MS Excel Training Smaple Data For Practice
MS Excel Training Smaple Data For Practice
Home
Insert
Page Layout
Data
Review
View
Formula Tab
Formulas
Chart
Vlookup
Xlookup
Data Validations
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File
File Button contains many options for workbook management like opening and saving workbook, printing and
Button we can configure the options related to display, proofing, spelling & grammar, add-in etc. The detaile
below.
Home (Alt,F,H)– This option is use to insert a new blank workbook or template or open recently opened/pin
New (Ctrl+N) – This option is use to insert a new blank workbook or template.
Open (Ctrl+O)- This option is use to open any existing workbook saved in memory.
Info (Alt, F,I)- This option use to enter the property of the workbook, make encrypt the workbook and apply
Save (Ctrl+S) – This option is use to save the current workbook.
Save As (F12) – This option is use to re-save the edited workbook with a new name or save the workbook in
Print (Ctrl+P)- This option prepares the workbook for printing and print preview.
Share (Alt,F,Z)– This option use to send the workbook to anyone using E-mail but the outlook must be confi
Publish (Alt,F,U)– This option used to publish the workbook for blogs or a website.
Close (Alt+f4) – This option is use to close the Excel application.
Account (Alt,F,D)– This option use see the user profile and account details.
Option (Alt,F,T)– This option use to manage the settings about Excel application.
3 format, CSV, Text, PDF etc.
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Home
Home Tab in Microsoft Excel is the default tab for editing and formatting a worksheet or workbook. The ribbo
with the name Clipboard, Font, Alignment, Number, Styles, Cells and Editing. Detailed explanation about Hom
Clipboard
Cut (Ctrl+X) – This option is use to cut the selected data.
Copy (Ctrl+C) – This option is use to copy the selected data.
Paste (Ctrl+V) – Basically this option is use to paste the cut or copied data, But this option contain many ot
1. Paste Special (Ctrl+Alt+V) – This option is use to paste the data by creating a link from source data,
2. Transpose – Using this option we can paste a data range by converting row into column and column int
3. As Picture – This option paste the copied data in the form of picture.
4. Paste as Hyperlink – This option is use to create hyperlink of copied data with a text matter.
5. Format Painter – This option is use to copy and paste formatting.
Font
Font – This option is use to choose and select the different fonts for the selected text.
Font Size – This option is use to change the size of the selected text.
Grow Font – This option is use to increase the font size of the selected text.
Shrink Font – This option is use to decrease the font size of the selected text.
Bold (Ctrl+B) – This option makes selected text bold.
Italic (Ctrl+I) – This option makes selected text italic.
Underline (Ctrl+U) – This option draw a line under the selected text.
Border – This option apply the border of line to the selected cells.
Fill Color – This option fills the color to the background of the selected cells.
Font Color – This option is use to change the text color.
Alignment
Align Left (Ctrl+l) – This option move the text left side in the selected cell.
Align Center (Ctrl+e) – This option move the text center in the selected cell.
Align Right (Ctrl+r) – This option move the text right in the selected cell.
Top Align – This option move the text top in the selected cell.
Middle Align – This option move the text middle in selected cell.
Bottom Align – This option move the text bottom in the selected cell.
Orientation – This option rotate the text to a diagonal angel or vertical orientation.
Decrease Indent – This option decrease the margin between the left border and text in cell.
Increase Indent – This option increase the margin between the left border and the text in cell.
Wrap Text – This option wrap the long text in a cell into multiple lines.
Merge and center – This option merge the multiple cells into one cell.
Number
Number Format – This option allows to select a data format to the cell, there are multiple data formats as G
etc. Default data format of the cell is General.
Accounting Number format – This option display the accounting value in a cell with a currency symbol.
Percentage Style (Ctrl+Shift+%) – This option is use to display the value as percentage.
Comma Style – This option display the values with separators.
Increase Decimal – This option show more precise value by showing more decimal places.
Decrease Decimal – This option show less precise value by showing less decimal place.
Styles
Conditional Formatting – This option is use to format the cell or a range of data with condition rules, cells
formatting option by comparison the values or text etc.
Format as Table – This option is use to format a range of cells with predefined table styles.
Cells Styles – This option is use to format a range of cells with predefined cell styles.
Cells
Insert – This option is use to insert the cells, rows, columns, and sheets.
Delete –This option is use to delete the cells, rows, columns, and sheets.
Format –This option is use to adjust the rows height and columns width, hide or unhide the row, column and
sheet, protect sheet with password, lock and format cells etc.
Editing
AutoSum – This option contain a list of formulas for calculating one or more range of values in a worksheet,
as – total of values, big value, small value, average of values and count values etc.
Fill – This option fills the series of values as up, down, right, left. We can create series of step values, date, m
Clear – This option is use to clear the content, comments, formats of the selected data.
Sort & Filter – This option is use to sort the values or a range of data with ascending or descending order. T
data according to user conditions.
Find (Ctrl +F) –This option is use to find any text or value in spreadsheet or whole workbook.
Replace (Ctrl +H) – This option is use to replace any matter with new matter. For example user wants to re
too many times and can replace with “Uttar Pradesh” at a time in whole Workbook.
Go To (Ctrl +G) – This option is use to navigate formulas, bookmarks, footnotes, comments, blank cells or l
Select Object – This option activate the selection mode for selecting one or more objects in the spreadshee
rm, some of them given below.
nt between source and target data.
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Insert
Insert Tab in Microsoft Excel is use for inserting the Pivot Tables, Charts, Pictures, Smart Arts, Shapes, Links and
in to multiple sections with the name Tables, Illustrations, Charts, Links and Text. The detailed explanation abou
below.
Tables
Pivot Tables – This option insert a pivot table to display selected data in summarized manner. Pivot Table mak
complicated data, like calculate the values total with grand total. In Pivot Table report we can show specific data
Recommended Pivot Table – This option will immediately display a few layouts, based on your data. In the Re
a layout to see its preview
Table – This option is use to create a table to manage, sort and filter the data with pre specified table formats.
Illustrations
Picture – This option is use to insert the picture in the current worksheet from the computer memory.
Clip Art – This option is use to insert the readymade Clip Arts in the Workbook. Clip Arts are the drawings, movi
illustrate a specific concept.
Shapes – This option is use to insert the ready-made shapes; such as rectangular and circle, line and arrows, flo
Smart Art – With this option user can insert the graphical ready-made smart arts in the worksheet. Using smart
understandable form. Inserted Smart Art can be related to any Tree Type, Organizations, Hierarchy, Cycle, Pyram
Charts
Chart – This option is use to insert charts for illustrate and comparing data in a worksheet. User can add many t
Line, Area and Surface etc.
Links
Hyperlink (Ctrl+K) – This option is use to creates link of worksheets, web pages, files, folders, Pictures or prog
Text
Text Box – This option is use to insert the pre-formatted text box in the worksheet.
Header – This option is use to edit the header of the worksheet page. User can specify the header with any sho
date and time or any other text or graphical information. It appear top of the each printed page.
Footer – The use and features of this option is same as header, but footer is located bottom of the each printed
Signature Line – This option is use to insert a signature line, that specifies the individual person who must sign
Object – This option is use to insert the embedded object of any program or application installed on computer.
Symbols
Symbols – This option is use to insert many different types symbols that are not present in keyboard.
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Page Layout Tab
Page Layout Tab in Microsoft Excel is use for setting appearance of the sheet page using themes, page orien
and align objects etc. The ribbon of Page Layout Tab is divided into multiple sections with the name Themes,
and Arrange. Detailed explanation about Page Layout Tab in Microsoft Excel is given below.
Themes
Themes – By using this option user can change overall appearance of the entire workbook including colors,
Colors – This option is use to change the color for current theme.
Fonts – This option is use to change the font for current theme.
Effect – This option is use to change the effect for current theme.
Page Setup
Margins – This option is use to change the margins size for the entire sheet pages.
Orientation – With this option user can switch the page orientation between landscape and portrait mode.
Size –This option is use to choose the paper size to print the current worksheet data.
Print Area – This option contain two options, First is “set print area” and second is “clear print area”. Using
range of cells for printing. If set print area option is activated then no other print will perform unless the set p
print area to clear the set print area.
Breaks – This option is use to break the sheet page from above and left side of the active cell.
Background – This option is use to set the color or a picture to the sheet background.
Print Titles – This option is use to specify the row or column as a title to repeat each printed page.
Scale to Fit
Width – This option set the width of data to fit in page for printing. We can set it automatic, one page, two p
Height – This option set the height of data to fit in page for printing. We can set it automatic, one page, two
Scale – By a percentage value, this option shrinks or stretch the data to fit in page. This option works when
Sheet Options
Gridlines – This option enable or disable the gridlines for viewing and printing on worksheet.
Headings – This option enable or disable the row and column headings for viewing and printing on workshee
Arrange
Bring to Front – This option is use to bring the selected object one level forward or bring front of all objects
Send to Back – This option is use to send the selected object one level backward or send behind of all objec
Selection pane – This option display a pane window that help to select the individual objects.
Align – This option is use to align the multiple selected objects as top, bottom, right, left, center or middle.
Group – This option is use to group the multiple objects together, so that they can behave like a single objec
Rotate – This option rotates the selected object as 90 degree right or left, or flip the selected object as verti
Size
Height – This option is use to increase or decrease the selected object height.
Width – This option is use to increase or decrease the selected object width.
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Data
Data Tab in Microsoft Excel is use for importing data from external sources, generating and refreshing data conn
other data management tools. The ribbon of Data Tab is divided into multiple sections with the name Get Extern
Tools and Outline. The detailed explanation about Data Tab in Microsoft Excel is given below.
Connection
This section is use to refresh all data sources and manage connections to outside sources. Using this option we can edit links and check pr
Data Tools
Text to Column – This option is use to convert the text in to column. For example a full name “Gyanendra Pras
separate the each part as first name, middle name and last name; so this option can distribute each part of the
convert text in to columns using spaces, tabs, commas etc.
Remove Duplicate – This option is use to delete the duplicate data in the selected range.
Data Validation
Data Validation – This option prevent the invalid data being entered in the cell. We can specify different data f
Circle Invalid Data – This option make circles on the invalid Data.
Clear Validation Circles – This options removes all the circles of invalid data.
Consolidate : This option is use to combine and sum multiple range of multiple worksheets in to new workshee
What-If Analysis
Scenario Manager – A scenario is a collection of values, that allows to create, analyze and compare data resul
multiple versions of data within the same cell, and change them depending on a scenario’s goal to see results.
Goal Seek – This option is use to find a future value. For example we can use Goal Seek to find what Loan amo
period and EMI.
Data Table – A data table is a range of cells in which we can change values in some of the cells to calculate diff
use data table is PMT function, it can be use to calculate different EMIs using Data Table by given loan amount,
Outline
This section provide tools for group or ungroup rows or columns, collapse and expand the grouped rows and colu
total and subtotals for grouped items.
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Review
Review Tab in Microsoft Excel is use for checking spelling & grammatical mistakes in the document, write comm
sheet or workbook protection etc. The ribbon of Review Tab is divided in to multiple sections with the name Proo
detailed explanation about Review Tab in Microsoft Excel is given below.
Proofing
Spelling – This option is use to check the spelling & grammar mistakes of the text written in the worksheet.
Research – This option is use to open the research pane for searching the reference materials such as- dictiona
services etc.
Thesaurus – This option searches the suggested word with more similar meanings.
Translate – With this option we can translates the selected text in to different language. To use this option, lan
computer.
Comments
New Comment – This option is use to add a comment (text info about the matter) on a cell.
Delete – Using this option we can delete the selected comment or delete all the comments in the Workbooks.
Previous – This option is use to navigate the previous comment.
Next – This option is use to navigate the next comment.
Show/Hide Comment: This option is use to hide and show the comments.
Show All Comment: This option use to show all the comments in the worksheet.
Changes
Protect Sheet – This option is use to prevent the unwanted changes in a sheet by protecting sheet with a pass
Protect Workbook – This option is use to set the restrict permissions and prevent the structure and window ch
unauthorized user cannot make changes in workbook.
Share Workbook – This option is use to share the current workbook in network, so that multiple users on netw
Protect and Share Workbook – This option allows to protect the workbook by specifying a password and shar
time. Users on network who know the password can open it.
Allow Users to Edit Ranges – This option is use to set a selected range password in a sheet, so that local/netw
entering range password only in allowed range.
Track Changes – This option is use to track all the changes in workbook including insertion, deletion and forma
track change option, we can recover unwanted changes.
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View
View Tab in Microsoft Excel is use for changing the sheet layouts, show/hide viewing contents, zoom in/out shee
and record a macro etc. Ribbon of View Tab is divided in to multiple sections with the name Workbook Views, Sh
detailed explanation about View Tab in Microsoft Excel is given below.
Workbook Views
Normal Layout – This is by default layout view of the worksheet. This layout is use for creating database.
Page Layout – This layout distribute the sheet in to multiple pages.
Page Break Preview – This layout display the pages with page numbers and pages break lines.
Custom Views – This option allows to saving multiple area of sheet with names, so that we can jump anywhere
custom views.
Full Screen – This option is use to view the worksheet in full screen mode.
Show/Hide
Ruler – This option is use to show or hide the ruler.
Gridlines – This option is use to show or hide the gridlines. It is use to display row and column lines on a worksh
Message bar – This option show or hide Message bar.
Formula Bar – This option use to show or hide formula bar.
Headings – This option is use to show or hide worksheet headings (Column and Row numbers).
Zoom
Zoom – This option is use to set the zoom level for the worksheet according to the preset size or custom size.
100% Zoom – This option set the 100% zoom level of the sheet.
Zoom to Selection – This option zooms as much as the worksheet area is selected.
Window
New Window – This option insert a new window of the current active workbook.
Arrange All – This option arranges the multiple workbooks side by side on the screen.
Split – This option splits the current workbook in to two parts, so that user can view different section of the wor
Hide – Using this option we can hide the current workbook window.
Unhide – Using this option we can unhide the window window.
View Side by Side – This option is use to view two workbooks side by side, so that we can compare their data.
Synchronous Scrolling – This option synchronize the scrolling of two Workbooks, so that they scroll together.
Reset Window Position – This option reset the window position of the workbooks being compared side by side
Save Workspace – This option is use to save the current layout of all workbooks window as a workspace, so th
Switch Window – This option switches the current workbook in another opened workbook window.
Macros
Macros – Macro is a function that works with excel vba. This option record a macro and run a recorded macro. M
Excel, that is use to record a work including mouse actions and keystrokes. Macro feature is a most useful for re
repeat time to time, we can record it using macro and run when it require.
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Formulas
Formula Tab in Microsoft Excel contain many functions, formulas and options to calculate the data valu
divided in to multiple sections with the name Function Library, Defined Names, Formula Auditing and C
Tab in Microsoft Excel is given below.
Function Library
Insert Function – In this section we can use large number of predefined Excel functions. There are A
and reference, math and trig, and additional functions. It also provides a section for recently used fun
most quickly. Some of the most useful functions given below.
Excel Operators
Before working with functions and formulas, it is most important to know various types of operators us
Operator Name Operator Example Amount-1 Amount-2
Plus (Add) + =F2+G2 50 30
Minus (Subtract) – =F2-G2 40 30
Astric (Multiply) * =F2*G2 50 30
Divide / =F2/G2 60 30
Equal To = =F2=G2 20 30
Greater Than > =F2>G2 20 30
Greater Than Equal To >= =F2>=G2 20 30
Less Than < =F2<G2 20 30
Less Than Equal To <= =F2<=G2 20 30
Not Equal To <> =F2<>G2 20 30
Percent % =F2% 20 30
And & =F2&G2 20 30
Colon : =F2:F5 20 30
Comma , =SUM(F2:F5,G2:G2) 20 30
to calculate the data values of the worksheets. The ribbon of Formula Tab is
s, Formula Auditing and Calculations. The detailed explanation about Formula
el functions. There are Auto Sum, financial, logical, text, date and time, lookup
tion for recently used functions, so we can get back to the ones that we use the
Text Functions Statistical Functions Math Functions Lookup & Ref functions
=TRIM( =COUNTIF( =SUMIF( =VLOOKUP(
=PROPER( =COUNTIFS( =SUMIFS( =XLOOKUP(
=LEN(
=LEFT(
=RIGHT(
=MID(
=CONCAT(
=UPPER(
=LOWER(
=TEXT(
=FILTER(
=UNIQUE(
=VSTACK(
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Trip Status Customer billOperator billPayment Status Car Number City
Completed 734 365 Failed MH04ES6585 Mumbai
Completed 480 365 Pending MH04ES6585 Delhi
Cancelled 170 365 Refunded MH04ES6585 Bangalore
Completed 195 229 Failed MH04ES6585
Completed 293 1048 Pending DL01YC7939
Cancelled 380 1358 Refunded DL01YC7939
Completed 133 455 Failed DL01YC7939 City
Completed 287 1042 Pending DL01YC7939 Mumbai
Cancelled 291 1022 Refunded DL01YC7939 Delhi
Completed 100 270 Failed DL01YC7939 Bangalore
Completed 362 1226 Pending DL01YC7939
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Completed 750 550 Failed DL01YC7939
Completed 334 1127 Pending DL01YC7939
Cancelled 315 989 Refunded DL01YC7939
Completed 1280 1100 Failed HR47BT2372
Completed 29222 26222 Pending UP15AT9491
Cancelled 2308 1999 Refunded UP16AT3628
Completed 236 536 Failed HR46CT2921
Completed 364.3 794 Pending HR46CT2921
Cancelled 763 1988 Refunded HR46CT2921
Completed 486 1316 Failed HR46CT2921
Completed 378 843 Pending HR46CT2921
Cancelled 750 550 Refunded HR46CT2921
Completed 100 127 Failed HR46CT2921
Completed 360 731 Pending HR46CT2921
Cancelled 380 916 Refunded HR69A9936
Completed 181 371 Failed HR69A9936
Completed 180 423 Pending HR69A9936
Cancelled 559 1300 Refunded HR69A9936
Completed 452 1082 Failed HR69A9936
Completed 322 724 Pending HR69A9936
Cancelled 516.2 881 Refunded HR69A9936
Completed 329 785 Failed HR69A9936
Completed 447 1047 Pending HR69A9936
Cancelled 105 218 Refunded HR69A9936
Completed 231 419 Failed HR69A9936
Completed 2080 1777 Pending HR66A1626
Cancelled 1100 950 Refunded HR66A1626
Completed 1100 950 Failed HR66A1626
Completed 1160 1000 Pending HR66A1626
Cancelled 2587 2278 Refunded HR66A1626
Completed 1100 950 Failed DL1YC8110
Completed 1326 1124 Pending UP14CT8505
Cancelled 644 709 Refunded DL1YC9578
Completed 500 639 Completed DL1YC9578
Completed 330 369 Pending DL1YC9578
Cancelled 487 568 Refunded UP16AT9415
Completed 235 272 Completed UP16AT9415
Completed 135 456 Pending DL1YC6449
Cancelled 600 500 Refunded DL1YC6449
Completed 100 161 Completed UP16BT2302
Completed 607 1242 Pending UP16BT2302
Cancelled 240 842 Refunded DL1YC6449
Completed 227 798 Completed DL1YC6449
Completed 530 1855 Pending DL1YC6449
Cancelled 134 456 Refunded DL1YC6449
Completed 1138 1315 Completed UP16AT9415
Completed 225 247 Pending UP16AT9415
Cancelled 602 687 Refunded UP16AT9415
Completed 115 393 Completed DL1YC6449
Completed 442 756 Pending KA41A4353
Cancelled 190 320 Refunded KA41A4353
Completed 764 1316 Completed KA41A4353
Completed 882 1214 Pending KA03AA3336
Cancelled 421 570 Refunded KA03AA3336
Completed 397 530 Completed KA03AA3336
Completed 320 554 Pending KA41A4353
Cancelled 891 1219 Refunded KA03AA3336
Completed 864 1493 Completed KA41A4353
Completed 772 1060 Pending KA03AA3336
Cancelled 619 1070 Refunded KA41A4353
Completed 100 128 Completed KA41A4353
Completed 288 389 Pending KA03AA3336
Cancelled 792 1090 Refunded KA03AA3336
Completed 990 1363 Completed KA03AA3336
Completed 198 273 Pending KA03AA3336
Cancelled 178 305 Refunded KA41A4353
Completed 113 193 Completed KA41A4353
Completed 100 156 Pending KA41A4353
Cancelled 762 1038 Refunded KA03AA3336
Completed 254 312 Completed KA03AA3336
Completed 329 434 Pending KA03AA3336
Cancelled 188 253 Refunded KA03AA3336
Completed 301 396 Completed KA03AA3336
Completed 433 662 Pending KA41A4353
Cancelled 239 320 Refunded KA03AA3336
Completed 129 221 Completed KA41A4353
Completed 100 140 Pending KA41A4353
Cancelled 724 1250 Refunded KA41A4353
Completed 109 136 Completed KA03AA3336
Completed 126 173 Pending KA03AA3336
Cancelled 112 151 Refunded KA03AA3336
Completed 818 1105 Completed KA03AA3336
Completed 321 541 Pending KA41A4353
Cancelled 754 1038 Refunded KA03AA3336
Completed 854 1474 Completed KA41A4353
Completed 774 1337 Pending KA41A4353
Cancelled 120 187 Refunded KA41A4353
Completed 756 1306 Completed KA41A4353
Completed 100 47 Pending KA41A4353
Cancelled 281 467 Refunded KA41A4353
Completed 109 187 Completed KA41A4353
Completed 310 519 Pending KA41A4353
Cancelled 559 993 Refunded KA01AB1561
Completed 568 1025 Completed KA01AB1561
Completed 550 499 Pending KA01AB1561
Cancelled 1050 949 Refunded KA01AB1561
Completed 2870 2573 Completed KA01AB1561
Completed 3790 3775 Pending KA01AB1561
Cancelled 870 949 Refunded KA01AB1561
Completed 6350 5964 Completed KA01AB1561
Completed 1000 979 Pending KA53A577
Cancelled 1000 849 Refunded KA53A577
Completed 1096 1061 Completed KA53A577
Completed 332 388 Pending KA01AB7258
Cancelled 810 1695 Refunded KA03AA4348
Completed 450 373 Completed KA03AA3691
Completed 576 970 Pending KA02AC1190
Cancelled 863 1007 Refunded KA01AB7258
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