UNIT-9

Microsoft Excel 2007

Microsoft Excel 2007
 MS-Excel stands for Microsoft Excel which is
developed by Microsoft Corporation of U.S.A. It is
a popular spread sheet data based program. It is
used to prepare different types of Sheets such as
Salary Sheet, Budget Sheet, Mark Sheet, Bill
Preparation, Pie-Chart, Column Chart, Line Chart,
bar chart etc.
 The application file of this program is excel.exe &
the file created in this program extension is .xlsx.
 Worksheet: - A grid of Rows and Columns is called
worksheet. The large working area of a workbook is
called worksheet. There are 1,048,576 rows and 16,384
columns in a worksheet.
 Workbook: - Workbooks are containers that hold one or
more worksheets. Keeping all sheets that are related to a
project in one file reduces the need to maintain different
files.
 Rows: - The rows in a worksheet are numbered from top
to bottom along the left column of the worksheet.
 Column: - The columns are labeled from left to right with
letters.
 Cell: - The intersection between row and column is
called Cell.
 Cell Reference: - It is the address of a cell denoted to
using the column label followed by the row number. In a
spreadsheet terminology a cell‘s column co-ordinate is
called the cell reference e.g. A2.
 Cell Range: - It is an area or collection of number of
defines cells into a worksheet e.g. A1:E15.
 Active Cell: - When you select a cell by clicking it with
the mouse, or moving to it using the keyboard, it
becomes the active cell. The name Box, on the left of
the formula bar displays the reference of the active cell.
To Start Microsoft EXCEL 2007
Steps:-
 Click on Start
 Click on Programs.
 Click on Microsoft Office
 Click on Ms Excel.
OR
 Click on Start
 Click on Run
 Then a dialog box will appears
 Type Excel
 Click on OK.
Insert a new worksheet
 To quickly insert a new worksheet at the end of the
existing worksheets, click the Insert Worksheet tab at
the bottom of the screen.

 To insert a new worksheet before an existing worksheet,

select that worksheet, and then on the Home tab, in the
Cells group, click Insert, and then click Insert Sheet.

 You can also right-click the tab of an existing worksheet,

and then click Insert. On the General tab, click
Worksheet, and then click OK.]
 Rename a worksheet
 On the Sheet tab bar, right-click the sheet tab that you
want to rename, and then click Rename.

Delete a worksheet
 On the Home tab, in the Cells group, click the arrow next
to Delete, and then click Delete Sheet.

You can also right-click the sheet tab of the worksheet that
you want to delete, and then click Delete.
Formula:-
 Bill Amount=Quantity * Rate
 Total Amount=Sum(First Bill Amount: Last Bill
Amount)
 Discount 5% = Total Amount * 5%
 After Discount Amount=Total Amount- Discount 5%
 Vat 13%= Total Amount * 13%
 Net Amount=After Discount Amount + VAT 13%
Salary Sheet
 Formulas:
1. Traveling Allowance 10%=10%*B.Salary
2. House rent allowance 12%=12%*B.Salary
3. Medical Allowance 10%=10%*B.Salary
4. Gross Salary= sum(B.Salary:Medical all.)
OR
=Basic Salary+TA+HA+MA
Note:- Condition for Income tax:
B.Salary>=90000 10%*B.Salary
B.Salary<90000,B.Salary>=50000 5%*B.Salary
B.Salary<50000,B.Salary>=30000 2%*B.Salary
Otherwise 0
5.Income Tax
=If(and(B.Salary>=90000),10%*B.Salary,
if(and(B.Salary<90000,B.Salary>=50000),5%*B.Salary,
if(and (B.Salary<50000,B.Salary>=30000),2%*B.Salary,0)))
6. Provident Fund=10%*B.Salary
7. Net salary= Gross salary-Income tax-Provident fund
Formula:-
1. Total Unit=Current Unit – Previous Unit
2. Excess Unit= Total Unit – Minimum Unit
3. Excess Charge= Excess Unit * 7.50 (Let excess
charge be Rs 7.50)
4. Total Charge=If(Total Unit>=20, Total Unit-20,0) *
7.50 +80
Formula:-
1. Total Call=Current call-Previous Call
2. Excess Call=Total call-Minimum Call
3. Excess Charge= Excess call * 2 (Let Excess call
be Rs 2 per call)
4. Total Charge=If(Total Call>=275, Total Call-
Minimum Call,0)*2+300
5. Vat 13 %= Total charge * 13%
6. Net Charge=Total Charge + Vat 13%
Result Sheet
Formula:-
1. Total=Sum(First marks: Last Marks)
2. Percent=Total/8
3. Result=If(min(First Marks: Last
Marks)>=32,"Pass","Fail")
4. Division= If(And(Result="Pass",Percent>=80),"Distinction",
If(And(Result="Pass", Percent>=60),"First ",
If(And(Result="Pass", Percent>=45),"Second",
If(And(Result="Pass", Percent>=32),"Third", "Fail"))))
Remarks= If(division="Distinction" , "Excellent",
If(division="First","Very-Good",
If(division="Second","Good",
If(division="Third" , "Satisfactory", "Try-Again"))))
Use table templates
You can use table templates to insert a table that is based
on a gallery of preformatted tables. Table templates contain
sample data to help you visualize what the table will look like
when you add your data.
Click where you want to insert a table.
On the Insert tab, in the Tables group, click Table, point to
Quick Tables, and then click the template that you want.

Replace the data in the template with the data that you
want.
Use the Table menu
Click where you want to insert a table.
On the Insert tab, in the Tables group, click Table, and
then, under Insert Table, drag to select the number of
rows and columns that you want.
Use the Insert Table command
You can use the Insert Table command to choose the
table dimensions and format before you insert the table
into a document.
Click where you want to insert a table.
On the Insert tab, in the Tables group, click Table, and
then click Insert Table.

Under Table size, enter the number of columns and

rows.
Under AutoFit behavior, choose options to adjust the
table size.
Add a row above or below
Click in a cell above or below where you want to add a
row.
Under Table Tools, on the Layout tab, do one of the
following:
To add a row above the cell, click Insert Above in the Rows and
Columns group.
To add a row below the cell, click Insert Below in the Rows and
Columns group.
Add a column to the left or right
Click in a cell to the left or right of where you want to add a
column.
Under Table Tools, on the Layout tab, do one of the
following:
To add a column to the left of the cell, click Insert Left in the Rows
and Columns group.
To add a column to the right of the cell, click Insert Right in the
Rows and Columns group.
Delete a row
Select the row that you want to delete by clicking
its left edge.
Under Table Tools, click the Layout tab.
In the Rows & Columns group, click Delete, and
then click Delete Rows.
Delete a column
Select the column that you want to delete by clicking its
top gridline or top border.

Under Table Tools, click the Layout tab.

In the Rows & Columns group, click Delete, and then
click Delete Columns.
 Insert a picture or clip art
Insert clip art
Steps:-
 On the Insert tab, in the Illustrations group, click Clip Art.
 In the Clip Art task pane, in the Search for text box, type a
word or phrase that describes the clip art that you want, or
type in all or some of the file name of the clip art.
 To narrow your search, do one or both of the following:
 To limit the search results to a specific collection of clip art, in the
Search in box, click the arrow and select the collection you want to
search.
 To limit the search results to clip art, click the arrow in the Results
should be box and select the check box next to Clip Art.
 In the Clip Art task pane, you can also search for
photographs, movies, and sounds. To include any of those
media types, select the check boxes next to them.
 Click Go.
 In the list of results, click the clip art to insert it.
Insert a picture from a file
Steps:-
 Click where you want to insert the picture.
 On the Insert tab, in the Illustrations group, click
Picture.

 Locate the picture that you want to insert.

 Double-click the picture that you want to insert.
 By default, Microsoft Word embeds pictures in a
document. You can reduce the size of a file by
linking to a picture. In the Insert Picture dialog
box, click the arrow next to Insert, and then click
Link to File.
 Add or delete bookmarks
A bookmark identifies a location or a selection of text
that you name and identify for future reference
Add a bookmark
Steps:-
 Select the text or item to which you want to assign a
bookmark, or click where you want to insert a
bookmark.
 On the Insert tab, in the Links group, click Bookmark.
 Under Bookmark name, type or select a name.
 Go to a specific bookmark
Steps:-
 On the Insert tab, in the Links group, click Bookmark.
 Click either Name or Location to sort the list of
bookmarks in the document.
 Click the name of the bookmark that you want to go to.
 Click Go To.
Delete a bookmark
Steps:-
 On the Insert tab, in the Links group, click Bookmark.
 Click the name of the bookmark you want to delete, and
then click Delete.
 To delete both the bookmark and the bookmarked item
(such as a block of text or other element), select the
item, and then press DELETE.
 Create a hyperlink
Microsoft Office Word creates a hyperlink for you when
you press ENTER or the SPACEBAR after you type the
address of an existing Web page, such as
www.contoso.com.
Create a customized hyperlink to a document,
file, or Web page
 Select the text or picture that you want to display as the
hyperlink.
 On the Insert tab, in the Links group, click Hyperlink .
 You can also right-click the text or picture and then
click Hyperlink on the shortcut menu.
Insert page numbers
You can choose from various page numbering designs that
are available in the gallery.
Steps:-
 Insert page numbers or Page X of Y page numbers
 On the Insert tab, in the Header & Footer group, click
Page Number.
 Click Top of Page, Bottom of Page, or Page Margins,
depending on where you want page numbers to appear
in your document.
 Choose a page numbering design from the gallery of
designs. The gallery includes Page X of Y options.
Remove page numbers
Steps:-
 On the Insert tab, in the Header & Footer group,
 Click Page Number.
 Click Remove Page Numbers.
Insert headers and footers
Headers and footers are areas in the top, bottom, and
side margins (margin: The blank space outside the
printing area on a page.) of each page in a
document.
Steps:-
 On the Insert tab, in the Header & Footer group,
click Header or Footer.
 Click the header or footer design that you want.
 Type text in Header or Footer section
 The header or footer is inserted on every page of the
document.
Add WordArt
 On the Insert tab, in the Text group, click
WordArt, and then click the WordArt style
that you want.
 Type your text in the Text box.
 You can customize the shape surrounding
the WordArt as well as the text in the
WordArt.
Insert a symbol
Steps:-
 Click where you want to insert the symbol.
 On the Insert tab, in the Symbols group, click Symbol.
 Do one of the following:
 Click the symbol that you want in the drop-down list.
 If the symbol that you want to insert is not in the list,
click More Symbols. In the Font box, click the font
that you want, click the symbol that you want to insert,
and then click Insert.
 Click Close.
Insert a special character
Steps:-
 Click where you want to insert the special
character.
 On the Insert tab, in the Symbols group, click
Symbol, and then click More Symbols.
 Click the Special Characters tab.
 Click the character that you want to insert,
and then click Insert.
 Click Close.
Insert a page break
You can insert a page break anywhere in your
document, or you can specify where Microsoft Word
positions automatic page breaks.
Steps:-
 Click where you want to start a new page.
 On the Insert tab, in the Pages group, click Page
Break.
 Change or set page margins
Page margins are the blank space around the edges of the
page.
Steps:-
 On the Page Layout tab, in the Page Setup group, click
Margins.
 Click the margin type that you want. For the most common
margin width, click Normal.
 When you click the margin type that you want, your entire
document automatically changes to the margin type that you
have selected.
 You can also specify your own margin settings. Click
Margins, click Custom Margins, and then in the Top,
Bottom, Left, and Right boxes, enter new values for the
margins.
Set margins for facing pages
When you choose mirror margins, the margins of the
left page are a mirror image of those on the right
page. That is, the inside margins are the same width,
and the outside margins are the same width.
 Steps:-
 On the Page Layout tab, in the Page Setup group,
click Margins.
 Click Mirrored.
 To change the margin widths, click Margins, click
Custom Margins, and then, in the Inside and
Outside boxes, enter the widths that you want.
Set gutter margins for bound documents

A gutter margin setting adds extra space to the side

margin or top margin of a document that you plan to
bind. A gutter margin helps ensure that text isn't
obscured by the binding.
Steps:-
 On the Page Layout tab, in the Page Setup group,
click Margins.
 Click Custom Margins.
 In the Multiple pages list, click Normal.
 In the Gutter box, enter a width for the gutter margin.
 In the Gutter position box, click Left or Top.
Insert Hyphen
When you use automatic hyphenation, Office Word
2007 automatically inserts hyphens where they are
needed. If you later edit the document and change
line breaks, Office Word 2007 will rehyphenate the
document.
Steps:-
 Make sure that no text is selected.
 On the Page Layout tab, in the Page Setup group,
click Hyphenation, and then click Automatic.
 Add a border to a page
Steps:-
 On the Page Layout tab, in the Page Background group,
click Page Borders.
 Make sure you are on the Page Border tab in the Borders
and Shading dialog box.
 Click one of the border options under Settings.
 To specify that the border appears on a particular side of a
page, such as only at the top, click Custom under Setting.
Under Preview, click where you want the border to appear.
 Select the style, color, and width of the border.
 To specify an artistic border, such as trees, select an option
in the Art box.
 Click on Ok
Remove a border from a page
Steps:-
 On the Page Layout tab, in the Page Background
group, click Page Borders.
 Make sure you are on the Page Border tab in the
Borders and Shading dialog box.
 Under Setting, click None.
Insert a footnote or an endnote
 Microsoft Office Word automatically numbers
footnotes and endnotes for you, after you specify a
numbering scheme.
Keyboard shortcut:- To insert a subsequent footnote, press
CTRL+ALT+F. To insert a subsequent endnote, press CTRL+ALT+D.
Steps:-
 In Print Layout View, click where you want to insert
the note reference mark.
 On the References tab, in the Footnotes group,
click Insert Footnote or Insert Endnote.
