1.

New Document
Method 1: Press Ctrl + N.
Method 2: Go to File > New.
Method 3: Right-click on the desktop, choose New > Microsoft Word Document.

2. Open Document
Method 1: Press Ctrl + O.
Method 2: Go to File > Open.
Method 3: Drag and drop the file into an open Word window.

3. Save Document
Method 1: Press Ctrl + S.
Method 2: Go to File > Save.
Method 3: Right-click on the title bar, choose Save.

4. Save As
Method 1: Press F12 (shortcut for Save As).
Method 2: Go to File > Save As.
Method 3: Use Ctrl + Shift + S in some versions of Word.

5. Print Document
Method 1: Press Ctrl + P.
Method 2: Go to File > Print.
Method 3: Right-click on the document area, select Quick Print if available.

6. Undo/Redo
Undo: Press Ctrl + Z.
Redo: Press Ctrl + Y.
Alternatively, use the Undo and Redo buttons on the Quick Access Toolbar.
7. Find and Replace
Find: Press Ctrl + F.
Replace: Press Ctrl + H.
Advanced Search: Open the Navigation Pane by pressing Ctrl + F and go to Find Options.
8. Copy, Cut, and Paste
Copy: Press Ctrl + C.
Cut: Press Ctrl + X.
Paste: Press Ctrl + V.

9. Format Text (Font, Size, Style)

Method 1: Go to the Home tab and select font, size, and style options.
Method 2: Right-click on selected text, choose Font from the context menu.
Method 3: Press Ctrl + D to open the Font dialog box.

10. Page Layout and Margins

Method 1: Go to the Layout tab.
Method 2: Go to File > Page Setup.
Method 3: Right-click in the document, choose Page Setup.

11. Header and Footer

Method 1: Go to the Insert tab and select Header & Footer.
Method 2: Double-click at the top or bottom of the page to directly access Header/Footer.

12. Insert Table

Method 1: Go to Insert > Table.
Method 2: Press Alt + N, then T (in newer versions of Word).
Method 3: Use the Quick Table option under Insert > Table.

13. Track Changes

Method 1: Go to Review > Track Changes.
Method 2: Press Ctrl + Shift + E to toggle tracking on/off.

14. Spelling and Grammar Check

Method 1: Press F7.
Method 2: Go to Review > Spelling & Grammar.
Method 3: Right-click on any underlined word and choose a correction.
15. Word Count
Method 1: Go to Review > Word Count.
Method 2: Press Ctrl + Shift + G.
Method 3: Click on the word count displayed at the bottom of the screen (in most versions).

16. Help
Method 1: Press F1.
Method 2: Go to Help or icon in the top right (depending on version).
Method 3: Type in the Tell me what you want to do box, if available in newer versions.

17. Zoom In and Out

Method 1: Press Ctrl + Scroll Wheel on your mouse.
Method 2: Go to the View tab, select Zoom and choose the level.
Method 3: Use the Zoom Slider at the bottom-right corner of the Word window.

18. Change Case

Method 1: Press Shift + F3 to toggle through uppercase, lowercase, and title case for selected text.
Method 2: Go to Home > Font group > Change Case (Aa) icon.
Method 3: Right-click the selected text, choose Font, and manually adjust.

19. Insert Symbols and Special Characters

Method 1: Go to Insert > Symbol and choose from available symbols.
Method 2: Use Alt codes, like Alt + 0153 for ™, to insert symbol
Here are some additional options and shortcuts in Microsoft Word that go beyond basic functions,
offering more advanced features:

17. Zoom In and Out

Method 1: Press Ctrl + Scroll Wheel on your mouse.

Method 2: Go to the View tab, select Zoom and choose the level.

Method 3: Use the Zoom Slider at the bottom-right corner of the Word window.

18. Change Case

Method 1: Press Shift + F3 to toggle through uppercase, lowercase, and title case for selected text.
Method 2: Go to Home > Font group > Change Case (Aa) icon.

Method 3: Right-click the selected text, choose Font, and manually adjust.

19. Insert Symbols and Special Characters

Method 1: Go to Insert > Symbol and choose from available symbols.

Method 2: Use Alt codes, like Alt + 0153 for ™, to insert symbols directly.

Method 3: Press Alt + I, then S to open the Symbol dialog.

20. Create and Use Macros

Method 1: Go to View > Macros > Record Macro.

Method 2: Press Alt + F8 to open the Macros dialog and manage macros.

Method 3: Assign macros to specific buttons via the Quick Access Toolbar.

21. Insert Footnotes and Endnotes

Method 1: Go to References > Insert Footnote or Insert Endnote.

Method 2: Press Alt + Ctrl + F (Footnote) or Alt + Ctrl + D (Endnote).

22. Add Comments

Method 1: Go to Review > New Comment.

Method 2: Press Ctrl + Alt + M to add a comment quickly.

Method 3: Right-click on the selected text and choose New Comment.

23. Create Table of Contents

Method 1: Go to References > Table of Contents and select a style.

Method 2: Press Alt + S, then T (depending on version).

Method 3: Right-click in the desired location and choose Table of Contents if it's configured.

24. Manage Styles

Method 1: Go to Home > Styles and choose or modify a style.

Method 2: Press Alt + Ctrl + Shift + S to open the Styles Pane.

Method 3: Right-click a style in the Styles Pane and choose Modify.

25. Insert Hyperlinks

Method 1: Go to Insert > Link or press Ctrl + K.

Method 2: Right-click selected text, choose Link from the context menu.

Method 3: Type Ctrl + K and paste the link.

26. Add Watermark

Method 1: Go to Design > Watermark and choose from presets.

Method 2: Customize by selecting Custom Watermark at the bottom of the Watermark gallery.

Method 3: Press Alt + G, then W in some versions of Word.

27. Use Thesaurus

Method 1: Press Shift + F7 to open the Thesaurus.

Method 2: Right-click on a word and choose Synonyms.

Method 3: Go to Review > Thesaurus.

28. Set Document Language

Method 1: Go to Review > Language > Set Proofing Language.

Method 2: Right-click selected text and select Set Language.

Method 3: Press Alt + R, then U.

29. Insert Page Break

Method 1: Press Ctrl + Enter.

Method 2: Go to Insert > Page Break.

Method 3: Right-click in the document and choose Page Break from the options.

30. Insert Cover Page

Method 1: Go to Insert > Cover Page and select a style.

Method 2: Press Alt + N, then C.

Method 3: Manually create a cover by adding a new page and formatting it.

31. Use Focus Mode (Immersive Reader)

Method 1: Go to View > Immersive Reader.

Method 2: Press Alt + W, then I in some versions.

Method 3: Use the View Options toolbar in certain versions of Word to access Focus Mode.

32. Format Painter

Method 1: Go to Home > Format Painter and select the text.

Method 2: Press Ctrl + Shift + C to copy formatting and Ctrl + Shift + V to apply it.

Method 3: Double-click the Format Painter for applying to multiple sections.

33. Add SmartArt Graphics

Method 1: Go to Insert > SmartArt and select a style.

Method 2: Press Alt + N, then M in some versions.

Method 3: Use Quick Styles to customize directly after inserting.

34. Navigation Pane

Method 1: Go to View > Navigation Pane.

Method 2: Press Ctrl + F and select the Headings tab in the Navigation Pane.

Method 3: Right-click on a heading and choose Expand/Collapse.

35. Convert Text to Table

Method 1: Go to Insert > Table > Convert Text to Table.

Method 2: Right-click on selected text and choose Convert to Table if the option appears.

Method 3: Press Alt + N, then T and select Convert Text to Table.

Here’s a comprehensive list of Microsoft Word shortcut keys that can greatly enhance productivity:
General Shortcuts
Ctrl + N: New Document
Ctrl + O: Open Document
Ctrl + S: Save Document
F12: Save As
Ctrl + P: Print Document
Alt + F: Open File menu
Ctrl + W or Ctrl + F4: Close Document
Alt + F4: Exit Word

Editing Shortcuts
Ctrl + Z: Undo
Ctrl + Y: Redo
Ctrl + X: Cut
Ctrl + C: Copy
Ctrl + V: Paste
Ctrl + A: Select All
Ctrl + F: Find
Ctrl + H: Replace
Ctrl + G or F5: Go to (Navigation Pane)

Formatting Text
Ctrl + B: Bold
Ctrl + I: Italic
Ctrl + U: Underline
Ctrl + Shift + W: Underline words only
Ctrl + D: Font dialog box
Ctrl + Shift + A: Change selected text to all caps
Ctrl + Shift + K: Change to small caps
Ctrl + Shift + >: Increase font size
Ctrl + Shift + <: Decrease font size

Paragraph Formatting
Ctrl + E: Center align
Ctrl + L: Left align
Ctrl + R: Right align
Ctrl + J: Justify align
Ctrl + M: Increase indent
Ctrl + Shift + M: Decrease indent
Ctrl + T: Hanging indent
Ctrl + Shift + T: Remove hanging indent
Ctrl + Q: Remove paragraph formatting
Ctrl + 1: Single-line spacing
Ctrl + 2: Double-line spacing
Ctrl + 5: 1.5-line spacing

Document Navigation
Ctrl + Home: Go to the beginning of the document
Ctrl + End: Go to the end of the document
Ctrl + Left Arrow: Move one word to the left
Ctrl + Right Arrow: Move one word to the right
Ctrl + Up Arrow: Move one paragraph up
Ctrl + Down Arrow: Move one paragraph down
Ctrl + Page Up: Move up one page
Ctrl + Page Down: Move down one page
Alt + Ctrl + Page Up: Go to top of visible window
Alt + Ctrl + Page Down: Go to bottom of visible window

Working with Tables

Tab: Move to the next cell in a row
Shift + Tab: Move to the previous cell in a row
Ctrl + Tab: Insert a tab character in a cell
Alt + Home: Go to the first cell in a row
Alt + End: Go to the last cell in a row
Alt + Page Up: Go to the first cell in a column
Alt + Page Down: Go to the last cell in a column
Shift + Alt + Up Arrow: Move selected row up
Shift + Alt + Down Arrow: Move selected row down

Selection Shortcuts
Shift + Arrow Keys: Select characters or lines in the direction of the arrow
Ctrl + Shift + Left/Right Arrow: Select a word to the left or right
Shift + Home: Select from cursor to beginning of the line
Shift + End: Select from cursor to end of the line
Ctrl + Shift + Home: Select from cursor to beginning of document
Ctrl + Shift + End: Select from cursor to end of document
Ctrl + Shift + Page Up/Page Down: Select to the top/bottom of the screen

Review and Proofing

F7: Spelling and Grammar check

Shift + F7: Thesaurus
Ctrl + Alt + M: Insert comment
Alt + Shift + C: Close the Reviewing Pane
Ctrl + Shift + E: Turn track changes on or off
Alt + R, U: Set proofing language

Working with Outlines

Alt + Shift + Left Arrow: Promote a paragraph
Alt + Shift + Right Arrow: Demote a paragraph
Alt + Shift + Up Arrow: Move selected paragraphs up
Alt + Shift + Down Arrow: Move selected paragraphs down

Miscellaneous Shortcuts
Ctrl + Enter: Insert page break
Shift + Enter: Insert line break without ending paragraph
Ctrl + Shift + Enter: Insert column break
Alt + Ctrl + I: Print Preview (or toggle between print preview and editing)
Ctrl + F2: Open print preview
Ctrl + K: Insert hyperlink
Alt + Ctrl + F: Insert footnote
Alt + Ctrl + D: Insert endnote

Advanced Formatting and Special Options

Ctrl + Shift + C: Copy formatting
Ctrl + Shift + V: Paste formatting
Alt + Shift + D: Insert current date
Alt + Shift + T: Insert current time
Alt + F9: Show/hide field codes
Ctrl + F9: Insert a blank field
Alt + F3: Create a new AutoText entry
Alt + Shift + F9: Run GOTOBUTTON or MACROBUTTON from a field

Ribbon Control Shortcuts

Alt: Show ribbon key tips
Alt + H: Go to the Home tab
Alt + N: Go to the Insert tab
Alt + P: Go to the Layout tab
Alt + G: Go to the Design tab
Alt + R: Go to the Review tab
Alt + W: Go to the View tab
Alt + Q: Go to the “Tell me what you want to do” box

Function Keys
F1: Open Help
Shift + F1: Reveal formatting
F2: Move text or graphic
F3: Insert an AutoText entry
F4: Repeat the last action
F5: Open the Find and Replace dialog box with the Go To tab selected
F6: Go to the next pane or frame
F8: Extend a selection
F9: Update selected fields
F10: Show key tips or activate the menu bar
Shift + F10: Display a shortcut menu (same as right-clicking)
F11: Go to the next field
Shift + F11: Go to the previous field

F12: Save As
Here’s an extensive guide to all main features, options, and buttons in Microsoft Word, along with
detailed definitions and their shortcut keys:

File Tab (Backstage View)

The File tab includes file management options for handling and organizing documents.

Info: Shows information about the document, such as permissions, file properties, and version history.

New (Ctrl + N): Opens a new document, either blank or from templates.

Open (Ctrl + O): Opens an existing document saved on your device or online storage.

Save (Ctrl + S): Saves changes made to the current document. If it hasn’t been saved previously, it
prompts to name and choose a location.

Save As (F12): Allows you to save a copy of the document under a new name or in a different location.

Print (Ctrl + P): Opens print options, including printer selection, settings for layout, and print preview.

Share: Options to share the document, including sending by email or generating a shareable link.

Export: Saves the document in various formats, such as PDF or XPS.

Close (Ctrl + W): Closes the document without closing Word.

Options: Opens Word’s settings to customize the interface, proofing, and other program options.

---

Home Tab

The Home tab contains essential text-editing tools.

Clipboard Group

Cut (Ctrl + X): Removes the selected text or object and places it on the clipboard for later use.

Copy (Ctrl + C): Copies the selected text or object to the clipboard without removing it.

Paste (Ctrl + V): Inserts the clipboard’s content at the cursor’s location, with options for formatting.

Format Painter: Copies formatting from one selection and applies it to another, maintaining consistent
style.

Font Group

Font: Sets the text typeface (e.g., Arial, Times New Roman).

Font Size: Changes the size of the text (common sizes range from 8pt to 72pt).

Bold (Ctrl + B): Makes selected text thicker for emphasis.

Italic (Ctrl + I): Slants selected text for emphasis.

Underline (Ctrl + U): Adds a line under selected text.

Strikethrough: Adds a line through selected text, often to indicate deletion or revision.

Subscript (Ctrl + =): Lowers text below the baseline (e.g., H₂O).

Superscript (Ctrl + Shift + +): Raises text above the baseline (e.g., x²).

Text Effects and Typography: Adds special effects like shadow or glow.

Font Color: Changes the color of selected text.

Text Highlight Color: Highlights text with a background color.

Paragraph Group

Bullets (Ctrl + Shift + L): Adds bullet points to a list.

Numbering: Adds numbered points to a list.

Multilevel List: Creates an outline-style multilevel list.

Align Left (Ctrl + L): Aligns text to the left.

Center (Ctrl + E): Centers text on the page.

Align Right (Ctrl + R): Aligns text to the right.

Justify (Ctrl + J): Aligns text evenly between margins.

Line and Paragraph Spacing: Adjusts spacing between lines and paragraphs.

Shading: Adds background color to text or paragraphs.

Borders: Adds borders around text, paragraphs, or entire sections.

Increase Indent (Ctrl + M): Moves the paragraph to the right.

Decrease Indent (Ctrl + Shift + M): Moves the paragraph to the left.

Styles Group

Styles: Applies pre-set text formatting styles, such as Title, Heading 1, and Normal.

Editing Group

Find (Ctrl + F): Searches for specific words or phrases in the document.

Replace (Ctrl + H): Replaces a word or phrase throughout the document.

Select: Selects specific text or all text in the document.

Insert Tab

The Insert tab allows adding various elements to enhance the document.

Pages Group

Cover Page: Inserts a formatted cover page at the beginning of the document.

Blank Page: Inserts a new page at the cursor’s location.

Page Break (Ctrl + Enter): Starts a new page, pushing content below it to the next page.

Tables Group

Table: Inserts a table of specified rows and columns, useful for organizing data.

Illustrations Group

Pictures: Inserts an image from your computer.

Online Pictures: Inserts images from online sources.

Shapes: Adds predefined shapes like circles, arrows, and squares.

Icons: Inserts icons representing various topics.

SmartArt: Adds SmartArt graphics, useful for visually organizing information.

Chart: Inserts charts, such as bar graphs or pie charts, to display data.

Screenshot: Captures a screenshot or allows you to select a screen clipping to insert.

Links Group

Link (Ctrl + K): Creates a hyperlink to a web address, email, or location within the document.

Bookmark: Marks a specific spot in the document for easy navigation.

Cross-reference: Links to another part of the document, such as a heading or figure.

Comments Group

Comment (Ctrl + Alt + M): Adds a comment to provide feedback or notes.

Header & Footer Group

Header: Adds or edits text at the top of each page.

Footer: Adds or edits text at the bottom of each page.

Page Number: Adds page numbers in various styles and locations.

Text Group

Text Box: Inserts a movable text box for text placement anywhere on the page.

Quick Parts: Inserts pre-made document components like fields and AutoText entries.

WordArt: Adds decorative text with special effects.

Drop Cap: Enlarges the first letter of a paragraph.

Signature Line: Adds a line for a signature, including additional information.

Symbols Group

Equation: Inserts mathematical equations.

Symbol: Adds special characters and symbols.

Design Tab

The Design tab offers tools for styling the overall document.

Themes: Applies a coordinated set of colors, fonts, and effects across the document.

Document Formatting: Provides predefined style sets to adjust fonts, colors, and layouts.

Colors: Changes the color scheme.

Fonts: Selects a font theme.

Effects: Applies effects to visuals like SmartArt and charts.

Watermark: Adds faint text or image in the background, such as "Confidential."

Page Color: Sets a background color for the document.

Page Borders: Adds borders around the page or specific sections.

Layout Tab

The Layout tab is used to adjust the page setup, paragraph layout, and document organization.

Page Setup Group

Margins: Sets the size of the page margins.

Orientation: Switches between portrait and landscape layouts.

Size: Sets the paper size (e.g., A4, Letter).

Columns: Splits text into columns.

Breaks: Adds page, column, or section breaks.

Line Numbers: Adds line numbers alongside paragraphs.

Hyphenation: Automatically breaks long words at the end of lines.

Paragraph Group
Indent: Adjusts the indentation of paragraphs.

Spacing: Sets the space before or after paragraphs.

References Tab

The References tab is designed for adding references, citations, and tables of contents.

Table of Contents: Creates a table of contents based on headings.

Footnotes (Alt + Ctrl + F): Inserts footnotes for additional information.

Citations & Bibliography: Manages and inserts citations.

Captions: Adds captions below images or tables.

Index: Compiles an index of terms.

Table of Authorities: Lists references, often used in legal documents.

Mailings Tab

The Mailings tab contains tools for creating mass mailings and labels.

Envelopes: Adds envelope printing settings.

Labels: Creates labels for mail.

Mail Merge: Manages mail merge, useful for creating personalized letters or emails

Review Tab

The Review tab provides proofing, language, and collaboration tools.

Spelling & Grammar (F7): Checks spelling and grammar.

Thesaurus (Shift + F7): Finds synonyms.

Word Count: Counts the words, characters, lines, and paragraphs in the document.

Comments: Manages comments for feedback.

Track Changes (Ctrl + Shift + E): Enables change tracking to show edits made by different users.

Compare: Compares two versions of a document.

Translate: Translates selected text or the entire document.

View Tab

The View tab adjusts how the document appears on the screen.

Read Mode (Alt + W, F): Displays the document in an easy-to-read format.

.
Help Tab

The Help tab is a resource for finding assistance with Microsoft Word.
Help (F1): Opens Microsoft’s Help system, where you can search for answers, view tutorials, and access
support for Word features.

Contact Support: Provides options to contact Microsoft support.

Feedback: Lets you submit feedback about your experience with Word or report issues.

Add-Ins Tab

The Add-Ins tab (available when add-ins are installed) provides access to additional functionalities that
can be integrated into Word.

My Add-ins: Lists add-ins installed in Word, allowing users to add features like citation tools, language
translation, or productivity tools.

Office Add-ins Store: Connects to the Microsoft Store, where you can find and install third-party add-ins
to extend Word’s capabilities.

Developer Tab

The Developer tab (which must be enabled in the settings) includes advanced tools for building custom
solutions within Word. It’s useful for programmers and users with technical expertise.

Code: Provides options for working with code, including Visual Basic (Alt + F11) to open the VBA editor,
Macros (Alt + F8) to automate repetitive tasks, and Record Macro to capture actions for automation.

Add-ins: Manages installed add-ins and allows you to insert new ones.

Controls: Contains controls like text boxes, checkboxes, and dropdown lists that can be used in forms.

XML: Enables options for handling XML data and schema mapping within documents.

Protect Document: Allows you to set restrictions, like editing limitations and permissions, to protect
document integrity.

Accessibility Tools
Microsoft Word also includes accessibility tools to make documents more inclusive for people with
disabilities.

Accessibility Checker: Located in the Review tab, this tool reviews the document for accessibility issues
and provides recommendations to make content more accessible.

Tell Me What You Want to Do

This feature is not a tab but is located in the ribbon, typically as a search box at the top of the Word
window.

Tell Me (Alt + Q): Acts as a quick search tool where you can type what you need help with, such as
commands, actions, or guidance. It provides suggestions and links directly to the appropriate tools or
settings within Word.

Status Bar Tools

The Status Bar (located at the bottom of the Word window) includes tools and information about the
document.

Page and Word Count: Displays the page number, total pages, and word count.

Zoom Slider: Allows you to adjust the zoom level of the document for a closer or broader view.

View Modes: Quick shortcuts to switch between Print Layout, Read Mode, and Web Layout views.

These cover all major options in Microsoft Word, including the essential tools in each tab, as well as
additional and advanced features that enhance productivity and user experience. Let me know if you
need a deeper look into any specific tool or feature!