No.

_______

School-Based Child Protection Committee

Functionality Indicators Monitoring Tool

Name of School: ______________________________________________________________________

Address: (Barangay, Municipality/City, Province) ____________________________________________
School ID: ___________________________________________________________________________
District: _____________________________________________________________________________
Designation/Position: ___________________________________________________________________

This is a self-assessment tool designed to monitor and help strengthen the child protection committee in the
school/s in accordance with the Department of Education’s Child protection and Anti-Bullying policy.

To answer the tool, put a check () on the appropriate box/space: Yes, if the indicator is met; No, if the
indicator is not met; Not sure if status of indicator is not known or is either Yes or No,

Findings will be based on the scores and their corresponding functionality level. These will also be the
basis for the plan of action by the school and the assistance from the different levels of Deped.

Indicator is met:
Functionality Indicators YES NO NOT
SURE
1. ORGANIZATION AND COORDINATION
a) Establishment/Reorganization of the Child Protection Committee (CPC)
1. Immediate assistance on how to convene the CPC was sought.
2. There is a list of CPC members
3. Meeting with possible CPC members had been scheduled
4. The orientation for identified CPC members had been scheduled
5. The CPC was organized and convened.
6. CPC members were identified and their names posted in school
7. Turnover of reports and other CPC documents to the new CPC was done
8. New CPC members oriented on the functions and work of CPC
9. CPC members have identified and divided the tasks among themselves
10. CPC has a clear organizational chart
11. CPC members have reviewed its functions
12. CPC members have analyzed the Child protection situation in the school
13. CPC holds quarterly meetings to discuss appropriate interventions/responses to
school problems on bullying and child abuse cases, as well as updating on status of
the CPC plan
14. CPC has written orientation material/guidebook for CPC members
(printed/digital)
15. Each CPC member has a copy of the orientation material/guidebook

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
(printed/digital)
16. CPC has a strategic goal or VMG and plan (3 years; and an annual plan with
tasking based on Child Protection situation analysis)
17. 90-100% of planned meetings of the CPC are conducted
18. 80-100% of annual objectives/targets in plans accomplished
19. CPC has clear mechanisms for ensuring protection of Children with disabilities
20. CPC has integrated the responsibilities of CPC from DO 55 2013 (anti-bullying)
and DO 18, 2015 restorative justice panel (RJP re CICL) and other child protection
policies of DepEd
21. Has clear plans for strengthening the child protection system in school
1.a TOTAL COUNT
b) Coordination mechanism
1. Immediate assistance on how to develop coordination mechanism on child
protection was sought.
2. Has mapped out available resources in their community for possible
linkages/networking for cases needing referrals
3. Has identified specific areas of work for coordination/collaboration with other
agencies or service providers
4. Has informal or initial coordination arrangements for referral system with WCPD,
LSWD, LHO, other agencies or non-government organizations
5. Actively coordinates with the Schools District/Division office
6. Has formal coordination mechanism (e.g. MOA), with the LHO, WCPD, LSWD,
private practice counselling (Psychiatrist, Psychologist) for the referral services.
7. Actively coordinates with the Schools District/Division office
8. Has implemented cooperative/collaborative work
9. Coordination mechanism for planning, implementation, monitoring and
assessments have been formalized and functioning of this mechanism is reviewed
and disseminated
1.b TOTAL COUNT
2. POLICIES AND GUIDELINES
a) Child Protection policy and operational guidelines
1. Immediate assistance on how to develop coordination mechanism on child
protection was sought.
2. Has identified the policy and program gaps and challenges that need to be
addressed
3. Has initiated meetings to review and craft the school-based child protection policy
and code of conduct
4. Has drafted the school-based child protection policy based on Department Order
No. 40 series of 2012
5. Draft Child Protection policy includes code of conduct for Learners, School
administrators, Non-teaching personnel, Teachers, Visitors, and Off campus
activities.
6. Draft code of conduct may have specific provisions to address potential risks to
students

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
7. Conflict resolution mechanism that respects children’s rights
8. School has a written school-based child protection and anti-bullying policy with a
code of conduct for Learners, School administrators, Non-teaching personnel,
Teachers, Visitors, and Off campus activities
9. School has a conflict resolution mechanism that respects children’s rights
10. There are written procedures to guide the conduct of disciplinary proceedings in
cases of offenses committed by pupils, students or learners
11. School has a handbook/manual on its school-based child protection and anti-
bullying policy with a code of conduct and a plan to ensure child protection and
safety, which is reviewed every 3 years
12. School has a clear policy on the use of positive and non-violent discipline for
children
13. School has specific guidelines that ensure child protection for children with
disabilities
14. CPC integrates other Child protection policy related orders in this school-based
CP policy.
2.a TOTAL COUNT
3. CAPACITIES AND RESOURCES
a) Orientation and capacity building activities for the members of the CPC
1. Seeks immediate assistance on how the CPC can develop an annual capacity
building activities for its members
2. CPC has identified capacity building needs of its members
3. Initiated plans for capacity building needs which includes: Child’s Rights; DepEd
child protection training module/s; First responder training; Training on 4ps of VAC
(Recognizing, Recording, Reporting & Referring VAC cases); Positive Discipline;
Monitoring & Evaluation of policy and plan
4. Initiated plans and request for technical assistance or capacity building activities
from DepEd, LGU, or CSO
5. At least one CPC member participated in training for CPC conducted by the
School District/Division Office/Central Office for roll out to other CPC members
6. CPC has received training based on their capacity needs which may include:
Child’s Rights; DepEd child protection training module/s; First responder training;
Training on 4ps of VAC (Recognizing, Recording, Reporting & Referring VAC
cases); Positive Discipline; Monitoring & Evaluation of policy and plan
7. Capacity building plan is partially implemented
8. Capacity building plan is fully implemented and participated in by all CPC
members
9. Trainor’s training conducted for CPC members
10. CPC members capable of rolling out the training modules among teachers,
administrators and non-teaching personnel
3.a TOTAL COUNT
b) Budget allocation for CPC operations and its financial sustainability
1. Seeks immediate assistance on how to craft a budget for the CPC
2. Has identified budgetary requirements for CPC operations

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
3. Has initiated plans or request for budget from LGU/LSB
4. There is minimal allocation from the school MOOE
5. LGU and/or LSB allocates some amount for the planned activities of the CPC
6. Budgets allocated and utilized for hiring and training of Guidance counsellors for
CPC work or in lieu of guidance counsellors, Teacher-guidance (graduates of
psychology)
7. Budgets allocated and utilized for the establishments of Room or infrastructure for
the CPC and a private interview/counselling room
8. Partial allocation for Capability building activities
9. Partial allocation for Information Dissemination
10. Partial allocation for Operations for service-delivery
11. CPC has secured budget included in the school improvement plan and the
Annual work and financial plan
12. CPC plan and budget included in the school improvement plan and the Annual
work and financial plan
13. The School, PTA, LGU and LSB are coordinating to ensure budget allocation the
strategic and annual investment program of the CPC
14. School is able to generate funds from external sources.
3.b TOTAL COUNT
4. SERVICE DELIVERY
a) Prevention programs: Information dissemination program; and,
Organizing activities for the protection of children from abuse,
exploitation, violence, discrimination and bullying or peer abuse
1. Immediate assistance on how to develop an information dissemination program
was sought.
2. There is some information on Child protection policy posted on the bulletin board
in school
3. Has conducted meetings to flesh out the details and schedules of orientation on CP
policy and other awareness raising activities on the policy
4. CPC conducts orientation of learners on the school’s child protection and anti-
bullying policy once during the school-year
5. CPC organizes activity/ies on child protection during children’s month celebration
6. CPC conducts orientation sessions on the school’s child protection policy for
learners, school administrators, teachers, non-teaching staff
7. CPC conducts training among teachers and non-teaching staff on First Responder
system and referral system for VAC incidents within the school
8. CPC able to roll out and implement the capability building program on child
protection for learners, teachers, administrators, non-teaching staff
9. CPC has IEC materials (Handbook, Guidebook) on the child protection policy and
disseminated these to the learners, teachers, parents, non-teaching staff
10. CPC monitors and evaluates the impact of the trainings and awareness raining
activities
4.a TOTAL COUNT
b) Existence of quick response system for child protection

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
1. Seeks immediate assistance on how to develop a quick response for system for CP
2. Meetings are conducted to develop the quick response system
3. In practice, witnesses call on the school principal or guidance counsellor for
immediate response to an ongoing case
4. All school personnel are oriented on the quick response system
5. There is a written quick response system which is substantially implemented
6. All learners are oriented on the quick response system
7. Quick response system is implemented where teachers, administrators and non-
teaching staff, are able to act as first responders.
4.b TOTAL COUNT
c) Referral system, case management and monitoring and documentation
of cases
1. Seeks immediate assistance on how to develop a quick response system for CP
2. Seeks immediate assistance on how to conduct a case conference
3. The CPC is drafting a school-based referral and monitoring system to address
child abuse and bullying cases.
4. Informal referral system in practice
5. Meetings with other agencies or service providers are conducted to discuss the
referral system and case management
6. CPC has developed and is implementing a school-based referral and monitoring
system to address child abuse and bullying cases
7. System is substantially implemented
8. At least 50% of incidents/cases of bullying and child abuse were managed
according to quick response and referral system
9. At least 50% of bullying and VAC cases are documented
10. At least 50% of cases/complaints can be tracked and immediate feed backing on
status of case provided to concerned parties
11. 100% of incidents/cases of bullying and child abuse were managed according to
quick response and referral system
12. 100% of bullying and VAC cases are documented
13. 100% of cases/complaints can be tracked and immediate feed backing on status
of case provided to concerned parties
14. Documents are well kept and 0% violation of confidentiality
15. Assistance provided to parents or guardians, whenever necessary in securing
expert guidance counseling from the appropriate offices or institutions.
4.c TOTAL COUNT
d) Proactive identification and reporting of VAC cases (Early detection)
1. Seeks immediate assistance on how to develop a system for identifying students
who may be suffering from significant harm based on physical, emotional, or
behavioral signs
2. The CPC is drafting a system for identifying students who may be suffering from
significant harm based on physical, emotional, or behavioral signs
3. Teachers, administrators, guidance counselors and non-teaching staff are trained
on this system

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
4. Teachers, administrators, guidance counselors and non-teaching are able to
recognize and identify signs of abuse
5. Identified cases are referred for appropriate action
6. 90%-100% of recognized and reported possible cases of abuse are investigated.
7. All identified cases are provided with appropriate intervention
4.d TOTAL COUNT
5. ACCOUNTABILITY AND PERFORMANCE
a) Availability and accessibility of statistical report on cases handled
1. Seeks immediate assistance on how to generate Data or Statistical reports on VAC
cases handled by the CPC/School
2. CPC finalizes intake sheets, other monitoring and reporting forms on VAC
3. CPC sets schedules for the submission and consolidation of reports
4. CPC fills up intake sheets, and other monitoring and reporting forms on VAC
5. Submits consolidated reports on bullying and child abuse cases to the division
office
6. Data may be incomplete; Partial implementation of statistical reporting on VAC
cases
7. Substantial documentation and implementation of statistical reporting on VAC
cases handled is done and is always updated
8. Regularly submits updated consolidated reports on bullying and child abuse cases
to the division office.
9. CPC is able to document VAC cases and responses and presents a situational
analysis of VAC in school based on statistical report on VAC cases handled by the
CPC
10. CPC situation on VAC is discussed among teachers, guidance, administrators
and non-teaching staff and parents of learners
11. Situational analysis with statistical report is regularly submitted and discussed
with the division office
12. Situational analysis is also made available and accessible to the public
5.a TOTAL COUNT
b) Child participation in CPC planning, implementation and evaluation-
Solicits feedback from learners
1. Seek immediate assistance on how to facilitate student participation in CPC
activities
2. Orientation on child participation is conducted for all CPC members
3. There are initial plans on how children can meaningfully participate in the
planning, implementation, and evaluation of CPC activities
4. Plans on how children can meaningfully participate in the planning,
implementation, and evaluation of CPC activities are finalized
5. CPC provides information to all learners about how they can participate in the
planning, implementation and evaluation of CPC activities
6. CPC creates safe spaces for child participation
7. CPC encourages feedback from learners on the CPC activities informally
8. CPC orients all learners about the child-friendly CPC functionality booklet

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE
9. CPC provides regular venue for learners and student bodies in the CPC planning,
implementation and evaluation
10. CPC conducts survey among learners on child protection in school
11. Learners start using the CPC booklet
12. Learners actively participate in the planning, including investment programming,
implementation, monitoring and evaluation of the CPC plan
13. CPC collects feedback from learners through the child-friendly CPC booklet
14. CPC gives due weight to the learners’ feedback (CPC considers and analyses the
feedback)
5.b TOTAL COUNT
c) CPC Monitoring and evaluation
1. Seeks assistance on how to monitor and evaluate the implementation of the child
protection and/or anti-bullying policies
2. CPC is drafting the monitoring and evaluation design and tools it will use
3. All CPC members are oriented on the tools and their tasks relative to monitoring
and evaluation
4. CPC is using the tools
5. CPC conducts assessment exercises
6. 100% of learners affected by bullying and VAC are reporting and availing of the
programs and services of the CPC
7. 70&-100% of objective of Child protection strategic plan met
5.c TOTAL COUNT
GRAND TOTAL COUNT
Comments

Recommendations

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
 Indicator is met:
Functionality Indicators YES NO NOT
SURE

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)
Guide to scoring based on number of YES responses
Summary Sheet
Reference guide for equivalent score based
Number of Equivalent on count of YES responses
yes responses score Stages of development of the CPC
1 2 3 4 5
1. Organization & Coordination
a) Establishment or Reorganization of CPC 1-3 4-8 9-14 15-19 20-21
b) Coordination Mechanism 1-2 3-4 5-16 7-8 9
2. Policies & Guidelines;
a) Child Protection policy & operational guidelines 1-2 3-6 7-9 10-13 14
3. Capacities and Resources
a) Orientation/Capacity building activities for the CPC 1-2 3-4 5-6 7-9 10
b) Budget allocation for CPC operations and its financial sustainability 1-2 3-4 5-9 10-13 14
4. Service Delivery
a) Prevention programs 1-2 3-4 5-6 7-9 10
b) Existence of quick response system for child protection 1 2-3 4-5 6 7
c) Referral system, case management, monitoring and documentation 1-2 3-4 5-9 10-13 14-15
d) Proactive identification and reporting of VAC cases (Early detection) 1 2-3 4-5 6 7
5. Accountability and Performance
a) Availability and accessibility of statistical report on cases handled 1-2 3-5 6-7 8-11 12
b) Child participation in CPC planning, implementation and evaluation 1-2 3-7 8-10 11-13 14
c) CPC monitoring and evaluation 1 2 3-4 5-6 7
Overall Score ___________
To generate the scores for each indicator, copy the corresponding total count of the indicator form the tool and plot them in the column on Number of YES
responses. Then in the next column write the equivalent score for the number/count of YES responses using the reference guide in the succeeding columns. The
equivalent score reflects the corresponding stage of development of the child protection committee ranging from Stage 1 to 5.

To generate the Overall Score add the equivalent score and divide by 12.

Pangi, Ipil, Zamboanga Sibugay, 7001

(062) 333-5492
[email protected]
depedzamboangasibugay.ph
facebook.com/sdozsibugay (DepEd Tayo Zamboanga Sibugay Division)