Topic: Chapter IV – PRE-IMMERSION

Module Content:
Lesson 1: Application Letter
Lesson 2: Clearances and Certificates

Learning Competencies:

At the end of the chapter, you as the learner should be able to:
a. Knows the steps on how to write an Application Letter;
b. Internalizes the importance of clearances and certificates; and
c. Writes a formal Application Letter.

PRE-IMMERSION
(Chapter Discussion)

I. Class Activity

Give at least one example of application letter.

II. Instruction on the Proper Use of this Module:

13. Follow closely the instructions in every activity.
14. Be honest in answering and checking your exercises.
15. Answer the pre-test before going over the materials. This is to find out what you
already know.
16. Answer the exercises encountered at the end of every lessons.
17. Review the lesson that you think you failed to understand.
18. Seek assistance from your teachers if you need help.

III. Introduction: In this lesson we will know the steps and how to make a Application Letter

LESSON 1. WRITING AN APPLICATION LETTER

- A job application letter (also known as a cover letter) is a letter you send with your
resume to provide information on your skills and experience. This letter is your
chance to “sell” yourself to an employer, explaining why you are an ideal candidate
for a position.
- When you write your job application letter, it’s essential to pay close attention to
formatting. There’s a right way to format a cover letter; deviate from the standard
guidelines and hiring managers may drop you from consideration.
- In fact, anything that makes your job application letter appear less than professional
can prevent hiring managers from taking you seriously as a candidate. Make sure
your cover letter is formatted properly and is free from errors before you send.
- Writing this letter can seem like a challenging task. However, if you take it one step
at a time, you'll soon be an expert at writing application letters to send with your
resume.
 - include (keeping in mind that space is limited).
- Remember, this letter is making a case for your candidacy for the position. But you
can do better than just regurgitating your resume—instead, highlight your most
relevant skills, experiences, and abilities.
- To include the most convincing, relevant details in your letter, you'll need to know
what the employer wants.
- The biggest clues are within the job advertisement, so spend some time decoding
the job ad. Next, match your qualifications with the employer's wants and needs .
Make a list of your relevant experience and skills. For instance, if the job ad calls for
a strong leader, think of examples of when you've successfully led a team. Once
you've jotted down some notes, and have a sense of what you want to highlight in
your letter, you're ready to get started writing.

WRITING GUIDELINES FOR JOB APPLICATION LETTERS

- Writing a job application letter is very different from a quick email to a friend or a thank-
you note to a relative. Hiring managers and potential interviewers have certain
expectations when it comes to the letter's presentation and appearance, from length
(no more than a page) to font size and style to letter spacing:
• Length: A letter of application should be no more than one page long.
 • Format and Page Margins: A letter of application should be single-spaced
with a space between each paragraph. Use about 1" margins and align your
text to the left, which is the standard alignment for most documents.
• Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The
font size should be between 10 and 12 points.

WHAT TO INCLUDE IN EACH SECTION OF THE LETTER

- There are also set rules for the sections included in the letter, from salutation to sign-
off, and how the letter is organized. Here's a quick lowdown on the main sections
included in a job application letter:
• Heading: A letter of application should begin with both your and the employer's
contact information (name, address, phone number, email) followed by the date.
If this is an email rather than an actual letter, include your contact information at
the end of the letter, after your signature.
• Salutation: This is your polite greeting. The most common salutation is "Dear
Mr./Ms." followed by the person's last name. Find out more about appropriate
cover letter salutations, including what to do if you don't know the person's name,
or are unsure of a contact's gender.
• Body of the letter: Think of this section as being three distinct parts.
 In the first paragraph, you'll want to mention the job you are applying for
and where you saw the job listing.
 The next paragraph(s) are the most important part of your letter.
Remember how you gathered all that information about what employers
were seeking, and how you could meet their needs? This is where you'll
share those relevant details on your experience and accomplishments.
 The third and last part of the body of the letter will be your thank you
to the employer; you can also offer follow-up information.
• Complimentary Close: Sign off your email with a polite close, such as "Best" or
"Sincerely," followed by your name.
• Signature: End with your signature, handwritten, followed by your typed name. If this
is an email, simply include your typed name, followed by your contact information.

SIMPLE FORMATTING USING TEMPLATE

- Overwhelmed by all these formatting and organization requirements? One way to
make the process of writing a job application easier is to use a job application letter
template to create your own personalized job application letters for applying for a job.
Having a template can help save you time if you are sending a lot of application
letters.
- Be sure that each letter you send is personalized to the company and position; do
not send the same letter to different companies.

7. TIPS ON WRITING AN EFFECTIVE LETTER

• Always write one. Unless a job posting specifically says not to send a letter of
application or cover letter, you should always send one. Even if the company does
not request a letter of application, it never hurts to include one. If they do ask you to
send a letter, make sure to follow the directions exactly (for example, they might ask
you to send the letter as an email attachment, or type it directly into their online
application system).
• Use business letter format. Use a formal business letter format when writing your
letter. Include your contact information at the top, the date, and the employer’s
contact information. Be sure to provide a salutation at the beginning, and your
signature at the end.
 • Sell yourself. Throughout the letter, focus on how you would benefit the company.
Provide specific examples of times when you demonstrated skills or abilities that
would be useful for the job, especially those listed in the job posting or description. If
possible, include examples of times when you added value to a company. Numerical
values offer concrete evidence of your skills and accomplishments.
• Use keywords. Reread the job listing, circling any keywords (such as skills or
abilities that are emphasized in the listing). Try to include some of those words in
your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four
paragraphs. An employer is more likely to read a concise letter.
• Edit, edit, edit. Employers are likely to overlook an application with a lot of errors.
Therefore, read through your cover letter, and if possible, ask a friend or career
counsellor to review the letter. Proofread for any grammar or spelling errors.

SAMPLE JOB APPLICATION LETTER

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101 555-555-5555
[email protected]

August 11, 2020

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an
administrative assistant in your Portland offices. A long-time Veggies to Go customer and an
experienced admin, I would love to help the company achieve its mission of making healthy
produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear
many hats and work with the team to succeed. In my latest role as an administrative
assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by
implementing a self-scheduling system for the customer service reps that cut down on
cancelled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your
needs for the role.

Best Regards,

Elizabeth Johnson --------- > (signature hard copy letter)

ELIZABETH JOHNSON
LESSON 2. CLEARANCES AND CERTIFICATES

1. Barangay Clearance – Barangay Clearance or Certificate of Residency is one the

Philippine government issued identification documents needed for many important
business, job, or personal transactions.
2. Mayor’s Clearance – Similar to the barangay clearance, the mayor's permit or
business permit ensures that your business complies with all the ordinances of the
particular city or municipality you operate in. This is important because each
municipality or city has its own set of ordinances.
3. Police Clearance – A police certificate is an official document issued as a result of
a background check by the police or government agency of a country to enumerate
any criminal records that the applicant may have. Criminal records may include
arrest, conviction, and possibly criminal proceedings. A police certificate is also
known as good citizen certificate, good conduct certificate, police clearance
certificate, national police history check or judicial record extracts.
4. Medical Certificate - A medical certificate or doctor's certificate is a written
statement from a physician or another medically qualified health care provider which
attests to the result of a medical examination of a patient. It can serve as a sick note
(documentation that an employee is unfit for work) or evidence of a health condition.
For dance examinations it is a lot more than that. If there is a specific injury or an
underlying health condition then a certificate from a specialist is needed.

IV. Evaluation

Name: ______________________________________Grade&Block: _______________

Module #:____________ Subject: ______________________________________________
Teacher: __________________________________________________________________

10 years from now you are a graduate of a certain degree. Make your own Application
letter, the job/work and establishment/company/school that you want to apply must be
related to your strand.

Give at least 5 purposes, importance and sample pictures of the following:

1. Barangay Clearance
2. Mayor’s Clearance
3. Police Clearance
4. Medical Certificate