BCA I" Semester 1T Lab Manual - NEP 7 Softw 1, Activities using Word Processor A) INTRODUCTION TO MS-OFFICE Microsoft office is a set of inter related desk top applications, servers and services, collectively’ ers (0 as an office suit for the micro soft windows and MAC OSX operating systems. MS WORD: | Microsoft Word is a word processing software package. we can use it to type letters, reports, and other! documents. In Word 2007, how a window displays depends on the size of your window, the size of| information your computer monitor can display. MS-WORD: STEPS TO LAUNCHMS- WORD: Dept. of Computer Science, GFGC Tiptur.“1 semester IT Lab Manuat « Ni) cat P ——ou Iaunch MS Word. its program window appears on screen. A screenshot of the window is wh below with the screen elements labelled, Title Bar When a new document is started, Word 2007 The title bar shows the name of the document on screen. os ita generic name like “Document 1° and this is displayed on the title bar. When you save the document with a name, the generie name on the title bar is replaced by the given name. Quick Access Toolbar Located in the top left corner of the Word 2007 window, the Quick Access Toolbar contains some of the most frequently used commands like Save, Undo, Redo. You can add more commands to the Quick Access Tooltar as per your need. This toolbar helps you to perform Word tasks speedily by providing J one-click access to oft used commands. Window Controls These area set of three buttons in the top right corner of the program window. + The right button, displaying an x, is the Close button. On clicking, this button closes the current | document but not the Word programme. * The left button is the Minimize button, which minimizes the program window to the taskbar. + The middle button, sporting a rectangle, is the Maximize button, which, on clicking, maximizes the Word 2007 window and the button image changes to a pair of rectangles. Another clickIBCA I" Semester IT Lab Manual - NEP Ribbon You can think of the Ribbon as a callection of seven horizontal tabbed toolba command buttons, arranged on top each other. These toolbars are accessed through theit tabs. ‘The toolbars have i cl by ado and input boxes arranged in proups. Some groups have dialog faunchers (r ‘epresented by a downy pointing arvow) which, when elicked, display a dialog box related 10 that group. At any given time, only one tabbed toolbar is visible. When Wor! is launched, the Home tab is eu and the toolbar attached to it is at the top, enabling you to invoke its commands by clicking When any other tab is clicked, its toolbar comes to the top and you can use the commands stored on it. ‘You may minimize the ribbon by clicking the ‘Customize Quick Access Toolbar button located to th right of the 'Quick access Toolbar’ and choosing ‘Minimize the Ribbon’ from the drop-down menu. Ribbon can also be minimized by double clicking the active tab; clicking any tab of the mi Ribbon will redisplay it once again, Office Button Clicking ‘Office’ button reveals a drop-down menu showing commands for file operations. commands are described below in brief. + New: When you click this button, the ‘New Document’ window comes up displaying panes. The first pane shows a list of templates types, the second pane shows the temy available for the template type selected in the first pane and the third pane shows a preview the template selected in second pane. You can start a new document based on a selected from amongst these. By default, the blank docuinent template is chosen. Cli Create button starts a new document based on the selected template. Notice that offers a wide variety of templates from the Microsoft Office Online. * Open: Starts the Open dialog where you can navigate to your documents folder,paca he semester TE Lad Manwat Nap * Send: You may use , IY Use this command {0 ernall a docniment or to flax it via internet, Mis command allows vou to create # Cloke) You can elise the + Publish iy a blog post and publish it OUtTEAE document using this bution. However, the Word 2007 progam keeps running + Word! Options; Opens tho Word Options Dialog where you &an choose your preferred settings lor display: proofing, saving, language, ete, 1 also provides facility for customizing the Ribbon and the Quick Access Tootbar + Exit Word: Clicking thi iS option loses the Word 2007 programme together with all open documents, | iielp Button “d be Lov 'w the Window Controls in the top tight corner ef Word window, this button brings up the Word Help window. Ri The horizontal ruler is used to set tabs and indent text. You may use the vertical ruler to set vertical location of text in the document. If the rulers are not visible, click the View Ruler button immediately below the Ribbon on the extreme right. The nulers show measurements in inches or centimetres, depending on the units of measure specified in Word Options, Tab Selector Repeated clicking of the Tab Selector shows five tab markers and two indent markers, By choosing the desited tab or indent marker and clicking on the horizontal ruler, you can set tabs or indent text. Status Bar On the left hand side, the status bar displays document information such as the current page number ‘nd total number of pages, word count, language, proofing error notification, ete. You can customize the information display by right elicking the status bar and making selections out of the context menu ‘that pops up. ae r View Buttons 2 , } These buttons allow you to use five different document views: + Print Layout Wiew: This view shows the document as it will look when it is printed.BCA 1" Semester IT Lab Manual - NEP ig View: This view shows the document on full screen to make reading] Full Seveen Rea your document more comfortable. Web Layout View: Web Layout view enables you to see your document as it would appear in. 4 browser such as Firefox or Internet Explorer. Outline View: Uutline view displays the document in outline form in which headings could be + Draft View: This is the most frequently used view for editing your document | Zoom Tools The Zoom slider lets you zoom out or zoom in the current document. The zoom range is from 10% to 900%. The current zoom level is displayed on the taskbar immediately left of the slider. Clicking the Zoom level opens the Zoom dialog where you ean specify the desired zoom level. Verticil & Horizontal Scroll Bars he vertical seroll bar is tocated at the extreme right of the Word 2007 window while the horizontal Sotoll bar is at the bottom of the window just above the status bar. Vertical scroll bar is always visible while the horizontal seroll bar appears only when the document width exceeds the screen width | Tie sol bars let you sorll the document up-down vertically or left-right horizontally. To sero, you need to click and drag the scroll box showing three vertical/horizontal lines, The document moves in a rection opposite to the movement af the scroll box. Framed between the rulers and the scroll bars is @ large area looking like a blank sheet of paper. This is the text area where you type the text of the document. You will se a blinking, vertical line in the top } ‘sf corner. This is the Cursor. The typed characters appear at its location. As a character appeats at its } location, the cursor moves to its immediate right. | Mouse Pointer iin Word, youuse the auousswchoves commands, move around in the document, select and move text, etc. As you move the mouse pointer across the screen, | srowwithin the left margin ofthe textarea and an beam in the rest ofthe textarea, Outside the text | area, it takes the shape of a left pointing arrow. ‘The mouse is used to perform following actions: