Resource Usage Requirements

I, Mr./Ms. (name of user) or (name of the vendor

organization) residing at (residential address of User)
hereby agree to use information
resources provided to me for performing services for Tech Mahindra Limited. (Tech
Mahindra Ltd) or its Clients in accordance with the requirements provided herein. I
understand that Tech Mahindra Ltd reserves the right to update and modify the
requirements contained herein from time to time, and such changed requirements shall
apply to me with the same force and effect as the original requirements.

A. General
• I shall be responsible for using the resources in a responsible, legal, and
ethical fashion and to uphold the spirit of the policies and procedures
pertaining to use of Tech Mahindra Ltd resources that are in force from time
to time.
• I shall prominently display the identification badge provided by Tech
Mahindra Ltd on the exterior clothing while being in the premises of Tech
Mahindra Ltd.
• I shall limit my entry to only those areas, locations, and doors to which I am
authorized.
• I shall use the equipment in accordance with the requirements and
recommendations of the designated owner of the equipment.
• I shall not bring any flammable liquids, gases, and materials in Tech Mahindra
Ltd. property without prior authorization of Tech Mahindra Ltd.
• I shall immediately report to the Tech Mahindra Ltd employee to whom I
administratively report, any incident of fire, theft, sabotage, environmental
incidents (including spills), injury, suspicious behavior, etc. discovered by me.
• I am not convicted of any criminal offence involving moral turpitude and / or
economic/information technology related offence.
• I shall adhere to the password usage guidelines as prescribed by Tech
Mahindra Ltd.
B. Use of Computer equipment, network, and telecommunication equipment
• I shall use the systems and services only after I have been authorized to do
so. I shall not by unlawful, unauthorized means access any network, services,
software of Tech Mahindra Ltd or its clients.

Copyright © 2020, Tech Mahindra Business Process Services. All rights reserved.
 I shall use computer software and equipment, as well as telecommunication
•
services and equipment only for performing the official work of Tech
Mahindra Ltd.
• I shall not circulate, store, and create any obscene, vulgar, or inappropriate
material, jokes, pictures, chain letters etc. In case I receive such material, I
shall immediately remove the material, inform the Technical Infrastructure
Management (TIM) group of Tech Mahindra Ltd and shall communicate to
the sender that such mail is undesirable and should be stopped immediately.
A copy of this communication will be sent to TIM.
• To reduce the incidence of virus, I am forbidden to bring diskettes from
outside Tech Mahindra Ltd other than for office related work.
• I hereby authorize Tech Mahindra Ltd to monitor, log, spot check and audit
all my accesses and usages of its/its client’s computers, resources, and
information.
• Sharing of passwords and usage of any other means to thwart the access
rights like stealing IP’s and hacking is strictly forbidden. I shall not delegate
the use of my password and it is my responsibility to keep my password
confidential.
• I shall be required to maintain clear desk/screen at the time of leaving or
taking a break from work.
• I shall use password protected screen savers with timeouts of 5 minutes or
less.
• I shall take the backup of my critical data in the space allotted to me in the
project server.
• I shall protect my extremely confidential data files and folders by encrypting
them or protecting them with a password.
• I shall ensure that sharing of folders on network is removed when not
necessary and the folders when shared on network are password protected.
• I shall not attempt to change the configuration / settings of laptop without
consulting TIM.
C. Use of Software
• I shall adhere to all copyrights and licensing agreements.
• I understand that appropriation of Tech Mahindra Ltd or client software for
personal use whether done by authorized copying or by actual removal of the
master software is prohibited.
• I shall download the shareware or freeware from the Internet only after
obtaining an approval from the concerned Group Head. I shall provide the
details of the site and other relevant information to Technical Infrastructure
Management Group (TIM). I shall uninstall shareware, or any software

Copyright © 2020, Tech Mahindra Business Process Services. All rights reserved.
 installed for evaluation purpose on expiry of the period for which its
authorized use is permitted.
• I shall not intentionally write, generate, compile, copy, collect, propagate,
execute, or attempt to introduce any computer code designed to self-
replicate, damage, or otherwise hinder the performance of or access to any
IT assets.
D. Use of office Automation Equipment
• I shall not use the office automation equipment for personal use. This
includes sending or receiving fax messages, personal long distance telephone
usage and use of office resources like printers for uses unrelated to office
duties.
E. Use of Services: Internet and E-mail
I. E-mail (provided by Tech Mahindra Ltd.)
• The email service is primarily for business use and I shall avoid
soliciting / sending emails that are unrelated to business activities or
for personal gains.
• Use of Tech Mahindra Ltd email system to transmit messages or
attachments mentioned below is prohibited and is suitable for legal
action against me.
• Sending intimidating or harassing mails
• Participating in chain or pyramid mails
• Sending sexually abusive/pornographic pictures, texts, audio/video
through e-mails
• Sending messages/files/communications against any caste, religion, or
race
• I am expressly forbidden to send greeting cards, etc. by using the e-
mail facility provided to me.
• I shall not use the e-mail Service for spamming.
• I shall regularly move important information or contractual mails from
electronic mail message files to word processing documents,
databases, and other files.
• I am aware of the fact that all e-mails created, sent, or received using
Tech Mahindra Ltd facility, are the property of the organization. The
Management has right to access all e- mail files created, received, or
stored on company’s system and I hereby give my consent to Tech
Mahindra Ltd for accessing the same without prior notification to me.
II. Internet (provided by Tech Mahindra Ltd.)
• I shall use the Internet facility after proper approval, and for
performing Tech Mahindra Ltd business.
• I shall use it judiciously and within reasonable limits
Copyright © 2020, Tech Mahindra Business Process Services. All rights reserved.
 • I shall not access the sites potentially detrimental to Tech Mahindra
Ltd interests.
• I shall not access the pornographic sites / sites containing obscene or
offensive materials.
• I shall not enter or attempt to enter any network in an unauthorized
manner using the access granted to me.
• I shall not upload, download, or otherwise transmit commercial
software or any copyrighted materials.
•
• I shall not make or post indecent remarks, proposals, or materials on
the internet.
• I shall take reasonable care to access sites of hackers as these sites
could lead to downloads of hostile codes or opening of a covert
channel into Tech Mahindra Ltd Network.
• I shall not destroy or delete or alter any information residing in a
computer resource or source code or diminish its value or utility or
affect it injuriously by any means and understand that such act on
his/her part may be construed as hacking under the Information
Technology Act, 2000 and any amendments thereto.
• I shall not access pay sites without prior written permission of the
concerned Group Head.
F. Photographs on Tech Mahindra Ltd or its Clients Site
• I shall not take any photographs, nor shall I make any sound or video
recordings at any Tech Mahindra Ltd or its Clients site without the written
consent of Tech Mahindra Ltd / clients. Requests for such consent shall be
submitted in writing to the Tech Mahindra Ltd Security no less than ten
business days prior to the proposed date for the taking of such photographs
or making of such video or audio recordings, and such request for consent
shall describe in detail the portion of the Tech Mahindra Ltd or its Clients Site
which will be used for such photographs or recordings, and the purpose of
making such photographs or recordings.
• All approved photography or recording shall be performed in the presence of
the Tech Mahindra Ltd Representative.
• Any photographs or recordings made with consent by any Site User shall be
submitted immediately after they are produced by the Site User to Tech
Mahindra Ltd Representative for review by Tech Mahindra Ltd Security and
may not be used by such Site User for any purpose prior to their review and
approval by Tech Mahindra Ltd to ensure the protection of proprietary
information.

Copyright © 2020, Tech Mahindra Business Process Services. All rights reserved.
 G. Statutory Compliance
• I shall comply with all laws and regulations relating to the control and
authorized use of information and Information Resources which are in force
from time to time, while using Tech Mahindra Ltd s resources.
H. Use of Information
• I understand that any software, systems, ideas, concepts, designs,
documentations or any other material produced during the course of the
assignment are legal property of Tech Mahindra Ltd /Tech Mahindra Ltd 's
Customer and I shall not have any claims or rights towards the same.
• During the course of the assignment, I shall not use any software, systems,
ideas, concept, designs, documentation or
• any other material, belonging to any individual or body corporate, without a
prior permission from such individual or body corporate. Tech Mahindra Ltd
shall be informed prior to such usage.
I. Indemnity & Liability
• In the event of breach of any Intellectual Property Rights (IPR) of third parties
due to unauthorized use, access, viewing or downloading of any data
material, sites etc., being the property of the third party, the onus of such act
will lie exclusively on me and Tech Mahindra Ltd/Tech Mahindra Ltd
Customer will remain fully indemnified by me on account of any claims, cost,
proceedings or damages that may be imposed by such third parties against
Tech Mahindra Ltd/Tech Mahindra Ltd Customer for injury caused to them
resulting from or arising out of any such act on my part.
• On conclusion of my services with Tech Mahindra Ltd, I am expected not to
take up employment or enter any type of business/commercial association
with any of the Tech Mahindra Ltd.’s clients or their associates, for a period
of two years from the date of cessation of assignment.

I acknowledge my understanding the requirements of the above clauses and undertake to

comply with it. Further, I understand the consequences of violating the requirements of
clauses mentioned herein which may extend to Tech Mahindra Ltd taking suitable
disciplinary and/or legal action.

(Signature)

(Name of the Intern):

Date:
Copyright © 2020, Tech Mahindra Business Process Services. All rights reserved.