Word 2007

Introduction
Objectives
 Understand the new Word 2007 Interface
 Navigate the Office button
 Learn about the Quick Access menu
 Navigate the Ribbon menu interface
 Understand the I-beam
 Learn basic editing techniques
 Using Help
Contents Page

Introduction ........................................................................... 1.1

Opening Microsoft Office Word 2007 ....................... 1.1
Microsoft Word 2007 Screen ...................................... 1.1
The New Office Menu ................................................. 1.2
The Ribbon Interface.................................................. 1.2
Exercise - On-demand Tabs ....................................... 1.3
The Office Button ....................................................... 1.4
The Quick Access Toolbar ......................................... 1.5
The Ribbon .................................................................. 1.6
Minimize the Ribbon .................................................. 1.7
Section/Group Dialog Launcher ................................ 1.9
Font Section ............................................................... 1.10

Basic Editing Techniques .................................................... 1.11

Deleting Words.......................................................... 1.12
The Clipboard ........................................................... 1.13
Tip - Cut & Paste Shortcuts ..................................... 1.14
Insert Characters ...................................................... 1.15
Create a Document ................................................... 1.16
Spell Check ................................................................ 1.18
Spelling Exercise ....................................................... 1.19
Saving Your Work .................................................... 1.20
Close and Reopen a Document ................................. 1.23
Printing ...................................................................... 1.25
Help............................................................................ 1.26
Getting Started Tab .................................................. 1.27
Notes .......................................................................... 1.29
 Lesson One: Introduction

Introduction
Microsoft Word is one of several popular word processing programs. Most of
these programs use the same basic techniques to help you write letters, reports,
labels and other documents.

Opening Microsoft Office Word 2007

Click on the Word icon either from Windows desktop or Start
menu. In the Start menu, Microsoft Office Word 2007 is in the
folder Microsoft Office.

Microsoft Word 2007 Screen

You will notice the new ribbon menu system. The new menu uses contextual tabs,
which are functionality specific only to the object with focus, and many other
features like Live Preview enables you to view the document without making any
permanent changes.

Figure 1 - Home Ribbon

Word 2007 1.1 4/24/2009

The New Office Menu
There are three major features in the new Word 2007 menu system: the
Microsoft Office Button, the Quick Access Toolbar, and the Ribbon Tab.
These three features contain many of the functions that were in the menu
of previous versions of Word. The functions of these three features will be
more fully explored later.

The Ribbon Interface

Ribbon (Tab) Section/Group

Home Clipboard, Fonts, Paragraph, Styles and Editing.

Insert Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout Themes, Page Setup, Page Background, Paragraph, Arrange
References Table of Contents, Footnote, Citation & Bibliography, Captions,
Index, and Table of Authorities
Mailings Create, Start Mail Merge, Write & Insert Fields, Preview Results,
Finish
Review Proofing, Comments, Tracking, Changes, Compare, Protect
View Document Views, Show/Hide, Zoom, Window, Macros

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 Lesson One: Introduction

On Demand Ribbon

Other tabs are On Demand tabs. These menus are context sensitive to the task
you are work on, like tables, drawings, diagrams, and charts.
For example, if you click on an inserted graphics, the menu associated with
working with graphic will appear.

Table Tools Design/Layout Context sensitive tab that appear when working
with Tables
Picture Tools Tab/Format Appears when working with graphics.
Word Art Tools/Format Appears when working with WordArt.
Text Box Tools/Format Appears when working with Text Box.

Exercise - On-demand Tabs

The tabs are sensitive to the context in which you are working. To illustrate this,
suppose you had inserted an image into your document.

1. Open a blank document.

On Demand Tool
2. Click the Insert tab.
3. Click on Shapes
4. Select any shape

On selecting the image, the Picture Tools tab appears where previously it was
hidden.
5. Clicking away from the picture in a white area.
6. Notice that the menu is hidden; click on the picture again.

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The Office Button

In the upper-left corner is the Office Button. When you click the
button, a menu appears. You can use the menu to create a new file, open an
existing file, save a file, and perform many other tasks relating to file management.

The Office Button tasks including:

New Create new blank document
Open Open an existing saved document
Save Saves the current working document
Save As Saves the current document with a different name, type or
file location.
Print Print all pages in the document or certain page. You can
print multiple copies and specify which printer to print to.
Print Preview Display the document on screen as it will appear when
printed

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 Lesson One: Introduction
Publish Send your document to a server, web space or blog. Paste
Pastes the contents of the Clipboard where your cursor is
located (same as Edit, Paste)
Close Close the current active document.
Word Options Lets you customize Word. Note: Formerly known as
Tools>Options in Word 95-2003.

The Quick Access Toolbar

Next to the Microsoft Office Button is the Quick

Access toolbar. The Quick Access toolbar provides you with access to
commands you frequently use. By default Save, Undo, and Redo appears on the
Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

Save - Saves the current document

Undo - Reverses editing actions. In Word 2007 you have

multiply levels of undo.

Redo - Repeats an editing command after using Undo

Customize Quick Access Toolbar – You can customize

your Quick Access Toolbar by checking or uncheck each
selection.

Word 2007 1.5 4/24/2009

The Ribbon
The Ribbon is designed to help you quickly find the commands that you need to
complete a task. Commands are organized in logical groups, which are collected
together under tabs. Each tab relates to a type of activity, such as writing or laying
out a page. To reduce clutter, some tabs are shown only when needed. For
example, the Picture Tools tab is shown only when a picture is selected.

Figure 2 - Ribbon Menu

The Ribbon Tabs

The Ribbon tab is allows you to navigate through the ribbons. It has seven tabs:
Home, Insert, Page Layout, References, Mailings, Review, and View. Each
Ribbon contains many new and existing features of Word which is divided into
groups.

Ribbon Groups/Sections
The groups or sections are logical collections of features designed to perform
functions that you will utilize in developing or editing your Word document.
Commonly used features are displayed on the Ribbon, to view additional features
within each group, click on the arrow at the bottom right of each group.

Clipboard Section

In this section, you will fine the standard Cut, Copy and Paste. Word
2007 saved multiply levels of copies to the clipboard which you can use during a
Paste. Format Painter allows you to easily duplicate a format.

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 Lesson One: Introduction

Paragraph Section

Contain tool for quick character formatting, such as

bullet, list, multilevel list, indents, and justification (left, center and right). You can
also adjust line spacing, font highlights and color.

Style Section
Contain tool for style formatting. We will learn more about Style in Lesson 5.

Editing Section

Minimize the Ribbon

Find and replace text in a document. You can find the Select All function here.
Additional you can select all the text with the same formatting.
There is no way to delete or replace the Ribbon with the toolbars and menus from
the earlier versions of Microsoft Office. However, you can minimize the Ribbon to
make more space available on your screen.

1. Click Customize Quick Access Toolbar.

2. In the list, click Minimize the Ribbon.
3. To use the Ribbon while it is minimized, click the tab you want to use, and
then click the option or command you want to use.

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For example, with the Ribbon minimized, you can select text in your Microsoft
Office Word document, click the Home tab, and then in the Font group, click the
size of the text you want. After you click the text size you want, the Ribbon goes
back to being minimized.

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 Lesson One: Introduction

Section/Group Dialog Launcher

Some section group contain symbol in the right side of the box.

Click on the dialog launcher button. It will launch a dialog box relating
to the context of the section. For example, when you click on the Font
dialog launcher, the Font dialog box will appear:

Word 2007 1.9 4/24/2009

Font Section

The Formatting tools in the Font section provides shortcuts to applying

formatting commands, changing the appearance of selected text in a document.
This is known as character based formatting.

Character formatting is the lowest level of formatting and should be used

sparingly. In later Lessons, we wish learn more about formatting using Style and
Themes.

Font Section Tools

Font List See the following pages for font styles.

Font Size specify the size of the font to be used
Bullets Create a bulleted list
Increase Size Increase font point size.
Decrease Size Decrease font point size.
Increase Size Increase font point size.
Clear Formatting Clear all formatting.

Border Options Add borders to tables

Highlighting Highlight selected text with color
Font Color Change text color

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 Lesson One: Introduction

Basic Editing Techniques

The Cursor or Insertion Pointer
Notice that you have a blinking cursor or Insertion Pointer on your screen. It’s
the flashing black vertical line. The location of the cursor is where your text will
be placed when you type.

The I-Beam
You also have an Insertion Beam (also called an I-Beam). It looks like a
large, thin capital I. If you don’t see this I-Beam, move your mouse
around on the page until you do. This is actually the mouse pointer.
When you move the mouse pointer off the document area, it changes
back to our familiar arrow.
Beginning where you see the blinking cursor, type the word Word

Deleting Characters
There are several ways to delete or remove text that you have written

Use the Backspace key to delete characters to the left of the cursor

Use the Delete key to delete characters to the right of the cursor

Move the I-Beam next to the letter you want to delete and click one time. This
will move the cursor to that location. For example, move the I-Beam between the
“r” and the “d” as in the following example, and click one time. Your blinking
cursor will now be located there.

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 Use the Backspace key
to remove this character

Wor d

Use the Delete key

to remove this
character
Practice deleting another letter.

Tip: Use the UNDO button to undo and restore the letters you
deleted!

The magical, wonderful UNDO button:

Deleting Words
A basic technique in most Windows programs is known as “Select and then Do.”
This means that you need to tell the program what you want to work with by
selecting or highlighting those words or sections of your document.

To delete an entire word, you can use the Backspace key or the Delete key for
each letter in the word (as you just did), or you can select the word first and then
delete it all at once.

Type the word Fun. To select or highlight a word, you can do a couple of things.

Position the cursor just before the letter F. Use the Click and Drag technique,
holding down the mouse button and moving the mouse to the right until you get
to the end of the word. Release the mouse button. Notice that the word is now
Highlighted in black. This means you have selected the word and can now do lots
of things with it.

Let’s delete it!

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 Lesson One: Introduction

Keyboard Technique
With the word highlighted, simply press the Delete key. This will remove the
entire word. Press UNDO to bring it back.

You can also select or highlight a word by using the double-click technique.
Move the I-Beam into the middle of the word Fun. Now double-click to highlight
the word. This may take some practice! Press the Delete key.

Press UNDO to restore the word.

The Clipboard
Use the clipboard concept to cut copy or move text to a
new location within your document or to another
document.

Using a Tool Button

You can also use your Toolbar buttons on the ribbon is a quick method for using
character formatting. Pay close attention to the tool in the Font Section on Home
ribbon.

Highlight the word Fun (double-click)

Click on the Cut button

-or-

Click on the Delete Key

-or-

Position the cursor after the n, press the Backspace 3 times.

Word 2007 1.13 4/24/2009

Tip - Cut & Paste Shortcuts
You can use the standard Windows control key shortcut to cut, copy and paste
selected text in your document.

Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V

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 Lesson One: Introduction

Insert Characters
1. Type the word Word.

To insert a new character into text that you have already typed,
position the I-Beam at the location where you want to insert a new
character and click one time.

2. As you did before, position the I-Beam between the letters

“r” and “d” and click one time.
3. Type the letter “l”. You will now have changed the word
Word to World!
4. Press the UNDO button and try this again.

Inserting in the Middle of Text

You can insert text anywhere in the middle of text. By default the Insert mode is
ON, which mean that text will automatically move to the right and wrap around to
the next line when you type.

Note: On previous versions of Word, you can turn the Insert mode OFF, this is
known as OVR (Overtype). The OVR indicator is gone on the new Word 2007.

If you wish to overtype a sentence, simply select it and type new text over it.

Text after selection:

I what to xxxxxxxxxxxx xxxxx line with another line. Just select it and type
“overtype this”.

Result:
I what overtype this line with another line. Just select it and type “overtype
this”.

Word 2007 1.15 4/24/2009

Create a Document
Exercise - Create a Simple Letter
To begin working with a new document or a blank piece of paper, click on the
New button on Office Button. This is the first button at the left side of the
toolbar:
Type the following letter. Begin typing where you see the blinking
cursor.

September 16, 2008

Dear Ms. Smith:

Thank you for your interest in the E. M. Hart Community

Center services. We hope you enjoy the current newsletter
that we have enclosed. Please feel free to call us if you have
T questions regards the current offering.
any
I
P
Sincerely,
:

Susie Jones

If you want more space at the top of your letter, press the ENTER key
a couple of times. This key can be used to insert blank lines at the
beginning of the document.

As you begin, keep in mind the following points:

Don’t worry too much about spelling or speed. Remember, this is not a typing
test!! Word has a special feature to help you check all of your spelling when you
have finished entering your text.

After typing the date, press Enter 2 or 3 times to enter blank spaces. Do this
again after typing Dear Ms. Smith:

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 Lesson One: Introduction

As you work, do not press the Enter key at the end of a line in the large paragraph.
(Only press Enter when you want to start a new blank line. Word will wrap your
sentences automatically as you type.

Do press Enter 3 or 4 times after typing Sincerely,

Word 2007 1.17 4/24/2009

Spell Check

One of the greatest features in any word processing program is Spelling &
Grammar check. The program will check each word in your document and alert
you to any words that may possibly be misspelled. Unfortunately the program’s
dictionary cannot include all the proper names we frequently use and the
program may tell you that Susie is not a correctly spelled word!

Remember that Word is only looking for misspelled words. If you type “they”
instead of “the”, the program will not catch the error because “they” is correctly
spelled even though it may not be the word you intended to use. You must always
proof your own work!

From anywhere in the document, click Review tab, then on the Spelling
& Grammar button:

When Word finds a misspelled word, a smaller window called a Dialog Box
will open. You will be asked if you want to Ignore the misspelled word and make
no change to the word or Change the word to one of the suggested words. Click
on the appropriate button.

When the spell check is complete, you will see another box telling you the
program has finished checking your document. Click OK.

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 Lesson One: Introduction

Congratulations if you had no spelling errors!

Spelling Exercise

Open Sample Document.doc

Use spelling checker to coreect this paragraph for spellin mitake and grammer
errors... You can use Auto Correct to make the changes Just sellect the
AutoCorrect button in the dialog box.

Word 2007 1.19 4/24/2009

Saving Your Work

Always Save Your Work!!! When you have a long letter or

document, stop in the middle and save what you have typed. When
you are finished, save it again!

The first time you save a document, Word will ask you to give it a
name and location.

1. Click on the Office Button.

2. Click on Save As
3. A new dialog box will open

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 Lesson One: Introduction

4. Tell Word to save your document in the folder called

Documents.
5. Type a name for your document. Note: The name can be
anything you want and almost as long as you want include
spaces.
6. Call this document Community Center Letter
7. Click on the SAVE button.

Once you have saved your document with a name and location, you can click on
the Save button at any time to quickly save your document as you work. This is
important to do frequently if you work in an area where power outages easily
occur. If you wish keep the old document and save the new edits under a new
name, then use the SAVE AS button.

Click now on the Save button on the Quick Access Menu

Change File Type

Mouse over the Save As icon in the Office Menu. A selection of popular file types
will appear in the right pane. If you need to share this file with others, you cannot
be certain that they have the latest copy of Word. Save it to a lower version of
Word. Select “Word 97-2003 Document” from the list in the right pane.

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Save As Other Formats
You as change the file type in the Save As dialog box. Click on the  in the Save as
type: field.

Select the file type from the list box:

Note: PDF format is not a standard Office Word feature. You need to install a PDF
writers either from Primo (Free) or Adobe.

PDF
Portable Document Format. It's a distribution format common on the internet for
sharing documents. It was developed by Adobe Corporation to allow electronic
information to be transferred between various types of computers. The software
which allows this transfer is called Acrobat. In order to view and print a PDF file
you will first need to download and install a copy of the Adobe Acrobat Reader.

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 Lesson One: Introduction

Close and Reopen a Document

Close your document
Once you have saved your document, you can safely close it. If you try to close a
document before saving any changes that you have made, Word will ask you if you
want to save those changes. Read each message box carefully so that you don’t
lose your changes!

Click on the Lower X in the upper right corner. The Top X will close the Word
program. The Bottom X will close the current document.
-or-
Click on the Office Button, then on the word Close. Remember, the word Exit
will close the Word program. The word Close will close the current document.

Open a Saved Document

To open a document that you have already created, click on the Open button

-or-

Click on the Office Button, then click Open.

Note: If you Open button does not appear click the arrow
on the Quick Access toolbar to add it.
C

You must now tell Word where to find your document. Navigate the folder list to
find your document.

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 Figure 3 - Open Dialog Box

Click Open to open your file. (Notice that we are using the terms file and
document interchangeably)

Once your document is opened, you can add to it or edit it as needed. Remember
to save your document if you make any other changes!

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 Lesson One: Introduction

Printing
1. To print your document, the Office Button, then click Print
2. Click OK to print the default setting (1 copy).

The Print dialog box will let you select the number of copies to print, select the
printer you want to use if you have more than one available, and select a range of
pages to print or the entire document.

Figure 4 - Print Dialog Box

Note: You can also print by clicking on the Print button:

Word 2007 1.25 4/24/2009

 Important note: Using the print button will automatically print one
copy of your entire document on your default printer. Use the File menu
option if you want to print more than one copy or use another printer.

Properties – You can change the print quality or paper type. This setting
will be different depend on your printer.

Help
To display the Word 2007 Help Dialog box, just click on the Help icon in
the upper left corner of your windows.

Figure 5 - Help Windows

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 Lesson One: Introduction

Getting Started Tab

The Get Started tab contains video demos, interactive guides, and online training
courses that show you how the Office 2007 programs work and where the Office
2003 commands and buttons appear in the Office 2007 programs.

The Interactive Guide

This is for users who are already family with Word 2003. The guide will show the
same commands in both 2003 and 2007.

When you click on the interactive Guide it will take you to the Microsoft Office
web site. Once you're there, click on the button the start the guide.

Rest the mouse pointer over a Word 2003 menu or button to learn its new
location in Word 2007. To see an animation of the location of the command or
button in Word 2007, just click it.

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Save you work

1. Save and Close your document after it has printed.

2. Close, but do not save, any other open documents.
3. Close the Microsoft Word window.

Safely shut down your computer

1. Be sure you have closed the Microsoft Word 2007
2. Click on the Start button in the lower left corner of your
screen
3. Click on the ►, the then click Shut Down
4. Press the Yes button

Figure 6 - Vista Shutdown

Your computer will turn itself off automatically!

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 Lesson One: Introduction

Notes

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