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Separation Policy - V.1

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10 views

Separation Policy - V.1

Uploaded by

arun
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Separation Policy

1. Objective
To provide framework and guidelines to the employees for separation from the organization

2. Scope
This policy is applicable to all XSEED permanent India employees.

3. Types of Separation
An employee‟s employment with the organization may cease to exist under any of the following
circumstances
a) Retirement : Separation from services upon attaining the age of 65 years
b) Voluntary Resignation: Voluntary, written resignation initiated by the employee
c) Non Performance : Involuntary resignation initiated by the organization, because of the employee‟s inability
to discharge assigned duties
d) Disciplinary Issue : Involuntary resignation initiated by the organization, because of employee‟s conduct
that is inconsistent with his / her terms of employment
e) Job Abandonment: Abandonment of services by the employee at his/ her will
f) Demise: Untimely demise of an employee while in employment with the organization

4. General Guidelines
4.1. An employee may voluntarily resign from the employment of the organization after giving due notice of his
/her intent to resign in the prescribed manner. The notice period applicable for an employee will be as per
the terms and conditions of his/her offer letter and as amended from time to time.
4.2. Any employee who is intending to resign from the services shall tender his/her resignation via email marking
the immediate reporting manager and the HR.
4.3. Immediate reporting managers should attempt to understand the reasons and identify means to retain the
employee. In case there is no possibility of retaining the employee the exit process has to be initiated by the
HR team.
4.4. Resignations must be accepted via email by the immediate reporting manager or next level manager
4.5. Resignations of band M 2 and above employees should be communicated to CEO in writing, prior to
acceptance of resignation

Confidential information for internal use only


XSEED Education Private Limited. Registered Office: #14, Ground floor, Sankey Road, Sadhashiv Nagar,
Bengaluru- 560003. CIN: U92419TN2009PTC097844
4.6. Notice period will be calculated starting from the date of resignation.
4.7. During the notice period it is necessary that proper knowledge transfer is done to another designated team
member under the supervision of the reporting manger.
4.8. On the last working date the employee should handover all the company assets for clearance In case of
remote employee, IT assets have to be couriered to either Bangalore or Gurgaon office for IT clearance
factoring monetary adjustments if applicable due to damages. Other assets such as documents, sales kit,
Books etc. can be handed over to reporting manager

5. Notice Period
All employees have to serve 30 days‟s of notice period; however in cases where higher notice period
has been called out in the offer letter the same shall be applicable
6. Full and Final Settlement
6.1. The employee has to get necessary sign off on the exit clearance forms from all the concerned departments
like IT, Finance, HR and his/her reporting manager.
6.2. Full and final settlement including salary, incentive if any, claims etc. will be processed post submission of
the exit forms to the HR team.
6.3. If the employee fails to fulfill the process, Full & Final Settlement would be treated as „On Hold‟ and
the employee will be declared as “Absconding”.
6.4. The full and final settlement will be processed within 45 days of the last working date.

7. Termination of Services

The organization can terminate the services of employment in any of the following case:

 Disciplinary Issues
 Non performance
 Ethical issues

The organization will reserve the rights to terminate the employee without any notice pay if the employee is being
terminated due to any of the above reasons.

8. Job Abandonment
8.1. In the event of the employee not reporting to work for 3 consecutive days without any prior notification to the
reporting manager will be considered as absconding
8.2. The reporting manager has to intimate the HR on the 4th day to initiate the call notice along with stop pay
input to the payroll team

Confidential information for internal use only


XSEED Education Private Limited. Registered Office: #14, Ground floor, Sankey Road, Sadhashiv Nagar,
Bengaluru- 560003. CIN: U92419TN2009PTC097844
8.3. The HR team will immediately raise a ticket with IT to disable his official email id
8.4. The call notice (registered post) will be sent to employee‟s permanent address and also a copy to his
personal email id
8.5. If in case there is no response from the employee even after the call notice, the HR will terminate his
employment and copy of the same will be sent to his permanent address and personal email id
8.6. In cases, where legal action is required against the employee, the legal team will issue a warning letter to
the employee before initiating appropriate legal action against the respective employee
8.7. No Experience or Relieving letter will be issued to an employee in absconding cases

Confidential information for internal use only


XSEED Education Private Limited. Registered Office: #14, Ground floor, Sankey Road, Sadhashiv Nagar,
Bengaluru- 560003. CIN: U92419TN2009PTC097844

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