PROCEDURE FOR Doc. No.
AK/QMS/SSR/15
PURCHASING & SELECTION Rev. No. : 00
OF NEW SUPPLIER & Date : 01.09.2024
Page : 1 of 3
SUPPLIER RATING
1. Purpose: To establish a procedure for Purchasing so as to ensure that all Materials are
Purchased only from approved Suppliers only and continually improving the
performance of the purchasing process.
2. Scope: Applicable to all Purchasing activities.
3. Responsibility: Purchase In charge
4. System:
Sl. No. Activity Input Output Responsibility
PURCHASING OF PRODUCTION
MATERIALS
1 Prepare Purchase Order based on Purchase Purchase Purchase Purchase I/C
Plan, Daily Stock register & Approved Plan Order
Supplier List and send the same to the Daily Stock
Supplier. Report, List
of Approved
Suppliers
2 Receive Material as per Purchase order in Purchase Material Store I/C
the Store (Refer Procedure for Stores) Requisition Receipt at
Store
PURCHASING OF CONSUMABLE
STORES
3 Based on the Purchase Requisition from Information Purchase of Purchase I/C
various Departmental in charges through from Store Material
Store deptt, procure the item as per the need through
date of the Department. Material
Requisition
4 If the purchased material found not O.K List of Return of Purchase I/C
(information from store), return the same to Approved items to
the supplier along with “Non-Conformity Suppliers Supplier
Report to Supplier. Non-
Confirmation
Report to
Development of Supplier QMS Supplier
All the suppliers will be insisted for ISO
5 9001:2015 Quality Management System List Of Copy of ISO Purchase I/C
Certifications as a minimum. Those Approved Certification
suppliers who are not in a position to go for Supplier of Supplier
certification, a Supplier Development Plan
will be prepared & the suppliers will be
developed as per the plan.
Prepared By : Approved By :
PROCEDURE FOR Doc. No. AK/QMS/SSR/15
PURCHASING & SELECTION Rev. No. : 00
OF NEW SUPPLIER & Date : 01.09.2024
Page : 2 of 3
SUPPLIER RATING
S. No. Activity Input Output Responsibility
6 An Audit plan & Audit Check Sheet is List of Audit plan Purchase I/C
prepared to verify the QMS at the Supplier Approved
end. (Non-ISO 9001 certified Suppliers Supplier Audit Check
Only) Sheet
7 The joint Audit is carried out with QA in Audit plan Execution of Purchase I/C
Supplier End as per Audit Plan & Audit Audit Check Audit at &
Check Sheet. Sheet Supplier End Head QA
8 SELECTION OF NEW SUPPLIER
Based on the Performance Data of existing
Supplier and / or the increased material Increase in Identification Purchase I/C
Requirement (Due to increase in Business), Business of Potential
identify the potential Suppliers. Supplier
Issue “Supplier Capability Form” to the
9 Potential Supplier and receive the same Potential Supplier Purchase I/C
from them. Supplier Capability
Report
Select the Supplier based on the “Supplier
10 Capability Report” and monitors their Supplier Supplier Purchase I/C
Capability in terms of Quality, Delivery and Capability Performance
consistency etc. Report Data
Review Supplier performance data and
11 update Approved supplier List based on the Supplier Updation of Purchase I/C
Supplier Performance. Performance Approved
Data Supplier List
Verification of Purchased Product
12 Inspect and test all incoming materials as Procedure for Receiving
per Procedure for “Quality Control”. Quality Inspection Head (Q.A)
Control Report
QSP-20
Prepared By : Approved By :
PROCEDURE FOR Doc. No. AK/QMS/SSR/15
PURCHASING & SELECTION Rev. No. : 00
OF NEW SUPPLIER & Date : 01.09.2024
Page : 3 of 3
SUPPLIER RATING
S. No. Activity Input Output Responsibility
13 Supplier Rating
On a monthly basis the supplier Quality Supplier Purchase
performance is calculated based Rating Performance I/C
on the following basis. Delivery
Quality Rating rating
Delivery rating Warranty
Warranty Claims Claims
Field returns Field returns
Excess freight Excess
Based on the supplier rating, the freight
suppliers are graded as follows:
A- 76 to100%
B- 56% to 75%
C- 46% to 55%
D- <45%
If any supplier falls under C or
D Category, the supplier will be
audited as per the supplier
development plan and
improvement actions are
planned for them as per the
procedure for Supplier Quality
Management System
Development.
Prepared By : Approved By :
