Group 2: ELE’S WORKSHOP

ELE Workshop Goals:

1. Enhancing Family Bonding:
- Objective: Create opportunities for parents and children aged 3-12 to participate
in interactive activities together to strengthen family bonds.
- KPI: Achieve active participation from at least 11 of families involved in the
activities with their children.
2. Creating a Natural English Learning Environment:
- Goal: Provide children ages 3-12 with opportunities to communicate in real-life
English through storytelling and flashcard activities, promoting vocabulary and
skill development in natural language.
- KPI: Children used at least 4 new words in the activities and these students felt
more confident when speaking English after the workshop.
3. Developing Observation and Recognition Skills:
- Objective: Enhance children's ability to observe and recognize unique
characteristics of various plants and flowers commonly found in gardens.
- KPI: at least 15 in 30 children can identify and describe at least 3 characteristics
of each plant or flower after completing the activity.
4. Encouraging Children's Creativity:
- Objective: Foster children's creativity through craft activities such as making
their own garden and coloring.
- KPI: at least 25 children complete at least one creative craft product and share
their work with others.
5. Building Confidence:
- Goal: Increase children's confidence by engaging them in activities such as
decorating to create and present their own work.
- KPI: At least 20 of the children showed confidence when presenting their work to
the group.
Workshop Information:
- Theme: Garden
- Workshop Name: Sowing Seeds of English in the ELE Garden
- Activities: Learning, craft, and coloring activity.
- Age Group: 3 - 12 years old
Organizational Requirements:
- Date: June 1st
- Budget: 1,000,000 VND
- Number of Participants: At least 30 students
- Number of Course Registrations: At least 3 students.

Sowing Seeds of English in the Ele Garden

Date: 1st June ( Saturday)

Time: 8:45 - 10:15 am

Venue: in the center

Theme: Garden

Name: Sowing Seeds of English in the Ele Garden

Activity: Learning, Designing, and Pot painting

Age of students: 3 - 12 years old

* Agenda - detail procedure

8:45 - 9:00: Meeting and greeting

- Goal:

● Create an energetic and exciting starting atmosphere

● Create a feeling of closeness between parents, students, and the center

- Execution process:

- Mascot preparation

● Create a mascot costume that represents the center’s symbols - an elephant

● Standing at the center's entrance to welcome parents and children as soon as
they arrived.
● Mascot makes movements such as waving enthusiastically and performing
fun dances to create a lively and joyful atmosphere.
● Taking photos with the center's name. This not only creates happy memories
but can also be shared on Facebook to promote the center.
- Handing out welcome gift

● The mascot distributes small welcome gifts such as balloons, stickers, or

badges featuring the center’s logo.

- Photo interaction

● Taking photos with the center’s name. This not only creates happy memories
but can also be shared on Facebook to promote the center.

9 - 9:05: Warm-up game

- Goal:

• Create an energetic and enthusiastic atmosphere for the workshop.

• Encourage active participation and interaction among the participants.
• Preparation: Prepare a version of the song "Head, Shoulders, Knees, and
Toes."

Execution process:

1. The instructor will sing and point to the corresponding body parts mentioned
in the song.

2. Play the music and sing the song together at a slow pace, touching the
corresponding body parts as mentioned.

3. Once everyone is familiar with the song and the actions, play the music at a
faster pace and continue singing while performing the actions. With each
repetition, increase the speed slightly to make it more fun and challenging.

4. To add more excitement to the game, stop the music unexpectedly and have
everyone freeze immediately in their current pose. Then, continue the song.

Personnel involved: Ms. Hoa

 9:05 - 9:20: Teaching 4 vocabularies through storytelling and flashcards

Game Equipment: 4 flashcards

Goal:

Creating a natural English learning environment by immersing learners in

engaging narratives and interactive flashcard activities.

-Execution process:

The teacher tells the story: "The Magical Garden Adventure". The story is
vividly narrated using flashcards for children to learn 4 vocabulary words:

- Butterfly - Picture of a colorful butterfly

- Tree - Picture of a tall tree with green leaves

- Apple - Picture of juicy red apple

- Ladybug - Picture of a cute red and black ladybug

The children will interact together during the storytelling process.

This interactive approach combines storytelling with visual aids to engage

children in learning vocabulary related to the garden theme.

Once upon a time, there was a magical garden where a little girl named Lily loved
to explore. One sunny day, Lily decided to visit her grandmother's garden. As she
walked along the winding paths, she saw a beautiful butterfly fluttering among the
colorful flowers. Lily whispered, "Butterfly," and showed the children a flashcard
with a colorful butterfly picture. They all pointed excitedly and repeated,
"Butterfly!"

Continuing her adventure, Lily found a tall tree with lush green leaves swaying in
the breeze. "Tree," Lily exclaimed, holding up a flashcard showing a tall tree. The
children admired the picture and said, "Tree," together.
Further into the garden, Lily discovered a juicy red apple hiding among the green
leaves. "Apple," Lily exclaimed happily, showing the children a flashcard with
delicious strawberries. They all smiled and repeated, "Apple," imagining the
sweet taste.

As Lily explored, she spotted a tiny ladybug crawling on a delicate flower petal.
"Ladybug," Lily said with a giggle, holding up a flashcard with a cute ladybug
picture. The children laughed and repeated, "Ladybug," as they admired the
picture.

With their new vocabulary words learned, Lily and the children continued to
explore the magical garden, filled with wonder and excitement.

Personnel Involved: Teacher - Ms. Lan

9:20 - 9:40: Garden decoration activities

- Goal:

● Encourage creativity
● Create a fun and engaging environment through a collaborative art project
● Enhance a sense of community and belonging within the center

- Materials: cardboarsheet, decal stickers, crayons, gliter, ribbons, pencil, rubber

- Execution process:

1. Introduction
Welcome children to the garden decoration activity and briefly explain the goal of
the project: to create a beautiful garden scene using decal stickers about garden-
theme and decorative materials
2. Activity instruction
● Distribute large cardboard sheets for a group of 5 children
● Provide them with a selection of decal stickers about garden-theme and
decorative materials
 3. Decoration process
● Encourage children to collect decal stickers such as tree, leaves, fruit, house,
sun, and butterfly,.. and paste them on the cardboard to complete the garden
● Children can use crayons to add personal touches to their garden scene,
drawing additional elements or coloring
● Add extra decorations like glitter and ribbons to make the garden scene more
vibrant and unique
4. Music
● Play cheerful and upbeat music of ‘‘ The Garden Song’’ in the background to
create a lively and enjoyable atmosphere
5. Completion and display
● When the time is up, gather all the gardens and show to the whole class
● Take a photo of 6 groups with their own little garden and these photos will be
posted in fanpage of ELE English
● 6 gardens cardboard will be displayed in the play area
Personnel involved: Teacher- Ms. Ly and Teaching assistant- Ms. Ngoc- Ms.
Tam

9:40 - 10:05: Color and decorate the plant pot (as a souvenir for the
children) + play fun music to stimulate creativity and create a lively
atmosphere.
- Goal: Developing children's creative skills.

The activity helps children express their creativity and aesthetics through
decorating plant pots.

- Game Equipment: plant pots, acrylic paint, paintbrushes, palettes, water cups,
paper towels, and clear coat spray, plant pot bags.

- Execution process:

1. Prepare materials:

Arrange all necessary materials and tools, including acrylic paint, paintbrushes,
palette, water cup, paper towels, and clear coat spray.

2. Safety instructions:
 Before starting the activity, the teacher should instruct children on how to use
the tools safely, including how to use paintbrushes and paint.

3. Task assignment:

Divide the children into 5 small groups (each group will be supervised by 1
teacher) and assign each child a pottery pot and necessary tools.

4. Mixing paint:

The teacher will assist in mixing paint according to the children's preferences.

5. Painting the pottery:

Each child will use a paintbrush to paint the surface of the pottery pot according
to their preferences and imagination.

6. Decorating the plant pot:

After the paint has dried, children can use paintbrushes and paint to decorate the
plant pot according to their preferences.

7. Preservation: After the children have finished, the teacher will assist in using
the clear coat spray to protect the finished product from dust and scratches and
equip plant pot bags for children to take home.
● Personnel Involved: 5 teachers - Ms. Lan, Ms. Hoa, Mr. Tú, and Ms. Khanh.
Ms. Hồng
10:05 - 10:15: Take pictures and summarize

Photo Session

Preparation:

● Guide the students and parents to move to the photo area (ground floor).
● Camera or smartphone.
● Photo accessories such as handheld hashtags.

Execution:

● Gather all participants, the host, and the assistants together to take a
group photo.
 ● Take pictures of the participants with the products they made during the
workshop (e.g., potted plants).
● Encourage everyone to smile and strike cheerful poses.

Conclusion

Comments
• Comment on the positive participation of the students, highlighting
notable points and successes of the session.

Thank You and Closing:

● The host expresses gratitude to all students and parents for participating
in the workshop.
● Emphasize upcoming events or workshops at the center and encourage
students to continue participating.

Personnel involved: Mr. Ben

Note: After the workshop, staff will share the photos taken with the students
via email or the center's social media so they can keep and share them with
friends.

PARENTS

9:00: children will participate in activities according to Agenda and parents

will be invited to the consulting area on the 1st floor.

9:10-9:30: Parents will watch a presentation clip about the ELE Center and
courses

9:30-10:15 Conduct consulting for 30 parents

IMPLEMENT:
Consultation for parents:
- Consultants (EC): Three consultants will take the parents to the consultation area.
- Consultation area: Located on the 1st floor of the center, furnished with comfortable
seating and materials about the courses. Here, the consultants will discuss the center's
 courses in detail, introduce programs suitable for each child's age and needs, and
answer any questions the parents may have.
- Setup: Consultants by Groups: each group includes 5 parents and 1 consultant.
Introduction :
● Welcome parents and introduce consultants.
● Briefly outline the center's philosophy and goals.
Introduction to the course at the center:
● Skill Development: Explain how courses enhance language, creativity, and
confidence.
● Engaging Activities: Emphasize fun and interesting learning methods.
● Qualified Instructors: Highlight the professional experience of the teaching staff.
● Success Stories: Share testimonials and success stories from parents and
students.
Interactive Q&A:
● Address general concerns and questions.
● Let parents ask specific questions related to their child's needs.
Next Step:
● Explain how to register for courses.
● Offer a limited-time discount or reward (e.g., free trial class, early bird discount)
● Distribute and assist with registration forms on-site.
● Provide contact information for further questions or follow-up
● Handout leaflets about ELE English and ask for information by filling our
Google Forms to keep in touch with these parents.

Timeline - 7 days

Day 1: Complete the outline

1. Setting Up the Planning Team and Assigning Roles
● Team meeting to discuss the workshop objectives and outcomes.
● Assign specific roles (e.g., Event Coordinator, Marketing Lead, Logistics
Manager, Registration Coordinator).
 ● Set up communication channels (Zoom, MS Team) for ongoing coordination.
● Define responsibilities and deadlines for each team member.
● Make a needed material and decoration list
● Personnel Involved: Workshop Project Manager - Mr. Minh

2. Finalize the workshop agenda.

● Review the draft agenda for completeness and accuracy.
● Ensure all sessions are appropriately timed and there are sufficient breaks.
● Confirm the availability and timing with all facilitators and presenters
● Outline detailed session plans including objectives, key points, and activities(
● Prepare any necessary instructional materials (slides, worksheets).
● Personnel Involved: Workshop coordinator, facilitators, administrative staff.

3. Design promotional materials (flyers, social media posts).

● Design 200 flyers, 1 poster, and 5 social media graphics using tools like Adobe
Photoshop, Illustrator, or Canva.
● Ensure consistency in branding, including logos, colors, and fonts.
● Personnel Involved: Social Media Manager- Mr. Hai

4. Create registration forms (online and physical).

● Set the content for the registration forms, including fields for name, contact
information, dietary restrictions, and session preferences.
● Design both online and physical versions of the form. Ensure the form is user-
friendly and accessible
● Integrate the form with the workshop website and email marketing tools.
● Print physical registration forms.
● Prepare registration packets including forms, instructions, and return envelopes
(if applicable).
● Distribute physical registration forms at key locations.
● Share the online registration form link through email and social media.
● Personnel Involved: Registration Coordinator, Marketing Manager
 Day 2, 3: Prepare + distribute promotional material

1. Printing
● Contact Sai Gon Printing Company to print 200 flyers and 1 poster
● Personnel Involved: Assistant- Ms. Chi

2. Distribute flyers at schools, libraries, and community centers.

● Reach out to local cafes, bookstores, and language learning centers to display
flyers
● Schedule and post social media content across platforms (Facebook, Twitter,
Instagram).
● Send out promotional emails to potential participants.
● Personnel Involved: Social Media Manager- Mr. Hai

3. Post announcements on social media

● Create engaging posts and tweets to promote the English workshop on Facebook,
Twitter, Instagram, and other popular social media platforms.
● Use relevant hashtags to increase visibility, such as #ELEEnglishWorkshop,
#LanguageLearning, #ELEEnglishForKid, etc.
● Share the workshop details on online forums and groups focused on language
learning or English language exchange ( English Clubs of Ho Chi Minh City)
● Personnel Involved: Social Media Manager- Mr. Hai

4. Reach out to local newspapers and online parenting groups.

● Reach out to local newspapers and online parenting groups to publish a press
release or advertisement about the ELE English workshop.
● Share the workshop details on online platforms focused on parenting, education,
or language learning.
● Engage with group members by responding to comments and questions, and
sharing additional information about the workshop.
● Personnel Involved: Marketer: Mr.Hai
Day 4: Workshop Materials and Venue Decoration

- Buy and Prepare workshop Materials

+ Course registration forms

+ Materials for the activities: flashcards, cardboard, decal stickers, crayons,
plant pots, painting color, paintbrushes, palette, clear coat spray, and plan pot
bags.
+ Prepare brochures and flyers: Prepare brochures and flyers containing
detailed information about the English courses offered by the center. These
brochures may include descriptions of each course's content, curriculum,
teaching methods, and schedule. Visuals and colors will be used to highlight
and attract the attention of readers.
+ Name Tags for Children: Design colorful and themed name tags with fun
stickers or icons ( animals, superheroes) to make children feel special and
engaged.
+ Gifts and Souvenirs: Prepare small gifts and souvenirs for games or activities
during the workshop—souvenirs: potted plants decorated by the children
themselves.
+ Decoration: glitter and ribbons, hanging Strings, small animal models, images
of, flowers, trees, and animals on the walls.
+ Refreshments: Provide bottled water to keep the children refreshed and
energized throughout the workshop.

Personnel Involved: Activity Coordinators - Ms. Lan, and Ms. Trang.

- Venue Decoration: Hang welcome posters on the walls and main areas.

Use animal figurines:

• Animal Figures: Place animal figures like butterflies, bees, and birds in
different areas of the room. Use figures of various sizes to add visual interest
and create a playful atmosphere. Position these figures on tables, in corners,
and on walls to enhance the garden theme.
• Small Animal Models: Use small models of animals for additional decoration.
Choose models with bright colors and diverse sizes to maintain the children's
interest.

Create a garden backdrop:

• Put up images of, flowers, trees, and animals on the walls to make it feel like
you're in a real garden. Choose images with bright and eye-catching colors to
attract the children's attention.

Ceiling Decorations:

• Decorative Patterns: Decorative patterns of flowers, plants, and animals

hanging from the ceiling create the feeling of being in a garden.
• Hanging Strings: Colorful hanging strings with decorative motifs to create a
highlight. Create a garden-like atmosphere by arranging these decorations in
various spots to catch the children's eyes.

Personnel Involved: Decoration Team ( 5 members) Mr. Nam, Mr. Hải, Mr.
Tuấn, Ms. Lan, Ms. Nga.

Day 5: Venue Setup and Equipment Testing

- Venue Setup

• Tables and Chairs: Move tables and chairs as per the planned layout. Ensure
the venue is safe for children, with no sharp edges or hazardous materials
within reach.
• Registration Area: set up tables and chairs for staff use in the registration
area. Prepare pens and registration forms.
• Arrange the photo area with accessories, frames, and handheld hashtags.
• Refreshment Table: A table to arrange drinks. Ensure the table is clean and
easily accessible for children.

Personnel Involved: Venue Setup Team - 3 members - Mr. Hai, Ms. Lan, Mr.
Tuan.

- Equipment Testing

Presentation Equipment:

• Laptop: Connect the laptop to the projector to play videos and songs. Check
the connection and prepare the necessary music files before the event.
 • Backup Cables and Connectors: Prepare backup cables and connectors to
ensure stability. Include HDMI, VGA cables, and adapters.

Sound System:

• Microphones: Handheld and clip-on microphones for instructors and

facilitators. Test the sound and check the batteries before the event.
• Speakers: A sound system with clear and loud enough audio for everyone
to hear. Place speakers in suitable positions to ensure even sound
distribution throughout the room.
• Audio Cables and Spare Chargers: Prepare audio cables and spare chargers
to ensure continuous system operation. Check all cables and prepare fully
charged spare batteries.

Personnel Involved: Mr. Hai

Day 6: Rehearsal

Objective:

To ensure that all aspects of the workshop run smoothly, identify any potential
issues, and allow staff to familiarize themselves with the schedule and their roles.

Preparation:

Confirm that all materials and decorations have been delivered and are set up
according to plan.

Ensure that all staff and volunteers are present for the rehearsal.

8:30 - 9:00 AM: Team Briefing

Review the workshop agenda and objectives.

Discuss the specific roles and responsibilities of each team member.

Address any last-minute questions or concerns.

Personnel Involved: Workshop Project Manager (Mr. Minh), all staff, and
volunteers.

9:00 - 9:30 AM: Venue Walkthrough

Conduct a walkthrough of the venue to ensure all decorations are in place.

Check the setup of tables, chairs, registration area, and refreshment table.

Ensure the placement of materials and prizes is appropriate and accessible.

Personnel Involved: Event Coordinator, Logistics Manager, and Administrative

Staff.

9:30 - 10:00 AM: Equipment Check

Test all presentation equipment: laptop, projector, and backup cables.

Conduct a sound check for microphones and speakers.

Ensure all audio and visual materials are ready and functioning.

Personnel Involved: Mr.Hai

10:00 - 11:00 AM: Activity Rehearsal

Run through each activity (meeting and greeting, music chair game, storytelling,
garden decoration, coloring plant pots) in real-time.

Personnel Involved: Ms.Phuong

11:00 PM - 12:30 PM: Lunch and Break

12:30- 13:30 PM: Final Venue Setup

Make any last-minute adjustments based on rehearsal findings.

Double-check that all decorations and materials are in place.

Ensure the registration area is prepared with forms and pens.

Personnel Involved: Mr. Son

13:30 - 2:00 PM: Final Equipment Testing

Conduct a final check of all technical equipment.

Ensure all presentation files are loaded and ready.

Test microphones and sound system one last time.

Personnel Involved: Mr.Hai

2:00 - 2:30 PM: Dress Rehearsal with Mascot

Conduct a dress rehearsal including the mascot performance.

Ensure the mascot costume is comfortable and easy to move in.

Practice the mascot's movements and interactions with children.

Personnel Involved: Mr.Son

Day 7: Final Preparations

9:00 AM - 9:30 AM: Check Registration Area

Ensure registration forms, pens, and name tags are ready.

Prepare welcome gifts and souvenirs.

Personnel Involved: Teaching assistant- Ms.Tam

9:30 - 10:15 AM: Pre-event Setup

Ensure the venue is clean and tidy.

Set up the refreshment table with bottled water and fruit juice.

Arrange the welcome area and ensure all decorations are in place.

Personnel Involved: Marketing assistant: Mr.Hung

10:15 - 10: 45AM: Final Touches

Ensure all prizes and materials for activities are ready.

Conduct a final walkthrough of the venue.

Prepare for the arrival of participants.

Personnel Involved: Mr.Hung

Budget - 1.000.000 VND

Total Budget: 1,000,000 VND
 Estimated Expenses:
Stt Category Items Quantity Estimated Total Note
cost per cost
unit (VND)
(VND)
1 Promotional Flyers 200 200 40,000
Materials
Posters 1 110,000 110,000 Sai Gon
printing shop
Social Media 5 0 (DIY) 0
Graphics

2 Workshop Flashcards 5 2,000 10,000

Materials
Pottery 30 5,000 150,000
Painting
Painting 5 10,000 50,000
Colors (set)
Paintbrushes 60 1,000 60,000
Palettes 30 5,000 60,000
Clear coat 1 20,000 20,000
spray

Children's 30 2,000 60,000

Name Tags
Large 5 3,000 15,000
cardboard
sheets
Plant pot bag 30 2,000 60,000
3 Refreshment Mineral water 30 (5 3,000 90,000 Shopee
packs x 6
bottles)
4 Decorations Glitter and 5 set 7,000 35,000
ribbons
Crayon 6 boxes 5,000 30,000
Balloon 10 1,000 10,000
Decal sticker 6 sets 5,000 30,000
5 Gifts Stickers 30 sheets 1,000 30,000
6 Souvenirs Pottery 30 0 0 Students had
painting decorated
Total cost: 950,000 VND