ICT Lab

Subject: Introduction to ICT

Lab Manual No.: 04

Student Name: _MOHSIN ALI_________

Registration
_CPEN241101019_______
Number:
Student Class: _________________________
_________________________
Student signature:

Date Marks

ICT Lab

6.1. OBJECTIVES

1. Understanding Excel Window

2. Difference b/w Work book & Work sheet
3. Rows, Columns & Cell Addresses
4. Entering Data in Excel Work Sheet
5. Entering Long Text in cells
6. Entering Numeric Values
7. Entering Date & Time Values
8. AutoComplete Feature
9. Writing Formula
a. Addition

6.2. Understanding Excel Window

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6.3. Difference b/w Work book & Work Sheet

Worksheet: A worksheet is a single spread sheet that contains cells organized by rows and columns.
The size of a work sheet is 1,048,576 rows by 16,384 columns.

Workbook: A work book consists of many worksheets. By default an excel work book consists of 3
work sheets. But we can add more work sheets according to our usage. Maximum numbers of
worksheets that can be added to a workbook are unlimited; depend upon our computer memory &
processing speed.

6.4. Rows, Columns & Cell Addresses

Excel worksheet has numerous columns and more than 1 million rows. The rows are numbered and
columns are labeled from A to Z.

Each cell has an address whose name comes from a column letter and a row number. For example: A1, B2
etc.

Active cell: The cell that is selected in the worksheet.

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6.5. Entering Data in Excel Work Sheet:

Data in a worksheet cell falls into four categories:

a. Text
b. A value (Numeric, date, time)
c. A logical value
d. Formula that returns a value Exercise 1

1. Enter the data “Sunday” in to cell A1 and “Monday” in to cell B1.

6.6. Entering Long Text in cells

Sometimes a text entry is too long to fit in a cell. Excel accommodates text entries that are too wide in
the following ways:

a. If the cell to the right is empty, Excel spill the text to the next cell
b. If the cell to the right contain data, the entry gets cut off (i.e., the text is not shown
completely).

To solve this problem of text that doesnot fit in a cell, excel provides the following ways:

a. Widen the column to allow room for more text.

b. Shorten the text Entry.
c. Wrap the contents of cell.
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6.7. Entering Numeric Values

When a number is too large to fit in a cell, Excel displays hash signs (###) instead of a number or
displays the number in scientific notation (8.7673264E+51). To resolve this issue, we can always
widen the column to display the entire number.

To type a fraction in a cell like 5 3/8, press the number 5, press space, and then press 3/8. Excel will
display the cell in fraction format.

Trick in Excel: To enter numbers with decimal quickly in excel, we can tell excel to enter period
automatically. To perform this trick, go to File tab, choose Advanced, and click Automatically Insert
Decimal point check box.

6.8. Entering Date and Time Values

We can enter a date value in a cell in any format. For example to enter a date ,
m/d/yy 7/31/16
m-d-yyyy 7-31-2016
d-mmm-yy 31-Jul-16
 In any cell by pressing “Ctrl + ;” , we can enter the current date.

We can enter time values in the following ways:

H:mm AM/PM 3:31 AM

H:mm:ss AM/PM 3:31:45 PM

 In any cell by pressing “Ctrl + Shift + ;” , we can enter the current date.

We can combine date and time values by entering date, space and time.

7/31/17 3:31 am

Exercise 2

1. Type in “17/08” into cell E8.

In exercise 2, point 1, Excel automatically guesses that 17/08 is a date and converts it into 17 Aug.

6.9. AutoComplete Feature

This feature automatically fills in the rows or columns. To use auto complete feature
(following Exercise 1)
1. Select the cell A1. Now by pressing shift + Right Arrow key, select cell B1.

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2. Now by using your mouse or touch pad, drag cells A1 and B1 towards right until
column I.
3. Excel automatically fills in the row, with week days.

6.10. Creating your own AutoFill List

In Excel, we can also create our own AutoFill list, by following the steps:

a. Enter the items, for creating an autofill list, and select the list.
b. On the file tab, choose options, and then click on Advanced.
c. Find and click the Edit Custom Lists button, a dialog box will open.
d. In the List entries box, click Import button. The list we wrote in step 1 will be
imported.
e. Click the Add button, and click ok.

6.11. Writing Formulas

To apply Formulas, fill in two columns of excel like shown in figure:

Now in cell C1, write the heading name “Addition” and in C2, write “=Sum (A2, B2)”. Drag the
formula by selecting cell C2, downward to cell C10.

6.12. LAB ACTIVITIES

LAB TASK 1:

Open the file "World historical populations", and then select the whole sheet and change the font
type to "Times New Roman".

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LAB TASK 2:

Delete Row 5 where it shows the World Region.

LAB TASK 3:

Clear all the content of the two columns "J" and "K" where it shows the prediction of the world
populations in years 2050 and 2150.

LAB TASK 4:

Insert a new column before the world populations in "1750" and call it "1700", then add the
following data to it:

1700

104

446

123

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LAB TASK 5:

Set the new column width created in the previous exercise to "5.43".

LAB TASK 6:

Automatically resize the rows width in the table to fit the content.

LAB TASK 7:

Copy the cells range I5:J10 to the cells range K5:L10.

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LAB TASK 8:

Select the whole table, and then sort the table by Column 2008 with the order largest to smallest

LAB TASK 9:

Starting from the cell A5, fill down the column from 1 to 1000.

Hint: Cell A5 will have the value "1" until Cell A1004 with value "1000"

Instructor Signature: _________________