Test Script

SAP S/4HANA - 23-02-24

Accounting and Financial Close (J58_ZA)

PUBLIC

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data and Organizational Data
2.4 Preliminary Steps
2.4.1 Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables
2.4.1.1 Define Financial Statement Version in Global Hierarchies
2.4.2 Set Report Relevancy
2.4.3 Activate Authorization Check for Approval
2.4.4 Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting
2.4.4.1 Activate Advanced Valuation
2.4.4.2 Assign Financial Statement Versions to Accounting Principles
2.4.4.3 Define Rules for Determining Account Assignments in G/L Processes
2.4.4.4 Assign Account Assignment Rules to Advanced Valuations
2.4.5 Relevant Configuration Steps for Advanced Foreign Currency Valuation
2.4.5.1 Define Financial Statement Versions
2.4.5.2 Assign Semantic Tags to Financial Statement Versions
2.4.5.3 Define Rules for Advanced Foreign Currency Valuation
2.4.5.4 Assign Rules for Foreign Currency Valuation to Accounting Principles
2.4.6 Relevant Configuration Steps for Credit-Risk Based Impairment
2.4.6.1 Define Aging Increments for Advanced Valuation
2.4.6.2 Assign Risk Class in Business Partner Master Data
2.4.6.3 Assign Semantic Tags to Financial Statement Versions
2.4.6.4 Define Rules for Impairment
2.4.6.5 Assign Rules for Impairment to Accounting Principles
 2.4.7 Relevant Configuration Steps for Post Balance Sheet Reclassification
2.4.7.1 Define Aging Increments for Advanced Valuation
2.4.7.2 Define Rules for Balance Sheet Reclassification
2.4.7.3 Assign Reclassification Rules to Accounting Principles
2.4.8 Define Balance Validation Rules and Groups - Upload Rules
2.4.9 Migrate Financial Statement Versions to Global Hierarchies
2.4.10 Replicate Runtime Hierarchy

3 Overview Table

4 Test Procedures
4.1 Manage G/L Account Master Data
4.2 Define Financial Statement Versions
4.3 Manage Chart of Accounts
4.4 G/L Account Changes
4.5 Manage Profit Center Group
4.6 Manage Profit Centers
4.7 Edit Profit Centers Collective
4.8 Edit Company Code Assignment Profit Centers
4.9 Where-Used List - Profit Centers
4.10 Change Log - Profit Centers
4.11 Manage Journal Entry Template
4.12 Post General Journal Entries
4.12.1 Post with Auto-Reverse
4.13 Upload General Journal Entries
4.14 Verify General Journal Entries
4.14.1 Verify General Journal Entries - with Auto-Reverse
4.14.2 Withdraw Verify General Journal Entries
4.15 Approve Verify General Journal Entries (for Processor- Inbox)
4.16 Forward Verify General Journal Entries (for Processor- Inbox)
4.17 Reject Verify General Journal Entries (for Processor- Inbox)
4.18 Edit a Rejected Verify General Journal Entry (Requester)
4.19 Manage Journal Entries
4.19.1 Open Correspondence
4.19.2 Reverse General Journal Entries
4.20 Display Document Flow
4.21 Display G/L Account Balances
4.22 Display Line Items in General Ledger
4.23 Display Line Item Entry
4.24 Manage Recurring Journal Entries
4.24.1 Create Recurring Journal Entry
4.24.2 Display Recurring Journal Entry
4.24.3 Edit Recurring Journal Entry

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 4.24.4 Copy Recurring Journal Entry
4.24.5 Post Recurring Journal Entry
4.24.6 Delete Recurring Journal Entry
4.25 Display Changes of Recurring Entry
4.26 Audit Journal
4.27 Journal Entry Analyzer
4.28 Clear G/L Accounts - Manual Clearing
4.29 Clear G/L Accounts
4.30 Reset Cleared Items
4.31 Clear Open Items Automatically
4.32 Currency Exchange Rates
4.33 Import Foreign Exchange Rates
4.34 Repost GR/IR Clearing
4.35 Run Balance Interest Calculation
4.36 Perform Foreign Currency Valuation
4.37 Post Currency Adjustments
4.38 Verify Currency Adjustments
4.38.1 Withdraw Verify Currency Adjustments
4.39 Approve Verify Currency Adjustments (for Processor- Inbox)
4.40 Forward Verify Currency Adjustments (for Processor- Inbox)
4.41 Reject Verify Currency Adjustments (for Processor- Inbox)
4.42 Edit a Rejected Verify Currency Adjustment (Requester)
4.43 Verify Data Flow
4.44 Post Tax Payables
4.45 Regroup Receivables/Payables
4.46 Process Batch Input Session
4.47 Import Financial Plan Data
4.48 Balance Sheet / Income Statement
4.48.1 Dynamic Reclassification of Receivables/Payables
4.48.2 Financial Statement Download and Printing
4.49 Trial Balance
4.50 Year-to-Date Balances
4.51 Balance Carryforward Status
4.52 Display Journal Entries - in T-Account View
4.53 Statement of Changes in General Ledger
4.54 Perform Advanced Foreign Currency Valuation
4.55 Credit-Risk-Based Impairment
4.56 Post B/S Reclassification
4.57 Balance Validation
4.57.1 Schedule Balance Validation Jobs
4.57.2 View Balance Validation Results

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5 Appendix
5.1 Display Tax Information Per Country/Region
5.2 User Specific Settings for Alternative Chart of Account
5.3 Schedule General Ledger Jobs
5.4 Schedule General Ledger Jobs - Carry Forward Balances
5.5 Regrouping and Aging
5.5.1 Bank Account Grouping
5.5.2 Regrouping for Aging
5.6 Review Verify General Journal Entries (Optional)

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1 Purpose

Overview

The central task of general ledger accounting is providing a comprehensive overview of external accounting and accounts. By recording all business transac-
tions, including primary postings and settlements from internal accounting, in a system that is fully integrated with all the other operational areas of a com-
pany, you ensure accuracy and completeness for accounting data.
General Ledger Accounting serves as a complete record of all business transactions providing a centralized, up-to-date reference for the rendering of ac-
counts. Actual individual transactions are reviewed with real-time processing, displaying the original documents, line items, and transaction figures at various
levels (such as account information, journals, totals, transaction figures, and balance sheets).
This process describes all required period end-closing steps, related to performing local period-end closing and steps that are identical for local and parallel
ledger.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a
different notation, enter values as appropriate.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.

2.1 System Access

System Details

System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with
pages and predefined apps for the SAP Fiori launchpad and assign the business roles to your individual test users.

Note These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices.

Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log

on

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger SAP_SFIN_SP_GL_ACC

Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accounting SAP_SFIN_SP_DIVISION_ACC

Country/Region-Specific Subrole: General Ledger Accountant for SAP_BR_GL_ACCOUNTANT_ZA

South Africa

Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC

Configuration Expert - Business Process Configuration SAP_BR_BPC_EXPERT

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Name (Role) ID (Role) Name (Launchpad Space) ID (Launchpad Space) Log
on

Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIST Master Data - Business SAP_CDM_SP_BP_MAINT
Partners

2.3 Master Data and Organizational Data

Default Values
The organizational structure and master data of your company was created in your SAP S/4HANA system during implementation. The organizational structure
reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of
your company.
The business process is enabled with this organization-specific master data, examples are provided in the next section.
Additional Default Values
You can test the scope item with other SAP Best Practices default values that have the same characteristics.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create
master data, see the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:

Master Data Sample Value Details Comment

Company Code 6410

Chart of Accounts YCOA

Controlling Area A000

Cost Center 64101001

For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

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Master Data ID Description

BNH Create Profit Center

2.4 Preliminary Steps

2.4.1 Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables

2.4.1.1 Define Financial Statement Version in Global Hierarchies

Purpose

In this activity, you define the financial statement version.

Note We deliver and activate the following aging as standard content:

● S3IRCL: Aging for Reclassification (3 increments)
● SGLOBRCL: Aging for Global AP Reclassification (IFRS, USGAAP)

Note We deliver the following Reclassification criteria for Aging S3IRCL:

● SHORTTERM: Short-term up to 12 Months
● MIDTERM: Midterm between 1 and 5 Years
● LONGTERM: Long-term more than 5 Years

Note We deliver the following reclassification criteria for Aging SGLOBRCL:

● CURRENT: Current up to 12 Months
● NONCURRENT: Noncurrent more than 12 Months

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Procedure

Process Test Step Instruction Expected Result Pass / Fail

Step# Name / Com-
ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Launch SAP Open Manage Global Hierarchies (F2918).

Fiori App

3 Add Selec- Choose Import Hierarchy. The view is displayed.

tion Criteria

4 Add Selec- Make the following entries and choose OK: The Create a Hierarchy Based On view
tion Criteria Source: Maintain Financial Statement Versions is displayed.

Financial Statement Version ID: $ZA2

5 Add Selec- Make the following entries and choose Create: The FSV is created as a draft. The Man-
tion Criteria Type: Financial Statement Version age Global Hierarchy view is displayed.

Hierarchy ID: <Hierarchy ID>

Hierarchy Description: <description>
Chart of Accounts: YCOA
Valid From: <beginning of year>
Valid To: 12/31/9999

6 Add Selec- For the draft FSV you created, choose Details (>). The right pane is displayed.
tion Criteria

7 Edit Choose Edit.

8 Hierarchy Choose the Hierarchy tab.

9 Add Selec- Make the following entries and choose Save: The Manage Global Hierarchy view is
tion Criteria Aging: <relevant aging for the current FSV; see note above> displayed. The right pane shows the
previously created FSV.
Allow Contra Node and Bank Account Grouping: Selected

10 Add Selec- In the right pane, choose Edit.

tion Criteria

11 Timeframe Choose the Timeframe tab.

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Process Test Step Instruction Expected Result Pass / Fail
Step# Name / Com-
ment

12 Choose Expand the node that is relevant for reclassification.

Node
Note For example: Expand 6 (Liabilities and Equity) > 37 (Current Liabilities) > 40 (Trade
Payables - Domestic) . Identify the node relevant for reclassification. Choose the node. In the
Change Node view, select the needed reclassification increment.

13 Add Details Assign reclassification criteria required. For information on processing this step, see the Regrouping
for Aging [page ] 165 step in the Appendix.
When done, choose OK.

Note To display a G/L account in a different node, assign it manually.

If you don’t want to consider a G/L account for Reclassification, select No Reclassification under
the account's node.

14 Save Choose Save and Activate.

2.4.2 Set Report Relevancy

Purpose

Report relevancy must be set when you execute any Design Studio reports for the first time. If you make a subsequent change in cost center, profit center, or
G/L hierarchy, perform this step again to get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-
end database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.

Procedure

Step Step Name Instruction Expected Result Pass/Fail/Com-

# ment

1 Log on Log on to the SAP Fiori launchpad as a Divisional Accountant.

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Step Step Name Instruction Expected Result Pass/Fail/Com-
# ment

2 Access the SAP Fiori Open Set Report Relevancy - Set-Based Hierarchies (F5295). The Set Report Relevancy view is dis-
App played.

3 Enter Header Data In the header area, make the following entries and choose Go:
Set Class: For example,0101, for the cost center group
Organizational Unit: A000
Set Name: A000

4 Edit In the Set Report Relevancy pane, select the checkbox for the set to edit and The Edit dialog box is displayed.
choose Edit.

5 Mark as Report Relev- Make the following entries and choose Save:
ant Report Relevant: Yes

2.4.3 Activate Authorization Check for Approval

Purpose

In this activity, you enable the authorization check on the processor when you perform the verification workflows in the following Test Procedure steps:
● Approve Verify General Journal Entries (for Processor- Inbox) [page ] 80
● Approve Verify Currency Adjustments (for Processor- Inbox) [page ] 126
If checking is enabled, when you approve a journal entry or currency adjustment, the system checks if you are authorized to do the posting.

Procedure

Process Test Step Instruction Expected Pass / Fail /

Step # Name Result Comment

1 Log On Log on to your SAP GUI system.

2 Transaction In the Command field, enter S_ER9_11001903 and press Enter.

Code

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Process Test Step Instruction Expected Pass / Fail /
Step # Name Result Comment

3 Authorization If you want to perform authorization checks, select one or more of the following checkboxes in the Auth. Check for Ap-
Check proval column as appropriate for your business needs:
● General Journal Entry Verification
● Currency Adjustment Verification

4 Save Choose Save.

2.4.4 Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting

2.4.4.1 Activate Advanced Valuation

Purpose

In this activity, you activate the advanced valuation.

Procedure

To run Perform Advanced Foreign Currency Valuation [page ] 149, you must activate Advanced Foreign Currency Valuation.

Caution Once Advanced Valuation is activated, the following SAP Fiori apps shouldn't be used:
● Perform Foreign Currency Valuation (FAGL_FCV)
● Regroup Receivables / Payables (FAGLF101)
● Perform Further Valuations (F107)
If there are no postings in the productive system, you can deactivate Advanced Valuation.

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Process Test Step Name Instruction Expected Pass / Fail /
Step# Result Comment

1 Log On Log on to the SAP GUI.

2 Enter Transaction In the Command field, enter SPRO and press Enter.
Code

3 SAP IMG Choose SAP Reference IMG.

4 SAP IMG In the IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation
in General Ledger Accounting > General Settings > Activate Advanced Valuation .

5 New Entries Choose New Entries.

6 Activate Advanced Make the following entries:

Valuation Accounting Principle: ZAAP
Activate Advanced Valuation: Selected

7 Maintain Fiscal Year Select the row you created and in the Dialog Structure pane, double-click Maintain Fiscal Year and Period.
and Period

8 Maintain Fiscal Year Make the following entries and choose Save:
and Period
Caution An open transport request must be available in the system so that the changes can be saved.

Ledger: 0L
Company Code: 6410
Fiscal Year: <current fiscal year>
Activation from Period: <current period>

Note Consider the activation period during testing. Set the date of the job run to the last day of the current pe-
riod.

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2.4.4.2 Assign Financial Statement Versions to Accounting Principles

Purpose

In this activity, you assign the financial statement versions to the accounting principle. Customers must assign their own FSV (based on YCOA) here. In addi-
tion, only operative CoA (such as YCOA) can be selected here. For more information, see Define Financial Statement Versions [page ] 17.

Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step# Result Comment

1 Log On Log onto the SAP GUI.

2 Enter Transaction Code In the Command field, enter SPRO and press Enter.

3 SAP IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Fin-
ancial Statement Versions > Assign Financial Statement Versions to Accounting Principles .

5 Enter Required Data for Make the following entries and choose Save:
FSV Assignment Accounting Principle: ZAAP
Chart of Accounts: YCOA
Financial Statement Version Financials: <customer's FSV>

2.4.4.3 Define Rules for Determining Account Assignments in G/L Processes

Purpose

In this activity, you create rules that are used to determine account assignment in G/L accounting processes. The rules are used, for example, when you carry
out jobs using the following job templates in the Schedule General Ledger Jobs (F1927) app:
● Advanced Foreign Currency Valuation
● Post Credit-Risk-Based Impairment

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● Post Discounting of Long-Term Assets and Liabilities

Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step# Results Comment

1 Log On Log onto the SAP GUI.

2 Enter Transaction Code In the Command field, enter SPRO and press Enter.

3 SAP IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > General Settings > Define Rules for Determining Account Assignments in G/L
Processes .

5 New Entries Make the following entries:

Assignment Rule: four-digit ID starting with Z
Description of Assignment Rule: description
Controlling Object Inheritance Option: see note

Note Determine how the account assignment is derived when this rule is used: The following options are avail-
able:
● From Original Object: The controlling object is derived from the dependent object, from source document.
● From Default Configuration: The controlling object is derived from the default configuration, from activity Au-
tomatic Account Assignment.
● No Assignment: The controlling object is empty in the financial document.

Reporting Field Inheritance Option: <Value is preset (Standard Derivation); cannot be changed>
Default: <Value is preset (VALV, selected); cannot be changed>

6 Adjust Inheritance Op- Make the following entries and choose Save:
tion for Assignment Fields: <see note>
Field

Note For each field in the list, you can specify in more detail how the account assignment is derived by the sys-
tem when this rule is used. The following options are available:
● Inherited from Global Rule Setting: The option defined in the assignment rule is used.

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Process Test Step Name Instruction Expected Pass / Fail /
Step# Results Comment

● Always from Original Object: The field is always derived from a dependent object.
● Always from Default Configuration: The field is always derived from the default configuration.
● Always no Assignment: The field is not considered for account assignment determination; the field is empty
in the document created by the process.
● Not Relevant: Each process uses its own logic to handle this field.

2.4.4.4 Assign Account Assignment Rules to Advanced Valuations

Purpose

In this activity you assign an account assignment rule to the process in which you want to use it.
The SAP standard delivery contains the valuation rule VALN. This valuation rule is assigned to the following business transaction types and job templates:
● RFCV Foreign Currency Valuation (Advanced Foreign Currency Valuation job template)
● RFDI Discounting (Post Discounting of Long-Term Assets and Liabilities job template)
● RFIM Credit Risk Based Impairment (Post Credit-Risk Based Impairment job template)
If a new valuation rule was defined in the prior step, follow the procedure below.

Procedure

Process Test Step Instruction Expected Pass / Fail /

Step# Name Results Comment

1 Log On Log onto the SAP GUI.

2 Enter Trans- In the Command field, enter SPRO and press Enter.
action Code

3 SAP IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in
General Ledger Accounting > General Settings > Assign Account Assignment Rules to Advanced Valuations .

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Process Test Step Instruction Expected Pass / Fail /
Step# Name Results Comment

5 New Entries Choose New Entries.

6 Entry Details Make the following entries and choose Save:

● Business Transaction Type
● Business Transaction Item Category
● Assignment Rule

2.4.5 Relevant Configuration Steps for Advanced Foreign Currency Valuation

The financial statement version XX99 is delivered as demo data and is assigned to the local accounting principle.

2.4.5.1 Define Financial Statement Versions

To execute the necessary steps for Advanced Valuation in General Ledger Accounting, perform the steps in the Define Financial Statement Versions [page ]
50 topic.

2.4.5.2 Assign Semantic Tags to Financial Statement Versions

Purpose

In this activity, you assign semantic tags to the financial statement versions.

Note Only G/L accounts that are assigned to the Semantic Tag FX are considered for an Advanced Foreign Currency Valuation run. If you maintain the
FSV using the Manage Global Hierarchies (F2918) app, you do not need to perform the following configuration. Semantic tag functionality is already in-
cluded into Global Hierarchy. Ensure that the semantic tags are entered for required G/L accounts.

Note You can also use the Assign Semantic Tags to FSV (FINSC_FAGL2SEMTA) app.

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Procedure

Process Test Step Name Instruction Expected Result Pass / Fail /

Step# Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts >
Financial Statement Versions > Semantic Tags for Financial Statement Versions > Assign Semantic Tags for Fin-
ancial Statement Versions .

5 New Entries Choose New Entries. The New Entry dia-

log box is dis-
played.

6 Assign Semantic Select Assign Semantic Tag to G/L Account and choose Continue.
Tag to G/L Ac-
count

7 Map FSV to Se- Make the following entries and choose Save:
mantic Tag FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: FX

2.4.5.3 Define Rules for Advanced Foreign Currency Valuation

Purpose

In this activity, you define the foreign currency valuation rules. The following rule is delivered for foreign currency valuation:

Valuation Rule Description Accounting Principle Assignment

SKDV Key Date Foreign Currency Valuation IFRS, USGP

Note Optionally, you can create a rule for advanced foreign currency valuation, depending on your local requirements.

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Prerequisite

Before you start the Advanced Foreign Currency Valuation process, you must assign the G/L accounts.

Pro- Test Step Name Instruction Expected Results Pass / Fail

cess / Com-
Step # ment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Pro-
cessing > Advanced Valuation in General Ledger Accounting > Settings for Advanced Foreign
Currency Valuation > Define Rules for Advanced Foreign Currency Valuation .

5 Define Rules for Ad- Select Valuation Rule SKDV (Key Date Foreign Currency Valuation, and from the left pane, The Determine Work Area: Entry
vanced Foreign Cur- double-click Assign GL Accounts for FCV. dialog box is displayed.
rency Valuation

6 Confirm Verify the Rules and Rule Step and choose Continue. The Change View "Define Rules for
Advanced Foreign Currency...:
Overview view is displayed.

7 New Entries Choose New Entries.

8 Assign G/L Accounts Make the following entries and choose Save:
for FCV Chart of Accounts: YCOA
FX Gain Realized Account: 72510000
FX Loss Realized Account: 72010000
FX Gain Unrealized Account: 72540000
FX Loss Unrealized Account: 72040000

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Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step # Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > Settings for Advanced Foreign Currency Valuation > Define Rules for Ad-
vanced Foreign Currency Valuation .

5 Define Rules for Ad- Select the entry:

vanced Foreign Currency ● SKDV (Key Date Foreign Currency Valuation)
Valuation
Choose Copy as.
Choose Save.

Note Optionally, you can create a rule for advanced foreign currency valuation as New Entry. The new rule you
create must be given an ID compatible with the customer name space.

6 Define Steps of FCV Rule Copy an existing valuation rule step or create an entry. In the step, you can assign a different FCV valuation
method. The following methods are available:
● ALWAYS_VALUATION (Always Valuate)
● DE_BILMOG_VALUATE (German Accounting Modernization Act)
● GAIN_ONLY (Highest Value Principle)
● LOWEST_VALUE (Lowest Value Principle)
● STRICT_LOWEST_VALUE (Strictly Lowest Value Principle)

Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 can't be
included in entries created in the customer namespace.

7 Assign Semantic Tag to You must define a semantic tag as a filter value. You should assign the semantic tag FX to all G/L accounts to be
FCV Rule considered in the valuation run.

8 Assign G/L Accounts for Assign the G/L accounts before you start Advanced Foreign Currency Valuation. For more information on the test
FCV data, see the section in this step.

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2.4.5.4 Assign Rules for Foreign Currency Valuation to Accounting Principles

Purpose

If you create a customer-specific rule for advanced foreign currency valuation in the prior step, you must assign it to an accounting principle.

Procedure

Pro- Test Step Name Instruction Expected Pass /

cess Results Fail / Com-
Step # ment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 IMG Path In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced
Valuation in General Ledger Accounting > Settings for Advanced Foreign Currency Valuation > Assign Rules for
Foreign Currency Valuation to Accounting Principles .

5 New Entries Choose New Entries.

6 Assign Rules for Foreign Cur- Make the following entries and choose Save:
rency Valuation to Accounting Accounting Principle: ZAAP
Principles
Valuation Rule: <new valuation rule>

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2.4.6 Relevant Configuration Steps for Credit-Risk Based Impairment

2.4.6.1 Define Aging Increments for Advanced Valuation

Purpose

In this activity, you define the aging increments for advanced valuation.
The following aging (with aging increments) is delivered for the Credit-Risk-Based Impairment [page ] 150 topic:
● IMPAIRMENT (Aging for Impairment)
• I - 12 (Due < 1 Year)
• I – 36 (Due < 3 Year)
• I0 (Overdue < 30 Days)
• I30 (Overdue > 30 Days)
• I60 (Overdue > 60 Days)
• I90 (Overdue > 90 Days)

Note If needed, you can create additional aging or aging increments with this procedure.

Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step# Result Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > General Settings > Define Aging Increments for Advanced Valuation .

5 New Entries Choose New Entries.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 22
Process Test Step Name Instruction Expected Pass / Fail /
Step# Result Comment

6 Define New Aging Make the following entries and choose Save:
for Impairment Aging: <new aging codification>
Description: <new aging description>
Aging Category: IMP Impairment

2.4.6.2 Assign Risk Class in Business Partner Master Data

Purpose

In this activity, you assign the risk class to the customer business partner master data.

Procedure

Step Test Step name Instruction Expected Result Pass / Fail /

# Comment

1 Log On Log on to the SAP Fiori launchpad a Master Data Specialist - Business
Partner Data.

2 Access the SAP Open Maintain Business Partner (BP).

Fiori App

3 Select Customer Make the following entries and press Enter: The Display Organization view is displayed for the business
Business Partner: 64100001 partner.

4 Change Role Make the following entries: The Display Organization XXXXXXXX: Role FI Customer view is
Change in BP Role: Customer (Fin.Accounting) displayed for the business partner.

Note If the field is Display in BP Role, choose Switch between Display

and Change to go into change mode.

5 Credit Profile Choose the Credit Profile tab.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 23
Step Test Step name Instruction Expected Result Pass / Fail /
# Comment

6 Risk Class In the Risk Class field, select a risk class from the list. The risk class is assigned to the customer.

7 Save Choose Save.

2.4.6.3 Assign Semantic Tags to Financial Statement Versions

Purpose

In this activity, you assign semantic tags to the financial statement versions.

Note If you maintain the financial statement version (FSV) via configuration step, you can search for Assign Semantic Tags to Financial Statement Ver-
sions using the IMG path in the procedure below. Ensure that he G/L account is assigned to the FSV.
If you maintain the FSV using the new Global Hierarchy tool, there's no need to perform the configuration below. Semantic tags are not editable in the
Global Hierarchy once the aging increments are assigned. Ensure that semantic tags are entered for required G/L accounts.

Procedure

SAP Reference IMG:

Process Test Step Instruction Expected Pass / Fail /

Step# Name Result Comment

1 Log On Log on to the SAP GUI system.

2 Transaction In the Command field, enter SPRO and press Enter.

Code

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Master Data > G/L Accounts > Financial
Statement Versions > Semantic Tags for Financial Statement Versions > Assign Semantic Tags to Financial Statement Ver-
sions .

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 24
Process Test Step Instruction Expected Pass / Fail /
Step# Name Result Comment

5 New Entries Choose New Entries.

In the New Entry dialog box, select Assign Semantic Tag to G/L Account and choose Continue.

6 Map FSV to Make the following entries and choose Save:

Semantic Tag FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: ACCREC/ ACCREC OTH

2.4.6.4 Define Rules for Impairment

Purpose

In this activity, you define the impairment rules. The following rules are delivered for impairment:

Valuation Rule Description

SCRI Credit-Risk-Based Impairment

Prerequisite

Before you start the Credit-Risk-Based Impairment process, you must assign the G/L accounts and probability of default.

Process Test Step Name Instruction Expected Results Pass /

Step # Fail / Com-
ment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 25
Process Test Step Name Instruction Expected Results Pass /
Step # Fail / Com-
ment

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing >
Advanced Valuation in General Ledger Accounting > Settings for Credit-Risk-Based Impairment >
Define Rules for Impairment .

5 Define Rules for Select Valuation Rule SCRI (Credit-Risk-Based Impairment), and from the left pane, double-click The right pane shows the
Impairment Define Steps of an Impairment Rule. Define Rules for Impair-
ment pane.

6 Define Steps of Select Valuation Rule Step – 0010 (Impairment of Receivables), and from the left pane, double-click
Impairment Rule Assign Semantic Tag to Impairment Rule.

7 Assign Semantic Tag Select the checkbox for the FINS_SEM_TAG row, and from the left pane, double-click Assign Probabil-
to Impairment Rule ity of Default to Aging Increment.

8 Assign Probability of For each Aging Increment and Risk Class, you must enter a Probability of Default. For example, you
Default to Aging In- can use the following data for testing processes (the last number in each bullet below is the sugges-
crement ted probability of default value):
● A, I-12, 12/31/9999, 0.0500
● A, I-36, 12/31/9999, 0.5000
● A, I0, 12/31/9999, 1.0000
● A, I30, 12/31/9999, 2.0000
● A, I60, 12/31/9999, 5.0000
● A, I90, 12/31/9999, 10.0000

9 Assign G/L Accounts In the left pane, double-click Assign G/L Accounts for Impairment. Make the following entries and
for Impairment choose Save:
New/Change: 62020000
Release: 62020000

Note If the customer is using the VALN account assignment rule, for controlling account assignment fields, the customer should maintain the P&L ac-
counts of advanced valuation in the Manage Default Account Assignments configuration activity and assign them respectively to default profit center or
cost center.
The customer can verify which account assignment rule he is using in the Assign Account Assignment Rules to Advanced Valuations configuration activ-
ity.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 26
Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step # Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced
Valuation in General Ledger Accounting > Settings for Credit-Risk-Based Impairment > Define Rules for Impair-
ment .

5 Define Rules for Impair- Select this entry:

ment SCRI (Credit-Risk-Based Impairment)
Choose Copy as.
Choose Save.

Note Optionally, you can create an impairment rule as New Entry.

6 Define Steps of Impair- Copy an existing valuation rule step or create an entry:
ment Rule Business Transaction Type: RFIM
Aging: Impairment

Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 can't be
included in entries created in the customer namespace.

7 Assign Semantic Tag to You need to define the semantic tags ACCREC and ACCREC OTH as filter values. Assign one of these semantic
Impairment Rule tags to all G/L accounts to be considered in the impairment run.

8 Assign Probability of De- For each combination of aging increments and risk classes, specify a value for Probability of Default.
fault to Aging Increment

9 Assign G/L Accounts for Assign the G/L accounts before you start the impairment process. For more information on the test data, see the
Impairment section in this step.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 27
2.4.6.5 Assign Rules for Impairment to Accounting Principles

Purpose

If you create a customer-specific rule for credit-risk-based impairment in the prior step, you must assign it to an accounting principle.

Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step # Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced
Valuation in General Ledger Accounting > Settings for Credit-Risk-Based Impairment > Assign Rules for Impair-
ment to Accounting Principles .

5 New Entries Choose New Entries.

6 Assign Rules for Impair- Make the following entries and choose Save:
ment to Accounting Prin- Accounting Principle: ZAAP
ciples
Valuation Rule: <new valuation rule>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 28
2.4.7 Relevant Configuration Steps for Post Balance Sheet Reclassification

2.4.7.1 Define Aging Increments for Advanced Valuation

Purpose

In this activity, you define the aging increments for balance sheet reclassification of receivables and payables.
In SAP Best Practices content, we deliver the following aging (with aging increments) for the balance sheet reclassification of receivables and payables:
Table 2: S3IRCL (Aging for Reclassification (3 increments))
Aging Increment Months Days Aging Increment Description Text

LONGTERM 999 Long-term more than 5 Years Due >5Y

MIDTERM 60 Mid-term between 1 and 5 Years 1Y<Due=<5Y

SHORTTERM 12 Short-term up to 12 Months Due =<12M

Table 3: SGLOBRCL (Aging for Global AP Reclassification (IFRS, USGAAP))

Aging Increment Months Days Aging Increment Description Text

CURRENT 12 Current up to 12 Months Due =<12M

NONCURRENT 999 Non-current more than 12 Months Due >12M

Note If needed, you can create additional aging or aging increments with this procedure.

Procedure

SAP Reference IMG:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 29
Process Test Step Name Instructions Expected Pass / Fail /
Step Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > General Settings > Define Aging Increments for Advanced Valuation .

5 New Entries Choose New Entries.

6 Define New Aging for Make the following entries and choose Save:
Reclassification Aging: <new aging codification>
Description: <new aging description>
Aging Category: REC Reclassification

2.4.7.2 Define Rules for Balance Sheet Reclassification

Purpose

In this activity, you define reclassification rules. We deliver the following rules for reclassification.

Valuation Rule Valuation Rule Description

SBSR B/S Reclassification (Global AP)

SLBS B/S Reclassification (3 increments)

Prerequisite

You must assign the G/L accounts and reclassification method before you start the balance sheet reclassification of receivables/ payables processes.
For reclassification rule SBSR (B/S Reclassification (Global AP)) and step 0010 follow this process:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 30
Pro- Test Step Name Instruction Expected Pass / Fail /
cess Results Comment
Step

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG Expand the Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valuation in General
Ledger Accounting > Settings for Balance Sheet (B/S) Reclassification > Define Rules for B/S Reclassification node and
choose Execute.

5 Define Rules for Re- Select the checkbox for the valuation rule SBSR (B/S Reclassification (Global AP)).
classification

6 Define Steps of a In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
Reclassification Select the checkbox for the 0010 reclassification rule.
Rule

Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically
uses a reasonable fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition
to the predelivered 0010 rule. For the new rule, assign SIHB Reclassification Grouping Rule for In-House
Banking.

7 Assign G/L accounts In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data
for Reclassification from the following table and save the entries.

Table 4: Valuation Rule SBSR (B/S Reclassification (Global AP))

Chart of Ac- Target Ac- Aging Aging Incre- Source Ac- Reclassification Explanation
counts count ment count Method

YCOA 12100000 SGLOBR CURRENT 12101000 Debit balance Reclassification of debit balance from long-term Receivable account to short-term
CL Receivable account

YCOA 12100000 SGLOBR CURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to short-term Re-
CL ceivable account

YCOA 12101000 SGLOBR NONCUR- 12100000 Debit balance Reclassification of debit balance from short-term Receivable account to long-term

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 31
Chart of Ac- Target Ac- Aging Aging Incre- Source Ac- Reclassification Explanation
counts count ment count Method

CL RENT Receivable account

YCOA 12101000 SGLOBR NONCUR- 21100000 Debit balance Reclassification of debit balance from short-term Payable account to long-term Re-
CL RENT ceivable account

YCOA 21100000 SGLOBR CURRENT 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to short-term
CL Payable account

YCOA 21100200 SGLOBR NONCUR- 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to long-term
CL RENT Payable account

YCOA 21100200 SGLOBR NONCUR- 21100000 Credit balance Reclassification of credit balance from short-term Payable account to long-term Pay-
CL RENT able account

For reclassification rule SLBS (B/S Reclassification (3 increments)) and step 0010 follow this process (if you are not in the system, use steps 1-4 from the pro-
cedure table above to get into the transaction):

Pro- Test Step Name Instruction Expected Pass / Fail /

cess Results Comment
Step

1 Define Rules for Re- Select the checkbox for the valuation rule SLBS (B/S Reclassification (3 increments)).
classification

2 Define Steps of a In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
Reclassification Select the checkbox for the 0010 reclassification rule.
Rule
Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically
uses a reasonable fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition
to the predelivered 0010 rule. For the new rule, assign SIHB Reclassification Grouping Rule for In-House
Banking.

3 Assign G/L accounts In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data
for Reclassification from the following table and save the entries.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 32
 Table 5: Valuation Rule SLBS (B/S Reclassification (3 increments))
Chart of Ac- Target Ac- Aging Aging Incre- Source Ac- Reclassification Explanation
counts count ment count Method

YCOA 12100000 SGLOBR CURRENT 12101000 Debit balance Reclassification of debit balance from long-term Receivable account to short-term
CL Receivable account

YCOA 12100000 SGLOBR CURRENT 21100000 Debit balance Reclassification of debit balance from short-term Payable account to short-term Re-
CL ceivable account

YCOA 12100000 SGLOBR CURRENT 21100200 Debit balance Reclassification of debit balance from mid-term Payable account to short-term Re-
CL ceivable account

YCOA 12100000 SGLOBR CURRENT 21100300 Debit balance Reclassification of debit balance from log-term Payable account to short-term Re-
CL ceivable account

YCOA 12101000 SGLOBR NONCUR- 12100000 Debit balance Reclassification of debit balance from short-term Receivable account to long-term
CL RENT Receivable account

YCOA 12101000 SGLOBR NONCUR- 21100000 Debit balance Reclassification of debit balance from short-term Payable account to long-term Re-
CL RENT ceivable account

YCOA 12101000 SGLOBR NONCUR- 21100200 Debit balance Reclassification of debit balance from mid-term Payable account to long-term Re-
CL RENT ceivable account

YCOA 12101000 SGLOBR NONCUR- 21100300 Debit balance Reclassification of debit balance from long-term Payable account to long-term Re-
CL RENT ceivable account

YCOA 21100000 S3IRCL SHORTTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to short-term
Payable account

YCOA 21100200 S3IRCL MIDTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to mid-term
Payable account

YCOA 21100300 S3IRCL LONGTERM 12100000 Credit balance Reclassification of credit balance from short-term Receivable account to long-term
Payable account

YCOA 21100200 S3IRCL MIDTERM 21100000 Credit balance Reclassification of credit balance from short-term Payable account to mid-term Pay-
able account

YCOA 21100300 S3IRCL LONGTERM 21100000 Credit balance Reclassification of credit balance from short-term Payable account to long-term Pay-
able account

YCOA 21100000 S3IRCL SHORTTERM 21100200 Credit balance Reclassification of credit balance from mid-term Payable account to short-term Pay-
able account

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 33
Chart of Ac- Target Ac- Aging Aging Incre- Source Ac- Reclassification Explanation
counts count ment count Method

YCOA 21100300 S3IRCL LONGTERM 21100200 Credit balance Reclassification of credit balance from mid-term Payable account to long-term Pay-
able account

YCOA 21100200 S3IRCL MIDTERM 21100300 Credit balance Reclassification of credit balance from long-term Payable account to mid-term Pay-
able account

YCOA 21100000 S3IRCL SHORTTERM 21100300 Credit balance Reclassification of credit balance from long-term Payable account to short-term Pay-
able account

YCOA 21100200 S3IRCL MIDTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to mid-term
Payable account

YCOA 21100000 S3IRCL SHORTTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to short-term
Payable account

YCOA 21100300 S3IRCL LONGTERM 12101000 Credit balance Reclassification of credit balance from long-term Receivable account to long-term
Payable account

Note If needed, you can create additional reclassification rule with this procedure.

Procedure

SAP Reference IMG:

Process Test Step Name Instructions Expected Pass / Fail /

Step# Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced Valu-
ation in General Ledger Accounting > Settings for Balance Sheet Reclassification > Define Rules for B/S Reclassifica-

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 34
Process Test Step Name Instructions Expected Pass / Fail /
Step# Results Comment

tion .

5 Define Rules for Re- Select one of the following entries:

classification ● SBSR (B/S Reclassification (Global AP))
● SLBS (B/S Reclassification (3 increments))
Choose Copy as.
Choose Copy.

Note There's also an option to create a reclassification rule as a new entry.

6 Define Reclassifica- Copy an existing valuation rule step or create an entry.

tion Rule Steps If you copied an existing rule in the prior step, select the checkbox for the rule and in the Dialog Structure pane,
double-click Define Steps of a Reclassification Rule.
Make the following entries:
Aging for Liabilities: <aging>; see following note

Note You can assign a different aging (Aging for Assets and Aging for Liabilities): SGLOBRCL, S3IRCL, or one cre-
ated as a customer entry.

7 Assign G/L Accounts Define the G/L accounts and reclassification method to run the Reclassification process.
for Reclassification See the test data in the Prerequisite section in this step above.

2.4.7.3 Assign Reclassification Rules to Accounting Principles

Purpose

If you created a customer-specific reclassification rule in the prior step, you must assign it to an accounting principle.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 35
Procedure

Process Test Step Name Instruction Expected Pass / Fail /

Step# Results Comment

1 Log On Log on to the SAP GUI system.

2 Transaction Code In the Command field, enter SPRO and press Enter.

3 IMG Choose SAP Reference IMG.

4 SAP IMG In the SAP IMG, execute Financial Accounting > General Ledger Accounting > Periodic Processing > Advanced
Valuation in General Ledger Accounting > Settings for Balance Sheet Reclassification > Assign B/S Reclassification
Rules to Accounting Principles .

5 New Entries Choose New Entries.

6 Assign Reclassification Make the following entries and choose Save:

Rules to Accounting Prin- Accounting Principle: ZAAP
ciples
Reclassification Rule: <new valuation rule>

2.4.8 Define Balance Validation Rules and Groups - Upload Rules

Purpose

Balance validation is required to ensure the data quality during period-end close of a business entity. It validates the data completeness, correctness, and
compliance of balance sheet and P&L accounts based on user-defined rules. You can create validation rules according to legislation, best practices, or com-
pany regulation.

Caution Sample rules and groups using Financial Statement Version (FSV) 1799 are defined and attached to SAP Note 3322100. If you are using that FSV,
you can download the file from the note and upload it using this procedure. If you use a different FSV for your country/region, you can either import the
rules and change the values before you activate, or create your own testing rules from scratch using the guidance in the next note.

Note For more information, see the Balance Validation pages on the SAP Help Portal.
● To create basic rules, see this page.
● To create compound rules, see this page.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 36
 ● To assign rules to groups, see this page.
● To activate or deactivate rules and groups, see this page.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configur-
ation.

2 Access App Open Manage Balance Valication Rules and Groups (F6386).

3 Import At the top right corner of the table, choose Export Table > Import . The Open dialog box is displayed.
Groups and
Rules

4 Browse and Locate and select the XLSX file that you downloaded from the SAP note. Choose Open. The Import/Export Validation Settings view is dis-
Open File played.

5 Review Your Your rules are shown on the New for Import tab. If there are any duplicated rules or rules The Imported tab shows a count of the rules and
Rules where the import failed, they will be shown on the relevant tab. Once you have reviewed groups that were imported. The rules are activ-
your rules, choose Import. ated by default.

Note You can click on the rule ID number (blue text) to see the details of the rule. Note You can choose the Imported tab to view
a list of the imported rules and groups.

6 Back Choose Back.

7 View Groups In the Groups pane, locate your imported group and choose > (Details). The right pane expands and displays a list of rules
in the group.

8 View Rules Click one of the rule ID numbers (blue text) to see a dialog box with a summary of the
rule. Choose View Rule to see more information. Choose Back when done.

9 Close Right Close the right pane.

Pane

10 Rules Choose the Rules tab. A list of rules are displayed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 37
Test Test Step Instruction Expected Result Pass /
Step Name Fail / Com-
# ment

11 View Rule For one of the rules, choose > (Details) at the right of the row. The Define Validation Rules view is displayed. In-
formation about the rule is shown on this view.

Note If you click the Rule ID number (blue text), a summary is shown in a modal dia-
log box. If you choose View Rule in this dialog box, the same result occurs as if you
chose > (Details).

12 Back Choose Back.

2.4.9 Migrate Financial Statement Versions to Global Hierarchies

Purpose

This activity lets you migrate financial statement versions (FSVs) to the global hierarchy.

Note You can also use this app to set FSVs as not relevant for migration, or undo a migration if you encountered an error.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Open SAP Open Migrate Financial Statement Versions to Global Hier-

Fiori App archies (F4965).

3 FSV Details On the Hierarchy Types tab, for the Financial Statement The view changes to display the financial statement version and the hier-
Version hierarchy type, choose Details (>). archy items.

2 Item Details For one of the items in the Items pane, choose Details(>). The details for the selected hierarchy item are displayed in a new view.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 38
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

3 Back Choose Back. You return to the prior screen.

4 Show Not Above the list of items in the Items pane, choose Not Star- The list is filtered to only show the hierarchy items that have not started mi-
Started ted from the dropdown. gration.

Note You can also filter by In Progress, Migrated, or Not

Relevant.

5 Migrate Select the checkbox for an item and choose Migrate. A new view is displayed. The item is migrated. The system displays the list of
FSVs hierarchy items, excluding the one you just migrated.

6 Show Mi- Above the list of items in the Items pane, choose Migrated The item you migrated is shown in the filtered list along with other migrated
grated from the dropdown. items.

Note To check this, you can use the Manage Global Hierarchies (F2918)
app to search for the hierarchy item you migrated.

2.4.10 Replicate Runtime Hierarchy

Purpose

You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end
database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.

Procedure

Step Step Name Instruction Expected Result Pass/Fail/Com-

# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 39
Step Step Name Instruction Expected Result Pass/Fail/Com-
# ment

2 Access the SAP Open Replicate Runtime Hierarchy (F1478). The Application Jobs screen displays.
Fiori App

3 Create Choose the Create button. The New Job: Replicate Runtime Hier-
archy (SAP) screen displays.

4 Enter Header In the header area, make the following entries and choose Step 2:
Data Job Template: Replicate Runtime Hierarchy
Job Name: Manual test

5 Start Make the following entries and choose Step 3:

Start Immediately: Select

6 Hierarchy ID Make the following entries and choose Schedule:

Hierarchy ID: YPS2
By Date: <Select>
Version Older than: 1 day

Note If you are using the optional procedure Commitment Management and Cost Center Bud-
geting, follow steps 1-4, but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Hierarchy ID: 0102/YCOA/YBA000_CE

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 40
3 Overview Table

The Accounting and Financial Close scope item consists of several process steps provided in the following tables.

Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for per-
forming the typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.

Process Step Business Role Transaction/App Expected Results

Manage G/L Account Master General Ledger Ac- Manage G/L Account Master The G/L Account is created in the chart of accounts and company code. The G/L Ac-
Data [page ] 47 countant Data (F0731A) count can be created, changed, copied in the chart of account and company code. Mul-
tiple G/L accounts can be maintained through Mass Change.

Define Financial Statement General Ledger Ac- Manage Financial Statement You maintained the financial statement version.
Versions [page ] 50 countant Versions (OB58)

Manage Chart of Accounts General Ledger Ac- Manage Chart of Accounts You managed the chart of accounts.
[page ] 52 countant (F0763A)

G/L Account Changes [page ] General Ledger Ac- G/L Account Changes - Central Display the changes to a G/L account master record.
53 countant View (FS04)

Manage Profit Center Group Divisional Accountant Manage Profit Center Groups The Profit Center Group is maintained.
[page ] 54 (F0764)

Manage Profit Centers General Ledger Ac- Manage Profit Centers (F3516) The Profit Center Master is maintained.
[page ] 56 countant or Divisional
Accountant

Edit Profit Centers Collective Divisional Accountant Edit Profit Centers - Collective Make changes to large quantities of profit center master data without having to change
[page ] 57 (KE55) the master data for each single profit center.

Edit Company Code Assign- Divisional Accountant Edit Company Code Assignment Make changes to the company code assignments of a larger number of profit centers
ment Profit Centers [page ] - Profit Centers (KE56) without having to change the master data for each single profit center.
59

Where-Used List - Profit Cen- General Ledger Ac- Where-Used List - Profit Centers
ters [page ] 60 countant or Divisional (F3751)
Accountant

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 41
Process Step Business Role Transaction/App Expected Results

Change Log - Profit Centers General Ledger Ac- Change Log - Profit Centers
[page ] 61 countant or Divisional (F3810)
Accountant

Manage Journal Entry Tem- General Ledger Ac- Manage Journal Entry Tem- You created a template for general journal entries.
plate [page ] 62 countant plates (F3803)

Post General Journal Entries General Ledger Ac- Post General Journal Entries The General Ledger journal entry is posted. The system has automatically added the In-
[page ] 65 countant (F0718) put tax amount.

Post with Auto-Reverse General Ledger Ac- Post General Journal Entries You posted the journal entry with automatic reversal.
[page ] 67 countant (F0718)

Upload General Journal General Ledger Ac- Upload General Journal Entries The G/L journal entries are posted.
Entries [page ] 70 countant (F2548)

Verify General Journal Entries General Ledger Ac- Verify General Journal Entries - All journal entries submitted for checking are displayed.
[page ] 72 countant For Requester (F2547A)

Verify General Journal Entries General Ledger Ac- Verify General Journal Entries - Journal entries are submitted for auto-reversal.
- with Auto-Reverse [page ] countant For Requester (F2547)
77

Withdraw Verify General General Ledger Ac- Verify General Journal Entries - The journal entry is withdrawn.
Journal Entries [page ] 79 countant For Requester (F2547)

Approve Verify General General Ledger Ac- Verify Journal Entries in General All journal entries received for approval are displayed.
Journal Entries (for Processor- countant for South Ledger - For Processor (Inbox)
Inbox) [page ] 80 Africa (F2728)

Forward Verify General General Ledger Ac- Verify Journal Entries in General All journal entries checked by the user are displayed.
Journal Entries (for Processor- countant for South Ledger - For Processor (Inbox)
Inbox) [page ] 82 Africa (F2728)

Reject Verify General Journal General Ledger Ac- Verify Journal Entries in General All journal entries checked by the user are displayed.
Entries (for Processor- Inbox) countant for South Ledger - For Processor (Inbox)
[page ] 83 Africa (F2728)

Edit a Rejected Verify Gen- General Ledger Ac- Verify General Journal Entries - All submitted journal entries are displayed.
eral Journal Entry (Requester) countant For Requester (F2547)
[page ] 84

Manage Journal Entries General Ledger Ac- Manage Journal Entries (F0717) The Journal Entry screen displays.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 42
Process Step Business Role Transaction/App Expected Results

[page ] 85 countant

Open Correspondence General Ledger Ac- Manage Journal Entries (F0717) Correspondence is created according to the selected criteria.
[page ] 86 countant

Reverse General Journal General Ledger Ac- Post General Journal Entries The Post General Journal Entries (F0718) screen displays.
Entries [page ] 88 countant (F0718)

Display Document Flow General Ledger Ac- Display Document Flow You displayed the document flow.
[page ] 90 countant

Display G/L Account Balances General Ledger Ac- Display G/L Account Balances The G/L Account Balances screen displays.
[page ] 92 countant (F0707A)

Display Line Items in General General Ledger Ac- Display Line Items in General A list of all relevant line items is displayed.
Ledger [page ] 93 countant Ledger (F2217)

Display Line Item Entry General Ledger Ac- Display Line Item Entry A list of all relevant line items is displayed.
[page ] 94 countant (F2218)

Manage Recurring Journal Entries [page ] 95

Process Step Business Role Transaction/App Expected Results

Create Recurring Journal Entry [page ] General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
96 ant (F1598) plays.

Display Recurring Journal Entry [page ] General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
97 ant (F1598) plays.

Edit Recurring Journal Entry [page ] 98 General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
ant (F1598) plays.

Copy Recurring Journal Entry [page ] General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
99 ant (F1598) plays.

Post Recurring Journal Entry [page ] General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
100 ant (F1598) plays.

Delete Recurring Journal Entry [page ] General Ledger Account- Manage Recurring Journal Entries The Manage Recurring Journal Entries: Header Data screen dis-
101 ant (F1598) plays.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 43
Process Step Business Role Transaction/App Expected Results

Display Changes of Recurring Entry [page ] General Ledger Accountant Display Changes of Recurring Entry (FBD4) The G/L Account Line Items - G/L View screen dis-
101 plays.

Audit Journal [page ] 102 General Ledger Accountant Audit Journal (F0997)

Journal Entry Analyzer [page ] 104 General Ledger Accountant Journal Entry Analyzer (FIS_FPM_OVP_JEANA)

Clear G/L Accounts - Manual Clearing General Ledger Accountant Clear G/L Accounts - Manual Clearing (F1579) The Clear G/L Accounts (F1579) screen displays.
[page ] 105

Clear G/L Accounts [page ] 108 General Ledger Accountant Post General Journal Entries (F0718) The Post General Journal Entries (F0718) screen
displays.

Reset Cleared Items [page ] 110 General Ledger Accountant Reset Cleared Items (F2223)

Clear Open Items Automatically [page ] 111 General Ledger Accountant Clear Open Items Automatically (F.13) The Post General Journal Entries (F0718) screen
displays.

Currency Exchange Rates [page ] 112 General Ledger Accountant Currency Exchange Rates (F3616) The Change View "Currency Exchange Rates";
Overview screen displays.

Import Foreign Exchange Rates [page ] 114 General Ledger Accountant Import Foreign Exchange Rates (F2092) The Import Foreign Exchange Rates (F2092)
screen displays.

Repost GR/IR Clearing [page ] 115 General Ledger Accountant Repost GR/IR Clearing (F.19) The Analyze GR/IR Clearing Accounts and Display
Acquisition Tax screen displays.

Run Balance Interest Calculation [page ] General Ledger Accountant Run Balance Interest Calculation (F.52) The G/L account interest scale report displays.
116

Perform Foreign Currency Valuation [page ] General Ledger Accountant Perform Foreign Currency Valuation (FAGL_FCV) The Foreign Currency Valuation screen displays.
118

Post Currency Adjustments [page ] 120 General Ledger Accountant Post Currency Adjustments (F1606) Currency adjustments are posted.

Verify Currency Adjustments [page ] 122 General Ledger Accountant Verify Currency Adjustments - For Requester You verified a currency adjustment.
(F4670A)

Withdraw Verify Currency Adjustments General Ledger Accountant Verify Currency Adjustments - For Requester The currency adjustment is withdrawn.
[page ] 125 (F4670A)

Approve Verify Currency Adjustments (for General Ledger Accountant Verify Journal Entries in General Ledger - For Pro- You approved a currency adjustment.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 44
Process Step Business Role Transaction/App Expected Results

Processor- Inbox) [page ] 126 for South Africa cessor (Inbox) (F2728)

Forward Verify Currency Adjustments (for General Ledger Accountant Verify Journal Entries in General Ledger - For Pro- You forwarded a currency adjustment.
Processor- Inbox) [page ] 128 for South Africa cessor (Inbox) (F2728)

Reject Verify Currency Adjustments (for Pro- General Ledger Accountant Verify Journal Entries in General Ledger - For Pro- You rejected a currency adjustment.
cessor- Inbox) [page ] 129 for South Africa cessor (Inbox) (F2728)

Edit a Rejected Verify Currency Adjustment General Ledger Accountant Verify Currency Adjustments - For Requester You edited a rejected currency adjustment.
(Requester) [page ] 130 (F4670A)

Verify Data Flow [page ] 131 General Ledger Accountant Verify Data Flow (ACC_ECS_MAINTAIN)

Post Tax Payables [page ] 132 General Ledger Accountant Post Tax Payables (F1597) The Post Tax Payables: Header Data screen dis-
plays.

Process Step Business Role Transaction/App Expected Results

Regroup Receivables/Payables [page ] 134 General Ledger Ac- Regroup Receivables / Payables (FAGLF101) The receivables and payables are regrouped, and transfer
countant postings are performed.

Process Batch Input Session [page ] 136 General Ledger Ac- Batch Input Sessions in My Area (SM35SA) Journal entries are posted and recurring documents are up-
countant dated with processing data.

Import Financial Plan Data [page ] 137 General Ledger Ac- Import Financial Plan Data (F1711) The balance sheet and P&amp;L accounts are planned.
countant

Balance Sheet / Income Statement [page ] General Ledger Ac- Balance Sheet/Income Statement (F0708) The financial statement is displayed.
139 countant

Dynamic Reclassification of Receivables/ General Ledger Ac- Balance Sheet/Income Statement (F0708) The accounts receivable/payble are reclassified.
Payables [page ] 140 countant

Financial Statement Download and Printing General Ledger Ac- Balance Sheet / Income Statement - Multidi- The financial statement is downloaded in Excel format.
[page ] 141 countant mensional (F3084)

Process Step Business Role Transaction/App Expected Results

Trial Balance [page ] 143 General Ledger Accountant Trial Balance (F0996) The trial balance displays.

Year-to-Date Balances [page ] 144 General Ledger Accountant Year-to-Date Balance (W0177) You displayed the year-to-date balances.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 45
Process Step Business Role Transaction/App Expected Results

Balance Carryforward Status [page ] 145 General Ledger Accountant Balance Carryforward Status (F4683) You reviewed the status of the balance carryforward jobs.

Process Step Business Role Transaction / App Expected Results

Display Journal Entries - in T-Account View [page ] General Ledger Ac- Display Journal Entries - In T-Account View You viewed the accounting impact of the docu-
146 countant (F3664) ment.

Statement of Changes in General Ledger [page ] General Ledger Ac- Statement of Changes in General Ledger You reviewed the statement of changes.
147 countant (W0162)

Perform Advanced Foreign Currency Valuation General Ledger Ac- Schedule General Ledger Accounting Jobs You performed the advanced foreign currency
[page ] 149 countant (F1927) valuation.

Credit-Risk-Based Impairment [page ] 150 General Ledger Ac- Schedule General Ledger Accounting Jobs You performed the credit-risk-based impairment.
countant (F1927)

Post B/S Reclassification [page ] 153 General Ledger Ac- Schedule General Ledger Jobs (F1927) You posted the balance sheet reclassification.
countant

Balance Validation

Process Step Business Role Transaction/App Expected Results

Schedule Balance Validation Jobs [page ] General Ledger Account- Schedule Balance Validation Jobs - G/L Accounting (F7470) You scheduled the balance validation
155 ant jobs.

View Balance Validation Results [page ] General Ledger Account- View Balance Validation Results (F6387) You viewed the balance validation res-
156 ant ults.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 46
4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Manage G/L Account Master Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a new G/L account by copying an existing one from the chart of accounts view or the company code view. You can also use the
Mass Change function to modify one or more attributes of multiple G/L accounts.

Note Previously, you could only edit/mass change master data up to a maximum of 50 G/L accounts. This limit is now extended up to 5000 G/L accounts
at a time.

Note The Manage G/L Account Master Data (F0731A) app can be executed by either the Configuration Expert - Business Process Configuration role or the
General Ledger Accountant role. You can only make changes in the Q system. In the P system, you can only display content.
Two procedures are shown below, one for each role.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 47
Procedure - General Ledger Accountant

Test Test Step Name Instruction Expected Result Pass / Fail /

Step Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Manage G/L Account Master Data (F0731A).

3 Search for Your Make the following entries and choose Go: The system displays a list of matching G/L
Account Chart of Accounts: YCOA accounts.

G/L Account: For example, 12562000

View: Chart of Accounts View

4 Choose G/L Ac- To choose the G/L Account, choose Details (>). The G/L Account Master Data screen ap-
count pears.

5 Copy Account Choose Copy. The Copy of <G/L account

number>screen displays.

6 Create Account Make the following entries and choose OK: Data entered on the screen G/L Account
Account Number: For example, 12562003 Master Data displays.

Description in Maintenance Language (EN): Deferred Income Oth.

Company Code Assignment: For example, 6410

7 Save Make the following entries and choose Save: The system confirms that account has
Group Account Number: <account number> been saved successfully.

Note This field is visible only when Consolidation is in the scope.

8 Back to the Entry Choose Back twice. The Manage G/L Account Master Data
View screen displays.

9 Multiple Copies Select the checkbox for the G/L Account (for example, 12562000) and choose Copy (above The Copies of <account> dialog box is
the table). displayed.

10 Multiple Copies Enter the new Account Number and Description in Maintenance Language (EN): For ex- An Information box displays.
ample, 12562090 and Deferred Income Oth.
In the Company Code Assignment field, select Company Code6410 and choose Copy.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 48
Test Test Step Name Instruction Expected Result Pass / Fail /
Step Comment
#

11 Mass Copy On the Manage G/L Account Master Data screen, make the following entries and choose Go:
Chart of Accounts: YCOA
G/L Account: For example, 12562000
View: Company Code View
Company Code: 6410

12 Mass Copy Select the G/L Account and choose Copy to Company Code. The Copy Accounts to Company Code dia-
Enter another country/region Company Code and choose Copy. log box is displayed.
An Information box displays.

13 View Application Chose View Logs to see the Applications Logs. When you're done viewing the logs, choose
Logs Back.

14 Search Multiple In the G/L Account field, press the F4 key, make the following entries, and then choose Go: The search result of multiple G/L accounts
G/L Accounts Search Field: For example, 1256* can be seen in the field G/L Account.

Chart of Accounts: YCOA

Afterward, select the relevant G/L Accounts and choose OK.

15 Select View for From the View dropdown list, select Chart of Accounts View. The selected view displays.
Chart of Account

16 Select Multiple Choose Go and select multiple G/L Accounts to change. Multiple G/L Accounts are selected on the
G/L Accounts screen.

17 Start Mass Select Mass Change and select Description Only from the dropdown menu. The Mass Change in Chart of Accounts
Change View - Description screen displays.

18 Make Mass In the Replace column, enter the short and long text to be replaced. In the By column, Old values are updated with new descrip-
Change enter the new descriptions and choose Apply. You can also change the descriptions directly tions for all displayed G/L accounts.
in the Items table.

19 Save the Choose Save. The system confirms that <X> G/L ac-
Changes counts are changed.

20 Select View for From the View dropdown menu, choose the entry Company Code View.
Company Code Make the following entries and choose Go:
Company Code: 6410

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 49
Test Test Step Name Instruction Expected Result Pass / Fail /
Step Comment
#

21 Open Settings for Choose Settings. The View Settings screen displays.
Mass Change

22 Change Settings Select one or multiple fields from the Settings list (for example: Sort Key) and choose OK. The screen is refreshed and the selected
for Mass Change fields display. For example: Sort Key is
visible.

23 Select Multiple Choose Go and select multiple G/L Accounts to change. Multiple G/L Accounts are selected on the
G/L Accounts screen.

24 Start Mass Choose Mass Change and select Other Attributes from the dropdown list. The Mass Change in Company Code View
Change screen is displayed.

25 Make Mass In the Replace column, enter the old value to be replaced. In the By column, enter a new The old values are replaced by new values
Change value (for example, 012 for Sort Key) and choose Apply. for all displayed G/L accounts.

26 Save the Choose Save. The system confirms that <X> G/L ac-
Changes counts are changed.

4.2 Define Financial Statement Versions

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you manage the financial statement version.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 50
Procedure

IMG:
1. Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2. Open Manage Financial Statement Versions (OB58).
3. Continue with the procedure in the following table.

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Select Financial Select the following financial statement version and The Change View "Financial Statement Versions": Overview view is dis-
Statement Version choose Copy As. played.
Financial Statement Version Name: 6430

2 Copy Financial Make the following entries and choose Copy: The template financial statement version is copied.
Statement Version FS Version: for example, ZA99
Name: for example, Financial Statement Version
ZA99
Chart of Accounts: YCOA

3 Select Financial Select the following financial statement version and The Change Financial Statement Version view is displayed. The Financial
Statement Version choose the Financial Statement Items button. Statement Version: Save & Activate dialog box is displayed.
Financial Statement Version Name: ZA99

4 Delete Accounts Expand to the item that needs to be maintained, select The account is deleted from the Financial Statement.
the account and choose the Delete button.

5 Save Save your entries. The Financial Statement Version: Save & Activate dialog box is dis-
played.
Note An open transport request must be available in
the system so that the changes can be saved.

6 Replicate FSV Hier- Choose Activate. The replication of the FSV hierarchy starts.
archy

7 Replicate FSV Hier- Choose Continue. The FSV hierarchy is replicated.

archy

8 Replicate FSV Hier- Choose Continue. Data is saved.

archy

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 51
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

9 Assign Accounts Select the item where the account should be added and The Change Accounts entry view displays
choose the Assign Accounts button.
The account can't be in multiple items.

10 Enter Account Make the following entries and choose Continue. The account is assigned to the Financial Statement.
The account can't be in multiple rows.
From Acct : <your account>
To Acct : <your account>
D: Selected
C: Selected

11 Save Save your entries. The Financial Statement Version: Save & Activate dialog box is dis-
played.

12 Replicate FSV Hier- Choose Activate. The replication of the FSV hierarchy starts.
archy

13 Replicate FSV Hier- Choose Continue. The FSV hierarchy is replicated.

archy

14 Replicate FSV Hier- Choose Continue. Data is saved.

archy

4.3 Manage Chart of Accounts

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 52
Purpose

In this activity, you view the general ledger accounts for a chart of accounts in either hierarchical or flat list form.

Procedure

IMG:
1. Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2. Open Manage Chart of Accounts (F0763A).
3. Continue with the procedure in the following table.

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Chart of Accounts Choose the Chart of Accounts tab.

2 Select Chart of Accounts For the chart of accounts to display (for example The list of G/L accounts in the selected chart of account dis-
YCOA), choose Details (>). plays.

3 Manage Chart of Accounts in Choose Company Code View.

Company Code View

4 Enter Company Code Make the following entries and press Enter: The system displays a list of G/L accounts that are available
Company Code: 6410 in the selected company code.

4.4 G/L Account Changes

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 53
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The system logs all changes to G/L master records. For each field changed, it stores the time of change, the user's name, and the current and previous field
contents. This process step is used to display the changes done to the master data of G/L accounts.

Procedure

Test Step Test Step Instruction Expected Result Pass / Fail / Com-
# Name ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open G/L Account Changes (S_ALR_87012308). The Display Changes to G/L Accounts view is shown.
App

3 Display Make the following entries in the Further Selections area and choose The system displays the changes for the selected G/L
Changes Execute: accounts.
Chart of accounts data: Select
All G/L Accounts: Select
Company code data: Select

4.5 Manage Profit Center Group

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 54
Purpose

In this activity, you manage the profit center group.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a Divisional Accountant.

2 Access the SAP Fiori App Open Manage Profit Center Groups (F0764). The Search: Profit Center Groups screen
displays.

3 Create New Profit Center In the Result List: Profit Center Group pane, choose the New button. The Profit Center Group: New screen dis-
Group plays.

4 Group Details Make the following entries and choose Continue. The profit center group is created.
Controlling Area: A000
To create a Profit Center Group that does not exist, make the follow-
ing entries:
Name: <name>, for example, YBH125

5 Save Choose Save. Your group is saved.

You can also create a profit center group by copying an existing profit center group:

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Access the SAP Perform steps 1 and 2 above to enter the SAP Fiori App. The Search: Profit Center Groups screen displays.
Fiori App

2 Enter Selection Cri- Using the Search Criteria fields, enter an existing profit center The Result List: Profit Center Group pane displays any
teria group and choose Go. relevant groups.

3 Copy Group Select a group, choose the Copy button, then choose Copy.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 55
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

4 Enter Group Details Perform steps 4 to 5 from the procedure table above.

4.6 Manage Profit Centers

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you manage the profit center master data.

Prerequisites

On the Home page, choose User > Settings > Default values. Set CO Area to A000. Choose Save.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Account-
ant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 56
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

Note You can also use the Divisional Accountant role.

2 Access the SAP Fiori Open Manage Profit Centers (F3516).

App

3 Search Profit Center In the Search fields, make the following entries and choose Go:
Profit Center: For example, YB900

4 Copy Profit Center Select the row for the profit center and choose Copy. The right pane expands to show the data entry
area.

5 Enter Profit Center Make the following entries and choose Create: You copied a profit center and changed its data.
Profit Center: For example, YB901
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999

4.7 Edit Profit Centers Collective

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you make changes to large quantities of profit center master data without having to change the master data for each single profit center.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 57
Prerequisite

Create at least two new profit centers, for which you can change the master data.
From the SAP Fiori launchpad home page, choose User > Settings > Default Values. Set the CO Area field to A000 and choose Save.

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a Divisional Accountant.

2 Access the App Open Manage Profit Centers (F3516).

3 Search Profit Center In the Search fields, make the following entries and choose Go.
Profit Center: For example, YB900

4 Copy Profit Center Select the row for the profit center and choose Copy. The right pane expands to show the data entry
fields.

5 Enter Profit Center Details Make the following entries and choose Create: The YB902 screen displays.
Profit Center: For example, YB902
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999

6 Create Another Profit Repeat these steps to create another profit center (for example,
Center YB903).

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a Divisional Accountant.

2 Access the App Open Edit Profit Centers - Collective (KE55). The Mass Maintenance Profit Center view is dis-
played.

3 Choose Profit Center to Make the following entries and choose Execute: The system displays a list of matching profit centers.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 58
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

be Edited Controlling Area: For example, A000

Profit Center: For example, YB902 to YB903

4 Add Field to be Changed Choose the Profit Center Master Data Table tab.

5 Add Field to be Changed Choose the Select fields button.

6 Add Field to be Changed Select Lock indicator and add it to the selection criteria, then The Lock Indicator column is added to the selection
choose Continue. criteria in the upper table.

7 Change Master Data of Make the following entry in the upper table, select the column, and The Lock Indicator indicator is set for the selected
Profit Centers choose Perform Mass Change: profit centers.
Lock indicator: X

8 Save Save your entries. The changes are saved.

4.8 Edit Company Code Assignment Profit Centers

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you change the company code assignments of a larger number of profit centers without having to change the master data for each single
profit center.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 59
Prerequisite

This test step is only applicable if more than one company code is activated in the system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a Divisional Accountant.

2 Access the SAP Open Edit Company Code Assignment - Profit Centers (KE56). The Assignment of Profit Centers to Company
Fiori App Codes - Change view is displayed.

3 Search Profit To display the profit center assignment for a company code, drill down to the profit The company code assignment is changed ac-
Center center to be assigned to the company code. cordingly.
For example, select or deselect the checkbox for assignment of profit center YB902
and YB903 to company code 6410. Choose Activate.

4 Save Save your entries.

5 Activate Choose Activate. The change is activated.

4.9 Where-Used List - Profit Centers

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 60
Use

In this activity, you view information on profit center usage.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a Divisional Accountant.

2 Access the Open Where-Used List - Profit Centers (F3751).

SAP Fiori App

3 Enter Data Make the following entries and choose Go: The system displays object types that use the profit center.
Profit Center: <profit center>, for example, YB101
Valid On: <date>, for example, Today

4 Select Object Choose the arrow at the right side of a row for one of the object types (for The right pane expands, showing profit center details for
Type example, Cost Centers). the selected object type.

5 Manage Profit In the right pane, choose the hyperlink for the profit center (for example, The Manage Profit Centers view displays.
Centers YB101), and from the dialog box, choose Manage Profit Centers.

6 More Links For the profit center, choose the arrow button at the right of the row. The Manage Profit Centers view is displayed.

7 Change Log Choose Change Log. The Change Log pane is displayed.

Note For more information on the Change Log activity,

see the Change Log - Profit Centers [page ] 61 topic.

4.10 Change Log - Profit Centers

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 61
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Use

In this activity, you view a list of changes for a profit center.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Divisional Accountant.

Note You can also use the General Ledger Accountant role.

2 Access the SAP Open Change Log - Profit Centers (F3810).

Fiori App

3 Enter Data Make the following entries and choose Go: The Items pane shows a list of changes for the
Profit Center: <profit center>, for example, YB101 selected profit center.

Note You can also use other fields to filter on specific change types, the date
of change, or who made the change.

4.11 Manage Journal Entry Template

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 62
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you manage templates for general journal entries.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open Manage Journal Entry Templates (F3803). The Manage Journal Entry Templates view is dis-
SAP Fiori App played. A list of available templates is shown.

Note If the app is not shown in the launchpad, you can either launch it from
the Search field, or add it to your launchpad via the App finder.

3 Create Tem- Choose Create. The Create Template dialog box is displayed.
plate

4 Create Tem- Make the following entry and choose Create: The Manage Journal Entry Templates view displays.
plate Apply Template In: for example, Post General Journal Entries

Note To create your own template to post with auto-reverse, choose Post
General Journal Entries with Auto-reverse.

5 Enter Details - Make the following entries and choose Step 2: The Journal Entry Header: Select Fields view is dis-
Step 1 Template ID: for example, BANK_INT_ADJ played.

Description: for example, Bank interest adjustment

Access Level: for example, User Level (30)

6 Enter Details - Select the following fields (as either Mandatory or Read Only) and choose Step 3: The Journal Entry Header: Enter Values view is dis-
Step 2 ● Header text played.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 63
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

● Intercompany transaction
● Ledger group
● Net entry
● Posting Date

Note Ensure that you select the checkbox to the left of the field name, as well
as the Mandatory or Read-Only checkbox as needed.

7 Enter Details - For the fields you selected in step 3, enter values for the fields, then choose Step The Journal Entry Line Items: Select Fields view is
Step 3 4. displayed.

8 Enter Details - Select the following fields (as either Mandatory or Read Only) and choose Step 5: The Journal Entry Line Items: Enter Values view is
Step 4 ● Company code displayed.

● G/L account
● Text
● House bank
● House bank account
● Cost center
● Profit center

9 Enter Details - For the fields you selected in step 4, enter values for the fields, then choose Re- The Manage Journal Entry Templates view is dis-
Step 5 view. played.

10 Save Tem- Review your entries. When you are done, choose Save. The General Journal entry template is saved
plate

11 Access the Open Post General Journal Entries (F0718).

SAP Fiori App

12 Select Tem- Choose the Select Templates button. A dialog box is displayed.
plate

13 Template Use Select the template to use for posting (such as Bank interest adjustment). The general journal entry is posted using the selec-
ted template.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 64
4.12 Post General Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive G/L journal entries that must be posted manually in the SAP system.

Prerequisite

A global chart of accounts is assigned to all company codes. If a company code has an assigned country chart of accounts, you can use alternative (local) ac -
counts in journal entries. Unless there's a special note, we always use global accounts in the test scripts. To make sure that you have the correct setting,
open the Edit Options for Journal Entries - My Settings (F2130)" app and deselect the Use Alternative Acct. checkbox.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori Open Post General Journal Entries (F0718)
App

3 Enter Journal Entries In the Header pane, make the following entries:
Header Data Journal Entry Date: <current date>
Posting Date: <current date>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 65
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Ledger Group: <empty>

4 Enter Line Item Data In the Line Items pane, make the following entries:
Line item 1:
G/L Account: For example, 63002000
Debit: 100
Tax Code: <Input Tax Code>
Cost Center: 64101101
Line item 2:
G/L Account: For example, 10010000
Credit: <amount>

Note To see some of the fields, you may need to choose Details (>) at
the left of the row.

5 Simulate Choose Simulate.

6 Post Choose Post. The journal entry is posted. The system automatic-
ally adds the input tax amount.

7 Restart the SAP Fiori Go back to the SAP Fiori launchpad.

App Open Post General Journal Entries (F0718).

8 Start Journal Entry Ex- Choose Upload New Entry at the bottom of the screen. The Upload General Journal Entries (F2548) view
cel Upload displays.

9 Download Template Choose Download Template. The Excel template file is downloaded.
Make the following entries and choose Download:
Template Language: English
Format: Spreadsheet (*.xlsx)

10 Prepare the Template Make the following entries in the template file for all G/L account journal
entries to be posted and save it locally:
Header:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 66
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Company code: 6410

Journal Entry Type: <journal entry type>, for example, SA
Journal Entry Date: <current date>
Posting Date: <current date>
Transaction Currency: For example, ZAR
Line items - Line 1:
Company code: 6410
G/L Account: For example, 63003000
Debit: <amount>
Tax Code: <Input Tax Code>
Cost Center: For example, 64101101
Line items - Line 2:
Company code: 6410
G/L Account: for example, 10010000
Credit: <amount>

11 Upload Excel File Choose the Browse button at top of the screen, select the prepared Ex- The Excel file is uploaded and you can see new held
cel file, and choose Open. journal entries in the worklist.
If the uploaded file contains errors, choose Show log
to view details.

12 Post Select the held journal entries and choose Post. The journal entries are posted.

4.12.1 Post with Auto-Reverse

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 67
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you post general journal entries with automatic reversal. This activity also applies for manual accruals and deferrals posting.

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Post General Journal Entries (F0718).

Fiori App

3 Select Tem- Choose Select Templates. The Templates dialog box is dis-
plates played.

4 Locate Tem- In the search field, search for Post General Journal Entries with Auto-reverse. When you locate the tem- The screen updates with the
plate plate in the search results, choose the template. template.

5 Enter Journal In the Header pane, make the following entries:

Entries Header Journal Entry Date: <current date>
Data
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Ledger Group: <empty>
Choose the Auto-Reverse tab.
Reversal Reason: <reversal reason>, for example, 05
Plnd Reversal Date: <last day of next period>

6 Enter Line Item In the Line Items pane, make the following entries:
Data Line item 1:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 68
Test Test Step Instruction Expected Result Pass / Fail
Step Name / Com-
# ment

G/L Account: For example, 63002000

Debit: 100
Tax Code: <Input Tax Code>
Cost Center: 64101101
Line item 2:
G/L Account: For example, 10010000
Credit: <amount>

7 Post Choose Post. The journal entry is posted.

8 Access the SAP Go back to the SAP Fiori launchpad. The Application Jobs view is dis-
Fiori App Open Schedule General Ledger Jobs (F1927). played.

9 Reversal Choose Create. The job is scheduled.

Reason Make the following entries and choose Step 2:
Job Template: Post General Journal Entries with Auto-reverse
Job Name: Post General Journal Entries with Auto-reverse
Make the following entries and choose Step 3:
Start Immediately: Selected
Make the following entries and choose Schedule:
Company Code: 6410
Plnd Reversal Date: date of reversal

Note The Inverse Posting checkbox is deselected by default. This means that the exchange rate for
the reversal document currency is based on the original document's posting date. If you select the
checkbox, the exchange rate is based on the Planned Reversal Date job.

Note To do a productive run, deselect the Test run checkbox.

10 Access the SAP Go back to the SAP Fiori launchpad.

Fiori App Open Manage Journal Entries (F0717).

11 Adapt Filters Choose the Adapt Filters button. The Adapt Filters dialog box is
displayed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 69
Test Test Step Instruction Expected Result Pass / Fail
Step Name / Com-
# ment

12 Adapt Filters Select Reversed With, Reversal Reason, and Reversal Type and choose OK.

13 Adapt Filters Choose Go.

14 Adapt Filters In the Journal Entries pane, choose Settings. The View Settings dialog box is
displayed.

15 Adapt Filters Select Reversed With, Reversal Reason, and Reversal Type and choose OK. The journal entries with Reversal
Reason are displayed in the
Journal Entries list.

16 Display Journal Select your journal entry and choose Details. The Journal Entry - Entry View
Entry screen displays the document
details.

17 Related Docu- Choose the Related Documents tab. A reversal document should be
ments displayed in the Items pane.

4.13 Upload General Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive G/L account documents that must be posted manually in the SAP system. When posting to the balance sheet accounts only, you only need to
make an entry in the Segment field. If the field is left blank, segment 1000_C is defaulted and must be reconciled.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 70
The app allows for multiple G/L account documents to be uploaded using a single upload file.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open Upload General Journal Entries (F2548).

SAP Fiori App

3 Download Choose Download Template. In the Template Download dialog box, select the language and format Ex- The Template Download dialog
Template cel Workbook and then choose Download. box is displayed.

4 Download Make the following entries and choose Download: The spreadsheet template file is
Template Template Language: <template language> downloaded.

Format: Spreadsheet (*.xlsx)

5 Prepare the Make following entries in the template file for all G/L account documents to be posted and save it loc-
Template ally:

Note If you want to use Upload General Entries for Post with Auto-reverse, manually add the STODT
and STGRD fields at the end of the header column. STODT is Reverse Date, and STGRD is Reverse Rea-
son 05.

Header
Company Code: 6410
Journal Entry Type: <Journal Entry Type>, for example, SA
Journal Entry Date: <current date>
Posting Date: <current date>

Note Ensure that the date cell uses the Date format.

Transaction Currency: <currency>, for example ZAR

Line items - Line 1:
Company Code: 6410
G/L Account: for example, 63002000
Debit: <amount>
Tax Code: <Input Tax Code>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 71
Test Test Step Instruction Expected Result Pass / Fail /
Step Name Comment
#

Cost Center: For example, 64101101

Line items - Line 2:
Company Code: 6410
G/L Account: for example, 10010000
Credit: <amount>

6 Upload Excel Choose the Browse button at the top of the screen and select the prepared Excel file, then choose The Excel file is uploaded and
File Open. you can see data entered in the
app.

7 Post Choose Post. The journal entries are posted.

4.14 Verify General Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can enter a journal entry to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For the rejected documents, you
can edit and submit again for approval to the processor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage
Journal Entries - Version 2 (F0717A) app.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 72
Prerequisites

You must activate approval workflows, define responsibility for rules used in workflow steps, and assign users to responsibilities

Prerequisite 1

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger

Accountant.

2 Access the Open Manage Workflows for Journal Entry Verification The Manage Workflow view displays.
SAP Fiori App - In General Ledger (F2720).

3 Choose Work- In the Workflows field, select General Journal

flow Type Entry Verification.

4 Create Work- Choose Create. The New Workflow view displays.

flow

5 Enter Work- Make the following entries and choose Save: You saved the workflow.
flow Details Header tab:
Workflow Name: for example, Journal entry veri-
fication
Properties tab:
Description: for example, Company code = 6410
Amount >=100 Account Group = FIN
Start Conditions tab: (add the following preconditions)
Company Code: 6410
Threshold Amount in Company Code Currency: for ex-
ample, 100
Account Group: FIN.
Journal Entry Type: For example, SA
Steps tab: (choose Create to add the first sequence
step)
Step Type: Verify General Journal Entry
Recipients tab:
Role: Group 1 for Verifying G/L Journal

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 73
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

Entries
To complete the first sequence step, choose Create.
To add a second sequence step, choose Create.
Step Type: Post General Journal Entry
To complete the second sequence step, choose Cre-
ate.

6 Activate Rule Choose Save, then choose Activate. The workflow journal entry verification is activated.

Note You can create and activate multiple approval level workflows for G/L ac-
count groups, threshold amounts, and cost centers at the company code level.

Prerequisite 2

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access SAP Open Manage Teams and Responsibilities For Journal Entry Verification - The Manage Teams and Responsibilities view is dis-
Fiori App In General Ledger (F3932). played.

3 Create Team Choose Create. The Team view displays.

4 Enter Team Make the following entries:

Details Team Information tab:
Name: for example, General Journal Entry Verifier
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled

5 Enter Team Choose the Team Members tab.

Details

6 Enter Team Choose the Create button (located above the Team Members area). The Select: Business User dialog box is displayed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 74
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

Details

7 Enter Team Make the following entries and choose OK:

Details Business Partner: For example, the local gl_accountant user
Functions: FGJEV_L1 (Group 1 for Verifying G/L journal entries)

8 Create Team At the bottom of the view, choose Create. The responsibility for the general journal entries ap-
proval workflow is defined.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access SAP Fiori App Open Verify General Journal Entries - For Re- The Verify General Journal Entries view is displayed.
quester (F2547A).

3 Select Journal Entry Make the following entry and choose Go: All company code documents are displayed.
Company Code: 6410

Note You can use the dropdown field above the table to filter the
view to show documents for each status type.

4 Access the Post General Choose the Create button. The Post General Journal Entries (F0718) screen displays.
Journal Entries App

5 Enter Journal Entries In the Header pane, make the following entries:
Header Data Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 75
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Ledger Group: <empty>

6 Enter Line Item Data In the Line Items pane, make the following
entries:
Line item 1:
G/L Account: for example, 63003000
Debit: 100

Note You may need to expand the line item

to view the following fields.

Tax Code: for example, <Input Tax Code>

Account Assignment area:
Cost Center: for example, 64101101
Line item 2
G/L Account: for example, 10010000
Credit: <amount>
Value Date: Today's date

7 Submit Choose Submit. The journal entry is submitted for verification. A confirmation dialog box
confirms the submission.

8 Confirm Choose OK. The dialog box is closed.

9 Back Choose Back.

10 Display Submitted Entry Choose the submitted document. The document is displayed.

11 Create a Second Document Repeat steps 4 to 10. The journal entry is submitted for verification.
to be Verified

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 76
4.14.1 Verify General Journal Entries - with Auto-Reverse

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can enter a journal entry with automatic reversal to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For those rejected, you can edit
and submit again for approval to the processor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage
Journal Entries (F0717) app.

Prerequisites

You must activate approval workflows and define responsibility for rules used in workflow steps and assign users to responsibilities. For more information, ex-
ecute the two prerequisites in the Verify General Journal Entries [page ] 72 topic.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Account-

ant.

2 Access SAP Fiori App Open Verify General Journal Entries - For Requester (F2547). The Verify General Journal Entries view is displayed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 77
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

3 Select Journal Entry Make the following entry and choose Go: All company code documents are displayed under different
Company Code: 6410 tabs.

Note There are four tabs displaying documents in their

various states: all, submitted, rejected, and others.

4 Access the Post General Choose Create. The Post General Journal Entries (F0718) screen displays.
Journal Entries App

5 Select Templates Choose Select Templates. The Templates dialog box is displayed.

6 Select Template Search for or scroll down to locate the Post General Journal
Entries with Auto-reverse template. Select the template.

7 Auto-Reverse Reason On the Auto-Reverse pane, make the following entries:

Reversal Reason: <reason for reversal>
Plnd Reversal Date: <planned date for reversal>

8 Enter Journal Entries In the Header pane, make the following entries:
Header Data Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Ledger Group: <empty>

9 Enter Line Item Data In the Line Items pane, make the following entries:
Line item 1:
G/L Account: for example, 63003000
Debit: 100

Note You may need to expand the line item to see the fol-
lowing fields.

Tax Code: <Input Tax Code>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 78
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Account Assignment area:

Cost Center: for example, 64101101
Line item 2
G/L Account: for example, 10010000
Credit: <amount>
Value Date: Today's date

10 Submit Choose Submit.

4.14.2 Withdraw Verify General Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can withdraw the general journal entries with Submitted and Approved status. You only can withdraw the entries that you submitted.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 79
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access SAP Open Verify General Journal Entries - For Requester (F2547). The Verify General Journal Entries view is displayed.
Fiori App

3 Select Make the following entry and choose Go: All company code documents are displayed.
Journal Entry Company Code: 6410

Note You can use the dropdown field above the table to filter
the view to show documents for each status type.

4 Select and In the Journal Entries table, for the document you want to withdraw, click The system displays a Confirmation dialog box.
Withdraw the empty cell to the left of the row and choose Withdraw.

5 Confirm To withdraw your document, choose OK. The document is withdrawn. The status changes to Withdrawn.
Withdrawal

4.15 Approve Verify General Journal Entries (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 80
Purpose

You receive G/L account documents that need to be checked before final posting. After checking the documents, you can either approve or reject with a com-
ment/ reason. Once a document has been selected and approved, it disappears from the list. If a document is approved, posting of FI document is automati-
cally triggered.

Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the
system has the posting authorization check for the processor to approve the document. For more information, see the Activate Authorization Check for
Approval [page ] 11 step in the Preliminary Steps section of this document.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger

Accountant for South Africa .

2 Access the SAP Open Verify Journal Entries in General Ledger - For Pro- The My Inbox view is displayed.
Fiori App cessor (Inbox) (F2728).

3 Approve Docu- Select the document to be approved. The document is approved and posted.
ments Choose Approve.
Note All approved documents are displayed in the My Inbox - All Items
On the Submit Decision dialog box, choose Submit. (F0862) app as well as in the Verify Journal Entries app.

4 Display Posted Access the Manage Journal Entries (F0717) app, make The approved document is listed.
Document the following selections and choose GO:
Company Code: 6410
Ledger Group: <leave blank>
Journal Entry Type (optional): for example, SA
Journal Entry: <leave blank>
Document Date: (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 81
4.16 Forward Verify General Journal Entries (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive G/L account documents that need to be checked before final posting. After checking, you can forward the documents to another processor to ap-
prove with a comment. The system checks the new processor posting authorization for the company code. Once a document has been forwarded, it disap-
pears from the list and goes to the new processor's inbox.

Prerequisite

To ensure that you have documents available for the procedure below, execute steps 1 to 8 in the Procedure table of the Verify General Journal Entries
[page ] 72 topic.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for
South Africa .

2 Access the SAP Open Verify Journal Entries in General Ledger - For Processor (Inbox) The My Inbox view displays.
Fiori App (F2728).

3 Forward Docu- Select the document to be forwarded and choose Forward. The Forward dialog box is displayed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 82
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

ments

4 Add Recipient Enter the name of the recipient and choose Search. The dialog box shows a list of matching names.

5 Select Recipient Choose the name of the recipient. The Forward dialog box changes to show the recipient
name and a new field.

6 Add Reason Make the following entries and choose Forward: The document is forwarded.
Forward Note: <reason for forwarding, such as changing a G/L
account>

4.17 Reject Verify General Journal Entries (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive G/L account documents that need to be checked before final posting. After checking the documents you can either approve or reject with a com-
ment/ reason. Once a document has been selected and rejected, it disappears from the list and goes back to the requester.

Prerequisite

To ensure that you have documents available for the procedure below, execute steps 1 to 8 in the Procedure table of the Verify General Journal Entries
[page ] 72 topic.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 83
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant for South Africa .

2 Access the SAP Fiori App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.

3 Reject Documents Select the document to be rejected. The document is rejected.

Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000

4.18 Edit a Rejected Verify General Journal Entry (Requester)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The G/L journal entries must be checked before final posting. The journal entry you submitted is rejected. For it to be approved and posted, you must make
the changes requested by the approver.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 84
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant. The SAP Fiori launchpad displays.

2 Access the SAP Open Verify General Journal Entries for Requester. The Verify Journal Entries screen
Fiori App displays.

3 Select Journal Make the following entry and choose Go. The journal entries are listed.
Entry Company Code: 6410

4 Edit Rejected Choose the Rejected tab. The changed journal entry is re-
Journal Entry Select the journal entry to be edited. Choose the History button. Check the comments to see the submitted for approval.
reason for rejection. Click the journal entry number hyperlink.
Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L account
10010000 to 12540000.
Choose Submit.

4.19 Manage Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can display, change, or reverse a journal entry. In the following procedure, it’s used to display a journal entry.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 85
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Manage Journal Entries (F0717)

Fiori App

3 Select Journal Make the following entries and choose Go: Selected journal entries are displayed in
Entry Company Code: 6410 the Journal Entries list.

Ledger Group: empty

Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period: (optional) <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>

4 Display Journal Choose the link for the entry in the Journal Entry column. From the dialog box, choose The Display Document Data Entry View
Entry Display Journal Entries. screen displays.

5 Review Review the journal entries and choose Back.

6 Manage Journal Select a journal entry number and choose Manage Journal Entry. Choose Edit to edit a The Journal Entry - Entry View screen dis-
Entry journal entry or choose New to create a journal entry. plays the document details.

4.19.1 Open Correspondence

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 86
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

Open items correspondence is created.

Prerequisite

Invoices and payments are posted. The Business Partner (BP) master data (such as email address, and so on) is updated.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant .

2 Access the SAP Fiori Open Manage Journal Entries (F0717) The Manage Journal Entries view displays.
App

3 Select Journal Entry Make the following entries and choose Go. Selected journal entries are displayed in the Journal Entries
Company Code: 6410 list.

Ledger Group: empty

Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period:
(optional) <period>
Fiscal Year: <year of posting document>
Posting Date
(optional): <date>

4 Manage Journal Entry Select a journal entry number and choose Manage Journal The Journal Entry - Entry View view displays with the docu-

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 87
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

Entry. ment details.

5 Correspondence Choose Create Correspondence from the bottom of the The Create Correspondence view displays.
view.

6 Entry View Select: Available fields display and are populated automatically.
Correspondence: SAP09 (Internal Document)

7 Actions Use the buttons to: Correspondence is created according to the selected criteria.
Preview
Print
Send Email.

8 Exit Choose Home to exit. SAP Fiori launchpad displays.

4.19.2 Reverse General Journal Entries

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can display, change, or reverse a document. Here, it's used to reverse a document.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 88
Prerequisite

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori App Open Post General Journal Entries (F0718).

3 Enter Journal Entries Header Data Make the following entries in the Header pane:
General Journal Entry Date: <current date>
Posting Date: <current date>
Period <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Ledger Group: <empty>

4 Enter Line Item Data In the Line Items pane, make the following entries:
G/L Account: For example: 63003000
Debit: amount
Tax Code: <Input Tax Code>
Cost Center: For example: 64101101

5 Enter Line Item Data In the Line Items pane, make the following entries:
G/L Account: For example, 10010000
Credit: <amount>

6 Post Choose Post. The journal entries are posted.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 89
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

2 Access the SAP Fiori Open Manage Journal Entries (F0717).

App

3 Select Journal Entry Make the following entries and choose Go.
Company Code: 6410
Ledger Group: <empty>
Journal Entry Type (optional): For example, SA
Journal Entry: <journal entry>
Document Date (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>

4 Select Journal Entry Select a relevant document and choose Reverse. The Reverse Journal Entries Details dialog box
displays.

5 Enter Reversal Data Make the following entries and choose OK: The journal entry is reversed.
Reversal Reason: for example, Wrong posting
Posting Date: <date after posting date of document to reverse>

4.20 Display Document Flow

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 90
Context

This activity displays all documents that are part of a business transaction where the entry point is represented by a single starting document, displaying the
operational and accounting document flows that start from that document. The goal of the application is to provide a 360° view on the business transaction
by displaying all the operational and accounting documents (such as sales, delivery logistics, and billing) that precede and succeed the starting document. In
addition, the journal entries are displayed separately in a chronological flow that can be sliced through ledgers, fiscal years, and company codes. You can
also drill down into the posting details.
This app displays all the relations between the various operational documents as well as offering the possibility to show directly the linked accounting docu-
ment. The operational flow offers the option to hide or show the documents by expanding or collapsing a category (such as sales). The accounting flow dis-
plays all accounting documents that precede and succeed a starting document in chronological order. The documents can be displayed and filtered by
ledger, company code, and fiscal year.
You can view the accounting impact of the documents with the Display as T-accounts option.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access SAP Open Display Document Flow (F3665). The Display Document Flow screen
Fiori App displays.

3 Select the Make the following entries and choose Go: The Operational and G/L document
Starting Document Type: for example, All Document Types flows are displayed.
Document
Document Number: for example, <10001010>
Note The documents are split and
displayed in two flows: Opera-
Note The starting document selection can be restricted by selecting one of the following document tional Document flow and G/L Doc-
types: Sales document, Billing document, Journal entry, or Delivery. If you select a different value in ument flow.
the Document Type field, the label of the second field also changes. Depending on the document type
selection, additional fields may also display.

Note If you select Purchasing Document in the Document Type field, the Item field is displayed. You
can enter a value in this field to search for a flow for a specific PO item only instead of the entire PO.

5 Display as Select a document from the G/L document flow, select the checkbox and choose Display as T-accounts. The accounting document is dis-
T-accounts played in T-account view

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 91
4.21 Display G/L Account Balances

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Context

General Ledger account balances are reported.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Open Display G/L Account Balances (F0707A).

Fiori App

3 Enter Account De- Make the following entries and choose Go: The account balances show in the Balances pane.
tails Ledger: 0L for leading ledger with local GAAP or 2L To change the currency used for the balances, select the desired currency
Ledger IFRS from the Currency dropdown.
Company Code: 6410
Account: for example, 10010000 (use the account
from prior steps)

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 92
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Ledger Fiscal Year: <year of posting document>

Period From: <from date>
Period To: <to date>

4.22 Display Line Items in General Ledger

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you display open, cleared, or all line items of G/L accounts in reporting view.
Additionally, the reporting view offers the following functions:
● Specify the ledger from which to display the line items. The line items displayed are combined from the documents in the entry view and the reporting
view.
● With the custom selections, you can also make selections using general ledger account assignments (General Ledger Line Items).

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 93
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

2 Access the SAP Fiori Open Display Line Items in General Ledger (F2217).
App

3 Enter Search Cri- Make the following entries and choose Go: A list of line items dis-
teria Ledger: 2L for IFRS ledger plays.

Company Code: 6410

G/L Account: an open-item-managed account, for example, 11001010 (use the same account you
used in prior steps)
Status: <Open Items>
Open on Key Date: <Current date>

4.23 Display Line Item Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you display and change line items in a General Ledger account.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 94
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open Display Line Item Entry (F2218).

SAP Fiori App

3 Enter Search Make the following entries and choose Go: A list of line items displays. You can select any of
Criteria Company Code: 6410 the journal entry links to view or further process the
line item.
G/L Account: <open item managed account>, for example, 11001010
Item Type: Normal items
Status: <Open items>
Open on Key Date: <Current date>

Note You cannot change accounts, amounts, tax amounts, or tax codes. If you re-
ceive an error regarding these document contents after posting the document, you
must reverse it.

4.24 Manage Recurring Journal Entries

Purpose

This functionality supports postings that can be created on a regular basis. Recurring entries are similar to standing orders with banks for debiting rent, con-
tribution payments, or loan repayments directly. The postings are done by the recurring entry program on the basis of the recurring entry documents.
In the G/L accounting area, recurring entries can be used (for example, for periodic posting of deferrals and accruals) if there are fixed amounts to be posted.
The following data in a recurring entry document remains unchanged:
● Posting Key
● Account
● Amounts
You only need to enter the data that changes occasionally in a recurring entry document. This document doesn’t result in transaction figures being updated.
The recurring entry program uses this document to create a journal entry.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 95
4.24.1 Create Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Test Test Step Name Instruction Expected Result Pass / Fail /

Step Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Manage Recurring Journal Entries (F1598).

Fiori App

3 Create New Re- Choose Create New Recurring Journal Entry.

curring Journal
Entry

4 Manage Recur- Make the following entries and press Enter. A recurring document is processed. The document is
ring Journal entered as a recurring entry document, but isn't yet
Entries posted to the accounts.
Note The Document Header Information pane contains the individual data The Enter Recurring Entry Add G/L Account Item screen
for the document to be posted. The data for a lease installment payment is displays.
defined as an example.

Document Header Information

Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Conversion Rule for Foreign Currency Amounts: Use Current Exchange Rate
Reference: <reference text> for example, Accruals
First Line Item
G/L Account: For example, 63003000

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 96
Test Test Step Name Instruction Expected Result Pass / Fail /
Step Comment
#

Debit/Credit: <amount>
Tax Code: <Input Tax Code>
Cost Center: For example, 64101101
Item Text: For example, Monthly accrual
Next Line Item
G/L Account: <G/L account> for example, 21720000
Debit/Credit: <amount>
Recurrence Rule
Start Date: <date of the first run>
Recurrence Pattern: For example, Monthly
Every: For example, 1
End: For example, After
Occurrence(s): For example, 3
Tax Items:

Note If the section for tax items isn't visible yet, choose Enter.

5 Save Save your entries. A recurring entry is saved. '

4.24.2 Display Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 97
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant.

2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598).

Make the following entries and choose Go:

Company Code: 6410

3 Select Recurring Journal Select a line for a recurring entry to display and choose Dis- The Display Recurring Journal Entries screen dis-
Entry play. plays.

4.24.3 Edit Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 98
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598)

3 Company Code Make the following entries and choose Go:

Company Code: 6410

4 Select a Recurring Journal Select the line for the recurring entry to edit and choose Edit. The Edit Recurring Journal Entry screen dis-
Entry plays.

5 Edit Recurring Journal Entry Change the value of any field. When you are done, choose A confirmation is displayed.
Save.

4.24.4 Copy Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598)

3 Company Code Make the following entries and choose Go:

Company Code: For example, 6410

4 Select a Recurring Journal Select the line for the recurring entry and choose Copy. The Copy Recurring Journal Entries screen dis-
Entry plays.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 99
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

5 Copy Recurring Journal Entry Change the value of any fields and choose Save. A confirmation is displayed.

4.24.5 Post Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a Gen-

eral Ledger Accountant.

2 Access the SAP Fiori Open Manage Recurring Journal Entries

App (F1598).

3 Company Code Make the following entries and choose Go:

Company Code: For example, 6410

4 Select a Recurring Mark the line of the recurring entry and The Posting Confirmation dialog box displays.
Journal Entry choose Post.

5 Post Recurring Choose Post. A posting confirmation is displayed. The posting status of the corresponding re-
Journal Entry curring journal entry is marked as successful.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 100
4.24.6 Delete Recurring Journal Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log onto the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Fiori App Open Manage Recurring Journal Entries (F1598)

3 Company Code Make the following entries and choose Go:

Company Code: For example, 6410

4 Select a Recurring Mark the line of the recurring entry to delete and The Confirmation dialog box displays.
Journal Entry choose Delete.

5 Post Recurring Journal Choose OK. A deletion confirmation displays. The corresponding recurring
Entry journal entry is removed.

4.25 Display Changes of Recurring Entry

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 101
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you display changes made to a recurring entry.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant.

2 Access the SAP Fiori Open Display Changes of Recurring Entry (FBD4). The Recurring Document Changes: Initial Screen dis-
App plays.

3 Enter Details Make the following entries and choose Continue:

Company Code: 6410
Document Number: 91XXXXXXXX
From Change Date: Optional <date of change>
Changed by: Optional

4 Select Changes Choose All Changes. The changes are displayed.

4.26 Audit Journal

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 102
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you run various auditing reports to ensure the correctness of your journal.

Prerequisite

Key features for this report:

● Run the Compact Journal report to provide an overview of journal entries that are entered within a given time period.
● Run the Journal report to list all journal entries that are entered within a given time period, and navigate to the Manage Journal Entries (F0717) app.
● Run the Display Journal Entry Changes report to show logs for changes that are made to journal entries since they are posted.
● Run the Check Multi-referenced Invoices report to list invoices if they are referenced in multiple journal entries.
● Run the Check Gaps in Document Numbers report to display all gaps that occur within a given time period.
● Run the Display Update Terminations report to display all system terminations that occur within a given time period.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Fiori App Open Audit Journal (F0997).

3 Enter Selection Criteria Make the following entries and choose Go: The Compact Journal report is displayed.
Company Code: 6410 Note You can switch to the Journal report to see the documents
Fiscal Year: <Current fiscal year> per posting date.
Ledger: 0L for leading ledger with local
GAAP

4 Display Changes to Journal Choose Display Journal Entry Changes. The report shows logs for changes that are made to journal entries

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 103
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Entries Check the report and go back. since they are posted

5 Check Multireferenced In- Choose Check Multi-Referenced Invoices. The report lists all documents in which the same reference was main-
voices Check the report and go back. tained.

6 Check Gaps in Journal Entry Choose Check Gaps in Journal Entry Number- The report displays all gaps that occur within a given time period
Numbering ing.
Check the report and go back.

7 Display Updated Termina- Choose Check Gaps in Journal Entry Number- The report displays all system terminations that occur within a given
tions ing. time period.
On the next page, choose Display Update Ter-
minations.
Note The Display Update Terminations button is enabled only if
Make the following entries: there are termination errors.
Creation Date:Creation date
Check the report and go back.

4.27 Journal Entry Analyzer

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The journal entry analyzer provides an overview of cumulated amounts of selected journal entries on G/L accounts. This can be grouped by various fields
from the header or line item segment, such as company code, fiscal year, posting date, business area, functional area, or profit center.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 104
Prerequisite

Journal entries are posted to the G/L accounts and the posting period selected in the report.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the Open Journal Entry Analyzer (F0956).

SAP Fiori
App

3 Enter Selec- Make the following entries and choose Go: In the Data Analysis pane, the system displays cumulated amounts and quantity of selected
tion Criteria Ledger: 0L for leading ledger or 2L for journal entries grouped by company code, G/L account, and posting date. The amounts are
IFRS listed in different currencies.

Company Code: 6410

Key Date: <key date>
Ledger Fiscal Year: <Current year>
Fiscal Period: for example, <current period>

4 Drilldown Choose Drilldown > Add Drilldown . The Select Fields dialog box is displayed.

5 Select Fields Select a specific dimension from the Available The list is refreshed and the new field is shown in the Data Analysis pane.
Fields list (for example, Cost Center), and
choose OK.

4.28 Clear G/L Accounts - Manual Clearing

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 105
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The transaction is used to post with clearing for open items.

Prerequisites

You must post a credit and debit position to the account that you want to clear. For example, use open-item-managed account 15200000 and post:
● Debit 61100000 (Payroll Exp. Salaries) with cost center 64101101 to Credit 15200000 (Salary and Wages Advances)

Caution Both postings must not contain a specific ledger group. See Post General Journal Entries (F0718) or a similar step.

Note The amounts for both postings should be the same, so that a clearing is possible.

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log On Log on to the Fiori Launchpad as a General Ledger Accountant.

2 Access the Fiori App Open Post General Journal Entries (F0718).

3 Enter Journal Entries Make the following entries:

Header
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transaction Currency: ZAR
Ledger Group: Must be empty!
Line 1

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 106
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment

G/L Account: for example, 61100000

Currency: ZAR
Debit: <amount>, for example, 100
Cost Center: 64101101
Line 2
G/L Account: for example, 15200000
Credit: <amount>, for example 100

4 Post Choose Post. The journal entries are posted.

Procedure

Make sure there's a posting to an open-item-managed account.

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open Clear G/L Accounts - Manual Clearing (F1579).

Fiori App

3 Enter Selection Make the following entries and choose Go: The selected G/L account displays.
Details Clear G/L Accounts: Without Ledger Groups
Company Code: 6410
G/L Account: For example, 15200000
Posted by: For example, today's date

4 Account Selec- Select the account to be cleared. The Clear G/L Accounts - Manual Clearing (F1579)
tion screen displays.

5 Enter Posting Choose the Post to G/L Accounts tab.

Details Make the following entries:
G/L Account: For example, 10010000
Credit Amount: For example, 100

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 107
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

6 Process Open Choose the Open Items tab. Items net to zero so that the document can be pos-
Items Ensure that the relevant open item is activated. ted with clearing.

In the Processing Status section, the Amount entered and Assigned must match,
and the Not assigned amount must be zero.

7 Save Choose Post. A new document is posted and the open item selec-
ted in the account is cleared.

4.29 Clear G/L Accounts

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The transaction is used to clear open items manually. If the balance of the items to be cleared isn't 0, you can create a residual item for overpayments/un-
derpayments.

Prerequisites

You must post a Credit and Debit position to the account you want to clear. For example, use open item-managed account 15200000 and post:
a) Debit 61100000 (Payroll Exp Salaries) with cost center 64101101 to Credit 15200000 (Salary and Wages Advances) and
b) Debit 15200000 (Salary and Wages Advances) to Credit 10010000 (Petty Cash)

Caution Both postings must not contain a specific ledger group! See Post General Journal Entries (F0718) or a similar step.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 108
 Note The amounts for both postings should be the same, so that a clearing is possible.

Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

1 Log On Log on to the Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori App Open Post General Journal Entries (F0718).

3 Enter Journal Entries Make the following entries:

Header
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 6410
Transactions Currency: ZAR
Ledger Group: Must be empty!
Line 1
G/L Account: for example, 61100000
Debit: <amount>, for example, 100
Cost Center: 64101101
Line 2
G/L Account: for example, 15200000
Credit: <amount>, for example, 100

4 Post Choose Post. The journal entries are posted.

5 Enter Second Document Repeat Steps 3–4 for debit account 15200000 and credit account 10010000 The journal entries are posted.

Procedure

Make sure that there's a posting to an open-item-managed account.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 109
Test Test Step Instruction Expected Result Pass / Fail /
Step Name Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the Open Clear G/L Accounts - Manual Clearing (F1579).

SAP Fiori App

3 Account In- Enter the G/L account to clear and choose the Go button.
formation G/L Account: For example, 15200000
Company Code: 6410

4 Clear Ac- To clear an account, in the Accounts (x) section, choose the Clear
count (>) button for the account.

5 Select Open In the Header section, enter the Document Currency ZAR. In the In the Items to Be Cleared section, the selected items are displayed.
Items Open Items section, select items to be cleared by choosing the
Clear button.

6 Save Choose Post. The open items selected in the account are cleared. Make a note of
the cleared document number for later use in resetting the cleared
item: ______

4.30 Reset Cleared Items

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 110
Purpose

In this activity, you reset a document that was mistakenly cleared.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori App Open Reset Cleared Items (F2223).

3 Enter Selection Criteria Make the following entries and choose Go:
Clearing Entry: <document number>
Company Code: 6410

4 Reset Cleared Item On the row for the cleared item, choose the > button at the right of the row. The Clearing Entry view is dis-
played.

5 Reset Choose Reset. The document is reset.

4.31 Clear Open Items Automatically

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 111
Purpose

In this activity, you periodically clear open G/L account items. The open items are posted as a result of normal postings to open-item-managed G/L accounts
and reset clearings. If the items have the same assignment and amount, they're cleared based on the G/L account. The clearing is posted on the clearing
date entered in the clearing run or on the date of the most recent document if selected.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log on Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Open Clear Open Items Automatically (F.13) . The Automatic Clearing screen displays.
Fiori App

3 Clearing Data Make the following entries and choose Execute: A clearing document is generated for each pair of open items cleared
Company Code: 6410 based on account, amount, and assignment.

Fiscal Year: <fiscal year>

Posting date: for example, from <one day in current month
to end of the month>
Select one of the following checkboxes:
● Select Supplier
● Select Customer
● Select G/L Accounts
Clearing date: for example, <last day of current month>
Test Run: Deselect

4.32 Currency Exchange Rates

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 112
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you update exchange rates. The exchange rates can be maintained each day or at the least, every month-end.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Account-
ant.

2 Access the SAP Fiori App Open Currency Exchange Rates (F3616).

3 Add an Exchange Rate Choose Create. The right pane expands to show the entry
Entry fields.

4 Enter Data Make the following entries and choose Create: You entered a new exchange rate.
Exchange Rate Type: M
From Currency: <foreign currency>, for example, USD
To Currency: <group currency>, for example, ZAR
Exchange Rate : <exchange rate>
Valid From: <validity date>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 113
4.33 Import Foreign Exchange Rates

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can access market data reference interest rates directly from a spreadsheet file and transfer the data.

Prerequisite

A spreadsheet program that supports .xlsx format (for example, Microsoft Excel 2013) is installed on your computer.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Open Import Foreign Exchange Rates (F2092).

Fiori App

3 Download Tem- Choose Download Template and choose OK. An XLSX file is downloaded.
plate

4 Prepare the Import Open the XLSX file, modify it as needed, and save

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 114
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

File the file for upload.

5 Select File to Im- Choose Browse… and select the upload file (in .xlsx Data from the test load file and a statistic of the records are displayed.
port format) The Status column displays any error or success symbols.

6 Start Import Choose Import. The system displays the message X entries have been imported
successfully.

4.34 Repost GR/IR Clearing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The app analyzes goods receipt/invoice receipt (GR/IR) clearing accounts at a specified key date, and generates adjustment postings if necessary. These are
needed to display the following business transactions correctly in the balance sheet:
● Goods delivered, but not invoiced
● Goods invoiced, but not delivered

Prerequisite

Data must be created by running the Procurement of Direct Materials (J45) test script, steps Post Goods Receipt for Purchase Order and Create Supplier In-
voice with PO/GR Relation or the Requisitioning (18J) test script, Confirm Receipt of Goods step and one of the Create Supplier Invoice steps.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 115
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Open Repost GR/IR Clearing (F.19). The Analyze GR/IR Clearing Accounts and Display Acquisition Tax screen
Fiori App displays.

3 Enter Account Se- Make the following entries and choose Execute: A report with line item information is displayed.
lection G/L account: For example, 21120000 If a batch input session is created, process it as described in the Process
Company Code: 6410 Batch Input Session section.

Parameters tab:
Key Date: <end of period>
GR/IR clearing: selected
Postings tab:
Create Posting: selected
Name of batch input session: <name>
Document date: <end of period>
Document type: for example SA
Posting date: <end of period>
Reversal posting date: <beginning of the next
period>

4.35 Run Balance Interest Calculation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 116
Purpose

In this activity, you calculate the account balance interest for G/L accounts in local currency.

Prerequisites

The G/L reference value interest rate values and interest calculation indicator must be created.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Run Balance Interest Calculation (F.52). The G/L Account Interest Scale
Fiori App screen displays.

3 Enter Data Make the following entries and choose Execute: The G/L account interest scale
G/L account section report displays.

Chart of accounts: YCOA

G/L account: for example, 18020000

Note If this account is not available in your country's chart of accounts, use another balance
sheet account (such as 10010000) for testing purposes.

Company code: 6410

Further Selections
Calculation period: for example, <Current period>
Currency: ZAR
Interest calculation indicator: 12
Output control
Date of the last interest run: <End of previous month>
Reference date: 1
Additional date: 3

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 117
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Standard interest calculation: Selected

Negative interest rates
Negative interest rates not allowed: Selected
Additional log
Additional log: Selected

4.36 Perform Foreign Currency Valuation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The total difference of all the open account items is posted to a balance sheet adjustment account, retaining the original account balance. The gains or losses
from exchange rate fluctuations from the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differ-
ences. If you perform an update run and enter a session name for the batch input session, you can run the session after it's created.

Note If Advanced Valuation is activated (the system displays an error message Advanced valuation active; you can no longer use the old re-
port. Message no. FINS_FI_CLS023 is raised) and there are no posting in P system, you can deactivate this; instead, you can run Perform Foreign
Currency Valuation (FAGL_FCV). To deactivate this, use the Activate Advanced Valuation [page ] 12 configuration step (available in the Manage Your So-
lution (F1241) app (for more information on accessing the configuration step, see the Activate Advanced Valuation topic).

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 118
Prerequisites

You must post a Credit and Debit position to an open item-managed account using a foreign currency for which the exchange rate at the time of the posting
is different from the exchange rate at the month end (when you execute the foreign currency valuation). Open items must be available in a foreign currency,
posted with a higher or lower exchange rate that the one that is currently applicable. To post a customer invoice in a foreign currency, use the Create Outgo-
ing Invoices (FB70) app, changing the exchange rate in the document header.
To see the exchange rates, you may either use the Maintain Exchange Rates(OB08) app or enter the exchange rate manually in the document you’re post-
ing. For more information about posting general journal entries, see the Post General Journal Entries [page ] 65 step.

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a

General Ledger Accountant.

2 Access the Open Perform Foreign Currency Valu-

SAP Fiori ation (FAGL_FCV).
App

3 Enter Data Make the following entries and choose Foreign currency postings in the system are represented in the financial statements with current date
Execute: valuation. Two types of documents are posted:
General Selections 1. Reporting period documents to represent revaluation
Company Code: 6410 2. Next period documents to reverse the first postings.
Valuation Key Date: <Current date> The system generates a Foreign Currency Valuation report showing the details of what accounts, by
document, were revaluated. The document data includes Amount in FC, Amount in loc. cur., Exch.rate
Valuation Area: ZA
(original), Exch.rate (new), Posting Date and New Difference.
Posting Mode
The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain
Test Run (No Database Update) Selec- or loss determination. The Adjustment accounts for AR and AP (Domestic, Foreign, and Intercompany)
ted get the off-set amount posted to the Gain/Loss account.

Note If you do not want to execute a

test run, you can post the valuation
immediately.

Posting Parameters
Determine Automatically: Selected

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 119
Test Test Step Instruction Expected Result Pass / Fail
Step Name / Com-
# ment

Open items: Subledger

Valuate Vendors: Selected
Valuate Customers: Selected
Open items: G/L Accounts
Valuate G/L Accounts: Selected

4.37 Post Currency Adjustments

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you adjust account balances in foreign currencies. The app is useful, for example, in environments with volatile exchange rates. You adjust
the account balances by entering amounts for specific currencies directly.

Note If needed, you can find a parallel workflow for currency adjustments in the Appendix. For more information, see the subtopics there under Parallel
Workflow - Currency Adjustment.

Prerequisite

You posted journal entries in foreign currency (for example, to the foreign currency bank account 10010000) previously.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 120
Procedure

Test Test Step Instruction Expected Result Pass/Fail/Com-

Step # Name ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Post Currency Adjustments (F1606).

Fiori App

3 Enter Docu- Make the following entries and choose Post: The document shows a zero amount in foreign currency
ment Data Header and your entered amount in local currency.

Journal Entry Date: <Current date>

Company Code: 6410
Posting Date: <Current date>
Transaction Currency: a foreign currency, for example, USD
Journal Entry Type: SA
Debits/Credits Cur.: Company Code Currency (10)
Line items 1
G/L Account: <account number>, for example, 11001000
Debit/Credit amount (Company Code Currency): <amount>, for example,
10 in the Debit field

Caution You may need to press Enter after entering a value in the
Debit or Credit fields to access the remaining fields.

House Bank /House Bank Account: <house bank> and <house bank ac-
count>, for example, ZABK1 / USDAC
Line items 2
G/L account: <account number>, for example, 22000000
Debit/Credit amount (Company Code Currency): <amount>, for example,
credit 10
Tax code (if required): <tax code>, for example, <Input Tax Code>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 121
4.38 Verify Currency Adjustments

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

As a daily transaction requester, you verify the currency adjustments made in the Post Currency Adjustments [page ] 120 step. After you verify the adjust-
ments, another user approves or rejects the currency adjustments.

Prerequisites

Execute the following two procedures.

Table 6: Manage Workflows
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access SAP Fiori Open Manage Workflows for Journal Entry Verification - In General Ledger The Manage Workflow view displays.
App (F2720).

3 Choose Workflow In the Workflows field, select Currency Adjustment Verification.

Type

4 Create Workflow Choose Create. The new workflow view displays.

5 Enter Workflow De- Make the following entries and choose Save: You saved the workflow.
tails Header tab:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 122
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

Workflow Name: for example, Currency adjustment verification

Properties tab:
Description: For example, Company code = 6410
Start Conditions tab: (add the following preconditions)
Company Code: 6410
Journal Entry Type: For example, SA
Account Group: For example, FIN
Step Sequence tab: (choose Add to add the first sequence step)
Step Name: Verify Currency Adjustment
Step Type: Verify Currency Adjustment
Recipients tab:
Role: for example, Group 1 for Verifying Currency Adjustment
Choose Add.
Add a second sequence step.
Step Name: Post Currency Adjustment
Choose Add.

6 Activate Rule Choose Save, then choose Activate. The currency adjustment verification is ac-
tivated.

Table 7: Manage Teams and Responsibilities

Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access SAP Open Manage Teams and Responsibilities For Journal Entry Verification -
Fiori App In General Ledger (F3932).

3 Create Team Choose Create. The Team view displays.

4 Enter Team Make the following entries:

Details General Information tab:
Name: for example, Currency Adjustment Verifier
Global ID: for example, 123

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 123
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

Status: Enabled
Type: FGCAV (FI Verify Currency Adjustment Team)

5 Enter Team Choose the Team Members tab.

Details

6 Enter Team Choose Create. A blank field displays below Business Partner.
Details

7 Enter Team Make the following entries and choose Save: The responsibility for the general journal entries ap-
Details Business Partner: For example, the local gl_accountant user proval workflow is defined.

Function: FGCAV_L1 (Group 1 for Verifying Currency Adjustment)

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Verify Currency Adjustments - For Requester (F4670A). The Verify Currency Adjustments view is dis-
played.

3 Create Adjust- If an adjustment posting doesn't exist, you can create one. To do so, choose Create. The Post Currency Adjustment app is opened. For
ment Posting more information on this activity, see the Post
(Optional) Currency Adjustments [page ] 120 step in this
test script.

4 Enter Details Make the following entries and choose Go: The Journal Entries pane shows a list of currency
Company Code: 6410 adjustment workflows. You can see the status of
the entries in the Status column.

5 View History To show the history for a journal entry, choose the clock button in the History column for
that entry. A dialog box is displayed with the workflow history. If a workflow is rejected,
you can choose the Comments tab in the dialog box to see the reason entered by the user

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 124
Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Com-
ment

who rejected it.

You can also view the processors. To do so, choose the processor button the Processor
column.

4.38.1 Withdraw Verify Currency Adjustments

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can withdraw the currency adjustments with Submitted and Approved status. You only can withdraw the entries that you submitted.

Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger

Accountant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 125
Test Test Step Name Instruction Expected Result Pass /
Step Fail / Com-
# ment

2 Access App Open Verify Currency Adjustments - For Requester The Verify Currency Adjustments view is displayed.
(F4670A).

3 Create Adjust- If an adjustment posting doesn't exist, you can create The Post Currency Adjustment app is opened. For more information on this
ment Posting one. To do so, choose Create. activity, see the Post Currency Adjustments [page ] 120 step in this test
(Optional) script.

4 Enter Details Make the following entries and choose Go: The Journal Entries pane shows a list of currency adjustment workflows. You
Company Code: 6410 can see the status of the entries in the Status column.

5 Select and With- In the Journal Entries table, for the document you want The system displays a Confirmation dialog box.
draw to withdraw, click the empty cell to the left of the row
and choose Withdraw.

6 Confirm With- To withdraw your document, choose Withdraw. The system displays the message You have withdrawn a journal entry.
drawal It might take some time to see the new status. Try refreshing the
page.
Upon refreshing the page, the status changes to Withdrawn.

4.39 Approve Verify Currency Adjustments (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 126
Purpose

You receive currency adjustments that must be checked before final posting. After checking the currency adjustments, you can either approve or reject with
a comment/ reason. Once you select and approve an adjustment, it disappears from the list. If a document is approved, posting of the adjustment is auto-
matically triggered.

Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the
system has the posting authorization check for the processor to approve the document. For more information, see the Activate Authorization Check for
Approval [page ] 11 step in the Preliminary Steps section of this document.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail / Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General

Ledger Accountant for South Africa General
Ledger Accountant role.

2 Access the Open Verify Journal Entries in General Ledger -

SAP Fiori For Processor (Inbox) (F2728).
App

3 Approve Select the Verify Currency Adjustments document The document is approved and posted.
Documents to be approved.
Note All approved documents are displayed in the Verify Journal Entries in General
Choose Approve.
Ledger - For Processor (Inbox) (F2728) app as well as in the Verify Currency Adjust-
ments - For Requester (F4670A) app.

4 Display Pos- Access the Manage Journal Entries (F0717) app, The approved document is listed.
ted Docu- make the following selections and choose GO:
ment Company Code: 6410
Ledger Group: <empty>
Journal Entry Type (optional): for example, SA
Journal Entry:
Document Date: (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 127
4.40 Forward Verify Currency Adjustments (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive currency adjustment documents that must be checked before final posting. After checking, you can forward the currency adjustment documents
to another processor to approve with a comment. The system checks the new processor's posting authorization for the company code. Once a document is
forwarded, it disappears from the list and goes to the new processor's inbox.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for
South Africa .

2 Access the SAP Open Verify Journal Entries in General Ledger - For Processor (Inbox) The My Inbox view displays.
Fiori App (F2728).

3 Forward Docu- Select the document to be forwarded and choose Forward. The Forward dialog box is displayed.
ments

4 Add Recipient Enter the name of the recipient and choose Search. The dialog box shows a list of matching names.

5 Select Recipient Choose the name of the recipient. The Forward dialog box changes to show the recipient
name and a new field.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 128
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

6 Add Reason Make the following entries and choose Forward: The document is forwarded.
Forward Note: <reason for forwarding, such as changing a G/L
account>

4.41 Reject Verify Currency Adjustments (for Processor- Inbox)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You receive currency adjustments that must be checked before final posting. After checking the adjustments, you can either approve or reject with a com-
ment or reason. Once you select and reject an adjustment, it disappears from the list and goes back to the requester.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for South Africa .

2 Access the SAP Fiori App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.

3 Reject Documents Select the document to be rejected. The document is rejected.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 129
Test Step Test Step Name Instruction Expected Result Pass / Fail / Comment
#

Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000

4.42 Edit a Rejected Verify Currency Adjustment (Requester)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

The currency adjustments must be checked before final posting. The adjustment you submitted is rejected. For it to be approved and posted, you must make
the changes requested by the approver.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Verify Currency Adjustments - For Requester (F4670A).
Fiori App

3 Select Journal Make the following entry and choose Go. The journal entries are listed.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 130
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Entry Company Code: 6410

4 Edit Rejected Double-click the desired rejected journal entry. The changed journal entry is resub-
Journal Entry Select the journal entry to be edited. mitted for approval.

Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L ac-
count 10010000 to 12540200.
Choose Submit.

4.43 Verify Data Flow

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You use error suspense handling when a direct posting through the Perform Foreign Currency Valuation (FAGL_FCV) app fails.

Prerequisite

You executed the Perform Foreign Currency Valuation (FAGL_FCV) app, but a posting indicates an error (for example, Cost Center is missing).

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 131
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.

2 Access the SAP Open Verify Data Flow (ACC_ECS_MAINTAIN). The Error Correction and Suspense Accounting Selection Screen dis-
Fiori App plays.

3 Make Entries Make the following entries and choose Execute. If there are no documents with errors, the system displays an empty
Co. Code of Pstd Doc.: 6410 list.

4 Process Error Select a line with an error and choose Start Pro- The Error Correction and Suspense Accounting: Processing of ECS
cessing. Items view is displayed.

5 Show Detail Select the line and choose Detail Screen. The ECS Item: Detail View view displays.

6 Correct Additional Choose Additional Input Fields. Make any necessary

Fields corrections.

7 Post Choose Save.

4.44 Post Tax Payables

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 132
Purpose

The output tax account can't normally be posted directly, meaning that a transfer posting for the account balance can't be made directly to the tax payable
account. You can use this app to pay tax amounts by posting the balances of input and output tax accounts to a tax payable account. The app doesn't re-
quire entry of a tax code, enabling you to make manual adjustments to tax accounts directly. Postings can be made in all relevant ledgers for the accounts
for which you're responsible.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Fiori Open Post Tax Payables (F1597).

App

3 Enter Header Details Make the following entries and press Enter:
Company Code: 6410
Journal Entry Date: <Current date>
Posting Date: <Current date>
Transaction Currency: ZAR
Journal Entry Type: <document type>, for example, SA

4 Enter Line Item De- Make the following entries and press Enter: The Post Tax Payable view is displayed.
tails G/L Account: for example, 22000000
Debit/Credit: <amount>

5 New Line Make the following entries and press Enter:

G/L Account: For example, 21503000
Debit/Credit: <amount>

6 Post Choose Post. You posted the tax amounts to a tax payable account
manually.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 133
4.45 Regroup Receivables/Payables

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

You must carry out adjustment postings in the following cases:

● Sorted list according to remaining terms
● Vendors with a debit balance and customers with a credit balance
● Modified reconciliation accounts or partners (VBUND)
The system processes all accounts that are maintained by open item management. For each transfer posting created, a reset posting is also included in the
session. For customer or vendor reconciliation accounts, the system posts to an adjustment account.
The report regroups the receivables and payables in accordance with the required sort method (SAP, for example) and performs transfer postings.

Prerequisites

You posted open items to customers and vendors. At the end of a fiscal year (period), you noticed that some customers have a credit balance and some ven-
dors have a debit balance. During the posting period, the reconciliation account of some customers or some vendors or their status (affiliated, associated, or
third party) has changed.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 134
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Accountant.

2 Access the SAP Open Regroup Receivables / Payables (FAGLF101). The Balance Sheet Supplement - OI - Analysis screen displays.
Fiori App

3 Enter Selection Make the following entries:

Criteria Company Code: 6410
Balance Sheet Key Date: <date, such as 12/31/
CurrentFY>
Sort method: SAP (EU 93 fin.stat guidelines)
Valuation Area: ZA for local GAAP
Postings tab:
Generate Postings: Selected
Document date: <date, such as 12/31/CurrentFY>
Journal Entry Type: SA
Posting date: <date, such as 12/31/CurrentFY>
Posting Period: 12
Reversal Document Type: SA
Reversal posting date: <date, such as 01/01/Cur-
rentFY + 1>
Reverse Posting Period: 01
Selections tab:
Account Type: D to K
Supplier: Supplier ID
Customer: Customer ID

4 Execute Choose Execute. The receivables and payables are regrouped.

If a batch input session is created, process it as described in the section
Process Batch Input Session.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 135
4.46 Process Batch Input Session

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This activity runs the batch input session.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Batch Input Sessions in My Area (SM35SA). The Batch Input: Session Overview view displays.
Fiori App

3 Select and Pro- Select the session to execute and choose the Process button. The Process Session XXXXX dialog box displays.
cess Session

4 Selection Cri- Select one of the following options and choose Process: Journal entries are posted and recurring documents are updated
teria ● Processing Mode: Select one of the options with processing data (next run on and number of runs).

Note If you select Process/foreground, you must press Enter

until the batch input session is completely processed. Note You can filter the list of batch input sessions by choosing
the tabs above the list.
● Additional functions: Select one or more of the options

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 136
4.47 Import Financial Plan Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you plan the balance sheet and P&L accounts.

Note After running this process, if you want to upload a second Excel file, exit the app and refresh your browser cache before you run the process again
with the second file.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori Open Import Financial Plan Data (F1711).
App

3 Download Template Choose Download Templates. The Download Templates dialog box displays.

4 File Parameters Make the following entries, then choose P&L Statement Planning: The Excel template file is downloaded.
Separator for .csv file: <select a separator character>

Note The P&L Statement Planning and Balance

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 137
Test Test Step Name Instruction Expected Result Pass / Fail /
Step Comment
#

Note Once you click the template link, the file is downloaded to your Sheet Planning templates are downloaded.
PC. Choose Close on the dialog box.

Note Repeat this step with Balance Sheet Planning.

5 Prepare the P&L State- Open the P&L Statement Planning template file in Excel, make the fol-
ment Planning Tem- lowing changes, and save it locally:
plate Plan Category; PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example 4
Company Code: 6410
Account Number: for example, 63003000
Amount in Global Currency: amount
Global Currency: for example, USD

6 Prepare the Balance Open the Balance Sheet Planning Template file in Excel, make the fol-
Sheet Planning Tem- lowing entries in the Balance Sheet Planning template file, and save it
plate locally:
Plan Category: PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example, 4
Company Code: 6410
Account Number: for example, 10010000
Amount in Company Code Currency: amount
Company Code Currency: for example, ZAR

7 Upload Excel File In the Source File field, choose the Browse .csv files button and choose The Excel file is uploaded and you can see data entered
the prepared Excel files. Afterward, choose Open. in the app.
Choose Import Source File.

Note The uploaded plan data can be displayed using

the Balance Sheet/Income Statement (F0708) app.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 138
4.48 Balance Sheet / Income Statement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you display the financial statement.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Fiori App Open Balance Sheet/Income Statement (F0708).

3 Enter Details Make the following entries and choose Go: The financial statement for the selected
Company Code: 6410 company code displays.

Ledger: 0L
Statement version: $ZA2
Statement Type: for example, Normal (Actual - Actual)
End Period: <current period>
Comparison End Period: <same period from previous
year>
Currency: ZAR

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 139
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

4 Display Financial Statement for Multiple Repeat the test by entering more than one company code The financial statement for multiple com-
Company Codes into the Company Code field. pany codes displays.

5 Balance Sheet Choose the Balance Sheet tab.

6 Export to PDF Choose the Create PDF Preview button. The financial statement is exported to PDF.

4.48.1 Dynamic Reclassification of Receivables/Payables

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you perform adjustment postings for the case of a sorted list according to remaining terms.
The system processes all accounts that are maintained by open item management. In the new design, there are no additional postings and adjustment ac-
counts.
The reclassification is realized in the financial statement. The same general ledger account (reconciliation account) is assigned in a different node, dependent
on maturity.

Prerequisites - Configuration Steps

You must execute the following prerequisites in the Preliminary Steps section:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 140
● Activate Advanced Valuation [page ] 12
● Define Financial Statement Version in Global Hierarchies [page ] 8
● Assign Financial Statement Versions to Accounting Principles [page ] 14

Prerequisite – Open Item Invoice

An open item invoice from vendors and for customers with a baseline date in the future exists in the system.
Based on the baseline date, the regrouping of customer/vendors is done and displayed in the Financial Statement Version.

Procedure

Process Step# Test Step Name Instruction Expected Result Pass / Fail / Comment

1 Log on Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori app Open Balance Sheet/Income Statement (F0708).

3 Enter Selection Criteria Make the following entries and choose Go:
Company Code: 6410
Ledger: 0L (any additional ledger for accounting principle for which FSV was assigned).
Statement Version: <FSV created earlier>
Statement Type: Normal(Actual - Actual)
End Period: 01 2020
Comparison Period: 01 2019
Currency: ZAR (company code currency)

4.48.2 Financial Statement Download and Printing

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 141
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you download and print the financial statement.

Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail/Com-

# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Account-

ant.

2 Access the SAP Fiori Open Balance Sheet / Income Statement - Multidimen-
App sional(F3084).

3 Enter Selection Cri- Make the following entries and choose Go: The Financial Statement - Grid-based screen dis-
teria Ledger: For example, 0L for Leading Ledger plays.

Company Code: 6410

Hierarchy ID: ZA99
From period: For example, 1
To period: For example, 10
Fiscal Year: <Current year>
Comparison ledger: For example, 0L for Leading Ledger
Comparison From Period: For example, 1
Comparison To Period: For example, 10
Comparison Fiscal Year: <Previous year>
Currency Type: 10 (Company Code Currency)
Plan Category: ACT01, Actual

4 Export to Excel In the upper right corner, choose Export to MS Excel. The financial statement is exported locally as an Ex-
cel file.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 142
4.49 Trial Balance

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you display the trial balance.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Trial Balance (F0996). A dialog box is

Fiori App displayed.

3 Enter Details Make the following entries and choose OK: The trial balance
Ledger: 0L for leading ledger with local GAAP is shown.

Company Code: 6410

Posting Date From: for example, <First day of current period>
Posting Date To: for example, <Last day of current period>

Note To display a readable amount of data in the chart, you can apply additional filters in the filter bar for G/L Ac-
count. This ensures that a reasonable data set is selected for graphical display.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 143
4.50 Year-to-Date Balances

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you view the year-to-date account balances.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access Open Year-to-Date Balances (W0177).

App

3 Enter De- Make the following entries and choose Go: The Data Analysis pane shows a list of matching account bal-
tails Ledger: <ledger> for example, 0L ances.

Ledger Fiscal Year: for example, <current year>

Company Code: <company code>
Posting Date: <posting date>

4 Naviga- In the top left of the view, choose Navigation Panel. The Navigation Panel pane is shown on the left side of the
tion Panel screen.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 144
Test Test Step Instruction Expected Result Pass / Fail /
Step Name Comment
#

5 Profit In the Available Fields section of the Navigation Panel pane, for the Profit Cen- The Profit Center field is added to the Rows section of the
Center ter field, choose the Add field to rows axis button to the left of the field name. Navigation Panel and is added to the data view in the right
pane.

6 Reorgan- In the Navigation Panel pane, in the Rows section, drag and drop Profit Center The data view in the right pane is updated to reflect the order
ize Fields above G/L Account. change. The grouping is now organized by profit centers.

4.51 Balance Carryforward Status

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you can view the status of the balance carryforward jobs.
The balance carryforward run (which carries forward account balances for all currencies into the new fiscal year) is automatically scheduled two weeks before
the start of a new fiscal year and opening balance for a fiscal year are made available. Balances are also automatically updated whenever postings are made
to the previous fiscal year. To handle postings that are made while a balance carryforward run is in process, balances are carried forward one day after the
automatic balance carryforward is activated.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 145
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Balance Carryforward Status (F4683).

Note Alternately, if you are logged into an SAP GUI system, you can use transac-
tion code FAGLGVTR.

3 Enter De- Make the following entries and choose Go: The Balance Carryforward Status pane shows a
tails To Fiscal Year: <fiscal year to which balances are carried forward> list of results.

Company Code: For example, 6410

4 Review Log Analyze the Status column for the jobs. To view detailed status for a particular job, The Log Details view displays the detailed status
click the status message for that job. for the selected job.

4.52 Display Journal Entries - in T-Account View

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This app uses t-account visualization control to help accountants to better understand the impact of a selected set of accounting documents that are typically
related (such as originating from the same business process).

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 146
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad

as a General Ledger Accountant.

2 Access the SAP Open Display Journal Entries - In T-

Fiori App Account View (F3664).

3 Enter Account- Make the following entries and The system displays the accounting document details in the left pane, and shows the affected ac-
ing Document choose Go: counts in the right pane. The required fields are automatically populated based on the journal
Journal Entry: <accounting docu- entry.
ment number>

4.53 Statement of Changes in General Ledger

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you analyze the general ledger account postings by transaction type.
The Statement of Changes in General Ledger (W0162) app displays G/L accounts in combination with transaction types to let you analyze the account bal-
ance movements in more detail. The accounts and transaction types used in the app depend on the selected type of statement of changes. The type collects
all settings for a specific statement of change (for example, for statement of changes in equity or provisions or others).

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 147
The statement of changes type is defined in the system configuration and includes the assignment of relevant GL accounts via semantic tags and the rele-
vant transaction types. The relevant G/L accounts aren't directly assigned to the statement of changes type. A semantic tag is used instead. The semantic
tag must first be defined and assigned to one or several nodes or accounts in an account hierarchy.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access Open Statement of Changes in General Ledger (W0162). The Statement of Changes view is displayed.
the SAP
Fiori App

3 Enter De- Make the following entries and choose Go: The Data Analysis pane shows the relevant data, including G/L ac-
tails Statement of Changes Type: <statement of changes type> for ex- counts, transaction types, and amounts. This corresponds to the struc-
ample, SOC ture defined in the Preliminary Steps section. Transaction types and ac-
counts are displayed in the table.
Ledger: <ledger>, for example, 0L
Company Code: 6410
Fiscal Year: <current year>
To Period: for example, 012
Currency Type: for example, 10

4 Review Review the statement of changes.

Data

Note To display additional fields, you can choose Drilldown and select
the additional fields (such as Profit Center, Controlling Area, and so
on) to display.

Note If you want to analyze content in a different app, select a row in

the Data Analysis pane and choose Jump to in the upper right corner
of the pane. From the Jump to menu, choose the desired app to view
and analyze the content.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 148
4.54 Perform Advanced Foreign Currency Valuation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you perform advanced foreign currency valuation.

Note If there are no postings in the productive system, you can deactivate Advanced Foreign Currency Valuation.

Note If you want to run advanced foreign currency valuation for a different ledger, you must create a financial statement version for that ledger (based
on YCOA) first, then assign it and YCOA to the accounting principle together.

Prerequisites

Ensure that you've maintained the following settings in the Preliminary Steps section:
● Define Rules for Advanced Foreign Currency Valuation [page ] 18
● Assign Rules for Foreign Currency Valuation to Accounting Principles [page ] 21
● Assign Semantic Tags to Financial Statement Versions [page ] 17
• Only the G/L accounts assigned to the semantic tag; FX is included in the foreign currency valuation run.
Ensure that a different exchange rate is maintained for each period to test the foreign currency valuation.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 149
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Open Schedule General Ledger Jobs (F1927). The Application Jobs view is displayed.
Fiori App

3 New Job Choose Create. The New Job: Advanced Foreign Currency Valuation view is displayed.

4 Selection Cri- Make the following entries and choose Step 2:

teria for Step 1 Job Template: Advanced Foreign Currency Valuation
Job Name: Advanced Foreign Currency Valuation

5 Selection Cri- Make the following entries and choose Step 3:

teria for Step 2 Start Immediately: Selected

6 Selection Cri- Make the following entries and choose Schedule: The run is scheduled.
teria for Step 3 Company Code: 6410 Note If you want to use a different ledger (such as 2L or 3L), see
Ledger: 0L the Note in the Purpose statement above for more information.
Valuation Key Date: <last day of the current month>
Update Run: Selected

Note If Update Run is selected, the run is done as a produc-

tive run. If it's deselected, the run is done as a test run.

5 Review Results To review details of the foreign currency valuation, choose Log
or Results.

4.55 Credit-Risk-Based Impairment

Test Administration

Customer project: Fill in the project-specific parts.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 150
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

Due to the new impairment model of IFRS 9, Expected Credit Losses (ECL) on Trade Receivables are calculated using a provision matrix, where fixed provi-
sion rates apply depending on the number of days that the trade receivable is outstanding. For the calculation of the provisioned amounts, you can periodi-
cally perform a valuation run to calculate the bad debt expense posting for overdue item.

Prerequisites - Configuration Steps

Execute the following prerequisites in the Preliminary Steps section:

● Activate Advanced Valuation [page ] 12
● Define Aging Increments for Advanced Valuation [page ] 22
● Assign Risk Class in Business Partner Master Data [page ] 23
● Assign Semantic Tags to Financial Statement Versions [page ] 24
● Define Rules for Impairment [page ] 25
● Assign Rules for Impairment to Accounting Principles [page ] 28
● Write-off functionality is currently not supported.

Prerequisite – Advanced Foreign Currency Valuation Run

Execute the Perform Advanced Foreign Currency Valuation [page ] 149 test procedure.
Posting Date used for the Credit-Risk-Based Impairment must be the same values used in Perform Advanced Foreign Currency Valuation.

Prerequisite – Open Customer Invoice

Open receivables exist in the system that satisfy the risk class requirements, based on number of days overdue.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 151
Procedure

Process Test Step Name Instruction Expected Result Pass / Fail / Com-
Step# ment

1 Log on Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.

2 Access the SAP Fiori Open Schedule General Ledger Jobs (F1927).
app

3 Create Impairment Choose Create.

Run

4 Template Selection Make the following entries and choose Step 2:

Job Template: Post Credit-Risk-Based Impairment
Job Name: Post Credit-Risk-Based Impairment

5 Scheduling Options Make the following entries and choose Step 3:

Start Immediately: Selected

6 Parameters Make the following entries and choose Schedule: The log is created, and the result of the process is
Selection Parameters section: displayed.

Company Code: 6410

Ledger: 0L
Key Date Parameters section:
Key Date: Selected (only if you use it)
Valuation Key Date: Last day of previous month
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date : Last day of previous month
Processing Options section:
Test Run: Selected (to run in test mode)
Update Run: Selected (to run in update mode)

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 152
4.56 Post B/S Reclassification

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you post the balance sheet reclassification.

Prerequisites

Ensure that you've executed the following preliminary steps:

● Activate Advanced Valuation [page ] 12(mandatory)
● Define Aging Increments for Advanced Valuation [page ] 29 (optional)
● Define Rules for Balance Sheet Reclassification [page ] 30 (mandatory for G/L accounts and Reclassification Method assignment)
● Assign Reclassification Rules to Accounting Principles [page ] 35 (optional)
You should have receivables and payables invoices that should be reclassified based on credit/ debit balance available in the system.

Procedure

Process Test Step Name Instruction Expected Results Pass / Fail / Com-
Step# ment

1 Log on Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Fiori app Open Schedule General Ledger Jobs (F1927).

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 153
Process Test Step Name Instruction Expected Results Pass / Fail / Com-
Step# ment

3 Create New Run for Reclassification Choose Create. The New Job view is dis-
played.

4 Create New Run for Reclassification Make the following entries and choose Step 2:
Job Template: Post B/S Reclassification
Job Name: Post B/S Reclassification

5 Scheduling Options Make the following entries and choose Step 3:

Start Immediately: Selected

6 Enter Selection Criteria and Schedule Make the following entries and choose Schedule:
Job Company Code: 6410
Ledger: 0L
Key Date Parameter section:

Note Select either Key Date or Dynamic Key Date per your use
case.

Key Date: Selected (only if you use it)

Valuation Key Date: <last day of previous month>
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date: <last day of previous month>
Process Options section:

Note Select either Test Run or Update Run per your use case.

Test Run: Selected (to run in test mode)

Update Run: Selected (to run in update mode)

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 154
4.57 Balance Validation

4.57.1 Schedule Balance Validation Jobs

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you schedule a balance validation job.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Schedule Balance Validation Jobs - G/L Accounting (F7470). The Application Jobs view is displayed.

3 Create Job Choose Create. The New Job: Balance Validation for G/L Ac-
counting view is displayed.

4 Template Se- Make the following entries and choose Step 2:

lection Job Template: Balance Validation for G/L Accounting
Job Name: Balance Validation for G/L Accounting

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 155
Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

5 Scheduling Make the following entries and choose Step 3:

Options Start Immediately: Selected

6 Parameters Make the following entries and choose Schedule: The balance validation job is scheduled.
Rule Group: <rule group>
Ledger: <ledger>
Currency: <currency code>
Fiscal Year: <fiscal year>
Fiscal Period: <fiscal period>

Note In the Entity Selection area, you can select the relevant radio button to run the
rules by Company Code, Profit Center, or Cost Center.

4.57.2 View Balance Validation Results

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you view the results of the balance validation job.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 156
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access Open View Balance Validation Results (F6387).

App

3 Enter De- Make the following entries and choose Go: The Validation Results pane displays a
tails Company Code: 6410 list of job results.

Ledger: <ledger you used in prior step>

Enter additional fields as needed to filter the results.

4 View De- Click anywhere in the row for one of the job results. The View Balance Validation Results
tails view is displayed.

5 View Res- Rules that ran successfully are hidden by default. In the Result filter above the Result pane, The Result pane shows the details of
ults choose the Success checkbox to view rules that ran successfully. the balance validation job.

6 Details For one of the rows, choose > (Details) at the right of the row. The right pane opens and displays res-
ults for that specific rule.

7 Back Choose Back.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 157
5 Appendix

5.1 Display Tax Information Per Country/Region

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This activity displays the tax information for the selected country/region per each tax code and tax type.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Logon Log on to the SAP Fiori launchpad as a Configuration Expert - Busi-

ness Process Configuration.

2 Access the SAP Open Display Tax Information per Country (S_ALR_87012365). The Tax information (Country) screen displays.
Fiori App

3 Enter Selection Make the following entries:

Criteria Country ID: ZA
Chart of accounts: YCOA
Tax grouping version: SVAT

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 158
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Display details immediately: <Selected>

4 Execute Choose Execute. The tax information for the selected country/region is dis-
played per each tax code.

5.2 User Specific Settings for Alternative Chart of Account

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

This activity displays the user specific options for journal entries Use Alternative Chart of Account.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.

2 Access the SAP Open Edit Options for Journal Entries - My Settings (F2130). The Edit User-Specific Options for Journal
Fiori App Entries screen displays.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 159
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

3 Enter Selection Select the Use alternative Acct checkbox.

Criteria

4 Choose Close Choose Close . This change can take several minutes.

Note After you make the setting, you can use the Post General Journal Entries
(F0718) app to verify the effectiveness.

5.3 Schedule General Ledger Jobs

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

To provide an alternative approach to manual month-end closing at the single app level, this app allows customer to create jobs to execute one or more
month-end steps sequentially to perform once at the month end.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Account-

ant.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 160
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

2 Access the SAP Fiori Open Schedule General Ledger Jobs (F1927). The Application Jobs screen displays.
App

3 Create a new job Choose Create. The New Job: Advanced Foreign Currency Valuation
screen displays.

4 Enter Data Make the following entries and choose Step 2: The job is created and started immediately.
Template Selection:
Job Template: Foreign currency valuation
Job Name: Foreign currency valuation

5 Enter Data Make the following entries and choose Step 3:

Scheduling Options
Start immediately: Selected

6 Enter Data Make the following entries and choose Schedule:

Parameters - General Selections :
● Company Code:6410
● Valuation Key Date: <date>
● Valuation area:
● Postings area:
● Update Run: Selected
● Determine Automatically: Selected
● Open Items: Subledger area:
● Valuate Vendors: Selected
● Valuate Customers: Selected
● Open Items: G/L Accounts area:
● Valuate G/L Accounts: Selected Choose Schedule .

7 Check Job Status After the job is finished, choose Details (>) for the row of your The job log is displayed.
completed job.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 161
5.4 Schedule General Ledger Jobs - Carry Forward Balances

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you confirm that Balance Carry Forward is run for the current fiscal year.
Balance Carry Forward is an automated process (executed automatically by the system on a predefined schedule) without any customer interaction, per-
formed at year end. However, if you want to perform the balance carry forward earlier than the automated process, you can use this new application job.

Prerequisites

Before executing this step, check that the Confirm Takeover Date Information step in the Asset Accounting (J62) test script is completed.

Procedure

Test Test Step Instruction Expected Result Pass / Fail / Com-

Step # Name ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Schedule General Ledger Jobs (F1927). The Application Jobs view is dis-
played.

3 Create Choose Create.

4 Enter De- Make the following entries and choose Step 2:

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 162
Test Test Step Instruction Expected Result Pass / Fail / Com-
Step # Name ment

tails Job Template: Balance Carryforward

Job Name: Balance Carryforward

5 Enter De- Make the following entries and choose Step 3:

tails Start Immediately: Selected

6 Enter De- Make the following entries and choose Schedule: You scheduled the job run as a test
tails Ledger: <ledger>, for example, 0L run.

Company Code: 6410

Carry Forward to Fiscal Year: <fiscal year>
Test Run: Selected

7 Review Res- To review the results of your test run, find your run in the Jobs pane and choose the arrow but-
ults ton to the right of its row.

8 Run Details Choose the Run Details tab. Review the log status.

9 Productive To perform a productive run, repeat this process, but deselect Test Run. You scheduled the job run as a pro-
Run ductive run.

5.5 Regrouping and Aging

5.5.1 Bank Account Grouping

Purpose

In this activity, you set up accounts on the Assets and Liabilities sides for bank account grouping.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 163
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Manage Global Hierarchies (F2918).

3 Import Hierarchy Choose Import Hierarchy. The Import Hierarchy dialog box is displayed.

4 Enter Details Make the following entries and choose OK: The Create a Hierarchy Based On XXXXX dia-
Source: Maintain Financial Statement Versions log box is displayed.

Financial Statement Version ID: <financial statement version>

5 Enter Details Make the following entries and choose Create: The hierarchy timeframe is created.
Hierarchy ID: <hierarchy ID>
Hierarchy Description: <description>
Valid From: <select a date in the past>
Valid To: 12/31/9999

6 Details On the row for the new hierarchy, choose Details (>). The right pane expands to show the hierarchy.

7 Edit Choose Edit.

8 Hierarchy Choose the Hierarchy tab.

9 Enter Details Make the following entries and choose Save:

Aging: <aging group>
Allow Contra Node and Bank Account Grouping: Selected

10 Timeframe Choose the Timeframe tab.

11 Edit Choose Edit.

12 Expand Asset Expand the subnodes under Assets to a level where you want to create your ac- The Add Node dialog box is displayed.
Subnodes count grouping. At the right of the row, choose + (Add).

13 Enter Details Make the following entries and choose OK:

ID: <ID>
Description: <description>

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 164
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

14 Add For the node you just created, choose + (Add). The Add Node dialog box is displayed.

15 Enter Details Make the following entries and choose OK: The account numbers are added to the sub-
G/L Account: Selected node you created.

From G/L Account: <G/L account numbers>

16 Expand Liabilities Expand the subnodes under Liabilities to a level where you want to create your ac- The Add Node dialog box is displayed.
Subnodes count grouping. At the right of the row, choose + (Add).

17 Enter Details Make the following entries and choose OK:

ID: <ID>
Description: <description>
Credit: Selected
Contra Node: <select the node you created on the Assets side>
Bank Account Grouping: Selected

18 Save Choose Save.

19 Activate Choose Activate. The bank account groupings are set for the
chosen accounts in the hierarchy.

20 Stay in the App Stay in the app.

5.5.2 Regrouping for Aging

Purpose

In this activity, you set up regrouping for aging.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 165
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Resume App You are resuming the activity from the prior topic.

2 Expand Nodes Expand the subnodes under Assets to the node you want to modify, then The Change Node dialog box is displayed.
choose the name of the node.

3 Reclassification In- Choose the Reclassification Increment field. The Select: Reclassification Increment dialog
crement box is displayed.

4 Select Increment Select the increment you want to assign (for example, CURRENT).

5 Accept Choose OK.

6 Repeat Repeat steps 2 to 5 to set up other increments (for example, NON-CURRENT).

7 Save Choose Save.

8 Repeat Repeat these steps for grouping the aging for subnodes under Liabilities.

5.6 Review Verify General Journal Entries (Optional)

Purpose

In this activity, you set up and execute the workflow to review the verify general journal entries process.

Note Before you execute the process, you must set up the workflows and teams.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 166
Prerequisite – Manage Workflows

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Manage Workflows for Journal Entry Verification - In General Ledger (F2720) .

3 Copy Existing Select the radio button for General Journal Entry Verification workflow and choose Copy. The Copy Workflow view is
Workflow displayed.

4 Name Copied Change the Workflow Name field as needed (for example Review General Journal Entry
Workflow Verification).

5 Enter Details Make the following entries:

Description: Review General Journal Entries - CoCd xx10 Amount >=100 Acct
Group=FIN
Start Conditions tab:
Company Code: 6410
Threshold Amount in Company Code Currency: <threshold amounts>, for example, 100
Account Group: FIN
Journal Entry Type: SA

6 Add Reviewer Step In the Steps pane, in the Review Steps area, choose Create. The New Step view is dis-
played.

7 Add Reviewer Step Make the following entries and choose Create:
Step Name: <step name>
Step Type: Review General Journal Entry
Role: <reviewer's role>

8 Save Choose Save.

9 Activate Choose Activate.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 167
Prerequisite – Manage Teams

Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

2 Access App Open Manage Teams and Responsibilities For Journal Entry Verification - In General
Ledger (F3932).

3 Create Team Choose Create.

4 Enter Team De- Make the following entries:

tails Team Information tab:
Name: <name>, for example, General Journal Entry Verify Reviewer
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled

5 Enter Team De- Choose the Team Members tab.

tails

6 Enter Team De- Choose Create (located above the Team Members area). The Select: Business User dialog box is
tails displayed.

7 Enter Team De- Make the following entries and choose OK:
tails Business Partner: For example, the local gl_accountant user
Functions: <function for reviewing the verify general journal entries>

8 Create Team At the bottom of the view, choose Create. The responsibility for the reviewer is
defined.

Procedure

Test Test Step Instruction Expected Result Pass / Fail / Com-

Step # Name ment

1 Log On Log on to the SAP Fiori launchpad as the user from the Business Partner field in the Manage Teams
prerequisite above.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 168
Test Test Step Instruction Expected Result Pass / Fail / Com-
Step # Name ment

2 Access App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view is dis-
played.

3 Review In the left pane, select an inbox item to review. The item displays in the right
pane.

4 Review Review the verify general journal entry item. When you are done, exit the app.

Accounting and Financial Close (J58_ZA)

Purpose PUBLIC 169
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbut-
tons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction
codes, table names, and key concepts of a programming language when they are surrounded
by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names
of variables and parameters, source text, and names of installation, upgrade and database
tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they
appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with
appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R . © 2024 SAP SE or an SAP affiliate company. All rights re-
served.
No part of this publication may be reproduced or transmitted
in any form or for any purpose without the express permis-
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Some software products marketed by SAP SE and its distribu-
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These materials are provided by SAP SE or an SAP affiliate
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SAP and other SAP products and services mentioned herein
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See www.sap.com/copyright for additional trade-

Accounting and Financial Close (J58_ZA) mark information and notices.
Purpose PUBLIC 170