Access Events Selected by Department

User Guide

Rev 1.3 November 8, 2009

CONTENTS Overview ................................................................................ 2
Features 2

Installation ............................................................................. 3
Preface 3
Setup 3
Object Level Security 5

Using Access Events Selected by Deptartment.................... 6

Step 1 – Select Report Date & Time Range 6
Step 2 – Select the Report 6
Step 3 – Select Departments, Areas, Doors and/or Cardholders 7
Step 4 – Select Access Event Types 7
Step 5 – Select Sort Order 7
Step 6 – Select Printer 7
Step 7 – Run the Report 7

Reports ................................................................................... 8
Area Access Event Report Sorted by Department 8
Door Access Event Report Sorted by Department 8
Cardholder Access Event Report Sorted by Department 9
Cardholder/Area Access Event Report Sorted by Department 9
Cardholder/Door Access Event Report Sorted by Department 10
Area Access Event Report Sorted by Time 10
Door Access Event Report Sorted by Time 11
Cardholder Access Event Report Sorted by Time 11
Cardholder/Area Access Event Report Sorted by Time 12
Cardholder/Door Access Event Report Sorted by Time 12
Report Selection Summary Page 13
Print Preview Navigation Bar 14

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OVERVIEW “Access Events Selected by Department” includes all of features of Continuum
Report’s Access Events engine with the ability to select and sort by
Department.

Features

• Easy to use “point-and-click” on-screen configuration

• “Department” selection
• “Area” selection
• “Door” selection
• “Cardholder” selection
• “QuicKey” cardholder selection
• Start Time / Date Controls
• End Time / Date Controls
• “Today” quick-pick start/end date
• “Yesterday” quick-pick start/end date
• “This Week” quick-pick start/end date
• “Last Week” quick-pick start/end date
• “This Month” quick-pick start/end date
• “Last Month” quick-pick start/end date
• “This Year” quick-pick start/end date
• “All Time” quick-pick start/end date
• “Area Access Event” report
• “Door Access Event” report
• “Cardholder Access Event” report
• “Cardholder / Area” report
• “Cardholder / Door” report
• Report Previewing and Printing

“Access Events Selected by Department” requires a software license and

utilizes a software key, which is connected to the workstation’s printer port.
Contact Andover Controls to purchase a software license and activation code.

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INSTALLATION Preface

“Access Events Selected by Department” is launched by the included Plain

English Program. In the CONTINUUM_REPORTS directory is
“Access_Events_Sel_Dept.dmp” which contains the PE program necessary to
launch the application. You will edit this file, then import it into Continuum.

It is strongly recommended that you use object level security to allow the PE
programs to be "run", but not “edited” or “viewed”. (See below)

Continuum Reports allows you to preview, print, and save all reports. For
security reasons, "Save As File" initially is NOT enabled. Use the
“Reports_Options" PE program to enable the "Save As File" option for all
report screens.

If you are using Continuum 1.3 or above, the first time you launch Continuum
Reports, you may be asked to enter the database password. If this occurs,
enter the password, then re-launch Continuum Reports.

If you ever need to change the Continuum ODBC user/password, OR if you

change the ODBC DSN, OR if you are getting SQL ODBC errors, you should
reset the password. To do so:

1. Run a MS-DOS prompt

2. CD “C:\Program Files\Continuum_Reports”
3. reports reset password (Note: CASE SENSITIVE)

You will be presented with the "enter password" screen. This will reset all
parameters.

Setup

1. Install “Continuum Reports” following the steps outlined in the “Continuum

Reports Installation Guide”

2. Activate Access Events Selected by Department:

• Determine the software key’s serial number. (See below)

• Contact Andover Controls to obtain an Activation Code.
• Use the reports “Key Writer” to enter the Activation Code.

a) Launch a MS-DOS Prompt

b) Enter : CD “c:\program files\continuum_reports” (or other install
path)
c) Enter : reports key writer (Note: case sensitive)
d) The following window will appear. Notice the Software Key S/N
e) Enter the Activation Code and click on the “Activate” button.

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 3. Run Continuum.

4. Run the Continuum Explorer. Write down the CyberStation name and
default folder name.

5. Launch the NT Explorer and navigate to the CONTINUUM_REPORTS

directory. Make a backup copy of the “Access_Events_Sel_Dept.dmp”
file.

6. Edit the “Access_Events_Sel_Dept.dmp” files as follows:

7. Replace all occurrences of "Root\WS02 Folder" with the CyberStation

default folder name.

8. Replace all occurrences of "WS02" with the CyberStation name.

9. If you did not install Continuum Reports in the default “c:\program

files\CONTINUUM_REPORTS” directory, change all occurrences of
"c:\progra~1\continuum_reports\" to the DOS directory pathname.

10. Save the “Access_Events_Sel_Dept.dmp” file.

11. Import (into the root) the “Access_Events_Sel_Dept.dmp” file.

12. Create new menu buttons with the following configuration: (Don't bother
with the Wizard ⎯ just create the hotspot and edit the properties.)

Button: Access Events Selected by Department

Execute: c:\program files\continuum\cmdline.exe
Argument: "Run Access_Evnt_Dep2 "
Button Text: Access Events Selected by Department

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 Object Level Security

The purpose of attaching Object Level Security to the Reports PE programs

is to protect the report's launching algorithm from "prying eyes" and alterations.

1. Make sure you're logged into Continuum as an Administrator (usually

ACC)
2. Run the Continuum Explorer
If you previously created “Reports” security level, please jump to step
13.
3. Create the new SecurityLevel, "Reports" (Right click on Root, select New-
>SecurityLevel
4. Click on the "Security" Tab
5. Scroll down and expand to the "Program" class (click on "+")
6. First, give total access to the Administrator group (usually Group 01)
7. Click on all of the "locks" vertically, turning them into "keys", for your admin
group. This will allow the admin group to "Change Out of Service",
"Create", "Delete", "Edit", "Run", etc.
8. Next, give everyone rights to "run".
9. Click on all of the "locks" horizontally, on the "Run" attribute row.
10. Click on "OK", then when prompted, restart Continuum.
11. When Continuum restarts, log on as an administrator.
12. Launch the Continuum Explorer
13. Open up the workstation object
14. Click on the "Program" class folder.
15. Highlight the Access Events by Department PE Program:
- Access_Evnt_Dep2
14. Right click and select "Properties"
This will open up the Properties Page for each PE program.
15. Click on the "Security Level" Tab
16. Click on "Reports" radio button
17. Click on "OK"

If everything is configured properly:

- Everyone should be able to run all reports

- Only the Administrator should be able to
view, edit, and delete the PE program(s).

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USING ACCESS EVENTS Step 1 – Select Report Date & Time Range
SELECTED BY
DEPTARTMENT When the main screen appears, you will notice that the “Department
Selection” list is populated with all department names assigned to
cardholders and the “Area Selection” list is populated with all area names.

1. Use the Date “Quick Picks” or the Start and End Date Controls to
select the report date range.

2. Verify and/or set the Start and End Times using the Time Controls.

Date “Quick Picks”

Start & End Dates

Start & End Times

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 Step 2 – Select the Report

Click on one of the five reports:

Step 3 – Select Departments, Areas, Doors and/or

Cardholders

Notice that when you select the Report, the screen dynamically refreshes
displaying Areas, Doors, Cardholders, Carholders & Areas and Cardholders
and Doors. Select the desired Areas, Doors and/or Cardholders

Step 4 – Select Access Event Types

Use the check boxes to select the Access Event Types.

Or or

Step 5 – Select Sort Order

Use the radio buttons to select the report sort order:

Step 6 – Select Printer

Click on the “Select Printer” button to change the printer selection.

Step 7 – Run the Report

Click on the “Run Report” button to preview/print the.

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REPORTS Area Access Event Report Sorted by Department

Door Access Event Report Sorted by Department

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 Cardholder Access Event Report Sorted by Department

Cardholder/Area Access Event Report Sorted by

Department

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 Cardholder/Door Access Event Report Sorted by
Department

Area Access Event Report Sorted by Time

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 Door Access Event Report Sorted by Time

Cardholder Access Event Report Sorted by Time

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 Cardholder/Area Access Event Report Sorted by Time

Cardholder/Door Access Event Report Sorted by Time

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 Report Selection Summary Page

A “Report Selection Summary Page”, is printed as the last page of every

report. On this page you will find all of the selection criteria used, such as
report date range, “In” areas, “Out” areas, settings file name, selection filters
and the names of all of the cardholders used for data gathering.

Note: If the main report does not show information for a particular cardholder
(or cardholders), refer to this summary page to confirm whether or not their
name appears in the list. If their name does appear, this indicates that there
were no access events. If their name does not appear, then they were not
included in the selection set, and the report needs to be re-run with those
cardholder names included.

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 Print Preview Navigation Bar

The “Print Preview Navigation Bar” provides you with the ability to:

• Advance to the Next Page

• Advance to the Last Page (Report Summary Page)
• Go to the Previous Page
• Go to the First Page
• Go to a particular Page
• Zoom “In and Out”
• Print the Report

First Page
Print Report
Previous Page

Goto Page#
Zoom In/Out
Last Page
Next Page

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