ARTIFICIAL INTELLIGENCE

PROJECT
LOG BOOK
ACADEMIC YEAR: 2024-2025
AI PROJECT
LOG BOOK

PROJECT NAME : EPS CHATBOT

SCHOOL NAME : EVEREST PUBLIC SCHOOL
YEAR/CLASS : 2024-245 / XII-A
TEACHER NAME : MRS SINRAN KAUR
RAINA
TEACHER E-MAIL:

TEAM MEMBERS NAMES AND GRADES :

• UTKRISHTHA VERMA
• VAIBHAV SARDANA
• FIZA CHOUDHARY
• KHUSHI RAWAT
• SHREYA SHUKLA
This document is our Project Log Book , and it will be where you
record your ideas , thoughts answer as you work to solve a local
problem using AI .
Make a copy of the document in your shared drive and work through
it digitally with your team. You can also print a copy of the document
and submit a scanned copy once you have completed the project
logbook. Feel free to add pages and any other supporting material to
this document .

Refer to the AI Project Guide for more details about what to do at

each step of your project.

Team Roles
2.1 Who is in your team and what are their
roles ?
ROLES ROLE DESCRRIPTION TEAM MEMBERS NAME

Schedules the task

Project Leader among the team
UTKRISHTHA
members , ensures the VERMA
task is completed on
time , resolves doubts
(if any) ,
And one source of
contact.

Decides upon the data

DATA EXPERT required, type of data
VAIBHAV
 for training them model
, collects the data ,
SARDANA
ensures the type of data
and its authenticity
Collects questions from
Information the end users which
FIZA
Researcher need to be answered , CHOUDHARY
look for those questions
and then prepare a
report which will be
passed to the project
leader
Will create the design
Designer and the flow of how to
KHUSHI RAWAT
go about making the
solution for the
problem statement
Works to build the
Prototype model ,train it followed
SHREYA
builder by testing the efficiency SHUKLA
and accuracy of the
/coder /teser model.

2.2 communication plan

Will you meet face-to-face, online or a mixture of each to

communicate? How often will you come together to share your
progress? Who will set up online documents and ensure that
everyone is contributing? What tools will you use for
communication?
2.3 Project Plan
THE FOLLOWING TABLE IS A GUIDE FOR PROJECT PLAN . YOU MAY USE THIS OR CREATE
YOUR OWN VERSION USING A SPRESDSHEET WHICH YOU CAN PASTE INTO THIS SECTION .
YOU CAN EXPAND THE ‘NOTES’ SECTION TO ADD REMINDERS , THINGS THAT YOU NEED TO
FOLLOW UPON , PROBLEMS THAT NEED TO BE FIXED URGENTLY , ETC.

Phase Task Planne Plann Actual Actual Actual Who is Notes /

d start ed start end duratio responsibl remark
date end date date n e s
date (hours,
minutes
)

Preparing Coursew 02-08- 07-08- 02-02- 07-08- 10 All team

the project ork 24 24 24 24 hours members
readings

Setting 02-08- 07-08- 02-08- 05-08- 15 All team

up team 24 24 24 24 hours members
folder on
shared
drive
Defining Backgrou 02-08- 02-08- 02-08- 02-08- 4 hours All
the nd 24 24 24 24 members
problem reading

Research 02-08- 02-08- 02-08- 02-08- 20 Team

issues in 24 24 24 24 hours members
our
commun
ity

Team 03-08- 03-08- 03-08- 03-08- 3 hours

meeting 23 23 23 23
to
discuss
issues.

Section-3 03-08- 03-08- 03-08- 03-08- 3 hours

of 24 24 24 24
logbook

Rate 3/3
yourselv
es

Understan Identify 03-08- 03-08- 03-08- 03-08- 3 hours

ding the users 24 24 23 24
users

Meeting 04-08- 04-08- 04-08- 04-08- 4 hours

with 24 24 23 24
users

Intervie 04-08- 04-08- 04-08- 04-08- 3 hours

w with 24 24 23 24
user(1)

Intervie 05-08- 05-08- 05-08- 05-08- 3 hours

w with 24 24 23 24
user (2)
etc.
2.4 Team Meeting Minutes(create one for each
meeting held )
 Date of meeting: 21-09-2024

 Who attended: Utkrishtha Verma , Vaibhav Sardana, Fiza Choudhary

Who wasn’t able to attend: NA

Purpose of meeting: Planning on how to develop the Chabot App Items discussed:

1. What language will be the app be in and what frameworks will it use.
2. /to do
3. /to do Things to do (what, by whom, by when) 1./to do 2./to do 3./to do

Date of meeting: 27-09-2024

 Who attended: Utkrishtha Verma , Vaibhav Sardana, Fiza Choudhary,khushi rawat

Who wasn’t able to attend: shreya shukhla

Purpose of meeting: Planning on how to develop the Chabot App Items discussed:

4. What language will be the app be in and what frameworks will it use.
5. /to do
6. /to do Things to do (what, by whom, by when) 1./to do 2./to do 3./to do
 Date of meeting: 29-09-2024

 Who attended: Utkrishtha Verma , Vaibhav Sardana, Fiza Choudhary

Who wasn’t able to attend: NA

Purpose of meeting: Planning on how to develop the Chabot App Items discussed:

7. What language will be the app be in and what frameworks will it use.
8. /to do
9. /to do Things to do (what, by whom, by when) 1./to do 2./to do 3./to do

Date of meeting: 5-10-2024

 Who attended: Utkrishtha Verma , Vaibhav Sardana,

Who wasn’t able to attend: NA

Purpose of meeting: Planning on how to develop the Chabot App Items discussed:

10. What language will be the app be in and what frameworks will it use.
11. /to do
12. /to do Things to do (what, by whom, by when) 1./to do 2./to do 3./to do
Date of meeting: 10-10-2024

 Who attended: Utkrishtha Verma , Vaibhav Sardana, Fiza Choudhary

Who wasn’t able to attend: NA

Purpose of meeting: Planning on how to develop the Chabot App Items discussed:

13. What language will be the app be in and what frameworks will it use.
14. /to do
15. /to do Things to do (what, by whom, by when) 1./to do 2./to do 3./to do
3. Problem Definition
3.1 List important local issues faced by your school
or community

In our school and community, the main issues include a lack of

accessible study materials, unavailability of timely information
on school policies or events, and limited awareness of
extracurricular activities. Additionally, parents and students
often face difficulties in quickly addressing their school-related
queries outside of school hours.

3.2 Which issues matter to you and why?

Issues like lack of accessible study materials, unavailability of
timely information on school policies or events, and limited
awareness of extracurricular activities.
3.3Which issue will you focus on ?
We will focus on creating an AI-based chatbot to provide instant
answers for school-related queries, easing communication
between the school, students, and parents

3.4 Write your team’s problem statement in the format

below .
How can we help students and parents find a way to access school-
related information anytime so they can stay informed and engage
with school activities more effectively

4
Rate yourself :-
Problem definition
• Point –a local problem is described
• Point – a local problem which has not been successfully solved
before is described .

• Point – a local problem which has not been fully solved before
is explained in detail with supporting research .

The Users
4.1 Who are the users and how are they affected
by the problems?
Our users are students and parents who often need information
about fees, school hours, sports facilities, or study materials.
They currently lack an easy way to get this information outside of
school hours, which impacts their ability to plan effectively.

4.2 What have you actually observed about the

users and how the problems affect them ?
Students and parents find it challenging to get accurate, timely
information from school due to limited communication channels,
which leads to missed opportunities for participation in events
and delays in important preparations.

4.3 record your interview questions here as well

as responses from users ?
1. What difficulties do you face in accessing school
information?
o Response: "Information on fees or school timings isn’t
readily available when needed."
2. Would a virtual assistant make it easier for you?
o Response: "Yes, especially for queries that don’t
require visiting the school."
3. How often do you need school-related information outside
school hours?
o Response: "Almost weekly, especially for updates on
events and deadlines."
5. Brainstorming

5.1 Ideas

How might you use the power of Al/machine

learning to solve the users' problem by
increasing their knowledge or improving their
skills?
Al Idea #1

Al Idea #2

Al Idea #3

Al Idea #4

Al Idea #5