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5.4-03 SOP For Urgent Specimen Processing

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280 views5 pages

5.4-03 SOP For Urgent Specimen Processing

Uploaded by

daniel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
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Amhara Public Health Institute Dessie

Branch Regional Reference Laboratory

Standard Operating Procedure for Urgent


Specimen Processing
Compiled by : Abebe Eyasu Signature:

Approved by: Aynalem Mohammed Signature:

Effective date: January 1/ 2020 Version No. 02

Document No: APHIDBL -ALS- SOP5.4-03 Copy No. _____

Date of Discontinuation: _____________________________________


Amhara Public Health Institute Dessie Branch Regional Reference Laboratory
Title: Standard Operating Procedure Document No: APHIDBL-ALS- SOP5.4-03
for Urgent Specimen Processing Version No: 02

Section: All Laboratory Sections Page No: 1 of 4 Effective date: January 1/ 2020

A. Annual Review of Document


Reviewed by: Approved by:
Revision No. Review Date
Name Signature Name Signature

B. Version Change History/Description


Version. Effective Description of Version Change Name & Name &
No. Date Signature of Signature of
Reviewer approval

C. Amendment
Rev. Page Description of Amendment Amendment Effective Name &
No. No Date Date Signature of
approval

Authority for Issue: APHIDBL Authorized Date: December15/ 2019


This is a controlled document for internal use only
Amhara Public Health Institute Dessie Branch Regional Reference Laboratory
Title: Standard Operating Procedure Document No: APHIDBL-ALS- SOP5.4-03
for Urgent Specimen Processing Version No: 02

Section: All Laboratory Sections Page No: 2 of 4 Effective date: January 1/ 2020

1. Purpose
This procedure provides how to handling and processing urgent or stat samples those that are
needed immediately in order to manage medical emergencies

2. Scope
This procedure applies to APHIDBL during the management of urgent specimens.

3. Responsibility:
It is the responsibility of all APHIDBL personnel to ensure effective implementation and
maintenance of this procedure.

4. Abbreviations
ALS All Laboratory Section

APHIDBL Amhara Public Health Institute Dessie Branch Laboratory


NA Non-applicable

SOP Standard Operating Procedure

TAT Turnaround

5. Definition:
Urgent Specimen: is a specimen in which the laboratory personnel need to treat in a prioritized way
separately from the routinely requested specimens.

6. Activity description:
Urgent Specimen

1. Check completeness of the required patient information by cross checking with the requisition
paper or equivalent electronic and it must match with the specimen identification.
2. The type or urgency of specimen must be clearly identified and labelled “URGENT “on the
request paper.
3. Check all the information so as to accept or reject the sample & record on the sample
receiving log or rejection log appropriately

Authority for Issue: APHIDBL Authorized Date: December15/ 2019


This is a controlled document for internal use only
Amhara Public Health Institute Dessie Branch Regional Reference Laboratory
Title: Standard Operating Procedure Document No: APHIDBL-ALS- SOP5.4-03
for Urgent Specimen Processing Version No: 02

Section: All Laboratory Sections Page No: 3 of 4 Effective date: January 1/ 2020

4. Process the sample and the results should be reported as soon as possible and telephoned
to the requestor as required followed by hard copy.
5. Reported results should be recorded panic or critical record format.

Note: In keeping the urgent nature of the request it is the clinician’s responsibility to provide
contact information to the laboratory so that the laboratory can report urgent results to the
clinician in timely manner.

7.Supporting documents:
S. No. Document Name Document Unique ID
2 Standard Operating Procedure for Specimen Management APHIDBL-ALS- SOP5.4-01
4 Standard Operating Procedure for Processing Verbal Request APHIDBL-ALS- SOP5.4-02
5

8.Reference:
1. CLSI. A Quality System Model for Health Care; Approved Guideline – Second
Edition. CLSI document HS1-A2. Wayne, PA 2004.
2. ATCC. Label Gen Application for generating CSIDs/CUIDs and printing labels. ATCC.
Lawrenceville, GA 2007.
3. ISO 15189:2012– Medical Laboratories-Requirements for quality and competence.
4. Ministry of Health and Social Welfare PLASMA HIV VIRAL LOAD SAMPLE
COLLECTION JOB AID (2014)

Authority for Issue: APHIDBL Authorized Date: December15/ 2019


This is a controlled document for internal use only
Amhara Public Health Institute Dessie Branch Regional Reference Laboratory
Title: Standard Operating Procedure Document No: APHIDBL-ALS- SOP5.4-03
for Urgent Specimen Processing Version No: 02

Section: All Laboratory Sections Page No: 4 of 4 Effective date: January 1/ 2020

9. Declaration

I, the undersigned laboratory personnel, certify that I am conducting every steps of the
procedures incorporated in this SOP after a prior reading

Name Signature and Date

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Authority for Issue: APHIDBL Authorized Date: December15/ 2019


This is a controlled document for internal use only

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