CAT 1: Takeaway Exam – Computer Applications (Weeks 1 to 5)

Total Marks: 50
Instructions:

• This is an open-book exam, and you are encouraged to apply the skills you have learned during
Weeks 1 to 5.

• You are required to complete the exam independently.

• Each question requires application and critical thinking, so use real-world scenarios where
necessary.

• The final submission must be sent by the deadline.

Question 1: Navigating Computer Systems in a Real-World Setting (10 Marks)

Imagine you’ve been hired as a new team member in a small startup. On your first day, you are given a
laptop and asked to organize all project files for a specific team. The files are scattered across different
folders on the computer, and some are saved with non-descriptive names.

Task:

1. Create a well-structured folder system on your computer to organize the project files
efficiently.

o Create a main folder called "Startup Projects".

o Inside this folder, create subfolders for Marketing, Finance, and Development.

o Each subfolder should have an Archive folder and an Active Projects folder.

2. Rename the following non-descriptive files so they are organized:

o "doc1.docx" (in Marketing) to "SocialMediaPlan.docx".

o "report_final_v2.docx" (in Finance) to "Q3_FinancialReport.docx".

o "code123.docx" (in Development) to "WebsitePrototype.docx".

3. Create shortcuts for the SocialMediaPlan.docx and WebsitePrototype.docx on your desktop

for quick access.

4. Finally, back up the entire Startup Projects folder into a separate folder called Backup_Projects.

Question 2: File Management and Security in the Workplace (8 Marks)

You work for a company that handles sensitive client data, and you're responsible for creating project
reports. Due to the nature of the work, it's important to mark certain documents clearly and securely.

Task:

1. Create a project report in Microsoft Word for a client named "XYZ Corporation". The report
should be named XYZ_ProjectReport.docx.

o The first page should include the title "Project Overview for XYZ Corporation" and the
date "October 2024."

o Include sections such as "Introduction," "Current Status," and "Next Steps."

 2. Add a Confidential watermark across all pages of the report to indicate the document is
sensitive.

3. Save the document in a folder named "Client Reports", and then create a password to protect
the file from unauthorized access.

4. Create a backup of the file and save it in a folder called "Protected Backups" on your desktop.

Question 3: Efficient Document Creation and Formatting (8 Marks)

You are tasked with creating a professional business letter that will be sent to 30 different clients. The
company wants to personalize the letters by addressing each client individually.

Task:

1. Create a letter template in Microsoft Word with the following content:

o Header: Company Name and Logo (placeholder)

o Body: "Dear [Client Name], We would like to inform you of an exciting update regarding
your account. Please contact us for further details. Sincerely, [Your Name], [Position]."

2. Perform a Mail Merge using the following data for three clients:

First Name Last Name Account Number

John Doe 12345

Jane Smith 67890

Sarah Lee 11223

3. Use the Mail Merge feature to create personalized letters for each client and save them in a
folder called "Client Letters".

4. Submit the letters and the original template as part of your final exam submission.

Question 4: Critical Thinking with Word Processing Tools (12 Marks)

You are collaborating with a team on a 20-page project report. The report contains several sections,
including text, tables, and figures, and must be well-organized for the final presentation. Your team has
asked you to ensure that the report is easy to navigate and looks professional.

Task:

1. Insert three headings in a document as follows:

o Heading 1: "Executive Summary"

o Heading 2: "Data Analysis"

o Heading 3: "Conclusion"

2. Add a Table of Contents (TOC) at the beginning of the document that automatically links to
these headings.

3. Insert two images and one table under the "Data Analysis" section. Each image should have a
caption, and the table should be titled "Table 1: Sales Growth Over Three Quarters".

4. Finally, insert a Table of Figures at the end of the document to organize the images.
 5. Save the report as TeamProjectReport.docx, and submit it as part of your exam.

Question 5: Customizing and Securing Documents for Presentation (12 Marks)

You're preparing a document for a quarterly board meeting at your company. The document contains
confidential financial data and should be formatted professionally.

Scenario: The board has requested that the document include both page numbers and the company
logo on every page. They also want it to be clear that the document is confidential.

Task:

1. Create a new Word document titled "Quarterly Financial Report". On the first page, include
the title and today’s date.

2. Insert your company’s logo in the header of the document and add a page number in the footer
that starts from page 2 (i.e., the title page should not have a page number).

3. Add a Confidential watermark across all pages of the document.

4. Save the document in a folder called "BoardMeeting_Reports".

5. In addition, create a password-protected PDF version of the document, ensuring it cannot be

modified by others.

Submission Instructions:

• Submit all files in a compressed (zipped) folder titled

[YourName]_CAT1_ComputerApplications.

• Ensure that all files and folders are properly organized before submission.

• The final submission must be sent by email to [email protected] by 23rd Oct 2024 at
6pm

Grading Rubric:

• Question 1: 10 marks (Effective organization and shortcuts)

• Question 2: 8 marks (Confidential watermark, password protection)

• Question 3: 8 marks (Mail Merge, correct formatting)

• Question 4: 12 marks (Table of Contents, figures, and captions)

• Question 5: 12 marks (Logo, page numbers, watermark, and password-protected PDF)

Total: 50 Marks

Conclusion:

This CAT assesses your ability to apply the core skills learned in the class, focusing on real-world
scenarios such as organizing files, securing documents, and using advanced word processing features.
It challenges you to think critically and perform tasks as you would in a professional environment.