Benefits of Shortcut Keys

Using Excel shortcuts drastically increases the speed, and thus reduces work-time. Now the
question is, if you have to memorize these shortcuts, the answer is no. However, it would be an
advantage if you can remember a few of them.

These shortcut keys perform major functions that, when used instead of clicking in the toolbar,
dramatically increase efficiency and speed. Imagine simply pressing two or three keys on the
keyboard as opposed to moving your hand to the mouse, moving the mouse, and clicking
several times.

There are thousands of keyboard Excel shortcuts that can be used within Excel to increase
productivity. These shortcuts can perform many functions, from ones as simple as navigation
within the spreadsheet to filling in formulas or grouping data.

Reducing time using functions.

Navigating easily to different tabs or cells.
Creating new elements quickly.
Removing or adding formatting or characters easily.
Adding formulas and other elements with ease.
Sr. No. Shortcut Detail (Output) Shortcut Key

Cells & Ranges: Navigation

1 Select the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home
2 Select the last used cell in the sheet Ctrl+End
3 Select first cell in the row of the active cell Home
4 Turn on End Mode (similar to Ctrl+Arrow Keys) End
5 Select the first/last cell of a region (non-blank cells) moving up Ctrl+↑
6 Select the first/last cell of a region (non-blank cells) moving right Ctrl+→
7 Select the first/last cell of a region (non-blank cells) moving down Ctrl+↓
8 Select the first/last cell of a region (non-blank cells) moving left Ctrl+←
9 Select cell one screen down from the active cell PgDn
10 Select cell one screen up from the active cell PgUp
11 Select cell one screen to the right of the active cell Alt+PgDn
12 Select cell one screen to the left of the active cell Alt+PgUp
13 Move one cell up ↑
14 Move one cell right →
15 Move one cell down ↓
16 Move one cell left ←
17 Go back to hyperlink Ctrl+G,Enter
18 Open the Find window Ctrl+F
19 Open the Find & Replace window Ctrl+H
20 Find next match Shift+F4
21 Find previous match Ctrl+Shift+F4
Cells & Ranges: Formulas
22 Begin entering a formula = OR +
23 Insert function into formula with autocomplete Tab
24 Edit the active cell F2
25 Toggle Enter and Edit modes while editing formula F2
26 Exit cell edit mode Esc
27 Toggle absolute and relative references F4
28 AutoSum Alt+=
29 Open Function Arguments window (when text cursor is inside function) Ctrl+A
30 Open the Insert Function window Shift+F3
31 Show Formulas instead of Values in cells (toggle) Ctrl+` or Ctrl+~
32 Expand or collapse the formula bar Ctrl+Shift+U
33 Calculate worksheets F9
34 Calculate active worksheet Shift+F9
35 Calculate entire workbook Ctrl+Alt+F9
36 Insert name into formula F3
37 Open Name Manager window Ctrl+F3
38 Open Create Names From Selection window Ctrl+Shift+F3
39 Set focus on Name Box Alt+F3
40 Enter array formula Ctrl+Shift+Enter
41 Evaluate selected text in a formula F9
42 Insert function arguments Ctrl+Shift+A
Cells & Ranges: Entering data
43 Open AutoComplete dropdown list Alt+↓
44 Enter and move to next cell (based on direction set in Excel Options) Enter
45 Enter and move to previous cell (based on direction set in Excel Options) Shift+Enter
46 Enter and move right Tab
47 Enter and move left Shift+Tab
48 Insert current date Ctrl+;
49 Insert current time Ctrl+Shift+;
50 Copy formula from cell above Ctrl+'
51 Copy value (result of formula) from cell above Ctrl+Shift+'
52 Fill down from cell above Ctrl+D
53 Fill right Ctrl+R
54 Flash fill Ctrl+E
55 Stay in same cell when editing cell when single cell is selected Ctrl+Enter
56 Copy data or formula to all selected cells when editing cell Ctrl+Enter
Cells & Ranges: Editing Text
57 Enter a line break (new line) in a cell Alt+Enter
58 Delete character to the left of cursor Backspace
59 Delete character to the right of cursor Delete
60 Delete to end of line Ctrl+Delete
61 Move text cursor one word to the right Ctrl+→
62 Move text cursor one word to the left Ctrl+←
63 Select one word right Ctrl+Shift+→
64 Select one word left Ctrl+Shift+←
65 Select one character right Shift+→
66 Select one character left Shift+←
67 Select to beginning of cell Shift+Home
68 Select to end of the text/formula Shift+End
Cells & Ranges: Number Formatting
69 Apply General format to selected cells Ctrl+Shift+~
70 Apply Number format to selected cells Ctrl+Shift+!
71 Apply Date format to selected cells Ctrl+Shift+#
72 Apply Currency format to selected cells Ctrl+Shift+$
73 Apply Percent format/style to selected cells Ctrl+Shift+%
74 Apply Time format to selected cells Ctrl+Shift+@
75 Apply Scientific format to selected cells Ctrl+Shift+^
76 Modify Cell Style of the active cell Alt+'
Cells & Ranges: Cell & Font Formatting
77 Remove indent Alt+H+5
78 Indent Alt+H+6
79 Left Align Alt+H+A+L
80 Center Align Alt+H+A+C
81 Right Align Alt+H+A+R
82 Top Align Alt+H+A+T
83 Middle Align Alt+H+A+M
84 Bottom Align Alt+H+A+B
85 Increase Font Size Alt+H+F+G
86 Decrease Font Size Alt+H+F+K
87 Wrap Text Alt+H+W
88 Format Window for cells and objects Ctrl+1
89 Apply or remove bold formatting Ctrl+B
90 Apply or remove italic formatting Ctrl+I
91 Apply or remove underscoring Ctrl+U
92 Apply or remove strikethrough formatting Ctrl+5
93 Display Format Cells with Font tab selected Ctrl+Shift+F
94 Insert or edit Cell Note Shift+F2
95 Insert or reply to Cell Comment Ctrl+Shift+F2
96 Delete comment Shift+F10,M
97 Add hyperlink Ctrl+K
Cells & Ranges: Rows & Columns
98 Select all cells in worksheet (unless active cell is in a Table) Ctrl+A
99 Select entire row Shift+Space
100 Select entire column Ctrl+Space
101 Add non-adjacent cells to selection Ctrl+Click
102 Add adjacent cells to selection Shift+Click
103 Toggle Add or Remove Selection Mode Shift+F8
104 Open Insert window Ctrl++
105 Insert rows (with rows selected) Ctrl++
106 Insert columns (with columns selected) Ctrl++
107 Open Delete window Ctrl+-
108 Delete rows (with rows selected) Ctrl+-
109 Delete columns (with columns selected) Ctrl+-
110 Delete cells (with cells selected) Ctrl+-
111 AutoFit Column Width Alt+H+O+I
112 AutoFit Row Height Alt+H+O+A
Cells & Ranges: Group & Hide
113 Group rows or columns (with rows/columns selected) Shift+Alt+→
114 Ungroup rows or columns (with rows/columns selected) Shift+Alt+←
115 Open Group window (with cell or range selected) Shift+Alt+→
116 Open Ungroup window (with cell or range selected) Shift+Alt+←
117 Hide or show outline symbols Ctrl+8
118 Hide rows Ctrl+9
119 Hide columns Ctrl+0
120 Unhide rows Ctrl+Shift+9
121 Unhide columns Ctrl+Shift+0
122 Unhide columns (Alternate: Ctrl+Shift+0 does not work on some versions of Windows) Alt+H+O+U+L
Cells & Ranges: Active Cell
123 Activate next cell in selected range (based on direction set in Excel Options) Enter
124 Activate next cell to right/below in selected range Tab
125 Activate each corner cell in selected range in clockwise direction Ctrl+.
126 Activate previous cell in selection (based on direction set in Excel Options) Shift+Enter
127 Activate previous cell to left/above in selected range Shift+Tab
128 Scroll active cell into view Ctrl+Backspace
129 Select single (active) cell when range is selected Shift+Backspace
Cells & Ranges: Extend Selection
130 Extend selection by one cell up Shift+↑
131 Extend selection by one cell right Shift+→
132 Extend selection by one cell down Shift+↓
133 Extend selection by one cell left Shift+←
134 Extend the selection to the last cell up Ctrl+Shift+↑
135 Extend the selection to the last cell right Ctrl+Shift+→
136 Extend the selection to the last cell down Ctrl+Shift+↓
137 Extend the selection to the last cell left Ctrl+Shift+←
138 Extend selection to first cell in worksheet Ctrl+Shift+Home
139 Extend selection to last cell in worksheet Ctrl+Shift+End
140 Extend selection right one screen Shift+Alt+PgDn
141 Extend selection left one screen Shift+Alt+PgUp
142 Extend selection to start of row Shift+Home
143 Extend selection down one screen Shift+PgDn
144 Extend selection up one screen Shift+PgUp
145 Toggle extend selection mode F8
146 Select Spill Range Ctrl+A
Cells & Ranges: Select Special
147 Open the Go To window F5 OR Ctrl+G
148 Open the Go To Special window Alt+H+F+D+S OR F5+Alt+S
149 Select visible cells only (when range is selected) Alt+;
150 Select current region Ctrl+A
151 Select current region around active cell Ctrl+Shift+8
152 Select current array Ctrl+/
153 Select row differences Ctrl+\
154 Select column differences Ctrl+Shift+\
155 Select direct dependents Ctrl+]
156 Select direct precedents Ctrl+[
157 Select all precedents Ctrl+Shift+{
158 Select all dependents Ctrl+Shift+}
159 Select cells with comments Ctrl+Shift+O
Cells & Ranges: Mouse Shortcuts for Copying & Moving Cells
160 Copy selected range or shape Ctrl+drag
161 Insert copy of selected range (moves existing cells) Ctrl+Shift+drag
162 Drag and cut drag
163 Cut and paste selected range (moves existing cells) Shift+drag
164 Move selected range to another worksheet Alt+drag
Cells & Ranges: View
165 Zoom in Ctrl+Alt++
166 Zoom out Ctrl+Alt+-
167 Zoom in (with mouse) Ctrl+Scroll Up
168 Zoom out (with mouse) Ctrl+Scroll Down
169 Zoom to Selection Alt+W+G
170 Zoom to Selection Alt+W+J
171 Toggle Scroll Lock on/off ScrLk
172 Toggle Gridlines on/off Alt+W+V+G
173 Toggle Freeze Panes on/off Alt+W+F+F
Cells & Ranges: Borders
174 Add Outside Borders to selected cell/range Ctrl+Shift+&
175 Remove all borders (apply No Borders) to selection Ctrl+Shift+_
176 Open Border dropdown menu on Home Tab Alt+H+B
177 Add all borders to cells in selected range Alt+H+B+A
178 Add or remove Bottom Border Alt+H+B+O
179 Add or remove Top Border Alt+H+B+P
180 Add or remove Left Border Alt+H+B+L
181 Add or remove Right Border Alt+H+B+R
182 Open Borders tab in Format Cells window (More Borders) Alt+H+B+M
Worksheet Tabs
183 Insert new worksheet Shift+F11
184 Delete selected worksheets Alt+E+L
185 Rename current worksheet Alt+O+H+R
186 Go to next worksheet Ctrl+PgDn
187 Go to previous worksheet Ctrl+PgUp
188 Select adjacent worksheets Ctrl+Shift+PgUp/PgDn
189 Select adjacent worksheets (mouse) Shift+Click
190 Select non-adjacent worksheets (mouse) Ctrl+Click
191 Open Move or Copy window for selected sheets Alt+E+M
192 Duplicate worksheet (mouse) Ctrl+drag
193 Protect or Unprotect Sheet Alt+R+P+S
194 Clear print area Alt+P+R+C
195 Set print area Alt+P+R+S
Workbook: File
196 Create new workbook Ctrl+N
197 Open workbook Ctrl+O
198 Save workbook Ctrl+S
199 Save as F12
200 Close current workbook Ctrl+F4 OR Ctrl+W
201 Close Excel Alt+F4
Workbook: Print
202 Open print preview window Ctrl+F2
203 Print File Ctrl+P
Workbook: General
204 Undo last action Ctrl+Z
205 Redo last action Ctrl+Y
206 Repeat last action F4
207 Open Excel Options window Alt+F+T
208 Open help F1
209 Open the Control Menu (minimize, maximize, close window) Alt+Space
210 Open Spelling window (Spell Check) F7
211 Open Thesaurus dialog box Shift+F7
212 Open Right-click menu Shift+F10 OR Menu
Key
213 Move to next pane in application window F6
214 Move to previous pane Shift+F6
215 Protect and Unprotect Workbook Alt+R+P+W
Workbook: View
216 Minimize current workbook window Ctrl+F9
217 Maximize or Restore current workbook window (toggle) Ctrl+F10
218 Toggle full screen Ctrl+Shift+F1
219 Go to previous workbook Ctrl+Shift+Tab
220 Go to next workbook Ctrl+Tab
Open current workbook in Desktop Excel Application
Tables & Filters
221 Insert Table Ctrl+T
222 Insert Table (select style first) Alt+H+T
223 Insert a row above the current row Alt+H+ I+ R
224 Insert a column to the left of the current column Alt+H+ I+ C
225 Select Table Body (Press again to include Headers) Ctrl+A
226 Select Table row Shift+Space
227 Select Table column Ctrl+Space
228 Toggle Autofilter on/off Ctrl+Shift+L
229 Open Filter Dropdown Menu (with header cell selected) Alt+↓
230 Open Filter Dropdown Menu (from any cell in a Table) Shift+Alt+↓
231 Toggle Total Row on/off Ctrl+Shift+T
232 Clear slicer filter (with slicer selected) Alt+C
Charts & Shapes
233 Create chart or PivotChart on same worksheet Alt+F1
234 Create chart in new ChartSheet F11
235 Open Format Chart Area Task Pane Ctrl+1
236 Show or Hide All Field Buttons on PivotChart Alt+J+T+D+A
237 Snap to grid Alt
238 Hide or show objects (shapes, charts, slicers) Ctrl+6
Copy & Paste
239 Copy selected object (cells, range, shape) Ctrl+C
240 Cut selected object Ctrl+X
241 Paste content from clipboard Ctrl+V
242 Open the Paste Special window Ctrl+Alt+V
243 Duplicate selected object (shapes, charts, slicers) Ctrl+D
244 Copy selected objects (mouse) Ctrl+drag
245 Copy selected ojbects and retain vertical or horizontal alignment (mouse) Ctrl+Shift+drag
246 Copy selected objects (mouse right-click) Right-click+Drag
247 Copy selected ojbects and retain vertical or horizontal alignment (right-click mouse) Right-click+Shift+Drag
Pivot Tables
248 Insert Pivot Table Alt+N+V
249 Refresh Pivot Table or Query Alt+F5
250 Refresh All Ctrl+Alt+F5
251 Open pivot table wizard Alt+D+P
252 Select pivot table body Ctrl+A
253 Group pivot table items Shift+Alt+→
254 Ungroup pivot table items Shift+Alt+←
255 Unhide (clear filter on) pivot table item Alt+H+S+C
256 Filter out (exclude/hide) pivot item Ctrl+-
257 Open Filter Dropdown Menu in Pivot Table cells Alt+↓
258 Toggle pivot table field checkbox Space
259 Insert pivot chart Alt+F1
260 Create pivot chart on new Chart Sheet F11
Ribbon
261 Activate Ribbon shortcut keys Alt OR Shift+F6
262 Move to next ribbon control Tab
263 Move through Ribbon tabs and groups →←↑↓
264 Open dropdown menu of selected button Alt+↓
265 Open help window for selected control F1
266 Expand or collapse ribbon Ctrl+F1
Macros & VBA
267 Open the VB Editor window (VBA) Alt+F11
268 Open the Macro window (run or edit macro) Alt+F8
269 Record Macro Alt+L+R
270 Open Excel Add-ins Window Alt+L+R
271 Open COM Add-ins Window Alt+L+J
26. Application: Dialog boxes
272 Move to next tab Ctrl+Tab
273 Move to previous tab Ctrl+Shift+Tab
274 Move to next control or button Tab
275 Move to previous control or button Shift+Tab
276 Press selected control or button Enter
277 Check and uncheck checkboxes Space
278 Close the window or dialog box Esc
Power Query
279 Open the Power Query Editor Alt+A+P+L+N
280 Press any button in the Power Query Ribbon Alt, Letter Sequence
281 Quick Access Toolbar in Power Query Alt+Number
282 Rename Column F2
283 Remove Column(s) Delete
284 Undo last action Tab (6 times), Delete
285 Select All Columns Ctrl+A
286 Select First Column Home
287 Select Last Column End
288 Select Multiple Adjacent Columns Shift+→ or ←
289 Select Multiple Non-Adjacent Columns Ctrl+→ or ←, Space
290 Open Filter Drop-down Menu Alt+↓
291 Open Right-click Menus Menu Key
Select First Column,←
292 Open Table Options Menu
,Space
293 Select Task Panes & Ribbon Tab & Shift+Tab
294 Close Power Query Window Alt+F4
295 Close & Load Alt+F+Enter