A&W DoorDash Upload Procedure

Weekly:
 Cycle Runs from Monday through Sunday
 Bank funding occurs Thursday or Friday of week following cycle
 Upload occurs either Friday or Monday…unless you want to come in on the weekend

 Prepare Worksheet :
o Access the previous upload worksheet
 S:/ Grubhub-Levelup-Uber-DoorDash/DoorDash/DoorDash Upload (funding date:
m-dd-yy) Deposit (cycle dates: m-dd-yy to m-dd-yy)
o ‘Save As’ using current cycle dates
o Clear out previous data:
 ‘Split by Company’ tab
 Update ‘From:’, ‘To:’, and ‘Deposit Date:’ cells (blue highlighted) with the
correct data for the current upload cycle
o Note: These dates are used in the company tabs for the upload JEs
so their accuracy is essential
 ‘Bank Total’ cell at bottom
 ‘WF Bank Dep.’ Amounts in Net JE’s / Bank Total Variance table
 The blue-highlighted cells in the ‘Split Check’ table
 The yellow-highlighted cells in the ‘Adjustments Table’
 ‘Stewart Restaurant Group’ tab
 Select and delete the ‘Store’ and ‘Net Sales – Door Dash’ data in the
alternating blue-highlighted cells
o Including the cells at the bottom for the Billings/Matlas data
 Delete any Notes/Comments from the previous upload
 ‘DoorDash’ tab
 Clear filters (if any)
 Select columns A – AV and delete the data
 Leave formulas in columns AY – BC
 ‘MeritOne Finance’ tab
 Select columns A – AD and delete the data
 ‘WF Deposits’ tab
 Select All in the worksheet
 Go to SubTotals and select ‘Remove All’
 Select columns A – I and delete the data
 Company JE tabs
 Go to each tab and ‘Clear’ Filters
o ARG-NUEVO
o MN
o CA
o LRG
o Billings
806569841.docx Page 1 of 6
  ‘Extracted’ tab
 Clear filters (if any)
 Select columns A – AV and delete the data
 Get ‘Stewart Restaurant Group’ data
o Log in to Parapet website
o Select ‘Reports’ drop-down menu
 Choose ‘Reports’
 Select ‘Delivery Sales Split’ report
 Choose upload cycle date range
 Select ‘Tags’
 Make sure that both ‘Steward Restaurant Group’ and ‘Matlas’ are
selected
 Click ‘Okay’
 Click ‘Run Report’
 Report will be generated to the screen
 Click ‘Download’ icon at bottom-right
 Download Dialog box will appear
 Select ‘Range’ under Excel
 Select data column ‘Net Sales – Doordash’
 Click ‘Okay’
o Access downloaded Excel file
o ‘Stewart Restaurant Group’ tab
 Copy and paste the data in the alternating blue-highlighted cells to the
corresponding section in the ‘Stewart Restaurant Group’ tab in the upload
worksheet
o ‘Matlas’ (Billings stores) tab
 Copy and paste the data in the alternating blue-highlighted cells to the small
section just below the main table in the ‘Stewart Restaurant Group’ tab
 Get DoorDash data for cycle
o Access A&W DoorDash website
 Username: [email protected]
 Password: Chicken541!
o Select ‘Reports’
 Select ‘Create Report’
 Channel -> Marketplace
 Report Type -> Financials -> Select ‘Transactions breakdown’
 ‘Customize your report’ : One-Time report
 ‘By date range’ :
o Select date range that includes upload cycle start and end dates
o Click ‘Apply’ button
 ‘Choose locations’ : All stores
 Click ‘Create report’ button
o System will process report and is ready when the download icon appears in the ‘Action’
column
o Click download icon
806569841.docx Page 2 of 6
 o Select zip file for download
o In ‘File Explore’ window, drag files to ‘Desktop’
o Double-click detail file to open
o In opened Excel file, select columns A – AV
o Copy and paste data into ‘DoorDash’ tab in upload worksheet
o Click ‘Wrap Text’ twice so that data in rows format correctly
o Filter column AD for ‘pending’
o Highlight header and data rows
o Select ‘Visible cells only’
o Copy and paste data to ‘Extracted’ tab
o Delete ‘pending’ rows from ‘DoorDash’ tab
o Clear filters
 Get Banking Data
o Log in to WF Vantage
o Click on ‘Reports & Insights’
o Select ‘Treasury Information Reporting’ option
o Run Report section
 ‘Report’ : Previous Day Composite
 ‘Format’ : Excel
 Click on ‘Format Options’
 Select ‘Transactions’
 Click ‘Continue’
 Next to ‘Columns’, choose ‘Unselect all items’ from drop down menu
 Click check boxes next to columns:
o ‘As-Of-Date’
o ‘Acct No’
o ‘Acct Name’
o ‘Debit Amt’
o ‘Credit Amt’
o ‘Location’
o ‘Tran Status’
o ‘Descriptive Text 1’
o ‘Descriptive Text 2’
 Click ‘Save’ button
 Click ‘Close’ on ‘Select File to Format’ dialog box
 ‘Accounts’ click ‘Edit’
 Next to ‘Account Number’ choose ‘Unselect all items’ from drop down
menu
 Type ‘master’ in ‘Find by…’ field and click ‘Go’ button
 Click on check box next to all found accounts
 Click ‘Apply’ button

806569841.docx Page 3 of 6
  Choose ‘From Date’ and ‘To Date’ that will capture DoorDash deposit dates
 Typically Thursday or Friday following upload cycle dates
 Choose Thursday and Friday dates as From and To dates
 Click ‘Run’ button
o Open downloaded file (there will be 2, open ‘Transaction’ version)
o In Excel click ‘Enable Editing’
o Duplicate tab to create a work version in case you need to start over
o Find ‘Door’ in column H to verify that DoorDash deposit have been processed and
captured
o In column G, row 2, enter the formula ‘=left(H2,4)’ to extract the first 4 characters from
the ‘Descriptive Text 1’ cells
o Copy and paste formula to all data rows
o Apply filter to data
o In filter for column G, ‘Tran Status’, un-select the listing for ‘Door’
o Select filtered rows and choose ‘Visible cells only’
o Right-click on a highlighted row number and choose ‘Delete Row’ (this will delete all
non-DoorDash data)
o On column G, ‘Tran Status’, column filter, choose ‘Door’ (should be the only one
remaining) to display all the rows with DoorDash data
o In row 2 of column F, ‘Location’, enter the formula ‘=RIGHT(LEFT(H17,22),7)’ to extract
Store ID
o Copy and paste formula to all data rows in column F, ‘Location’
o Select all data
o Choose ‘Custom Sort…’ from ‘Sort & Filter’
 Sort by
 ‘Account Name’ : A – Z
 ‘Location’ : A – Z
o Select columns A – I
o Copy and paste data to ‘WF Deposits’ tab in upload worksheet
o Select All data
o Choose ‘Data’ menu/functions and select ‘Subtotal’
 At Each Change : ‘Acct Name’
 Use Function : ‘Sum’
 Add Subtotal to:
 ‘Debit Amt’
 ‘Credit Amt’
 Click ‘Ok’ button
o Review ‘Location’ entries and fix as necessary. Currently fixes include:
 A&W account under ‘Argonaut Food Master Account’ needs to be zeroed out
 Store 146 store ID needs to be manually input into its ‘Location’ cell in the
‘Argonaut Food Master Account’ section

806569841.docx Page 4 of 6
  Five listings in the ‘Argonaut Minnesota – Master’ need to be manually input
 C750153
 C750107
 C750186
 C750152
 C750118
o Cross reference with the ‘WF Bank Deposits’ column in the ‘Split
by Company’ tab to determine which is which
o Collapse data to level ‘2’
o Highlight ‘Credit Amt’ subtotals and choose ‘Visible cells only’
o Copy and paste ‘values’ to ‘WF Bank Dep.’ Blue-highlighted cells in ‘Net JE’s’ table at the
bottom of the ‘Split by Company’ tab
o Highlight ‘Grand total’
o Copy and paste ‘values’ to ‘Bank Total’ blue-highlighted field at the bottom of the ‘Split
by Company’ tab
 Get Merit data for cycle
o Log in to RightView Web
o Choose ‘Report list’ from ‘Reports’ option
o Choose ‘MeritOne Finance’ report
o Choose ‘Beginning Business Date’ and ‘Ending Business Date’ to match with upload cycle
o ‘Detail Level’ should be ‘Store’
o ‘Report Format:’ should be ‘Excel’
o Verify that all ‘Stores’ are selected
o Click on ‘Run Report’
o Open downloaded Excel file
o Select columns A – AD
o Copy and paste to ‘MeritOne Finance’ tab in upload worksheet
 Review and verify data
o ‘Split by Company’ tab
 Resolve variances with the ‘WF Bank Deposits’
 Input ‘Adjustments as necessary with explanation notes
 1086 test checks should be zero
 Rare exceptions should be noted with specific explanation
o ‘Stewart Restaurant Group’ tab
 Verify that the Parapet ‘Net Sales’ and Merit ‘AR Doordash’ and ‘Doordash Sales
Tax Per Merit’ are correct and fix and note any issues
 Research and note any highlighted ‘SRG Markup’ percentages

806569841.docx Page 5 of 6
  Prepare data for upload
o Go to each of the company JE tabs (ARG-NUEVO, MN, CA, LRG, Billings)
o Filter column F to exclude (uncheck) entries for ‘$-’
 Select tabs ‘Split by Company’ and ‘Stewart Restaurant Group’ and print ‘Active Sheets’ (should
be 6 pages total)
 Assemble report and any supporting documentation from the issues research and deliver to
Controller for approval
 When approved, email AR (Christopher Romero) that file, including exact file name, is ready for
upload

806569841.docx Page 6 of 6