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Final Course Project: “Student Database Management”

The group member's name and SID are given below.
SI Name SID

01 Anisur Rahman n0032977033

02 Shayma Sultana n0032581101

03 Sanjib Kumar Shil n0034004663

Sanjib Kumar Shil

International American

University

MIS 560: Database Management Systems

Professor: Prasanth Kalakota

February 22nd ,2024

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Introduction

New methods help schools simplify operations and manage student data. A student database

management system streamlines work, reduces personnel, and improves efficiency. It also gives

institutions reliable data to make better decisions.

Database system benefits

The student management system lets authorized individuals see academically enrolled student

records. It simplifies office operations throughout Wilmington College's educational campuses

(Reathor, 2022).

Student Database Management System, a simple application, stores student data in the cloud.

Without the application, staff would have to repeatedly input data for transportation, library

cards, hostel facilities, etc. A student database management system synchronizes data across

departments and makes it instantly available, so employees don't have to input it.

Student database management systems organize test results, progress reports, attendance records,

and medical information. A teacher or other authorized staff member may swiftly review student

information with a few clicks (ŁACHECISKI, 2020).

Entities and Attributes

Various Entities observed are STUDENT, PARENT, ATTENDANCE, ABSENTREASON,

LESSON, TEACHER, SUBJECT, and TEACHER HAS SUBJECT.

Table Description: the list of the courses or programs offered by the school is stored. The table

has 3 columns; (1) STUDENT_ID is the primary key of the table, (2) STUDENT_NAME is the

name of the course, and (3) PARENT_ID is the foreign key of the table.
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STUDENT Entity contains the following Attributes.

● STUDENT_ID

● FIRST_NAME

● LAST_NAME

● PARENTS_ID

PARENT Entity contains the following Attributes.

● PARENT_ID

● FIRST_NAME

● LAST_NAME

● POHNE_NUMBER

● EMAIL_ADDRESS

ATTENDANCE Entity contains the following Attributes.

● ATTENDANCE_ID

● LESSON_ID

● STUDENT_ID

● ABSENTREASON_ID

ABSENTREASON Entity contains the following Attributes.

● ABSENTREASON_ID
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● REASON

LESSON Entity contains the following Attributes.

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● LESSON_ID

● DATE

● TEACHER_ID

● SUBJECT_ID

TEACHER Entity contains the following Attributes.

● TEACHER_ID

● FIRST_NAME

● LAST_NAME

● PHONE_NUMER

● EMAIL_ADDRESS

SUBJECT Entity contains the following Attributes.

● SUBJECT_ID

● SUBJECT

Exam Entity contains the following Attributes.

● SUBJECT_ID

● SUBJECT

● EXAM_ID
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Relational Diagram

Figure: 1 shows the Relational diagram between different entities

DBSchema software is used to create the Relational Diagram. Explain about diagram.

Parents Attendance Subject Exam

SUBJECT_ID SUBJECT_ID
PARENT_ID ATTENDANCE_ID
SUBJECT SUBJECT

FIRST_NAME LESSON_ID
Exam ID

LAST_NAME STUDENT_ID
ABSENTREASON_ID
POHNE_NUMBER

Teacher
TEACHER_ID
FIRST_NAME

Student ABSENTREASON Lesson LAST_NAME

LESSON_ID PHONE_NUMER
STUDENT_I ABSENTREASON_ID
DATE EMAIL_ADDRESS

D REASON TEACHER_ID

FIRST_NAME SUBJECT_ID

LAST_NAME

Figure 1: Relationship Diagram for Student Management System

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Implementation

I selected MS Access to implement the database. The tables, forms, and reports are created using

MS Access.

Creating tables:

The following diagrams/Figures show the tables created in Access with data. The parent's table

has 5 data fields, the student table has 4 data fields, the Attendance table has 4 data fields, the

Absent reason has 2 data fields, the Subject has 2 data fields, the Lesson has 4 data fields, the

Exam has 3 data fields, Teacher has 5 data fields. All the Figures are given below:

Figure: Parents Table

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Figure: Student Table

Figure: Attendance Table

Figure: Absent Reason Table

Figure: Subject Table

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Figure: Exam Table

Figure: Lesson Table

Figure: Teacher Table

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Form View:

The following Form was created in Access with data. We have created 3 form views.

a. Parents Form

b. Student Form

c. Teacher’s Form

Figure: Parents Form

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Figure: Student Form

Figure: Teacher’s Form

Query and Query Reports:

There are 2 queries and 2 query reports have been cheated.

a. Absent Reason Query & Absent Reason Query Report

b. Student Query & Student Query Report

Figure: Absent Reason Query

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Figure: Absent Reason Query Report

Figure: Student Query

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Figure: Student Query Report

Project goals

The system maintains track of each student's academic progress as well as the courses and

modules they have registered for. The program is distributed because the registration database

administrator centrally saves the data and makes it available to academic staff and administrators

across the whole Wilmington workforce. The method is used by students to look through their

test results. As a service-oriented system, the real system would expose some of its functionality

as a set of services that other applications may utilize.

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Conclusion and Summary

In conclusion, a student management system is an essential tool for educational institutions to

manage student information and improve administrative efficiency. Such a system can store and

retrieve student records, manage admissions, track academic performance, monitor attendance,

and automate various administrative tasks. Additionally, it can provide valuable insights through

reports and analytics, allowing administrators to make data-driven decisions to improve the

educational experience. Ultimately, a student management system can enhance the overall

student experience by reducing administrative burdens and enabling educators to focus on

teaching and learning.

Future Work:

There are several potential areas of future work for student management systems, including:

● Integration with emerging technologies

● Personalization of the student experience

● Improving data analytics

● Enhancing communication and collaboration

Overall, the future of student management systems will likely involve the integration of

emerging technologies, the personalization of the student experience, and the continued focus on

data analytics, communication, collaboration, accessibility, and inclusivity.

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Reference

ŁACHECIŃSKI, S. (2020). Obsługa danych temporalnych na platformie MS SQL Server i Azure

SQL Database. PRZEGLĄD ELEKTROTECHNICZNY, 1(12), pp.97–103.

Reathor (2022). Ultimate Benefits of Using Student Database Management System.

https://code-boxx.com/school-management-system-erd/

Sharmila, S. and Anusya, A. (2012). Database Design for Scheduling System using

Normalization and SQL. Paripex - Indian Journal Of Research, 3(7), pp.1–4.

https://projectabstracts.com/6933/student-database-management-system.html