IT PRACTICAL

By: Vitul Shubh Modi

Class: X (a)

QUESTION (a) - SAVE THE FILE WITH NAME “ Myexcelfile’’

ANSWER - TO DO THIS THERE ARE THE FOLLOWING STEPS:-

1) GO TO THE START MENU

2) SEARCH FOR SAVE AS
3) AND WHERE DO YOU WANNA SAVE THE FILE SELECT THE LOCATION AND RENAME IT.

QUESTION (b)-RENAME SHEET 1 WITH ANOTHER NAME: EXAMPLE.

ANSWER - TO RENAME THE SHEET 1 FOLLOW THE STEPS:-

1) LEFT-CLICK ON SHEET 1
2) SELECT THE RENAME OPTION
3) AND RENAME IT. IN MY CASE I NAMED AS “PAGE 1”.

QUESTION (c)-MOVE SHEET2 TO ANOTHER EXCEL WORKBOOK WITH NAME abc.xls.

ANSWER- TO MOVE SHEET TO ANOTHER WORKBOOK:

1. Right click on the worksheet tab and select Move or Copy.

2. Select the Create a copy checkbox.

3. Under Before sheet, select where you want to place the copy.

4. Select OK.

QUESTION (d)- INCREASE THE CELL CELL ROW HEIGHT = TO 12.65 AND WIDTH=9.36.

ANSWER- TO RESIZE ROWS –

1. Select a row or a range of rows.

2. On the Home tab, select Format > Row Width (or Row Height).

3. Type the row width and select OK.

TO RESIZE COLUMN
 1. Select a column or a range of columns.

2. On the Home tab, select Format > Column Width (or Column
Height).

3. Type the column width and select OK.

QUESTION (e)- HOW TO USE THE MERGE AND CENTER FEATURE.

ANSWER- THERE ARE A FEW STEPS AS FOLLOWS-

1. Select the Merge & Center down arrow.

2. Select Unmerge Cells.

QUESTION (f) – HOW TO USE THE SORT AND FILTER FEATURE.

ANSWER-

1. Select a single cell in the column you want to sort.

2. Click Sort A to Z to perform an ascending sort (A to Z or smallest

number to largest).

3. Click Sort Z to A to perform a descending sort (Z to A or largest

number to smallest).

QUESTION (g) - HOW TO USE CONDITIONAL FORMATTING? GIVE AT LEAST 3

NAMES OF CONDITIONAL FORMATTING.

ANSWER-

1. Select the range of cells, the table, or the whole sheet to which you
want to apply conditional formatting.

2. On the Home tab, click Conditional Formatting.

3 EXAMPLES ARE –

1) HIGHLIGHT CELL
2) TOP / BOTTOM
3) DATA BAR
QUESTION (h) – HOW TO USE THE AUTO SUM FEATURE.

ANSWER- If you need to sum a column or row of numbers, let Excel do the math
for you. Select a cell next to the numbers you want to sum, click AutoSum on
the Home tab, press Enter, and you’re done.

When you click AutoSum, Excel automatically enters a formula (that uses
the SUM function) to sum the numbers.

Here’s an example. To add the January numbers to this Entertainment budget,

select cell B7, the cell immediately below the column of numbers. Then
click AutoSum. A formula appears in cell B7, and Excel highlights the cells
you’re totaling.

Press Enter to display the result (95.94) in cell B7. You can also see the formula
in the formula bar at the top of the Excel window.

QUESTION (i)- HOW TO FREEZE ROWS AND COLUMNS.

ANSWER-

Freeze the first column

 Select View > Freeze Panes > Freeze First Column.

 The faint line that appears between Columns A and B shows that the first
column is frozen.

Freeze the first two columns

1. Select the third column.

2. Select View > Freeze Panes > Freeze Panes.

Freeze columns and rows

1. Select the cell below the rows and to the right of the columns you
want to keep visible when you scroll.

2. Select View > Freeze Panes > Freeze Panes.

QUESTION (j)- HOW TO HIDE AND UNHIDE ROWS ROW AND COLUMN

ANSWER-

1. To select the first hidden row or column on the worksheet, do one of

the following:

 In the Name Box next to the formula bar, type A1, and
then press ENTER.

 On the Home tab, in the Editing group, click Find &

Select and then click Go To. In the Reference box,
type A1, and then click OK.

2. On the Home tab, in the Cells group, click Format.

 3. Do one of the following

 Under Visibility, click Hide & Unhide and then click Unhide
Rows or Unhide Columns.

 Under Cell Size, click Row Height or Column Width, and then in
the Row Height or Column Width box, type the value that you
want to use for the row height or column width.

QUESTION (k) – HOW TO APPLY CELL BORDER

ANSWER-

Click Home > the Borders arrow. Pick Draw Borders for outer borders or Draw
Border Grid for gridlines. Click the Borders arrow > Line Color arrow, and then
pick a color. Click the Borders arrow > Line Style arrow, and then pick a line
style. Select cells you want to draw borders around.

QUESTION (l) – HOW TO DEFINE THE NAME OF A CELL RANGE IN A

WORKSHEET

ANSWER-

1. Select the range you want to name, including the row or column
labels.

2. Click Formulas > Create from Selection.

3. In the Create Names from the Selection dialog box, select the
checkbox (es) depending on the location of your row/column header. If
you have only a header row at the top of the table, then just select the
Top row. Suppose you have a top row and left column header, then
select Top row and Left column options, and so on.

4. Click OK

QUESTION (m)- HOW MANY TYPES OF CHARTS ARE AVAILABLE IN MS EXCEL

AND HOW TO USE THEM?

ANSWER –

 Column Chart
 Line Chart
 Pie Chart
  Doughnut Chart
 Bar Chart
 Area Chart
 XY (Scatter) Chart
 Bubble Chart
 Stock Chart
 Surface Chart
 Radar Chart
 Combo Chart

Create a chart

1. Select the data for which you want to create a chart.

2. Click INSERT > Recommended Charts.

3. On the Recommended Charts tab, scroll through the list of charts

that Excel recommends for your data and click any chart to see how
your data will look.

If you don’t see a chart you like, click All Charts to see all the
available chart types.

4. When you find the chart you like, click it > OK.

5. Use the Chart Elements, Chart Styles, and Chart Filters buttons,
next to the upper-right corner of the chart to add chart elements like
axis titles or data labels, customize the look of your chart, or change
the data that is shown in the chart.

6. To access additional design and formatting features, click anywhere in

the chart to add the CHART TOOLS to the ribbon, and then click the
options you want on the DESIGN and FORMAT tabs.

QUESTION (n) – HOW TO USE CELL VALUES IN ANOTHER SHEET

ANSWER –

A cell reference refers to a cell or a range of cells on a worksheet and can be

used in a formula so that Microsoft Office Excel can find the values or data that
you want that formula to calculate.

In one or several formulas, you can use a cell reference to refer to:
  Data from one or more contiguous cells on the worksheet.

 Data contained in different areas of a worksheet.

 Data on other worksheets in the same workbook.

QUESTION (o) – HOW TO SHARE WORKSHEET DATA

ANSWER –

1. Select Share.

2. Select permissions and then Apply.

3. Add people.

4. Type a message if you like.

5. Select Send