av HIN. a kirbygroup Taso 6-205 oso © inmngartaeole ote onan Busan Pek So Siar E Stingaeeypeup Poginmey tyaeup se Ms. Toni Hollowell Marine Institute Rynville, Oranmore Galway 2 august 2006, Re: Vendor Rec lation Dear Toni, We have interviewed Peter Coleman of EPA with regard to the Annual Maintenance of the BMS Equipment in the Marine Institute Oranmore. We hereby recommend their appointment based on the following criteria: ‘+ EPAcome recommended by Standard Control ‘*AllEngineers are Trend Qualified ‘+ EPA specialise in BMS maintenance only We trust you find the above satisfactory and hope we can be of assistance in any other maintenance requirements you may have. Yours faithfully, Mike Philip: Maintenance ManagerDocument Type: Page tof 7 Maintenance Procedures Document No. Rev OL Marine lnst-MP-O1 Date: 09/08/06 MAINTENANCE PROCEDURE No. 1 Item: Trend BMS Supervisor Frequency: Twice per annum unless otherwise stated 1 BACKUP BMP DIRECTORY BACKUP PAGES DIRECTORY ARCHIVE 82 DATABASE FILE BACKUP 82 ACTION SCHEDULER ‘VERIFY ALL OUTSTATIONS IN DEVICE VIEWER AND UPDATE ALLLABELS ARCHIVE DATA LOGGER DATABASE. DATA DIRECTORIES AND VERIFY ‘VERIFY ALL SUPERVISOR GRAPHICSEnvironmental & Process Automation Ltd. | Document Type: Page 2 0f7 Maintenance Procedures | Marie Tnstitute ‘Document No. Rev ot ‘Normal Operations (BMS System) Marine Inst-MP-O1 Date: 09/08/06 MAINTENANCE PROCEDURE No.2 Item: Trend IQ Outstation Controllers Frequency: Twice per Annum 1 VISUALLY INSPECT DPU FOR ANY DAMAGE CORROSION OR OTHER DEFECTS 2, DATA BACKUP- UPLOAD DATA FILE A CHECK CORRECT ALARM ADDRESS 1S SET UP 4 TIME AND DATE CHECKS, INCLUDING BST (CHECK AND RECORD DIGITAL AND ANALOGUE INPUT ALARM SETTINGS 6 CHECK AND RECORD LOOP ALARMS 7. CHECK AND RECORD DRIVER OUTPUT READBACK ALARMS 8. CHECK AND RECORD ICzomm FAILURES 9. CHECK AND RECORD PROGRAMMED SENSOR OFFSETS. 10. CHECK AND REPORT ANY DRIVERS IN FIXED POSITION AL, CHECK OUTSTATION REFERENCE VOLTAGES‘Environmental & Process Automation Lid. | Document Type: Page 30f7 Maintenance Procedures “Marine Institute Document No. Revo ‘Normal Operations (BMS System) Marine Inst-MPOL Date: 09/08/06, MAINTENANCE PROCEDURE No.3 ITEM: TEMPERATURE SENSOR FOR ROOM, DUCT AND IMMERSION USES (CHECK TO ENSURE THAT THE SENSOR IS IN GOOD PHYSICAL CONDITION AND ‘THAT ELECTRICAL TERMINATIONS ARE WELL MADE OFF. (CLEAN SENSOR OF ANY DIRT OR DUST PARTICLES AND PUT SENSOR BACK IN POSITION. LET THE SENSOR RE-ADAPT TO ITS ENVIRONMENT UNTIL STABLE READINGS ARE AVAILABLE. {IF THE SENSOR 1S A DUCT OR IMMERSION TYPE AND IF THEREIS A TEST POINT (CLOSE TO THE SENSOR, INSERT THE CALIBRATED INSTRUMENT INTO THE TEST POINT. FOR ROOM SENSORS HOLD THE TEST INSTRUMENT IN PROXIMITY TO THE ‘DEVICE, LET IT REST FOR APPROXIMATELY 5 MINUTES. THE READING SHOULD ‘COMPARED TO THE READING OF THE RESPECTIVE TEMPERATURE SENSOR ON THE ‘TREND CONTROLLER RECORD ANY DISCREPANCIES ON REPORT SHEETS. IF THE. DIFFERENCE EXCEEDS THE AGREED TOLERANCES HIGLIGHT FOX REPLACEMENT ‘OR RECALIBRATION. JE THERE IS NO TEST POINT CLOSEBY ARRANGEMENTS WILL HAVE TO BE. DISCUSSED TO PROVIDE THESE IDEALLY BY CREATING A TEST HOLE. ‘TOLERANCES; ‘2. ROOM, DUCT #1 DegC B. IMMERSION 4/5 Dee‘Environmental & Process Automation Ltd. | Document Type: Page 4of7 ‘Maintenance Procedures Marine Tasttute Document No. Revo Normal Operations (BMS System) | Marine Inst-MP.01 Date: 09/08/06, MAINTENANCE PROCEDURE No.4 ITEM: HUMIDITY SENSOR FOR ROOM AND DUCT APPLICATION. (CHECK TO ENSURE THAT THE SENSOR ISIN GOOD PHYSICAL CONDITION AND ‘THAT ELECTRICAL TERMINATIONS ARE WELL MADE OFF. 2 CLEAN SENSOR OF ANY DIRT OR DUST PARTICLES AND PUT SENSOR BACK IN POSITION. LET THE SENSOR RE-ADAPT TO ITS ENVIRONMENT UNTIL STABLE READINGS ARE AVAILABLE. 3. IFTHE SENSOR IS A DUCT TYPE AND IF THERE IS A TEST POINT CLOSE TO THE. ‘SENSOR, INSERT THE CALIBRATED INSTRUMENT INTO THE TEST POINT, LET IT ‘TOLERANCES; ‘4 ROOM, DUCT #/- 5% RITEnvironmental & Process Automation Ltd, | Document Type: Page 5 0f7 _ Maintenance Procedures Marine Institute Document No. Rev OL ‘Normal Operations (BMS System) Marine Inst-MP-01 Date: 09/08/06, MAINTENANCE PROCEDURE No.5 ITEM: DIGITAL INPUTS i.e. PRESSURE SWITCHES, THERMOSTATS, 3*° PARTY ALARMS 1. ENSURE THAT THE DEVICE IS PHYSICALLY IN GOOD CONDITION AND ‘TERMINATIONS, ELECTRICAL, PNEUMATIC O MECHANICAL, ARE WELL MADE OFF. 2 IF THE DEVICE TO BE TESTED CAN BE ADJUSTED TO TRIGGER THE CHANGEOVER ‘CONTACT ie. THERMOSTAT, PRESSURE SWITCH ETC. THEY SHOULD BE ACTIVATED 3 WHEN THE DEVICE HAS BEEN ACTVATED THE INPUT STATUS ON THE TREND (CONTROLLER WILL CHANGE 4. WHEN COMPLETE RESET ADJUSTMENT MADE. TO DEVICE. 5, CHECK THAT APPROPRIATE ALARMS HAVE TRIGGERED.Environmental & Process Automation Ltd. ‘Marine Tasttate [Normal Operations (BMS Systern) MAINTENANCE PROCEDURE No.6 ITEM: DIGITAL OUTPUTS . ENABLING PUMPS, FANS ETC 1, ENSURE THAT THE DEVICE IS PHYSICALLY IN GOOD CONDITION AND CHECK WITH ‘THE CLIENT THAT THE SYSTEM CAN BE ACTIVATED OR DE-ACTIVATED DEPENDING ON THE CURRENT STATUS. IF IT ISNOT PERMISSIBLE TO CHANGE THE. ‘STATE OF THE OUTPUT VERIFY ITS CURRENT STATE, 2, IE THE UNIT TO BE TESTED IS IN THE OFF STATE THE DIGITAL OUTPUT OF THE ‘TREND CONTROLLER WILL. BE SOURCED WITH AN ENABLE SIGNAL VIA THE ‘CONTROL STRATEGY WHICH WILL ENERGISE AN INTEREACE RELAY WHICH IN ‘TURN WILL ENABLE THE CONTROL CIRCUIT FOR THAT DEVICE. 3. ON COMPLETION ENSURE THE CONTROL STRATEGY IS LEFT IN AUTOMATIC MODE AS REQUIRED 4. DUTY STANDBY ROTATION TOBE CHECKED AND NOTED.Environmental & Process Automation Lid. | Document Type: Page 7of7 Maintenance Procedures Marine Institute ‘Docament No. Revoir ‘Normal Operations (BMS System) ‘Marine Inst-MP-01 Date: 09/08/06, MAINTENANCE PROCEDURE No.7 ITEM: ANALOGUE OUTPUTS i.c. CONTROL VALVES, DAMPER ACTUATORS |L._ ENSURE THAT THE DEVICE IS PHYSICALLY IN GOOD CONDITION AND ‘TERMINATIONS, BOTH ELECTRICAL AND MECHANICALLY, ARE WELL MADE OFF. 2. CHECK THE POSITION OF THE CONTROL VALVE SIGNAL, ADJUST THE ANALOGUE ‘OUTPUT ON THE TREND CONTROLLER BY MANIPULATION OF THE SET POINT. RANGE TEST 0, 50, 100% 3. ON COMPLETION ENSURE THE CONTROL STRATEGY IS LEFT IN AUTOMATIC MODE, AS REQUIRED| Baviroamental & Process Automation Lid. | Document Tyy Page Iof 2 Risk Assescment Marine Knsttute, Galway ‘Document No Bev Or | ‘Normal Operations (BMS System) ‘Marine Ins-RA-O1__| Date 09/08/2006 Risk Assessment for On-Site Hazards Activity, Element or Material: LADDERS ‘Consequences of Frequency of Hazard Risk Hazard Lo ‘Serious |) Figh (Constant Use) Serous Fatalities cava 5 ‘amputation ‘Medium (Daily Use) Serious/Meckum Ineversible ‘Low (Weekly/Occasional Use) ‘Medium ‘Significant | igh (Constant Use} X | Serious Mectum x Broken Limbs Eye D Medium (Daily Use) Medium Roversitle Tow (WeekiyiOccasional Use) Modiumtow ‘Minor ‘High (Constant Use) "| Medium Firat Al Injuries ‘Medium (Daily Use) Medium/Low ow (WeekiyiOccasional Use) Low Consequence of Hazard] | SIGNIFICANT Frequency of Hazard: | [HIGH Fisk | | SERIOUSWEDIOW - 1s and Control Measures. ‘Check condition of ladder botore usa, 0.9. cracked or missing rungs, spits in sls, hinges on stopladders and restraint line between legs on steplacors. I! there Is any defect, do nt use and report defective lake to your Supervisor Immediately. ladder shouldbe sutod to the purpose for which iis tobe used, Le. strong enough, long enough. ‘Seton fm, lavel base - no make shi use of props. oep clear of excavations and dont pace where f vill causo a hazard. Erect ladder at proper gracfat (1 out to 4 up). Al straight lacers must be ted of. Ifnot, @ man atthe base must stand wi one foot on the botiom rung, holding sles to steady lar (permissible onli laddor Sm cr less) Do not secure by rurgs, lashing shouldbe around siles, of lacer ties orci, (Do not cmt ladder wit muddy boots. Climb ladder grabbing rungs, not sles with frm handhold. ‘Only one person is allowed onthe botiom rung, Ladders shoul be extend 1m trom working platform. Do not work of top two rungs of stepladder oof top throo rungs of straight ladder. Do not everreach from ladder or work with your back othe ladder. When working from ladders over 2 meres, full body harnesses are required anc you must be tied off. Only ane person alowed on a lacker.Environmental & Process Automation Ld, | Document Type: | Page Zof2 Risk Assessment Marine Instat, Galway Document No. | RevOL | Normal Operations (BMS System) Marine Inst-RA-01 | Date 09/08/2006 Risk Assessment for On-Site Hazards Activity, Element or Material: ELECTRICITY ‘Consequences of Frequency of Hazard Risk ‘Serious X | High (Constant Use) X | Serious xX | Fatalios ‘tation Medium (Daily Use) ‘Serious/Medium Irreversible | Low (Weekly/Occasional Use) Medium ‘Significent High (Constant Use) ‘Serious Modu 7 Broken Limbs 5 Eye Damage | Medium (Daily Use) Medium Reversible Tow (WeekiyiOccasional Use) Medumi.ow - High (Constant Use) ‘Medium Fist Aid injures ‘Medium (Dally Use) Medumtow ‘Low (WeekiyiOozasional Use) Low Contjience of Hazard: | — | SERIOUS Frequency of Hazard! || HIGH Fisk: |__| SERIOUS Precautions and Control Measures ‘Unike most other hazards which Gan Be seen, fet or heard, here is no advance warring of danger Rom elesrcly and t ‘can Kl, Therefore * When working on panels which are iv or which may become ive, a minimum clear space in font of the panel of 15m must be allowed at al imes. "Never werk alone on the power section ofa panel which is ve or may become lve, ‘Only fully insulated tools may be used and theso should be usualy checked at periods not exceeding two months. ‘When working on a contol panel, it is the engineer's responsibilty to ensure that hefsho asthe appropriate witing ‘agram for that panel. All ste supply voltage for power toa otc wil be 110v. * Only a qualified Elactician isto repair faut in cables and equipment, so do not tamper with electrical apparatus, i. connections, fuses, swith boxes, ec. + Bownot make temporary taped cable connections and report ary detects in electrical equipment to your Supervisor or Sito Salty Offer. ‘Never use damaged equipment. Use only correct pas for he sockets and do not use makeshift extension leads or distribution boards. ‘Do not jam wites into sockets with maich sick, etc. Do not et cables cross access walkways or sie roadways without being protected. Keep tailing cables away trom water. Never overioad plugs or cables, (Only use up-o-date tagged electrical equipment.Environmental & Process Automation Lid. | Document Type: | Page 1of2 ‘Method Statement Marine Institute, Galway Document No. Rev OL [Normal Operations (BMS Systern) ‘Marine Tnst-Ms.01_ | Date: 09/08/2006 + Scope Environmental & Process Automation (EPA Ltd) provide Maintenance services for the BMS at Marine Institute, Galway. ‘The scope of works is as defined in the Maintenance Procedures document (Maine Inst - MPO) © Risk assessment ‘The site specific risk assessment identifies the following hazards which will be encountered in the course of EPA Lid work at Marine Institute: Electricity © Ladders ‘The Risk assessment and control measures are detailed on the Risk Assessment document (Marine Inst-RA-O1) + Training AIL EPA Ld staff working on this site will as a minim: © Have an electrical qualification ‘© Have Trend BEMS Training ‘© Hold a current valid Safe Pass Card ‘© Equipment Maintenance of the BMS will not require any large items of plant or machinery nor will it involve Hot Work. Maintenance Procedures document (Marine Inst-MP-01) details the nature of the works being carried out. Equipment likely to be used is as follows: + Hand Tools ‘© Portable Instruments * PPE + Arca Required Not Applicable| Haviroomental & Process Automation Lid. | Docoment Type: | Page 2of 2 “Method Statement ‘Marine Institute, Galway ‘Document No. Rev OL Normal Operations (BMS System) ‘Marine Inst-MS-01_| Date: 09/08/2006 + Procedure “Maintenance Procedures are as detailed in document Marine Inst-MP-O1 In general the following should be considered in addition to the actual operational procedure: Ensure access available ‘Check if permit required Get permit if necessary from Marine Insticute contact (Camry out works in a safe and efficient manner ‘Tidy location on completion of works © Program, Supervision and Labour Schedule of visits to be agreed. EPA is contracted by and reports directly to Marine Institue. At Marine Institute most of the EPA Ltd maintenance procedures can be carried out by ‘one engineer and on some occasions two personnel may be required. Al visits will be coordinated through the EPA Service Programmer. ‘© Documents Attached Marine Institute Site Risk Assessment Document Marine Inst-RA-O1 “Marine Institute Maintenance Procedures Document Marine Inst-MP-01