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5 Excel Functions
 WELCOME TO THIS NEW
FUNCTIONS EXCEL GUIDE
If you like getting things done quickly without much effort,
you’re in the right place.

We’re not here to overwhelm you with tons of Excel tricks - just
to show you 5 simple, powerful functions that make work
easier.

Do you want to glide through your spreadsheets without

spending hours on formulas?
Do you wish Excel could do the hard work for you?

Today’s your day...

We’re going to learn 5 key Excel functions that will change how
you work:

VLOOKUP and XLOOKUP to find what you need in a flash.

TEXTSPLIT to break up text easily.
IF to make quick decisions in your sheets.
SUMIF to add up only the numbers you care about.

These functions are like shortcuts that make your life easier.

So, sit back, relax, and let’s dive into these 5 Excel functions
that will help you work smarter, not harder...

@excelbychris
 HOW TO USE
VLOOKUP
What is VLOOKUP?
VLOOKUP stands for “Vertical Lookup”.

This function searches for a value in the first column of a table

and returns a value in the same row from a specified column.

It’s especially useful for looking up and retrieving data from a

large dataset...

Syntax of VLOOKUP
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

lookup_value: The value you want to search for.

table_array: The range of cells where the function will

search and retrieve data from.

col_index_num: The column number in the table from which

you want to retrieve the value.

range_lookup: This is optional. Use FALSE for an exact

match or TRUE for an approximate match.
 HOW TO USE
VLOOKUP
Example...
Let’s say you have a table with product IDs, names, and prices.
The table is in cells A2

You want to find the price of the product with ID “103”.

=VLOOKUP(103, A2:C10, 3, FALSE)

103 is the value you want to find in the first column (Product
ID).

A2 is the table range where Excel will look for the value.

3 is the column number (Price column) from which to return

the value.

FALSE specifies that you want an exact match.

The result will be $0.80, which is the price of the Orange.

 HOW TO USE
VLOOKUP
Key Tips
VLOOKUP searches only in the leftmost column of the table.

Ensure that the col_index_num is within the range of the

table_array.

If you use TRUE as the range_lookup, make sure the first

column is sorted in ascending order.
 HOW TO USE
XLOOKUP
What is XLOOKUP?
XLOOKUP is a more advanced and flexible version of VLOOKUP

It can search for a value in a range or array and return a

corresponding value from another range or array.

Unlike VLOOKUP, XLOOKUP works in any direction (left-to-

right, right-to-left, or even vertically).

Syntax of XLOOKUP
=XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found],
[match_mode], [search_mode])

lookup_value: The value you’re searching for.

lookup_array: The range where Excel will look for the value.

return_array: The range from which the result will be

returned.

if_not_found: This is optional. It specifies what to return if

the value is not found.

match_mode: This is optional. Use 0 for an exact match

(default), 1 for the next larger item, and -1 for the next
smaller item.

search_mode: This is optional. 1 searches from the first to

the last value (default), -1 searches from the last to the first
value.
 HOW TO USE
XLOOKUP
Example...
Using the same table as before, let’s find the price of the
product with ID “104”.

Here’s how you use XLOOKUP:

=XLOOKUP(104, A2:A10, C2:C10)

104 is the value you’re looking for in column A.

A2 is the range where you want to search for the value.

C2 is the range from which you want to return the

corresponding value.

The result will be $1.50, which is the Price of the Mango.

 HOW TO USE
XLOOKUP
Key Tips
XLOOKUP can search both horizontally and vertically.

It doesn’t require the lookup column to be the first column.

You can specify what to return if the lookup value is not

found.
 HOW TO USE
TEXTSPLIT
What is TEXTSPLIT?
TEXTSPLIT is used to split text into separate cells based on a
delimiter (like a comma, space, or any specific character).

This function is useful when you have a single string of text that
needs to be broken down into different parts.

Syntax of TEXTSPLIT
=TEXTSPLIT(text, col_delimiter, [row_delimiter])

text: The text string you want to split.

col_delimiter: The character that separates columns (e.g., a

comma “,”).

row_delimiter: This is optional. The character that

separates rows.
 HOW TO USE
TEXTSPLIT
Example...
Suppose you have a cell with the text “John, Doe, 123 Main St”
in cell A1, and you want to split this into separate cells for the
first name, last name, and address.

Here’s how you use TEXTSPLIT:

=TEXTSPLIT(A1, ", ")

A1 is the cell containing the text.

", " is the delimiter that separates the text parts (comma
followed by a space).

This formula will split the text into three parts:

John (in one cell)

Doe (in another cell)

123 Main St (in another cell)

 HOW TO USE
TEXTSPLIT
Using Row Delimiter
If the text was separated by line breaks instead of commas, you
could use the row_delimiter to split it into different rows.

Key Tips
TEXTSPLIT is very flexible and can handle various
delimiters.

Make sure the delimiter exactly matches what’s in your text

(including spaces).
 HOW TO USE
IF
What is IF?
The IF function checks whether a condition is true or false and
then returns one value if the condition is true and another value
if it’s false.

It’s one of the most powerful and commonly used functions in

Excel for logical tests.

Syntax of IF
=IF(logical_test, value_if_true, value_if_false)

logical_test: The condition you want to evaluate (e.g., A1 >

10).

value_if_true: The value to return if the condition is true.

value_if_false: The value to return if the condition is false.

 HOW TO USE
IF
Example...
Suppose you have a list of student scores and you want to
determine if each student passed or failed.

The passing score is 50.

In column C, you want to display "Pass" if the score is 50 or

higher, and "Fail" if it’s below 50.

=IF(B2 >= 50, "Pass", "Fail")

B2 >= 50 is the condition (checking if the score is 50 or

more).

"Pass" is what you want to show if the condition is true.

"Fail" is what you want to show if the condition is false.

Drag the formula down to apply..

If you use this in cell C2, for example, it will show "Fail" for
Alice, "Pass" for Bob, "Pass" for Carol, and "Fail" for Dave.
 HOW TO USE
IF
Using Nested IF Statements
You can also nest IF functions to handle multiple conditions.
For example:

=IF(B2 >= 75, "A", IF(B2 >= 50, "B", "C"))

Key Tips
IF is great for simple logical tests, but complex conditions
might require nested IF functions or alternative functions
like IFS.

Remember to use quotation marks around text values like

"Pass" or "Fail."
 HOW TO USE
SUMIF
What is SUMIF?
SUMIF adds up all the numbers in a range that meet a specified
condition.

It’s useful for adding values based on criteria, like summing

sales figures for a particular product.

Syntax of SUMIF
=SUMIF(range, criteria, [sum_range])

range: The range of cells to evaluate (where your criteria

will be checked).

criteria: The condition that determines which cells to sum

(e.g., "Apples").

sum_range: This is optional. The actual cells to sum if

different from the range.
 HOW TO USE
SUMIF
Example...
Suppose you have a sales report, and you want to calculate the
total sales for "Apples".

Here’s how you use SUMIF:

=SUMIF(A2:A6, "Apples", B2:B6)

A2 is the range where Excel will look for the criteria

("Apples").

"Apples" is the condition you’re checking.

B2 is the range of cells that you want to sum if the condition

is met.

The result will be 300, which is the total sales for "Apples" (100
+ 200).
 HOW TO USE
SUMIF
Using Wildcards
You can use wildcards in your criteria. For example:
"Ap"* will match any text that starts with “Ap” (like
"Apples").

"?range" will match any text that ends with "range" (like
"Orange").

Key Tips
Make sure the sum_range has the same number of rows as
the range if you specify it.

If you don’t specify the sum_range, Excel will sum the

values in the range itself.
..And that's a wrap on our journey through the lazy Excel
wonderland!

But don’t hang up your spreadsheet skills just yet - our

adventure is far from over.

There’s a whole world of Excel tips, tricks, and secrets

waiting to be discovered.

So, keep those keyboards handy and stay tuned for more
insights.

For even more Excel magic and updates, make sure to follow
me and let’s continue this Excel adventure together.

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@excelbychris