font size.
For example, if you’re using 12-point text, you could use 15-point spacing.
• At least: Like the Exactly option, this lets you choose how many points of spacing you want.
However, if you have different sizes of text on the same line, the spacing will expand to fit the
larger text.
• Multiple: This option lets you type the number of lines of spacing you want. For example,
choosing Multiple and changing the spacing to 1.2 will make the text slightly more spread out
than single-spaced text. If you want the lines to be closer together, you can choose a smaller
value, like 0.9.
3. How do you save a file in Word?
Ans. To save a file:
1. Locate and select the Save command on the Quick Access Toolbar.
2. If you’re saving the file for the first time, the Save As pane will appear in Backstage view.
3 Y ou’ll then need to choose where to save the file and give it a file name. Click Browse to select
a location on your computer. Alternatively, you can click OneDrive to save the file to your
2OneDrive.
4. The Save As dialog box will appear. Select the location where you want to save the document.
5. Enter a file name for the document, then click Save.
6. T he document will be saved. You can click the Save command again to save your changes as
you modify the document.

Computer Applications – IX (CBSE Course) Answers 48

 4. Discuss the steps involved in paragraph spacing in Word.
Ans. To change the paragraph spacing:
1. Click the Home tab.
2. In the Paragraph group, click the Line Spacing command button. A menu appears.
3. Choose a new line spacing value. The line spacing is set for the current paragraph or all
selected paragraphs.
5. How would you change the font size of a text in Word?
Ans. To change the Font size of a text in Word:
1. Select the text or cells with text you want to change. To select all text in a Word document,
press Ctrl + A.
2. On the Home tab, click the font size in the Font Size box.

Application based Questions

1. Rashid while typing a document, usually have the habit of using the Save Button on the Quick
Access Toolbar to store the document. One day while working suddenly he does not find the
Save Button. Suggest the method to Rashid so that he can again use the Save Button.
Ans. To add the Save button:
1. Click Customize option of the Quick Access Toolbar, and then click More Commands.
2. In the Choose commands from list, click File Tab.
3. Choose Save command, and then click Add.
4. Remember to click OK.
2. Sujata has created a test on her students of class 3 on prepositions in Microsoft Word. She
had created a paragraph as shown below:

Fill in the blanks with the given suitable prepositions:

1. I want to lose 5 kilogram ___________ (on, at, in) one month.
2. Could you get me this pants _____________ (on, at, in) a larger
size?
3. She seems to be interested ___________ (on, at, in) Psychology.
4. I will come to pick you up ___________ (on, at, in) 2 pm tomorrow.
5. This class will be held ___________ (on, at, in) Mondays.

But the space (especially the height) given for each blank is too less for a child of class 3 to write.
Suggest a method through which you will be able to help Sujata in increasing the space between
the lines so that it helps the children in writing the prepositions comfortably.
Ans. Sujata can increase the line spacing between the lines using the following steps:

49 Computer Applications – IX (CBSE Course) Answers

 1. Select the paragraph you want to change.
2. Select Home > Line and Paragraph Spacing, and choose the spacing you want.
3. Tripti a personal assistant at Zimole Corporation Pvt. Ltd. She had typed in a correspondence
as specified by her boss, but due to hurry she had typed the entire letter in capital letters.
Help her in converting the letter to lower case, with the first alphabet of a sentence in capital,
without retyping the entire letter.
Ans. To change according to requirement:
1. Click on the Home Tab.
2. From the Font group use the ‘Change Case’ command options to change it to ‘Sentence case’.
4. Suzane had typed her English project entirely in Word. She now wants the page number of
each page to be displayed at the bottom of every page. Suggest her the process to do so.
Ans. To insert page numbers:
1. Double-click the header or the footer area (near the top or bottom of the page).
2. On the Header & Footer, tab, click Field.
3. In the Field names list, click Page, and then click OK.

Computer Applications – IX (CBSE Course) Answers 50

 Chapter 8
Advance Formatting in
Word 2016
I. Tick (√) the correct option.
1. Grammatical errors are shown using ___________ wavy lines.
a. Red b. Blue
c. Green d. Purple
Ans. b. Blue
2. Which Tab contains the Spelling & Grammar command?
a. References b. Layout
c. Design d. Review
Ans. d. Review
3. Which group of the Review Tab contains the Spelling & Grammar command?
a. Proofing b. Insights
c. Language d. Comments
Ans. a. Proofing
4. Which function key is used to start the Spelling & Grammar check?
a. F5 b. F6
c. F7 d. F8
Ans. c. F7
5. Name the command that is used to provide synonyms for selected words ?
a. Grammar. b. Dictionary.
c. Thesaurus. d. None of these
Ans. c. Thesaurus
6. The subscript and superscript command is present in which group of the Home Tab.
a. Clipboard b. Font
c. Paragraph d. Styles
Ans. b. Font
7. Thesaurus allows you to choose a ___________________ for a given text.
a. Antonyms b. Synonyms
c. Both a and b d. Neither a nor b
Ans. b. Synonyms

51 Computer Applications – IX (CBSE Course) Answers

 8. Which Tab contains the Symbol command?
a. Home b. Insert
c. Design d. Layout
Ans. b. Insert
9. In printing what is the term that refers to the gathering and arranging of individual sheets or
other printed components into a pre-determined sequence?
a. Print Preview b. Page Preview
c. Collate d. Print
Ans. c. Collate
10. Which group of the Insert Tab contains the Pictures command?
a. Tables b. Illustrations
c. Add-Ins d. Header & Footer
Ans. b. Illustrations
11. What are the different type of page orientation in Word?
a. Landscape b. Portrait
c. Both a and b d. None of these
Ans. c. Both a and b
12. Which Tab contains the Orientation command?
a. Home b. Insert
c. Layout d. Design
Ans. c. Layout
13. Which group of the Layout Tab allows you to change the Margins and Size of a Page?
a. Page Setup b. Paragraph
c. Arrange d. None of these
Ans. a. Page Setup
14. What is size of an A4 sized Paper?
a. 8.5 “× 11” b. 8.5 “× 14”
c. 7.25 “× 10.5” d. 8.27 “× 11.69”
Ans. d. 8.27” X 11.69”
15. What are the different type of list possible in a Word Processor?
a. Bullet b. Numbering
c. Both a and b d. None of these
Ans. c. Both a and b

Computer Applications – IX (CBSE Course) Answers 52

II. Fill in the blanks with the given words.
1. The function key F7 is used to start with the Spelling & Grammar check..
2. A Bullet is a black circle used to highlight items in a list.
3. Word offers two page orientation options: landscape and portrait.
4. The Thesaurus command is present in the Review tab.
5. Superscript and subscript refer to the characters that are positioned slightly higher or slightly
lower than the text on the line.
6. The Symbol command is present on the Insert Tab of the Symbols group.
7. A printout that you obtain on paper is called hardcopy.
8. Grammatical or punctuation mistakes in a document are shown in wavy blue underlines.
9. A Thesaurus is a book of group of words in groups of synonyms that have the same or nearly the
same meaning.
10. You can insert images present in a file from the Insert Tab.

III. State whether the following statements are True (T) or False (F).
1. It is not possible to insert pictures into a Word document external to Office. F
2. Grammatical mistakes are shown using red wavy underline. F
3. The Orientation command is present in the Page Setup group of the Home Tab. F
4. You cannot change the size of a page of a Word document. F
5. Numbering a list is required when a sequence needs to be followed. T
6. The Margins command is present in the Layout Tab. T
7. You can use Border and Shading to a text to produce emphasis. T
8. The Thesaurus command sometimes may not work in Word. F
9. Superscript are characters that are positioned slightly higher than the text on the line. T
10. The Symbol command is present on the Insert Tab of the Symbols group.  T
IV. Short Answer Type Questions (SA – I)
1. How are Spelling and Grammatical mistakes shown in a Word document?
Ans. Spelling mistakes are shown as red wavy underlines and grammatical mistakes are shown using
blue wavy underlines.
2. Which group and Tab contains the Thesaurus command?
Ans. Tab-Review and Group-Proofing
3. What is the keyboard shortcut for subscript and superscript?
Ans. Superscript: Ctrl, Shift and +
Subscript: Ctrl and =

53 Computer Applications – IX (CBSE Course) Answers

 4. Which group and Tab contains the Symbol command?
Ans. Tab: Insert
Group: Symbol
5. What are Bullets?
Ans. Bullets In Word are used to add bullets in Microsoft Word to differentiate between the different
points you want to make. The bulleted points form a list.

V. Short Answer Type Questions (SA – II)

1. State the difference between a Subscript and a Superscript.
Ans. A subscript or superscript is a character (number, letter or symbol) that is (respectively) set
slightly below or above the normal line of type. It is usually smaller than the rest of the text.
Subscripts appear at or below the baseline, while superscripts are above.
2. What do you understand by the ‘Collate’ option during printing a document?
Ans. In printing, the term Collate refers to the gathering and arranging of individual sheets or other
printed components into a pre-determined sequence. Basically, Collating creates consistent,
logical sets from multiple parts.
3. What do you understand by the term “Page Setting” in Word?
Ans. Page settings refers to the parameters defined by the user that help determine how a printed page
will appear. Those parameters can include everything from the size, margins, page orientation,
to quality of print. More plainly, it’s a menu that allows users to customize the layout of a page.
4. What is a Margin in Word?
Ans. A margin is the space between the text and the edge of your document. By default, a new
document’s margins are set to Normal, which means it has a one-inch space between the text
and each edge.
5. State the difference between Bullets and Numbering in Word.
Ans. Numbered lists are usually used when you need to put the headings under a specific order,
ascending or descending. However, bullet points are used to get across your stuff fully in rather
a chronological order without emphasis on any one point particularly.
6. What do you understand by the term “Borders and Shading”?
Ans. Word’s options for borders in a document are moderately comprehensive and allow you to
create a clear-cut layout or decorative design. You can apply borders to things like paragraphs,
pages, table cells, etc.

VI. Long Answer Type Questions (LA)

1. State the process of performing Spelling and Grammar check in Word.
Ans. To start a check of the spelling and grammar in your file just press F7 or follow these steps:
1. Click the Review tab on the ribbon.

Computer Applications – IX (CBSE Course) Answers 54

 2. Click Spelling or Spelling & Grammar.
3. If the program finds spelling mistakes, a dialog box appears with the first misspelled word
found by the spelling checker.
2. What are Symbols? How would you insert symbols into a document?
Ans. A symbol is a special character that is generally not found on the keyboard and therefore cannot
be inserted directly into a document.
To insert such symbols:
1. Place the cursor where you want the character to appear.
2. The Symbol command is present on the Insert Tab of the Symbols group.
3. Click on the drop down list beside the Symbol command to see a dialog containing commonly
used symbols. Click on a symbol to insert.
4. In case you want to see more symbol, click on the More Symbols… option to make the Symbol
dialog box to appear. Click on a symbol you wish to insert, in order, then click on the Insert
button.
3. State the process of creating a Bulleted List in Word.
Ans. To create a bulleted list:
1. Select the text you want to format as a list.
2. Click the drop-down arrow next to the Bullets command. A menu of bullet styles will appear.
3. Move the mouse over the various bullet styles. A live preview of the bullet style will appear
in the document. Select the bullet style you want to use.
4. The text will be formatted as a bulleted list.
4. Name 4 options that you can customize before printing a document.
Ans. Some of the options are: Pages, Print One sided, Collate, Page Orientation, Paper Size, Page
Margins and Scaling.
5. State the process of creating a border around a paragraph.
Ans. 1. Click the Home tab and from the Paragraph group, click drop-down list of the Borders button
to display the Borders menu.
2. Choose the Borders and Shading command, which will make the Borders and Shading dialog
box appear..
3. Click on a relevant border style.
4. To shade the selected paragraph click on the Shading Tab in the dialog.
5. Select a relevant colour or pattern for shading.
6. Click on the OK button when done.

55 Computer Applications – IX (CBSE Course) Answers

Application based Questions
1. Arpita a primary teacher of St. Mary’s School at Dehradun is preparing a comprehension for
her students. She prepared a comprehension which only fills half the A4 size paper (8.27
inches x 11.69inches). Therefore when printed a lot of paper gets wasted . She needs to
repeat the entire comprehension in the second half without rewriting it, so that she can tear
off the paper at the middle and distribute each half to two students, thus saving some paper.
Suggest a suitable method for repeating the comprehension for Arpita.
Ans. Arpita can go for Copy-Paste method to repeat the entire comprehension without rewriting it
entirely.
2. Sneha while typing in her Geography project typed the names of the planets as bulleted list:

• Mercury
• Venus
• Earth
• Mars
• Jupiter
• Saturn
• Uranus
• Neptune

But the order of the planets should be maintained according to the distance from the sun
and therefore the sequence should be maintained. This involves the list to be changed to
Numbered list. Suggest the method by which you will be able to change the above Bulleted
list to Numbered list.
Ans. To change the list to Numbered List, select the entire bulleted list and press F12 on the keyboard
to change the list to Numbered List.
3. Sunanda wants to insert an image into a document. State the process of doing it.
Ans. To insert a picture or a scanned image, follow these steps:
1. Place the insertion point (cursor) where you want the image to appear.
2. Select the Insert tab on the Ribbon, then click the Pictures command.
3. T he Insert Picture dialog box will appear. Navigate to the folder where your image is located,
then select the image and click Insert.
4. The image will appear in the document.

Computer Applications – IX (CBSE Course) Answers 56

 Chapter 9
Advanced Features of
Microsoft Word
I. Tick (√) the correct option.
1. Which group of the Insert Tab is used to insert an equation in Word?
a. Comments b. Illustrations
c. Text d. Symbols
Ans. d. Symbols
2. Which group of the Insert Tab is used to insert shapes into a Word document?
a. Comments b. Illustrations
c. Text d. Symbols
Ans. b. Illustrations
3. Which Tab presents you with the New Comment command?
a. Home b. References
c. Review d. View
Ans. c. Review
4. It is a feature in Word that allows users to keep track of the changes a user makes or other users
have made to a document.
a. Track Changes b. Note Changes
c. Review Changes d. Track Modifications
Ans. a. Track Changes
5. How many successive equal to symbols should you use to create a double line?
a. 1 b. 2
c. 3 d. 4
Ans. c. 3
6. In which Tab do you find the option to activate or deactivate the Autocorrect option?
a. File b. Home
c. Insert d. Design
Ans. a. File
7. Which among the following commands is not present in the ‘Comments’ group of the ‘Review’ Tab?
a. Show Comments b. Previous
c. Delete d. Hide
Ans. d. Hide

57 Computer Applications – IX (CBSE Course) Answers

 8. It appears as letter(s) to denote relative position in a sequence.
a. Ordinals b. Cardinals
c. Both a and b d. None of these
Ans. a. Ordinals
9. Which option of the Insert Tab do you find the way to insert a Mathematical Formula?
a. Formula b. Equation
c. Image->Formula d. Object->Formula
Ans. b. Equation
10. Which option of the left hand panel of the Word Options dialog allows Autocorrect Options?
a. General b. Display
c. Proofing d. Save
Ans. b. Proofing

II. Fill in the blanks with the given words.

1. The Table command is present in the Insert Tab..
2. The Track Changes command of the Tracking group is present in the Review Tab.
3. Merge cells is used to break down the barriers between cells and join them into one cell.
4. Split cells is used to divide a single cell into several cells.
5. A table is a grid of cells arranged in rows and columns.
6. Another way to merge and split cells is to click the Draw Table or Eraser command on the Table
Tools Layout contextual tab of the Draw group.
7. AutoFormat controls some minor text formatting as you type.
8. Part of Word 2016’s AutoCorrect function is a feature named AutoFormat..
9. You can format a fraction by typing the first value in superscript, the slash mark, and then the
second value in subscript.
10. When you turn on Track Changes, every change you make to the document will appear as a
coloured markup.

III. State whether the following statements are True (T) or False (F).
1. Track changes option allows you to take a print out of a document. F
2. Once a Table is inserted, you cannot insert additional rows. F
3. It is possible to delete a row by a right-click on any cell of the row for the desired option. T
4. Merge cells is used to break down the barriers between cells and join them into one cell. T
5. Split cells allows you to break a Table into 2 tables. F
6. Using ‘Draw Table’ command it is possible to merge a cell. F

Computer Applications – IX (CBSE Course) Answers 58

 7. Using ‘Eraser’ command it is possible to split a cell. F
8. The AutoFormat option automatically detects and correct typos and misspelled words. T
9. You cannot insert mathematical symbols into a Word document. F
10. To create a bold line, type three underlines and press Enter. T
III. Short Answer Type Questions (SA-I)
1. What are tables in Word?
Ans. A table is a grid of rows and columns that intersect to form cells. The lines that mark the cell
boundaries are called gridlines.
2. What is AutoFormat?
Ans. AutoFormat is a software feature that automatically changes the formatting or appearance of
text.
3. What is split cell in a table?
Ans. The Split Cells feature allows you to split cells into two or more cells.
4. What is track changes option in Word used for?
Ans. The track changes is an editing command that is commonly used when you create an original
document and make changes and want to keep track of the changes that are made to that
original document.
5. Which command and Tab allows you to insert a mathematical formula into a document?
Ans. Command- Equaltion
Tab- Insert

IV. Short Answer Type Questions (SA-II)

1. Can you insert a row into a table? If so, how?
Ans. Yes. Click where you want in your table to add a row or column and then click the Layout tab
(this is the tab next to the Table Design tab on the ribbon).
2. How would you remove a column in a table?
Ans. To remove a column
1. Select the row or column.
2. Right-click your mouse. A menu will appear.
3. Select Delete Cells. Selecting Delete Cells.
4. Select Delete entire row or Delete entire column, then click OK. Deleting a column.
3. State the process of creating a solid line and double line using the AutoFormat feature.
Ans. • To create a double line, type three equal signs and press Enter.
• To create a bold line, type three underlines and press Enter.

59 Computer Applications – IX (CBSE Course) Answers

 4. What is the function of “Review Comments”? Name the group of the Review Tab that allows
you to insert comments into a document.
Ans. Word 2016 also provides comments, which authors and reviewers often use to exchange ideas,
ask for suggestions, or brainstorm during the review process. This is called ‘Review Comments”.
Group- Comments
5. What is the function of the shapes tool in Word?
Ans. The Shapes Tool allow you allows you to create graphics, such as simple diagrams using
rectangles, circles, lines, text, and other predefined shapes.

V. Long Answer Type Questions (LA)

1. How would you insert a table in Word?
Ans. To insert a blank table:
1. Place your insertion point in the document where you want the table to appear.
2. Select the Insert tab.
3. Click the Table command.
4. H
 over your mouse over the diagram squares to select the number of columns and rows in the
table. ...
5. Click your mouse, and the table appears in the document.
2. State the process of merging cells and splitting cells in Word.
Ans. To merge and split cells:
Select the cells you want to merge or split, go to the Table Tools Layout contextual tab, and
follow these instructions to merge or split cells:
• M
 erging cells: Click the Merge Cells command (you can also right-click and choose Merge
Cells) of the Merge group.
• S plitting cells: Click the Split Cells button (you can also right-click and choose Split Cells) of the
Merge group. In the Split Cells dialog box, declare how many columns and rows you want to
split the cell into and then click OK.
3. State the process of activating the AutoFormat dialog box.
Ans. To activate the AutoFormat dialog:
1. Click the File tab, which brings the Backstage view.
2. Choose Options from the left hand panel.
3. The Word Options dialog box appears.
4. Select Proofing from the left side of the window. Click the button labeled AutoCorrect Options.
5. The AutoCorrect dialog box appears. Click the AutoFormat as You Type tab.

Computer Applications – IX (CBSE Course) Answers 60

 4. State the process of inserting comments in Word.

Ans. If you want to add a comment on a word or paragraph, select it and then select the Review tab
and click New Comment in the Comments group.

Your comments will then appear on the right side of the document, provided the Show Comments
command is activated.

5. State the process of tracking changes made to a document.

Ans. Tracked changes are really just suggested changes. To become permanent, they must be
accepted. On the other hand, the original author may disagree with some of the tracked changes
and choose to reject them.

To accept or reject changes:

1. Select the change you want to accept or reject.

2. From the Review tab, click the Accept or Reject command.

3. The markup will disappear, and Word will automatically jump to the next change. You can
continue accepting or rejecting each change until you have reviewed all of them.

4. When you’re finished, click the Track Changes command once again to turn off Track Changes.

Lab Exercise
1. Darpan is given a Table in Word as the following.
Merge Cells

Period-> 1st 2nd 3rd 4th

Monday English Drawing Maths
Tuesday EVS Maths Art and craft
Wednesday Gardening Singing Dancing English
Thursday English Maths Games

Split Cells

Mark the cells that are merged or split.

61 Computer Applications – IX (CBSE Course) Answers

 2. Study the screenshot below.
Top of Form

i. Tessa’s supervisor has asked her to review the corrections he had made using the Track Change
function, however, the changes are not visible. How can Tessa view the changes he made?
a. She can view the changes by changing the Display for Review value to All Markup.
b. She can view the changes by selecting Show Markup in the Tracking group.
c. She can view the changes by switching on track changes by clicking on the Track Changes
button in the Tracking group.
d. There are no track changes made to this document.
Ans. b
ii. How do you insert a comment into a document?
a. Right click and select Insert Comment then type your comment.
b. Under the Review tab on the Ribbon, in the Comments group, select New Comment then
type your comment.
c. Under the Insert tab on the Ribbon, in the Comments group, select Comment then type your
comment.
d. All of the options listed above are correct.
Ans. b

Computer Applications – IX (CBSE Course) Answers 62