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Requirrement Reasons

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29 views11 pages

Requirrement Reasons

Uploaded by

Prem Lal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Outlook 2010 Managing Your Calendars

Introduction

Outlook 2010 includes powerful scheduling features in Calendar view.


From there, you can create appointments and manage your time.

In this lesson, you'll learn how to schedule appointments and create


multiple calendars. We'll also talk about how to organize your schedule,
including how to apply categories and reminders.

Calendar view
Calendar view makes it easy to schedule appointments and keep track
of important dates, just like a desk calendar. But unlike a physical calendar,
Calendar view allows you to quickly edit and rearrange your schedule
whenever you want. While most frequently used in the workplace, Calendar
view can also be helpful for managing a busy personal schedule on your
home computer.

The Calendar view interface


 To access Calendar view, locate and select
the Calendar View tab in the lower-left corner of the
screen. Calendar view will appear.

Click the buttons in the interactive below to become more familiar with
Calendar view

To create an appointment:
Whenever you schedule a new appointment, it's easy to add it to your
calendar.

1. Locate and select the New


Appointment command on the Ribbon.

2. The New Appointment dialog box will


appear. Enter the desired information for
the appointment. At the very least, you
should include subject, time, and location,
but you can also include lots of other
information, such as reminder preferences
and detailed notes.
3. When you're done entering the appointment
information, click Save & Close.

4. The appointment will


be saved and added to your calendar.
You can also schedule a new appointment by selecting the desired time on
your calendar. The New Appointment dialog box will appear with the
selected time.

If you have a standing appointment—for example, a weekly staff meeting


or lunch date every Wednesday—you can create a recurring
appointment that will appear on your calendar automatically. Simply click
the Recurrence command when scheduling an appointment, then choose
how frequently the appointment should be scheduled.
Using multiple calendars
If you keep a lot of different appointments, you can use multiple
calendars to help organize your schedules. For example, you might use one
calendar to keep track of your personal tasks and another to manage
upcoming meetings with clients.

To create a new calendar:


1. Click the Folder tab on the Ribbon, then
click the New Calendar command.

2. The Create New Folder dialog box will


appear. Enter a name for the new calendar,
make sure Calendar is selected, then
click OK.
3. The new calendar will appear in the View
pane. Click the check box in
the Navigation pane to toggle the
calendar on and off.

Doing more with calendars


Once you're familiar with the basics of Calendar view, you can start taking
advantage of its most helpful features with these additional tips.

To apply categories to appointments:


If you schedule a lot of different appointments, you can keep them organized
by applying categories, just like email messages. If you've
already customized categories to manage email messages (see Lesson 3),
you'll be able to apply those same categories to your appointments.
 To apply a category, select the desired appointment,
then click the Categorize command on the Ribbon.

To create multiple-day appointments:


If you have an appointment that will span multiple days, such as a vacation
or conference, you can schedule the appointment to extend across multiple
days on your calendar.

1. When creating the appointment, set the Start and End


time for the full length of the appointment.
2. The appointment will appear on your calendar
across multiple days.

To create appointment reminders:


You can create reminders for your most important appointments, which can
be especially helpful if you keep a busy schedule. For example, you might
schedule a reminder for an important lunch date that would appear 30
minutes before the appointment.

1. To create a reminder, simply set a reminder tim on


the Ribbon when creating a new appointment.
2. The reminder will appear in a pop-up dialog box at the
scheduled time.

To print calendars:
If you need to reference your schedule on the go, it's easy to print your
calendars.

1. Click the File tab on the Ribbon.


2. Backstage view will appear. Locate and select Print.

3. The Print pane will appear. Choose your desired layout,


including daily, weekly, and monthly summaries of your
appointments and meetings, then click Print.
Challenge!
1. Navigate to Calendar view.
2. Create a new appointment and set a reminder for
30 minutes before the appointment.
3. Create a new calendar.
4. Apply a category to an appointment.

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