Practical No: 4 How to use Microsoft Word

1. Opening Microsoft Word

 Windows: Click the Start button, type "Microsoft Word" into the search bar, and click on the
program when it appears.
 Mac: Open Launch pad, type "Word" in the search bar, and click on the Word app.

2. Creating a New Document

 Open Word, and when it starts, you'll be presented with a blank document by default. If not,
click "New" and then select "Blank Document."
 You can also create a document from a template (e.g., resumes, reports, or flyers) by choosing
one of the options in the template gallery.

3. Saving a Document

 First time: Click on the File menu in the top-left corner, then select Save As. Choose the location
where you want to save the file (e.g., on your computer, in OneDrive, etc.).
 Subsequent saves: Simply click the Save icon in the upper left, or press Ctrl + S or Cmd + S to
save your document.

4. Basic Formatting

 Text Formatting:
Select the text you want to format and use the tools on the Home tab.

 Bold: Ctrl + B
 Italic: Ctrl + I
 Underline: Ctrl + U
 Font size: Use the drop-down menu next to the font name to adjust the size.
 Font style: Choose from a variety of fonts in the font list.

 Paragraph Formatting:

 Alignment: Align text left, center, right, or justify by using the corresponding icons in the
Home tab.
 Line Spacing: Adjust the line spacing using the icon in the Paragraph section of the
Home tab (e.g., single, 1.5, double spacing).
 Bullets/Numbering: For lists, use the bullet or numbering options.

5. Inserting Elements

 Pictures: Go to the Insert tab, click Pictures, and select the image you want to add from your
computer or an online source.
  Tables: Click the Insert tab, then select Table and choose how many rows and columns you
need.
 Page Break: To start a new page, go to the Insert tab and click Page Break.
 Hyperlinks: Select the text you want to link, right-click, and choose Link to add a hyperlink to a
website or another document.

6. Spell Check and Grammar

 Word automatically checks spelling and grammar as you type, highlighting errors with a red
(spelling) or blue (grammar) underline.
 To run a manual spell check, go to the Review tab and click Spelling & Grammar.

7. Using Headers and Footers

 Header: Go to the Insert tab, click Header, and choose a style. You can add page numbers,
dates, and other elements.
 Footer: Similarly, click Footer to add information at the bottom of each page, like page numbers
or document titles.

8. Page Layout and Margins

 To adjust the layout of your document (such as orientation, size, and margins), go to the Layout
tab.

Orientation: Switch between Portrait (vertical) and Landscape (horizontal).

Margins: Choose from predefined margin settings (Normal, Narrow, and Wide) or set
custom margins.

9. Adding Comments and Track Changes

 Track Changes: In the Review tab, click Track Changes to see edits and revisions made by others
in a document.
 Comments: Select text, then click New Comment in the Review tab to leave a comment for
yourself or others.

10. Printing Your Document

 Go to the File menu and select Print. This will allow you to preview your document before
printing and choose printer settings.
 You can select the number of copies, page range, and more before clicking the Print button.

11. Saving as PDF

 If you want to save your document as a PDF, go to File > Save As and choose PDF from the list of
file types.
12. Undo and Redo Actions

 Undo: If you made a mistake, press Ctrl + Z

 Redo: To reverse an undo, press Ctrl + Y

13. Using Word for Collaboration

 If you're working on a document with others, you can collaborate in real-time if your document
is saved to One Drive or SharePoint.
 Click Share in the upper-right corner to invite others to edit the document or comment.

14. Shortcuts for Efficiency

 Select all text: Ctrl + A

 Cut: Ctrl + X
 Copy: Ctrl + C
 Paste: Ctrl + V

These are just the basics, but Microsoft Word has a lot of powerful features, such as mail merge,
advanced table creation, styles, and macros for more complex tasks. You can always explore these in the
Insert, Design, References, and Review tabs as you become more familiar with the program.