A PROJECT REPORT

On

Project: Database Management System

Submitted by

ADITYA PRABHAKAR (38)

UJWAL KUMAR RAY (22)
ADAN AZEMERI (46)
DIVYANSHU SHARMA (47)

Under the Guidance of

Mr. Vivek Sahu

Information Technology

Lala Lajpat Rai Bal Mandir SR. SEC School

Pundag, Ranchi

June, 2024
 Lala Lajpat Rai Bal Mandir SR.
SEC School
Pundag, Ranchi

Name :- Aditya Prabhakar

Class:- X “A”
Roll no :- 38
Subject :- IT (Information Technology)
 Lala Lajpat Rai Bal Mandir SR.
SEC School
Pundag, Ranchi

Name :- Ujwal Kumar Ray

Class:- X “A”
Roll no :- 22
Subject :- IT (Information Technology)
 Lala Lajpat Rai Bal Mandir SR.
SEC School
Pundag, Ranchi

Name :- Adan Azemeri

Class:- X “A”
Roll no :- 46
Subject :- IT (Information Technology)
 Lala Lajpat Rai Bal Mandir SR.
SEC School
Pundag, Ranchi

Name :- Divyanshu Sharma

Class:- X “A”
Roll no :- 47
Subject :- IT (Information Technology)
Acknowledgement
It is our great privilege to express my profound and sincere
gratitude to our Project Supervisor Mr. Vivek Sahu for providing
me with very cooperative and precious guidance at every stage
of the present project work being carried out under his
supervision. His valuable advice and instructions in carrying out
the present study have been a very rewarding and pleasurable
experience that has greatly benefitted us throughout our work.
We would also like to pay our heartiest thanks and gratitude to
Dr. P.K. Thakur , and all the faculty members of the Information
Technology, Lala Lajpat Rai Bal Mandir SR. SEC School
for various suggestions being provided in attaining success in
our work.
We would like to express our earnest thanks to our colleagues
their valuable assistance being provided during our project work.
Finally, we would like to express our deep sense of gratitude to
our parents for their constant motivation and support throughout
our work.
Introduction:

In this project, we will design a Student Database

Management System using Open Office Base. This will
allow us to manage student data by creating a table with
multiple fields and then performing operations like
displaying records, inserting data, and retrieving specific
information. The project will also include generating a
report of the data.
This guide will include a step-by-step process on how to:

1.Create a table named STUDENT with at least five

fields.

2.Perform SQL queries for displaying records and

inserting data.

3.Create a report summarizing the data.

Table of Contents:
Project Overview
Tools Required
Creating a Table in Design View

o Defining Fields in the "STUDENT" Table

o Adding Records to the Table

Executing Queries

o Display all records

o Insert a new record
o Display record of student with roll number 3
o Display records of students in class X
o Display record of the student named ANUJ

Steps to Create a Report in Open Office

Base
Conclusion
Future Enhancements
 1. Project Overview:

In this project, we aim to create a basic Student Database

Management System using Open Office Base. This
system will allow users to:

 Store information about students.

 Retrieve data based on specific conditions like roll

number, class, or name.

 Insert new records and modify existing ones.

 Generate reports from the stored data.

This project will provide a hands-on understanding of basic

database operations using Open Office Base.
2.Tools Required:

 Open Office Base: A free, open-source

database management system that helps
in creating, managing, and querying
databases.

 Basic SQL Knowledge: Although

OpenOffice Base has a graphical
interface, knowing SQL will allow you to
perform operations through direct queries.
3.Creating a Table in Design
View:

We will now create a table named STUDENT

in Design View to store student details. This
table will have at least five fields: ROLLNO,
NAME, CLASS, MOBILE, and an additional
field of your choice.
Step-by-Step Guide to Create the Table:

1. Open Open Office Base:

o Launch Open Office Base on your

computer. Choose "Create a new
database" if you are starting a new
project.

2. Navigate to Tables:
 o On the left panel, click on "Tables" to
enter the section where you can create
a new table.

3. Create Table in Design View:

o Click on "Create Table in Design

View" to open the table design
interface.

4. Define Fields and Data Types:

o In the design view, you need to add

the following fields:
Field Data Type Description
Integer The unique roll number for each student (Primary Key)
ROLL NO.

NAME Text (VARCHAR) The full name of the student

CLASS Text (VARCHAR) The class the student is enrolled in (e.g., X, XI, XII)

MOBILE Text (VARCHAR) The student's mobile phone number

ADDRESS Text (VARCHAR) The home address of the student

o ROLLNO should be set as the Primary

Key to ensure that each student has a
unique roll number

5. Save the Table:

o After defining the fields, save the table

by clicking on "File > Save" and give it
a name like STUDENT.
Final Table Structure:

Field Data Type Description

ROLL NO. Integer Unique roll number for each student

NAME Text (VARCHAR) Full name of the student

CLASS Text (VARCHAR) Class the student is currently enrolled in

MOBILE Text (VARCHAR) Mobile number of the student

ADDRESS Text (VARCHAR) Address of the student

Adding Records to the

Table:

Now that the table has been created, we will

add some records to it.
1. Open the Table:

o In the Tables section, right-click on

STUDENT and select "Open" to start
entering data.

2. Enter Data:

o Enter the following sample records

ROLL NO NAME CLASS MOBILE ADDRESS

1 SUMIT XII 123547 123 Street Name

2 AMIT X 254874 456 Avenue Name

3 ANUJ X 587455 789 Boulevard Name

4 MINI XI 658474 101 Lane Name

3. Save Records:

o Once you have entered the records,

save the data by closing the table.
 6. Executing Queries:

Now that the STUDENT table has been

populated with data, we can run queries to
retrieve and manipulate the data.

1. Display all the records of the

table:

To display all the records in the STUDENT

table, use the following SQL query:

This query will return all the rows in the

STUDENT table
 2. Insert one record of your choice:

Let’s insert a new record (ROLLNO: 5,

NAME: RAJ, CLASS: XI, MOBILE: 768945,
ADDRESS: 102 New Street) into the
STUDENT table:

This query inserts a new student named RAJ

into the table.

3. Display record of the student

whose roll number is 3:
To retrieve the record of the student with
ROLLNO = 3, use the following query:

This will return the record of ANUJ, who

has roll number 3.

4. Display record of students who

are in class X:

To display the records of all students who are

currently in Class X, use the following query:
This will display the details of AMIT and
ANUJ, who are enrolled in Class X.

5. Display the record of the student

named ANUJ:

To display the record of the student named

ANUJ, use this query:

This will return the record of ANUJ.

6. Steps to Create a Report in

OpenOffice Base:
Once the table is created and data has been
added, we can generate a report
summarizing the student information.

Step-by-Step Guide to Create a Report:

1. Open the Report Wizard:

oIn OpenOffice Base, navigate to the

Reports section and click on "Use
Wizard to Create Report".

2. Select the Table:

oIn the wizard, choose STUDENT as

the table to create the report from.

3. Select Fields:
 oSelect all the fields (ROLLNO, NAME,
CLASS, MOBILE, ADDRESS) that you
want to include in the report.

4. Organize Fields:

oYou can organize the fields in the

report and set any sorting preferences,
such as sorting by ROLLNO or NAME.

5. Choose Layout:

oSelect the layout for your report. You

can choose between tabular or
columnar formats.

6. Finish:
 oClick Finish to generate the report.
The report will be displayed and you
can save it for future use.

6. Conclusion:

In this project, we successfully created a

Student Database Management System using
OpenOffice Base. We:

 Created a table in Design View with essential

fields.

 Added sample data to the table.

 Executed SQL queries to retrieve and manipulate

the data.
  Generated a report summarizing the student
information.

This project demonstrates the fundamental concepts

of database management, table creation, and
querying using OpenOffice Base.
REFERENCES:
Book :

1. Information technology by (AVARTAN)

2. All in one by (ARIHANT)
3. Master in IT by (EDUCART)

Website:

1. Wikipedia.com

https://en.wikipedia.org/wiki/Information_technology
2.datacamp.com

https://www.datacamp.com/?
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EiwAh4t5K2XbFipBAmPsh9OxHGxZ6g0UQEjfLE
QaRkANEZFI0Gi30rAyV3LF7BoC7BwQAvD_BwE

3.teamwork.com

https://www.teamwork.com/blog/types-of-it-
projects/