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Microsoft excel (1)

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Microsoft excel (1)

Uploaded by

Ashika, 12-B, roll 17
Copyright
© © All Rights Reserved
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Basic IT Tools

Chapter-1 Introduction to Excel


MS-Excel
• MS-EXCEL is a part of Microsoft Office suite software. Microsoft Excel is a software
application designed for creating tables to input and organize data.
• It is an electronic spreadsheet with numerous rows and columns, used for organizing
data, graphically representing data(s), and performing different calculations.
• It consists of 1048576 rows and 16384 column.
• A workbook is a file that contains one or more worksheets to help you organize data. You
can create a new workbook from a blank workbook or a template
• A spreadsheet takes the shape of a table, consisting of rows and columns. A cell is
created at the intersection point where rows and columns meet, forming a rectangular
box.
• The address or name of a cell or a range of cells is known as Cell reference.
Basic Shortcuts
1. Ctrl+N: To open a new workbook.
2. Ctrl+O: To open a saved workbook.
3. Ctrl+S: To save a workbook.
4. Ctrl+C: To copy the selected cells.
5. Ctrl+V: To paste the copied cells.
6. Ctrl+X: To cut the selected cells.
7. Ctrl+W: To close the workbook.
8. Delete: To remove all the contents from the cell.
9. Ctrl+P: To print the workbook.
10. Ctrl+Z: To undo.
File tab The first tab on the ribbon is unlike other ribbon tabs. Clicking the File tab does not display a ribbon
tab; it instead displays the Backstage view, a place where you can find commands that apply to the entire
workbook, such as Save As, Print, Share, and Export. The Backstage view is also where application options
are located and where you can find information about your user account and your version of Office.

Quick Access Toolbar Holds your most frequently used commands. By default, Save, Undo, and Redo have
already been added

Title bar Appears at the top of the window and displays the name of the active workbook along with the
application name. If your workbook hasn’t yet been saved, the title bar displays a name such as Book1 – Excel.
After the workbook has been saved, the title bar will reflect the name of the saved workbook.
Ribbon The main component of the Excel interface is where you’ll find the primary commands for working with
the content of your workbooks. The ribbon contains task-oriented tabs; each tab contains groups of related
commands. For example, on the Home tab, the Clipboard group contains commands for copying and pasting
information in your workbooks. Command groups with additional commands not shown on the ribbon include a
dialog box launcher button. Clicking the dialog box launcher displays a dialog box or a pane that contains related
options. For example, if you click the dialog box launcher for the Font group, the Font dialog box appears,
providing more formatting choices such as Strikethrough, Superscript, and Subscript.
Window controls Along with the standard Minimize, Restore Down/Maximize, and Close buttons available on
the right side of the title bar, there are two additional buttons, the Help button and the Ribbon Display Options
button.

Status bar Appears at the bottom of the window and displays information about the current workbook, such as
the total and average of the values in the currently selected cells. On the right side of the status bar are view
options for switching your workbook to a different view, along with a zoom slider to change the magnification of
your active workbook.
One sheet in a new workbook There is now only one sheet in a new workbook, not three, as in previous
versions of Excel. You add sheets by clicking the New Sheet plus-sign button (+).
Entering and Organizing data

• Changing column widths- When you enter numbers, Excel usually adjusts the width of the column to
accommodate the entry.
• Moving right with tab or arrow keys and down with enter.

• Formatting the data


• Bold, Italic, alignment, increasing or decreasing decimal etc.
• Using formatting to change appearance of data.
Entering and Organizing data
Extending a series with AutoFill Using Flash Fill
A smart cousin of AutoFill
Moving and Copying Rows and Columns

Ctrl X, Ctrl V Drag and Drop


Creating, editing, and copying formulas

• Addition
• Using auto Sum
• Subtraction
• Multiplication
• Division
• Formulas (eg, a+2b)
• Using functions
• Using formulas with fixed cells
Practice
• Problem 1: Add two numbers
• Problem 2: Add 5 sets of two numbers
Calculate
median
too!

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