Ctrl + G Go To

Ctrl + H Replace
Ctrl + I Italicize
Ctrl + K Insert Hyperlink
Ctrl + N New Worksheet
Ctrl + O Open Worksheet
Ctrl + P Print Worksheet
Ctrl + S Saves Worksheet
Ctrl + U Underline
Ctrl + V Paste
Ctrl + W Exit
Ctrl + X Cut
Ctrl + Z Undo
TEXT, VALUES, FORMULAS AND FUNCTIONS
Text entries include any combination of letters, symbols, numbers
and spaces. Text is sometimes
used as a data; it is more often used to describe the data
contained in a worksheet. Text is often
used to label columns and rows in a worksheet.
Values are numbers that represents a quantity of some type: the
number of units in inventory, stock
price, an exam score, and so on. Values can be also dates and
times.
Example:
11/18/00
4:40:31
378,25.275
1-800-227-1240 (treats as text )
Formula is the arithmetic used to calculate values appearing in a
worksheet. An excel formula
always begin with the equal sign (=). Formulas are created by
combining numbers, cell references,
arithmetic operators, and/or functions. An arithmetic operator
indicates the desired arithmetic
operations.
Arithmetic
Operations
Arithmetic
Operator
Example Description
Addition + =10+A5 Adds 10 to value in cell A5
Subtraction - =C9-B2
Subtract the value in cell B2
from the value in cell C9
Multiplication * =C9*B9
Multiplies the value in cell C9
by the value in cell B9
Division / =C9/B9
Divides the value in cell C9 by
the value in cell B9
Exponentiation ^ =B5^3
Raises the value stored in cell
B5 to 3
College of Computer Studies MS Word
16
COMP01 Instructional Manual
Entering a Formula
1. Click the cell where you want the result to appear
2. Type=and then type the rest of formula
3. For formula that includes cell references, such as B2 or D78, you
can type the cell
reference or you can use the mouse or arrow keys to select each
cell.
4. When the formula is complete, press the Enter key.
Precedence of Arithmetic Operations
^ Exponentiation
*/ Multiplication/Division
+- Addition or Subtraction
Functions are a predefined or built-in formula that’s a shortcut for
commonly used calculations.
Example:
SUM function is a shortcut for entering formulas that total values in
rows or columns. You can
use the SUM function to create the formula = SUM(F11:F15)
instead of typing =
F11+F12+F13+F14+F15.
College of Computer Studies MS Word
17
Entering the SUM Function
1. Type = to begin the function
2. Type SUM in either uppercase or lowercase letters, followed by
an opening left parenthesis.
Do not put a space between “SUM” and the parenthesis.
3. Type the range of cells you want to sum, separating the first and
last cells in the range with
a colon, as in B(:B15, or drag the pointer to outline the cells you
want to sum
4. Press the Enter Key.
CATEGORY
FUNCTION
NAME
SYNTAX DEFINITION
Finace
PMT PMT(rate,nper,pv,fv,type)
Calculates the payment for a loan based on constant
payments and a constant interest rate
FV FV(rate,nper,pmt,pv,type)
Returns the future value of an investment based on
periodic, constant payments and a constant interest rate
Math
ROUND ROUND(numbers,num_digits)
Rounds a number to a specified number of digits
RAND RAND ( )
Returns an evenly distributed random number greater
than or equal to 0 and less than 1
Logical
IF
IF (logical_test, value_if_true,
value_if_false)
Returns one value if a condition you specify evaluates
to TRUE and another value if it evaluates to FALSE
AND AND (logical 1, logical 2)
Returns TRUE if all its argument are TRUE; returns
FALSE if one or more arguments is FALSE
Lookup and
Reference
VLOOKUP
VLOOKUP(lookup_value,tabl
e_array,col_index_num,range_
lookup)
Searches for a value in the leftmost column of a table,
and then returns a value in the same row from a column
you specify in the table
INDIRECT INDIRECT (ref_text,a1)
Returns the reference specified by a text string-
references are immediately evaluated to display their
contents
Text
CONCATE
NATE
CONCATENATE (text1,text2,
….)
Joins several text strings into one text string
LEFT LEFT (text,num_chars)
Returns first (or leftmost) character or characters in a
text string
Date and
Time
TODAY TODAY ( )
Returns the serial number of the current date
YEAR YEAR (serial_number)
Returns the year corresponding to serial number the
year is given as an integer in the range 1900 -9999
Statistical
COUNT COUNT (value1, value 2, …)
Counts the number of cells that contain numbers and
numbers within the list argument
STDEV STDEV (number1, number 2)
Estimates standard deviation based on a sample
AVERAGE Function
AVERAGE is a statistical function that calculates the average, or the
arithmetic mean.
Syntax:
AVERAGE (number1, number2,…)
 Generally, when you use the AVERAGE function, number is a
range of cells. To
calculate the average of a range of cells, Excel sums the values
in the range, then
divides by the number of non-blank cells in the range.
Example:
=AVERAGE (B4:B7)
MAX Function
MAX is a statistical function that finds the largest number.
College of Computer Studies MS Word
18
COMP01 Instructional Manual
Prepared by: MELJUN P. CORTES
Syntax:
MAX (number1, number2, …)