Stop Starting, Start Finishing

Lean Kanban Nordic

March 13, 2013

Henrik Kniberg
Agile/Lean coach
www.crisp.se
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 Kanban Pomodoro
Scrum
4hr work week

Agile Lean 7 habits of highly

effective people
GTD
(Getting Things Done)
XP

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 1 life ≈ 700,000 hours

1 year = 8,766 hours

1 day = 24 hours

1 week = 168 hours

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 stop saying

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Chapter 1
How to control the hamster wheel

40m
The overflow problem
 Isolate the noise

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 Do 1 thing until Done

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 Teflon mode

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 Know your WIP (work in progress)
Someday / Maybe WIP
Actions, Projects,
Check out Blog about Commitments, Promises Appointments

Read Ideas

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 6 starred emails
60% stress
Limit WIP

40 hours at office

10 actions

10 travel days per year

3 projects

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Learn how to get inbox to zero

INBOX ROBOT
 STOP when inbox is clear!
Don’t be an inbox junky!

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 Empty inbox 1-4 times per day

a d o l d days
B

Inbox
size
Now

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 Too much WIP?

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Chapter 2
How long does it take to write a name?

30m
 Writer A
60s per project
No WIP limit

70s
total

Writer B
WIP limit = 1
4s per project 15 times faster!

3.5 times
more productive!
20s
total

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Chapter 3
WIP is everywhere! Learn to see it.

28m
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8 8 8

16
8 8 8

8 160+
8 8

8 8 8

8 8 8

8 8 8
 1-2
days!

1
Mon 7:00

3
4 Mon 11:00
Mon 22:00
2
Tue 22:00

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8

16
8

8
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 <1
hour!

1 Mon 7:00

Mon 7:30
2

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Chapter 4

The art of….

25m
 Practice!
On a count of 3, say:

“No”
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 Practice!
On a count of 3, say:

“No thanks”
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 Never say “I don’t have time”!

“I don’t
have time”
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 80/20 rule

Value

Effort
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 Maximize Value, not Output

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 Know your Values

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 Create a value filter
Stuff

WIP monitor

No Someday Yes
Maybe

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 Install the value filter

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 Schedule time for reflection

Personal board meeting

WIP review
obb ies
H

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4 types of activities Getting Stuff Done
Clearing inbox

Reflecting Whatever
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Chapter 5
Get OFF the hamster wheel

18m
Thrashing

Overflow

Balance

Slack
 Slack

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 Once upon a weekend Nov 10-12, 2006

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 Slack rule
1 day per week

Slack rule

2 days per week

WIP

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 Slack fueled a positive feedback loop!

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Chapter 6
Where do you want to be?

56 12m
 How do you spend your time?

57

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 How do you WANT spend your time?

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 Move towards here

You are here

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Chapter 7
A personal story…

9m
 Dilemma – Dec 2010

I like travelling...

...but I don’t like being

away from my family

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 If you could do whatever you want,
what would you do?

6 month round-the-world
family trip!
Wouldn’t that be cool?

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 But we can’t, because…

Too many work

Don’t have commitments
time

Can’t take the kids out Travelling with small

of school kids is difficult

What about my
What about the house, the bands?
hamster, the aquarium...

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 We can’t because…
What would it take to make this happen?

Agreement from the family

A date constraint

Less work

On-the-road schooling

...

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 Vision: Big Family Trip

Coaching/teaching
2-3 days per month
Email
1-2 hours
per week

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 Making it Happen

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 Departure Date: Oct 1

Preparations Motive

Must Do
Vision

Should Do

Could Do

68

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 Travel “spike” Big Family Trip
Round the world, 6 months

Small Family Trip

London, 4 days

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 70

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 71

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 Won’t finish all
preparations!

72

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 Focused hard on
getting things done

These can be done

while travelling

Skipped
these

73

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 Japan

West Indies

Peru New
Zealand
 1 public workshop 2 slack days
per month per week

Onsite mentoring
1 long term client
2 days per week

1 public talk Weekends =

per month family time

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 Now

Bad old days

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Chapter 8
Wrapup

2m
 Isolate the Know
Do 1 thing until
Limit
noise Done your WIP
WIP

stop saying
Iteratively improve
Learn how
your life
to keep Inbox
Empty
Decide how you
want to spend
your time Stop Starting,
Start Finishing,
until WIP is
Notice how you acceptable
spend your time
Schedule
Reserve time for Install a Learn to
slack reflection Value Filter say No