NOOR AL KHALEEJ INTERNATIONAL SCHOOL – DOHA

2024-2025

Subject: ICT Practical Worksheets Topic: Data Analysis –

Microsoft Excel
Name of the student: ________________________ Roll No: ___ Year & Section: 8_____
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DATA ANALYSIS – MICROSOFT EXCEL FUNCTIONS

• In this term, we are going to learn some functions using Microsoft Excel.
• As you all are familiar with Microsoft excel let us start.
• A function is a predefined formula that performs calculations using specific values in a
particular order.
• Excel includes many common functions that can be used to quickly find
the sum, average, count, maximum value, and minimum value for a range of cells.

1. Sum
• The SUM function adds together a supplied set of numbers and returns the sum of these
values.
• Syntax :
= SUM(Value1, Value2……..)
Where the arguments, value1, [value2], etc., can be any values, arrays of values, or
references to cell ranges.

2. Average
• The AVERAGE function returns the arithmetic mean of a list of supplied numbers.
• Syntax:
=AVERAGE(Value1, Value2……..)
Where the arguments, value1, [value2], etc., can be any values, arrays of values, or
references to cell ranges.

3. Integer (INT)
• The INT function truncates a supplied number down to the closest integer.
• Syntax :
=INT(number)

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4. Maximum(MAX)
• The MAX function returns the largest value from a supplied set of numeric values.
• Syntax:
=MAX(Value1, Value2……..)
Where the arguments, value1, [value2], etc., can be any values, arrays of values, or
references to cell ranges.

5. Minimum (MIN)
• The MIN function returns the smallest value from a supplied set of numeric values.
• Syntax:
=MIN(Value1, Value2……..)
Where the arguments, value1, [value2], etc., can be any values, arrays of values, or
references to cell ranges.

6. Count
• The Count function returns the count of numeric values in a supplied set of cells or
values. This count includes both numbers and dates.
• Syntax
=COUNT( value1, [value2], ... )
Where the arguments, value1, [value2], etc., can be any values, arrays of values, or
references to cell ranges.

7. Rounding (ROUND)
• The ROUND function rounds a supplied number up or down, to a specified number of
decimal places.
• Syntax:
=ROUND( number, num_digits )
• Arguments:

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 • number - The initial number.
• num_digits - The number of decimal places to round the supplied number to.
Note that:
• A positive num_digits value specifies the number of digits to the right of the
decimal point;
• A num_digits value of 0 specifies rounding to the nearest integer;
• A negative num_digits value specifies the number of digits to the left of the
decimal point.

8. IF Function
• The IF function can perform a logical test and return one value for a TRUE result, and
another for a FALSE result.
For example, to "pass" scores above 70: =IF(A1>70,"Pass","Fail").
• Syntax
=IF (logical_test, value_if_true, value_if_false)
• Arguments
logical_test - A value or logical expression that can be evaluated as TRUE or FALSE.
value_if_true - [optional] The value to return when logical_test evaluates to TRUE.
value_if_false - [optional] The value to return when logical_test evaluates to FALSE.

NESTED IF
• The IF function can be "nested".
• A "nested IF" refers to a formula where at least one IF function is nested inside another
in order to test for more conditions and return more possible results.
• Each IF statement needs to be carefully "nested" inside another so that the logic is
correct.

Question
? Describe the difference between function and a formula.
FORMULA FUNCTION
A Formula is typed directly into the A function is built into the software, it is a
formula bar. special type of formula.
Unable to nest a formula. Can nest functions.
Formula are simple calculations. Functions are used to simplify complicated
maths.
Formulas do not have built-in wizards. A function often has a built-in wizard to
help you complete them. E.g.IF

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 PRACTICAL WORKSHEET 1
MICROSOFT EXCEL FUNCTIONS - SUM, COUNT
1. Create an excel sheet with given data: Use function or formula to solve the given
questions.
A B C D
1 Product Quantity Cost/piece Total
2 Pens 10 3
3 Pencil 20 2
4 Sharpener 5 2.5
5 Eraser 10 1
6 File 5 10
Total Cost
No. of Items

a) Find the Total Cost of each item.

b) Find the Total Cost.
c) Count the Number of Products.
………………………………………………………………………………………………….
PRACTICAL WORKSHEET 2
MICROSOFT EXCEL FUNCTION - IF & Nested IF FUNCTION

1. Create an excel sheet with given data:

A B C D
1 Name Total Marks Result Grade
2 Rony 159
3 Mala 196
4 Bella 99
5 Mumtaz 186
6 Bassim 86

a) Find the result of each student based on the given table using the IF function:
Total Marks >=100 Pass
Total Marks < 100 Fail
b) Find the grade of each subject based on the given table using Nested IF
function:
Marks Grade
175-200 A
150-174 B
100-149 C
Below 100 D
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 PRACTICAL WORKSHEET 3
TOPIC: MICROSOFT EXCEL FUNCTIONS – IF & NESTED IF

1. Create an excel sheet and enter this data.

2. Find the result of each patient using the criteria given.

3. Create an excel sheet and enter this data.

ENGLISH MATHS
NAME
MARKS COMMENT MARKS COMMENT
DON 145 141
WINNY 149 142
MAX 135 138
JACK 139 150
BEN 150 147

4. Enter comment for each student using the criteria given.

Marks Grade
141-150 Excellent
131-140 Good
121-130 Average

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 PRACTICAL WORKSHEET 4
MICROSOFT EXCEL FUNCTIONS

1. Copy the excel file from the lab exam drive to the desktop and rename it with your
name and class.

2. Find the total marks of each student using a function in column G?

_____________________________________________________________________
3. Display the result of each student using a function in column H based on the given
condition?
Total Marks > 100 PASS
Total Marks <= 100 FAIL

_____________________________________________________________________
_____________________________________________________________________
4. Display the Award of each student using a function in column I based on the given
condition?
201 - 250 Talented
151 – 200 Good
101 – 150 Average
<=100 Fail
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5. Find the Average mark of each student using a function in column J?
_____________________________________________________________________
6. Find the maximum total mark in cell C9 using a function?
_____________________________________________________________________
7. Find the minimum total mark in cell C10 using a function?
_____________________________________________________________________
8. Display only the whole number of Average in column K using a function?
_____________________________________________________________________
9. Display the rounded value of average marks in column L using a function?
_____________________________________________________________________
10.Find the total number of students using a function in cell J10?
_____________________________________________________________________

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 PRACTICAL PRACTICE WORKSHEET 5
MICROSOFT EXCEL FUNCTIONS – SUM, MIN, MAX, AVERAGE, INT
FORMATTING DATA, FORMULA

You are going to edit a spreadsheet to calculate profit and loss for the Alinao Beach and Dive
Resort. Alinao’s financial year is split into four quarters. Each quarter has three months.
Open and examine the file 2032-summary.csv in a spreadsheet package.
Save this as a spreadsheet with the file name Summary_ followed by your name.
Format the spreadsheet to look like this:

Format the merged cell in row 1 to contain orange text, font size 24, on a black
background. The text in this cell should contrast with the background when printed in
black and white.
Format the text in the merged cells in column B to be font size 20.
1. In cell D12 use a function to calculate the total number of visitors for April, May and
June.
2. In cell E12 use a function to calculate the total income for April, May and June.
3. In cell F12 use a function to calculate the total expenditure for April, May and June.
4. Replicate the formulae entered in steps 2 to 4 to calculate the sub-totals for all other
quarters.
Calculate the profit for each month and each quarter. Profit = Income – Expenditure
5. Calculate, in appropriate cells, the total number of visitors, the total income, the total
expenditure and the total profit for the year.
6. In cell B3 use a function to display the highest profit for any quarter.
7. In cell B4 use a function to display the lowest profit for any quarter.
8. In cell B5 use a function to display the average monthly profit.
9. In cell B6 use a function to display the average quarterly profit.
10.Display only the integer value of average monthly profit and average quarterly profit in
cells C5 & C6.
11.Format all currency values in dollars.
12.Save your spreadsheet.
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