Annexure II

Guidelines for scanning and Upload of Photograph (4.5cm × 3.5cm) & Signature

Before applying online a candidate will be required to have a scanned (digital) image of his/her
photograph and signature as per the specifications given below.

Photograph Image:
- Photograph must be a recent passport style colour picture.
- Make sure that the picture is in colour, taken against a light-coloured, preferably
white, background.
- Look straight at the camera with a relaxed face
- If the picture is taken on a sunny day, have the sun behind you, or place yourself
in the shade, so that you are not squinting and there are no harsh shadows
- If you have to use flash, ensure there's no "red-eye"
- If you wear glasses make sure that there are no reflections and your eyes can
be clearly seen.
- Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
- Dimensions 200 x 230 pixels (preferred)
- Size of file should be between 20kb–50 kb
- Ensure that the size of the scanned image is not more than 50kb. If the size of
the file is more than 50 kb, then adjust the settings of the scanner such as the DPI
resolution, no. of colours etc., during the process of scanning.

Signature Image:
- The applicant has to sign on white paper with Black Ink pen.
- The signature must be signed only by the applicant and not by any other person.
- The signature will be used to put on the Attendance sheet and wherever
necessary.
- The applicant's signature obtained on the call letter and attendance sheet at the
time of the examination should match the uploaded signature. In case of
mismatch, the applicant may be disqualified.
- Dimensions 140 x 60 pixels (preferred)
- Size of file should be between 10kb – 20kb
- Ensure that the size of the scanned image is not more than 20kb
- Signature in CAPITAL LETTERS shall NOT be accepted.

Left Thumb Impression Image:

- The applicant has to put his/her left thumb impression on a white paper with black
or blue ink.
- The type of file should be jpg/jpeg
 - Dimension: 240x240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm
*3cm (Width *Height)
- File Size: 20 KB – 50 KB

Hand-written declaration Image:

- The hand-written declaration has to be in the candidate’s hand writing and in

English only. If it is written by anybody else and uploaded or in any other language,
the application will be considered as invalid. (In the case of candidates who cannot
write, may get the text of declaration typed and put their left-hand thumb impression
(if not able to sign also) below the typed declaration and upload the document as per
specifications.)
- File type: jpg / jpeg
- Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10
cm * 5 cm (Width * Height) - File Size: 50 KB – 100 KB

The text for the hand-written declaration is as follows:

“I, _______ (Name of the candidate), hereby declare that all the information submitted
by me in the application form is correct, true and valid. I will present the supporting
documents as and when required.”

Scanning the photograph, signature Left Thumb Impression & Hand-written Declaration:

- Set the scanner resolution to a minimum of 200 dpi (dots per inch)
- Set Colour to True Colour
- File Size as specified above
- Crop the image in the scanner to the edge of the photograph/signature, then use
the upload editor to crop the image to the final size (as specified above).
- The image file should be JPG or JPEG format. An example file name is:
image01.jpg or image01.jpeg Image dimensions can be checked by listing the folder
files or moving the mouse over the file image icon.
- Candidates using MS Windows/MSOffice can easily obtain photo and signature
in .jpeg format not exceeding 50kb & 20kb respectively by using MS Paint or
MSOffice Picture Manager. Scanned photograph and signature in any format can be
saved in .jpg format by using ‘Save As’ option in the File menu and size can be
reduced below 50 kb (photograph) & 20 kb(signature) by using crop and then resize
option (Please see point (i) & (ii) above for the pixel size) in the ‘Image’ menu. Similar
options are available in another photo editor also.
 - If the file size and format are not as prescribed, an error message will be
displayed.
- While filling in the Online Application Form the candidate will be provided with a
link to upload his/her photograph, signature and Thumb Impression.

Procedure for Uploading the Photograph, Signature, Thumb Impression and Handwritten
declaration

- There will be separate links for uploading Photograph, Signature, Thumb

Impression & Hand-written declaration
- Click on the respective link
- Browse and Select the location where the Scanned Photograph /
Signature/Thumb Impression/Hand-written declaration file has been saved.
- Select the file by clicking on it
- Click the ‘Open/Upload’ button
- If the file size and format are not as prescribed, an error message will be
displayed.
- Preview of the uploaded image will help to see the quality of the image. In case
of unclear/smudged, the same may be re-uploaded to the expected clarity/quality.

- Your Online Application will not be registered unless you upload your
Photograph, Thumb Impression, Signature, Hand-written declaration as specified.

Note:

1) In case the face in the photograph or signature or Thumb Impression is unclear the
candidate’s application may be rejected.
2) After uploading the photograph/ signature/thumb impression in the online
application form candidates should check that the images are clear and have been
uploaded correctly. In case the photograph or signature or thumb impression is not
prominently visible, the candidate may edit his/ her application and re-upload his/
her photograph or signature or thumb impression prior to submitting the form.
3) Candidate should also ensure that photo is uploaded at the place of photo, signature
at the place of signature and Left thumb impression at Thumb Impression. If photo
in place of photo and signature in place of signature is not uploaded properly,
candidate will not be allowed to appear for the exam
4) Candidate must ensure that photo to be uploaded is of required size and the face
should be clearly visible.
5) If the photo is not uploaded at the place of Photo, admission for the Examination will
be rejected/denied. Candidate him/herself will be responsible for the same.
After registering online candidates are advised to take a printout of their system generated
online application forms.